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Technology Digital MediaTop 10 Best Online Timeclock Software of 2026
Top 10 Best Online Timeclock Software: Compare leading tools to track employee hours efficiently.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Deputy
Geofenced mobile clock-ins paired with exceptions and approval-driven timesheet workflows
Built for organizations needing integrated scheduling and time tracking with approvals and labor rules.
UKG Pro Workforce Management
Time rule configuration that governs punches, exceptions, and shift adherence
Built for organizations needing integrated timekeeping, scheduling, and absence workflows.
Workyard
Job-based mobile timeclock that ties hours directly to specific work orders
Built for field crews and contractors needing job-based time tracking and approvals.
Related reading
Comparison Table
This comparison table benchmarks leading online timeclock and workforce scheduling tools such as Deputy, UKG Pro Workforce Management, Workyard, 7shifts, and When I Work. It summarizes how each platform handles employee clock in and out, shift and schedule management, time-off and approvals, and reporting for accurate hour tracking.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Deputy Deputy is an employee scheduling and time tracking platform that captures clock-in and clock-out times and supports approvals and reporting. | all-in-one | 8.6/10 | 9.1/10 | 8.3/10 | 8.3/10 |
| 2 | UKG Pro Workforce Management UKG Pro Workforce Management provides time and attendance capabilities with employee self-service, approvals, and payroll-ready reporting workflows. | enterprise | 8.1/10 | 8.8/10 | 7.5/10 | 7.6/10 |
| 3 | Workyard Workyard delivers mobile time tracking and job-based attendance for field teams with live updates, location checks, and timesheet approvals. | field workforce | 8.1/10 | 8.4/10 | 7.8/10 | 7.9/10 |
| 4 | 7shifts 7shifts manages employee time tracking and timesheets for multi-location teams with scheduling, shift swaps, and manager approvals. | retail hospitality | 8.1/10 | 8.3/10 | 8.1/10 | 7.7/10 |
| 5 | When I Work When I Work provides online employee scheduling and time clock features with shift coverage tools and approval workflows. | SMB scheduling | 8.1/10 | 8.2/10 | 8.4/10 | 7.6/10 |
| 6 | Homebase Homebase supports employee time tracking with web and mobile clock-ins, then publishes timesheets for manager review. | shift management | 7.5/10 | 7.5/10 | 8.2/10 | 6.9/10 |
| 7 | TSheets TSheets provides online time tracking that ties time entries to employees and projects with timesheet reports for payroll. | time tracking | 7.3/10 | 7.6/10 | 7.1/10 | 7.2/10 |
| 8 | ClockShark ClockShark enables employee clock-in and clock-out tracking on mobile devices and generates timesheets with job-level reporting. | construction | 8.2/10 | 8.6/10 | 8.4/10 | 7.6/10 |
| 9 | Kronos Workforce Ready Kronos Workforce Ready offers workforce management features that include time tracking, approvals, and analytics for HR and payroll. | workforce suite | 7.7/10 | 8.2/10 | 7.1/10 | 7.5/10 |
| 10 | Clockwise Clockwise tracks time and attendance online with timesheets and reporting for workforce management teams. | time attendance | 7.2/10 | 7.3/10 | 7.5/10 | 6.7/10 |
Deputy is an employee scheduling and time tracking platform that captures clock-in and clock-out times and supports approvals and reporting.
UKG Pro Workforce Management provides time and attendance capabilities with employee self-service, approvals, and payroll-ready reporting workflows.
Workyard delivers mobile time tracking and job-based attendance for field teams with live updates, location checks, and timesheet approvals.
7shifts manages employee time tracking and timesheets for multi-location teams with scheduling, shift swaps, and manager approvals.
When I Work provides online employee scheduling and time clock features with shift coverage tools and approval workflows.
Homebase supports employee time tracking with web and mobile clock-ins, then publishes timesheets for manager review.
TSheets provides online time tracking that ties time entries to employees and projects with timesheet reports for payroll.
ClockShark enables employee clock-in and clock-out tracking on mobile devices and generates timesheets with job-level reporting.
Kronos Workforce Ready offers workforce management features that include time tracking, approvals, and analytics for HR and payroll.
Clockwise tracks time and attendance online with timesheets and reporting for workforce management teams.
Deputy
all-in-oneDeputy is an employee scheduling and time tracking platform that captures clock-in and clock-out times and supports approvals and reporting.
Geofenced mobile clock-ins paired with exceptions and approval-driven timesheet workflows
Deputy stands out with a strongly integrated timeclock and scheduling experience built around role-based shifts and approvals. It supports mobile check-ins, geofenced clocking options, and detailed timesheet rules that reduce manual corrections. Core capabilities include overtime calculations, shift swapping workflows, and audit trails tied to edits and approvals. Reporting covers labor analytics such as time and attendance variances and staffing insights for managers.
Pros
- Strong scheduling and time capture integration with shift-level workflows
- Mobile and kiosk check-in options with clear attendance visibility
- Detailed approval flows and audit trails for edits and timesheet changes
- Configurable overtime and labor rules aligned to real payroll processes
- Manager reporting highlights exceptions like late arrivals and missed punches
Cons
- Setup of labor rules and exceptions can take significant admin effort
- Complex organizations may require careful role and permission configuration
- Some advanced reporting needs deeper configuration to match every workflow
Best For
Organizations needing integrated scheduling and time tracking with approvals and labor rules
More related reading
UKG Pro Workforce Management
enterpriseUKG Pro Workforce Management provides time and attendance capabilities with employee self-service, approvals, and payroll-ready reporting workflows.
Time rule configuration that governs punches, exceptions, and shift adherence
UKG Pro Workforce Management stands out for combining timekeeping with broader workforce management workflows, including scheduling and absence management. The online timeclock experience supports employee clock in and out, shift-based time capture, and rules that reduce incorrect punches. It also supports managerial review and corrections with audit-friendly visibility into changes. Integrations and downstream payroll handoffs are a core part of the system design rather than an add-on.
Pros
- Strong shift-based time capture with configurable time rules
- Comprehensive workflow coverage links timekeeping to scheduling and absence
- Manager review and correction flows include clear change oversight
Cons
- Setup depth can be heavy for teams with simple timeclock needs
- Usability depends on configuration quality and rule complexity
- Training needs rise when exceptions and approvals are tightly governed
Best For
Organizations needing integrated timekeeping, scheduling, and absence workflows
Workyard
field workforceWorkyard delivers mobile time tracking and job-based attendance for field teams with live updates, location checks, and timesheet approvals.
Job-based mobile timeclock that ties hours directly to specific work orders
Workyard stands out with mobile clocking and job-centric time tracking built for field and on-site crews. The platform supports employee scheduling, approvals, and timesheet management alongside time-off and labor cost reporting. Admins can enforce shift rules and capture attendance with role-based access controls. Built-in reporting highlights hours by worker, team, and job for operational visibility.
Pros
- Mobile timeclock that supports on-site check-in with job context
- Shift scheduling and manager approvals streamline timesheet governance
- Robust reporting breaks hours down by employee, team, and job
Cons
- Job setup discipline is required to keep time data clean
- Workflows can feel complex for small teams with simple attendance needs
- Integrations are limited versus broader HR and payroll ecosystems
Best For
Field crews and contractors needing job-based time tracking and approvals
More related reading
7shifts
retail hospitality7shifts manages employee time tracking and timesheets for multi-location teams with scheduling, shift swaps, and manager approvals.
Mobile clock-in with exception review for manager approvals
7shifts stands out with scheduling and time clocking designed for labor-heavy, shift-based operations. Managers can track clock-ins and clock-outs, review exceptions, and correct times from a centralized workflow. The system also supports role-based access so staff and managers see different controls tied to locations and shifts.
Pros
- Shift scheduling and time clocking stay connected for fewer admin handoffs
- Mobile clock-in supports fast arrivals and minimizes desk-based entry
- Manager review tools streamline approvals, edits, and exception handling
Cons
- Time editing workflows can feel restrictive for complex payroll rules
- Reporting depth is solid but not as granular as dedicated payroll systems
- Multi-location setup can add friction without clear standardization
Best For
Shift-based teams needing integrated timekeeping and scheduling workflows
When I Work
SMB schedulingWhen I Work provides online employee scheduling and time clock features with shift coverage tools and approval workflows.
Shift scheduling with attendance exceptions and manager approvals in one system
When I Work focuses on fast staff time capture with web and mobile clock-in and shift scheduling tied to a centralized timeclock workflow. It supports manager tools for shift templates, approvals, and correcting time entries with role-based controls. The system also includes team messaging and alerts around schedule changes and attendance exceptions so managers spend less time chasing updates.
Pros
- Mobile and web clock-in flows are quick for hourly employees
- Shift scheduling and time tracking stay connected in one workflow
- Attendance alerts and approvals help reduce missed punches
Cons
- Advanced labor rules and complex compliance can require manual processes
- Reporting depth is limited for highly customized workforce analytics
- Multi-location setups can feel heavier than simple single-site teams
Best For
Hourly teams needing scheduling, approvals, and mobile time capture
Homebase
shift managementHomebase supports employee time tracking with web and mobile clock-ins, then publishes timesheets for manager review.
Shift-based timesheet approvals linked to the scheduling workflow
Homebase stands out for combining employee time tracking with scheduling in one workflow. Core timeclock capabilities include web and mobile clock in, geofencing-friendly location options, and approval of timesheets. Reporting focuses on hours, attendance trends, and labor insights tied to schedules. The system emphasizes manager review and straightforward audit trails for shift edits and approvals.
Pros
- Mobile clock-in experience is fast and built for shift workers
- Timesheet approvals give managers controlled edits and clear sign-off
- Scheduling integration helps align hours to planned shifts
- Attendance reporting supports practical labor visibility
- Role-based access keeps employees and managers in distinct views
Cons
- Timeclock reporting depth lags dedicated payroll and workforce platforms
- Clock-in location controls can be limiting for complex site setups
- Advanced compliance workflows require manual management steps
Best For
Local service businesses needing time tracking with lightweight scheduling oversight
More related reading
TSheets
time trackingTSheets provides online time tracking that ties time entries to employees and projects with timesheet reports for payroll.
Mobile time tracking with real-time entry updates and approval routing
TSheets stands out for combining employee time tracking with mobile-friendly timesheets and manager approvals in one workflow. It supports job and task coding so teams can assign work to projects or locations directly from time entries. The system also provides reporting for labor tracking and schedule visibility, plus audit-style history for edits and approvals. Centralized administration helps organizations manage multiple users, rules, and timekeeping policies without manual spreadsheet handling.
Pros
- Job and location coding supports detailed payroll and labor allocation
- Mobile time entry and clock-in make field tracking practical
- Approval workflows reduce the need for manual timesheet follow-up
- Reports cover hours trends and labor visibility for day-to-day management
Cons
- Setup for pay rules and policies can take time and careful mapping
- Some administrative screens feel less modern than newer timeclock tools
- Advanced scheduling features are not as comprehensive as dedicated scheduling products
Best For
Service and field teams needing job-coded timekeeping and approvals
ClockShark
constructionClockShark enables employee clock-in and clock-out tracking on mobile devices and generates timesheets with job-level reporting.
Timesheet and attendance approval workflow built around manager sign-off
ClockShark stands out with a mobile-first timeclock experience that centers on quick punches and on-the-go approvals. The platform supports employee attendance tracking, shift and schedule management, and workflow-driven timesheet approvals. Reporting and export tools help managers reconcile hours against schedules and labor requirements, while integrations connect time data to other HR and payroll systems.
Pros
- Mobile timeclock with fast punches and shift visibility
- Approval workflow reduces timesheet changes and improves accountability
- Strong attendance and scheduling controls for workforce management
- Reports and exports support reconciliation and audits
- Integrations help move time data into downstream HR systems
Cons
- Configuration for complex labor rules can take effort
- Some advanced reporting relies on exports instead of dashboards
- Approval workflows require consistent manager enforcement
- Role and permission setups can feel rigid for edge cases
Best For
Field and shift teams needing mobile time capture and approval workflows
More related reading
Kronos Workforce Ready
workforce suiteKronos Workforce Ready offers workforce management features that include time tracking, approvals, and analytics for HR and payroll.
Time and attendance exception management with approval workflows
Kronos Workforce Ready centers scheduling and timekeeping around configurable workforce processes rather than a simple punch-clock interface. Employees clock in through web and mobile options, while managers review exceptions, approvals, and labor-related activity within the same suite. Automated rules support overtime calculations, time rules enforcement, and audit trails for compliance workflows across distributed teams.
Pros
- Unified time and scheduling workflows reduce duplicate data entry
- Configurable time rules support overtime, breaks, and compliance scenarios
- Exception management routes clock issues for approvals and correction
- Audit trails support accountability across edits and approvals
Cons
- Setup and rule configuration can be heavy for small teams
- Interface complexity increases training needs for managers and administrators
- Approval and correction flows may feel slower during high-volume payroll periods
Best For
Mid-size and enterprise teams needing rules-based timekeeping with scheduling oversight
Clockwise
time attendanceClockwise tracks time and attendance online with timesheets and reporting for workforce management teams.
Clockwise scheduling automation that optimizes time blocks while supporting attendance workflows
Clockwise stands out with scheduling automation that reshapes time on calendars alongside time tracking workflows. Core capabilities center on employee clock-in and clock-out tracking, team attendance views, and rule-based scheduling adjustments tied to work patterns. The product also supports approvals and reporting to help managers spot missed shifts and coverage gaps. Timeclock use cases are strongest when attendance data needs to align with calendar-based scheduling.
Pros
- Calendar-driven scheduling automation that reduces manual time planning work
- Straightforward clock-in and clock-out tracking for basic attendance recording
- Manager reporting helps identify attendance gaps and shift coverage issues
Cons
- Timeclock-specific depth is weaker than dedicated workforce management tools
- Automation rules can be harder to predict during exceptions and edge cases
- Admin setup for policies and calendars requires careful configuration
Best For
Teams aligning attendance with calendar-driven scheduling automation
Conclusion
After evaluating 10 technology digital media, Deputy stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Online Timeclock Software
This buyer's guide explains how to pick online timeclock software that matches real clock-in workflows, approvals, and reporting needs. It covers Deputy, UKG Pro Workforce Management, Workyard, 7shifts, When I Work, Homebase, TSheets, ClockShark, Kronos Workforce Ready, and Clockwise across integrated scheduling, job coding, and mobile attendance use cases.
What Is Online Timeclock Software?
Online timeclock software lets employees clock in and clock out from web and mobile interfaces while managers review, approve, and correct time entries. It solves missed punch and manual spreadsheet timekeeping by enforcing shift rules, time rules, and approval workflows that leave an edit trail. Tools like Deputy combine geofenced mobile clock-ins with approval-driven timesheets, while ClockShark centers on mobile punches and manager sign-off workflows. Many organizations also extend timekeeping into scheduling and absence management using platforms such as UKG Pro Workforce Management.
Key Features to Look For
The right feature set reduces payroll rework by locking in correct capture, governing exceptions, and producing manager-ready reporting.
Mobile clock-in with location or context controls
Deputy supports geofenced mobile clock-ins paired with exceptions and approval-driven timesheet workflows. Workyard and ClockShark both prioritize mobile-first capture so field and shift teams can clock in quickly while managers reconcile attendance.
Shift-based time capture with configurable time rules
UKG Pro Workforce Management is built around time rule configuration that governs punches, exceptions, and shift adherence. Deputy and 7shifts also use labor rules and exception handling tied to shifts to reduce incorrect punches that later require manual corrections.
Approval workflows for edits, exceptions, and timesheets
Deputy includes detailed approval flows and audit trails tied to edits and approvals so managers can control time changes. ClockShark and Homebase both emphasize manager sign-off through workflow-driven approvals that reduce untracked timesheet changes.
Audit trails that tie changes to approvals
Deputy pairs audit trails with shift-level workflows so time and attendance changes are traceable through manager review. Kronos Workforce Ready also supports audit trails for compliance workflows across distributed teams.
Job, project, or task coding on time entries
Workyard ties hours directly to specific work orders so field and contractors can connect attendance to real jobs. TSheets adds job and location coding with approval routing so teams can allocate labor accurately from time entries.
Manager dashboards and reconciliation reporting
Deputy reporting highlights exceptions such as late arrivals and missed punches for operational follow-up. ClockShark and Kronos Workforce Ready provide reporting and exports to support reconciliation against schedules and labor requirements, and 7shifts provides centralized manager review of exceptions across locations.
How to Choose the Right Online Timeclock Software
A practical selection comes from mapping the tool to the exact capture method, governance model, and reporting targets used in daily payroll operations.
Match clock-in style to the workforce reality
If employees must clock in on-site with location controls and exception handling, Deputy provides geofenced mobile check-ins plus approval-driven timesheet workflows. If field teams need job context during check-in, Workyard ties time to specific work orders through job-based mobile time tracking. If fast mobile punches and quick manager approvals are the priority, ClockShark centers on mobile-first time capture with workflow-driven approvals.
Choose the governance model for time edits and approvals
For organizations that require shift-level approval flows with traceable edits, Deputy and 7shifts both emphasize approvals and audit trails tied to edits and exception handling. For teams that want rules-driven exception management in a broader enterprise suite, Kronos Workforce Ready provides time and attendance exception management with approval workflows. For lighter operational needs, Homebase focuses on shift-based timesheet approvals linked to the scheduling workflow.
Define time rule complexity before configuration work starts
If the organization needs a system that governs punches, exceptions, and shift adherence through configurable time rules, UKG Pro Workforce Management is designed around time rule configuration. Deputy and ClockShark also support configurable labor rules but can require significant admin effort when exceptions and rules become complex. If complex payroll policy mapping is expected, TSheets supports pay rules policy mapping that takes careful mapping effort.
Align reporting depth to payroll and exception workflows
If managers need labor analytics such as time and attendance variances and staffing insights, Deputy’s labor analytics reporting targets exception visibility. If reconciliation against schedules and labor needs is central, ClockShark and Kronos Workforce Ready provide reporting and export tools to reconcile hours. If the reporting need is simpler for local operators, Homebase provides practical attendance and labor insights tied to schedules.
Pick the product model that fits scheduling and task allocation
If scheduling, shift swapping, and attendance exceptions must stay connected, 7shifts and Deputy keep scheduling and clocking in one workflow for fewer admin handoffs. If attendance must align to calendar-driven work patterns, Clockwise provides scheduling automation tied to time tracking so missed shifts and coverage gaps are visible in team attendance views. If time entries must allocate to projects or locations from the start, TSheets and Workyard provide job or task coding on time records.
Who Needs Online Timeclock Software?
Online timeclock software fits organizations that need reliable clock capture, consistent rules enforcement, and manager-controlled approvals across shifts, locations, or jobs.
Organizations needing integrated scheduling and time tracking with approvals and labor rules
Deputy is built around integrated time capture with role-based shifts, shift-level approval flows, and configurable overtime and labor rules. UKG Pro Workforce Management extends this into workforce workflows that link timekeeping with scheduling and absence management for payroll-ready reporting.
Field crews and contractors that must tie attendance to work orders or jobs
Workyard is designed for job-based mobile time tracking that ties hours directly to specific work orders with manager approvals. TSheets also supports job and location coding on time entries and uses approval routing to support payroll and labor allocation.
Shift-based operations across locations that require exception review by managers
7shifts connects scheduling and time clocking with centralized manager review of clock-ins and clock-outs and exception handling. ClockShark provides mobile-first punches with workflow-driven timesheet and attendance approval built around manager sign-off.
Local service businesses that want lightweight scheduling oversight plus time approvals
Homebase emphasizes mobile clock-in with scheduling integration and shift-based timesheet approvals for manager review. When I Work supports scheduling and time tracking in one workflow with attendance exceptions and approval tools for correcting time entries with role-based controls.
Common Mistakes to Avoid
Timekeeping projects fail when governance, rule complexity, and job context are mismatched to the tool.
Underestimating the admin effort required for labor rules and exceptions
Deputy and ClockShark can require significant admin effort to configure labor rules and complex exceptions. UKG Pro Workforce Management also has heavy setup depth when time rule complexity drives usability and training needs.
Skipping job or job-order discipline when job coding is required
Workyard requires job setup discipline to keep time data clean when time must map to specific work orders. TSheets also requires careful mapping for pay rules and policy setup to avoid labor allocation mistakes.
Choosing a basic timeclock when the operation needs deep scheduling governance
Homebase and Clockwise focus on practical attendance workflows and scheduling alignment, but Homebase reporting depth lags dedicated workforce platforms and Clockwise timeclock depth is weaker than dedicated management tools. Kronos Workforce Ready and UKG Pro Workforce Management are better aligned when time and attendance exception management and broader workflow integration are required.
Expecting advanced reporting without configuration or export-heavy workflows
When I Work limits reporting depth for highly customized workforce analytics, which can push reporting work outside the platform. ClockShark can rely on exports for advanced reporting instead of dashboards, which can slow reconciliation during high-volume periods.
How We Selected and Ranked These Tools
we evaluated every tool on three sub-dimensions with weights of features at 0.40, ease of use at 0.30, and value at 0.30. The overall rating is the weighted average using overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. Deputy separated itself from lower-ranked timeclock tools because it combines geofenced mobile clock-ins with approval-driven timesheet workflows and audit trails tied to edits and approvals. Deputy also scores higher on features due to its integrated scheduling and labor-rule governance that reduces manual corrections.
Frequently Asked Questions About Online Timeclock Software
Which online timeclock tools include approvals and audit trails tied to edits?
Deputy routes timesheet changes through role-based shift approvals and keeps an audit trail tied to edits and approvals. UKG Pro Workforce Management similarly centers managerial review and corrections on rules-based visibility for audit-friendly change tracking.
Which tools support geofenced or location-based clock-ins for mobile employees?
Deputy offers geofenced mobile clock-ins with exception handling for out-of-policy events. Homebase also supports web and mobile clock-in with geofencing-friendly location options, paired with timesheet approvals.
Which platforms are best for job-based or task-based time tracking instead of simple clock hours?
Workyard ties mobile timeclock entries to specific work orders, with reporting by worker, team, and job for operational visibility. TSheets extends time entries with job and task coding so teams assign work to projects or locations directly from the time workflow.
How do integrated scheduling and time capture workflows differ across leading tools?
When I Work combines shift scheduling with a centralized timeclock workflow that includes attendance exceptions and manager approvals. 7shifts pairs mobile clock-ins with a centralized exception review flow, while Managers can correct times from a location- and shift-aware interface.
Which tools help managers reduce incorrect punches using configurable time rules?
UKG Pro Workforce Management uses configurable time rules that govern punches, exceptions, and shift adherence. Deputy also emphasizes detailed timesheet rules and exception-driven workflows to reduce manual corrections.
Which online timeclock software platforms focus on field and on-the-go approvals?
ClockShark is mobile-first and centers quick punches with workflow-driven timesheet approvals and manager sign-off. Workyard adds job-centric mobile clocking for field and on-site crews, then bundles approvals with timesheet management.
What options exist for reconciling hours against schedules and labor needs?
ClockShark provides reporting and export tools that help reconcile attendance against schedules and labor requirements. Deputy includes labor analytics such as time and attendance variances and staffing insights for managers.
Which systems handle workforce-process workflows beyond basic clock-in and clock-out?
Kronos Workforce Ready is built around configurable workforce processes, with employees clocking in via web or mobile while managers review exceptions and approvals within the suite. UKG Pro Workforce Management similarly integrates timekeeping with broader workforce workflows like scheduling and absence management.
Which solution is best when attendance must align with calendar-driven scheduling changes?
Clockwise is designed to reshape time on calendars using scheduling automation, then align attendance data to those time blocks. Its approval and reporting workflow helps managers spot missed shifts and coverage gaps tied to calendar scheduling.
Tools reviewed
Referenced in the comparison table and product reviews above.
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