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Healthcare MedicineTop 10 Best Online Pt Software of 2026
Explore the top 10 best online PT software to boost fitness training.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Cliniko
Automated appointment reminders via email and SMS with configurable timing
Built for outpatient clinics needing integrated scheduling, clinical notes, and messaging.
Practice Better
Custom client programs with reusable exercise and assessment templates for consistent treatment plans
Built for pT practices needing structured programming and client communication in one system.
Therabill
Claims and billing status tracking connected to patient encounter activity
Built for pT practices that need billing-centric workflows tied to patient documentation.
Related reading
Comparison Table
This comparison table reviews leading online PT practice management platforms such as Cliniko, Practice Better, Therabill, WebPT, Kareo, and other commonly evaluated systems. Each row highlights key differences across scheduling, billing, documentation, reporting, and integrations so buyers can match software capabilities to clinic workflows and patient needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cliniko Online practice management for physiotherapy clinics with patient records, scheduling, intake, and billing workflows. | clinic management | 8.7/10 | 9.0/10 | 8.7/10 | 8.2/10 |
| 2 | Practice Better Clinic software for physiotherapists and allied health teams with scheduling, documentation, secure messaging, and payments. | allied health CRM | 8.1/10 | 8.3/10 | 8.0/10 | 7.8/10 |
| 3 | Therabill Healthcare billing and practice management built for physical therapy workflows and documentation. | PT billing | 8.1/10 | 8.3/10 | 7.7/10 | 8.2/10 |
| 4 | WebPT Physiotherapy electronic documentation and revenue cycle tools with scheduling, note writing, and patient communications. | PT documentation | 8.4/10 | 8.6/10 | 8.0/10 | 8.4/10 |
| 5 | Kareo Cloud-based practice management and billing designed for healthcare providers with scheduling and claims workflows. | billing platform | 7.5/10 | 8.1/10 | 7.4/10 | 6.9/10 |
| 6 | SimplePractice Online practice management with intake, scheduling, notes, messaging, and billing for outpatient healthcare practices. | practice management | 8.2/10 | 8.5/10 | 8.3/10 | 7.8/10 |
| 7 | NexHealth Patient scheduling and digital check-in for clinics with automated reminders and online booking experiences. | patient access | 7.4/10 | 7.6/10 | 7.8/10 | 6.9/10 |
| 8 | Square Appointments Online booking and payments for clinics with appointment scheduling and customer management tools. | scheduling payments | 7.8/10 | 7.8/10 | 8.6/10 | 6.9/10 |
| 9 | Google Workspace Secure team collaboration tools for PT organizations using Gmail, Calendar, Drive, and shared documents. | collaboration suite | 8.5/10 | 8.7/10 | 9.0/10 | 7.8/10 |
| 10 | Microsoft 365 Cloud productivity suite for therapy organizations using Outlook, Teams, and OneDrive for scheduling and documentation workflows. | productivity platform | 8.3/10 | 8.6/10 | 8.4/10 | 7.7/10 |
Online practice management for physiotherapy clinics with patient records, scheduling, intake, and billing workflows.
Clinic software for physiotherapists and allied health teams with scheduling, documentation, secure messaging, and payments.
Healthcare billing and practice management built for physical therapy workflows and documentation.
Physiotherapy electronic documentation and revenue cycle tools with scheduling, note writing, and patient communications.
Cloud-based practice management and billing designed for healthcare providers with scheduling and claims workflows.
Online practice management with intake, scheduling, notes, messaging, and billing for outpatient healthcare practices.
Patient scheduling and digital check-in for clinics with automated reminders and online booking experiences.
Online booking and payments for clinics with appointment scheduling and customer management tools.
Secure team collaboration tools for PT organizations using Gmail, Calendar, Drive, and shared documents.
Cloud productivity suite for therapy organizations using Outlook, Teams, and OneDrive for scheduling and documentation workflows.
Cliniko
clinic managementOnline practice management for physiotherapy clinics with patient records, scheduling, intake, and billing workflows.
Automated appointment reminders via email and SMS with configurable timing
Cliniko stands out with a workflow built specifically for outpatient clinics and allied health practices, centered on bookings, clinical notes, and patient communication. Core capabilities include appointment scheduling, structured clinical record management, automated email and SMS reminders, and online forms that reduce intake friction. The platform also supports treatment plans, document templates, invoices, and payments to connect care delivery with admin tasks. Reporting tools help practices track activity and revenue outcomes without exporting everything to spreadsheets.
Pros
- Appointment scheduling tightly integrated with patient records
- Automated email and SMS reminders reduce missed appointments
- Online intake forms streamline data capture before visits
- Document templates speed up notes, letters, and admin workflows
- Invoicing and payments tools connect clinical work to billing
Cons
- Advanced customization across workflows takes more setup work
- Reporting is useful but less flexible than dedicated analytics tools
- Bulk operations for large patient databases can feel limited
Best For
Outpatient clinics needing integrated scheduling, clinical notes, and messaging
More related reading
Practice Better
allied health CRMClinic software for physiotherapists and allied health teams with scheduling, documentation, secure messaging, and payments.
Custom client programs with reusable exercise and assessment templates for consistent treatment plans
Practice Better stands out with a coaching-first client management experience built around assessments, programs, and communication. The platform supports session documentation, exercise and program templates, and goal tracking to keep workouts consistent across clients. It also includes tools for scheduling and client messaging so coaches can run a practice workflow without stitching together multiple systems. Reporting and visibility into client progress help teams manage adherence and outcomes over time.
Pros
- Client and program workflows reduce manual admin for recurring training plans
- Exercise and program templates speed consistent workout delivery across coaches
- Messaging and scheduling keep coach-client coordination in one place
- Progress tracking supports goal reviews and program adjustments
Cons
- Setup of programs and templates takes time to standardize across a team
- Reporting depth can feel limited for highly customized analytics needs
Best For
PT practices needing structured programming and client communication in one system
Therabill
PT billingHealthcare billing and practice management built for physical therapy workflows and documentation.
Claims and billing status tracking connected to patient encounter activity
Therabill stands out as an online practice management system focused on behavioral health billing workflows for PT providers. It combines claims and invoice workflows with documentation support so patient visits can flow into billing-ready activity. The platform also supports operational tasks like scheduling and patient records so day-to-day care documentation stays connected to revenue tasks. Reporting and administrative tools help teams monitor billing status and follow up on outstanding items.
Pros
- Behavioral health billing workflows designed around clinical visit activity
- Integrated patient records reduce switching between documentation and billing steps
- Claims and billing status tracking supports quicker follow up on denials
Cons
- PT workflows can feel less tailored than platforms built solely for PT billing
- Setup and workflow mapping can require more admin time than simpler systems
- Reporting depth may lag specialized analytics tools for revenue teams
Best For
PT practices that need billing-centric workflows tied to patient documentation
More related reading
WebPT
PT documentationPhysiotherapy electronic documentation and revenue cycle tools with scheduling, note writing, and patient communications.
WebPT’s structured treatment notes and progress documentation for payer-ready outcomes reporting
WebPT stands out by focusing on physical therapy documentation and clinical workflows instead of generic practice management. The platform supports treatment note creation, structured progress tracking, outcomes collection, and payer-ready exports for clinical documentation. It also includes scheduling and clinic management tools designed to reduce administrative time for PT teams. Collaboration and task workflows help teams coordinate visits, documentation, and follow-up between staff roles.
Pros
- PT-specific documentation tools speed note writing with structured templates
- Outcomes and progress tracking support consistent reporting across visits
- Built-in clinic workflow features reduce manual coordination tasks
- Documentation outputs designed for payer and audit readiness
Cons
- Advanced setup and customization can require dedicated admin time
- Some workflow steps feel rigid compared with fully customizable systems
- Reporting depth may require more training to use effectively
Best For
PT clinics needing structured documentation, outcomes tracking, and workflow support
Kareo
billing platformCloud-based practice management and billing designed for healthcare providers with scheduling and claims workflows.
Encounter-based clinical documentation that feeds coding and claims workflows
Kareo stands out with a built-in workflow for primary care and practice operations inside one patient management environment. It supports scheduling, electronic forms, and clinical documentation tied to encounters. The system also includes revenue-cycle tooling such as coding support and claims-oriented workflows for PT teams.
Pros
- Integrated scheduling, documentation, and patient records in one interface
- Encounter-focused clinical workflow reduces navigation between modules
- Revenue-cycle tools support coding and claims preparation directly from care notes
Cons
- Therapy-specific customization can require process work to fit practice style
- Workflow depth can feel heavy for small teams with few clinicians
- Reporting flexibility is limited compared with purpose-built analytics tools
Best For
Primary care and PT practices needing end-to-end clinical and claims workflow
SimplePractice
practice managementOnline practice management with intake, scheduling, notes, messaging, and billing for outpatient healthcare practices.
SOAP note templates connected to appointments with documentation workflows
SimplePractice stands out for its therapist-first practice management and telehealth experience in one integrated workflow. It supports client scheduling, intake and forms, secure messaging, document storage, and electronic notes tied to appointments. The platform also includes billing tools for CPT and superbill workflows, plus resource pages for education and templates. For physical therapy specifically, its usability and guided documentation reduce admin time while keeping patient communication centralized.
Pros
- End-to-end patient workflow connects scheduling, notes, messaging, and documents
- Intake forms and templates speed up consistent documentation for PT sessions
- Telehealth and secure messaging reduce context switching during care
- Billing-ready workflows support CPT mapping and superbill generation
Cons
- Advanced custom reporting is limited compared with enterprise EMR platforms
- Team roles and automation options can feel constrained for multi-clinic operations
- Some PT-specific documentation depth depends on template setup
Best For
Solo PTs and small clinics needing streamlined documentation and scheduling
More related reading
NexHealth
patient accessPatient scheduling and digital check-in for clinics with automated reminders and online booking experiences.
Online patient intake and forms that tie into scheduling and visit reminders
NexHealth stands out with scheduling and intake experiences designed for clinics that need patient self-service before the first visit. The platform combines online appointment booking, digital forms, and automated follow-ups with a patient-friendly patient portal. It also supports payments, eligibility checks, and visit reminders to reduce administrative work around common front-desk tasks. Reporting centers on operational visibility, though deeper clinical workflows depend on integrations rather than native PT-specific care plans.
Pros
- Patient-friendly online scheduling with automated reminders
- Digital intake forms reduce manual data entry
- Integrated payments and eligibility workflows streamline check-in
- Portal messaging supports pre-visit communication
Cons
- PT clinical documentation and care-plan depth relies on workflows outside the core product
- Reporting focuses more on operations than outcomes tracking
- Setup effort increases when coordinating multiple integrations
Best For
Clinics needing patient self-service scheduling, intake, and automated pre-visit coordination
Square Appointments
scheduling paymentsOnline booking and payments for clinics with appointment scheduling and customer management tools.
Square Appointments integrates scheduling with Square payments and customer profiles
Square Appointments distinguishes itself with a scheduling-first workflow that connects appointments to payments and customer records inside Square. Core capabilities include online booking, staff calendars, appointment reminders, and service or location management. It supports client intake with customizable forms and integrates appointment activity with Square’s broader POS and customer profile data. The product emphasizes reducing booking friction for service businesses like fitness and beauty rather than building complex PT-specific clinical workflows.
Pros
- Online booking pages with real-time availability and staff scheduling
- Appointment reminders and rescheduling flow reduce no-shows
- Square integrations connect bookings to customer profiles and payments
Cons
- Limited PT-specific documentation like treatment plans and progress notes
- Advanced reporting and analytics for clinical outcomes are minimal
- Workflow customization options feel narrower than dedicated PT platforms
Best For
PT practices needing simple booking, payments, and lightweight intake workflows
More related reading
Google Workspace
collaboration suiteSecure team collaboration tools for PT organizations using Gmail, Calendar, Drive, and shared documents.
Real-time coauthoring with conflict-free edits and automatic version history in Google Docs
Google Workspace stands out by tightly integrating Gmail, Calendar, Drive, Docs, Sheets, and Slides into one shared productivity suite. Core capabilities include real-time collaboration, version history, and granular sharing controls across files and folders. Admin Console supports device management, user provisioning, and security policies for domains. Extensive third-party integrations connect Workspace data to workflow and automation tools.
Pros
- Real-time coauthoring in Docs, Sheets, and Slides with revision history
- Drive search and sharing controls keep documents organized and accessible
- Admin Console provides domain-wide user, device, and security policy management
- Gmail and Calendar integrate smoothly with shared contacts and scheduling
Cons
- Advanced collaboration workflows often require add-ons or extra tooling
- Granular permission troubleshooting can be difficult with complex folder structures
- Some advanced compliance and retention needs rely on higher-end governance features
- Offline editing is limited compared with dedicated desktop productivity suites
Best For
Teams needing collaborative document workflows and centralized admin controls
Microsoft 365
productivity platformCloud productivity suite for therapy organizations using Outlook, Teams, and OneDrive for scheduling and documentation workflows.
Microsoft Teams meeting and chat integration with SharePoint-backed coauthoring
Microsoft 365 stands out by combining familiar Office apps with cloud identity, device management, and collaboration in one tenant. Teams, SharePoint, and OneDrive provide document storage, sharing controls, and real-time coauthoring. Outlook and integrated calendars support mail, scheduling, and task workflows across the organization. Microsoft 365 also includes security and compliance controls for content, endpoints, and identity-driven access.
Pros
- Best-in-class Office coauthoring across Word, Excel, and PowerPoint
- Teams chat, meetings, and channel workflows connect tightly to files
- Strong identity and access controls via Entra ID and permission inheritance
- Centralized compliance tooling for retention, eDiscovery, and audit trails
Cons
- Feature depth can feel complex for small teams with simple needs
- Admin setup and governance require careful permissions and lifecycle planning
- Some advanced compliance and security capabilities increase operational overhead
Best For
Organizations standardizing collaboration, documents, and governed access workflows
Conclusion
After evaluating 10 healthcare medicine, Cliniko stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Online Pt Software
This buyer’s guide explains how to choose Online PT software for outpatient clinics, PT-focused documentation, client programming, billing workflows, and team collaboration. The guide covers Cliniko, Practice Better, Therabill, WebPT, Kareo, SimplePractice, NexHealth, Square Appointments, Google Workspace, and Microsoft 365. It maps the right feature set to the right practice type so scheduling, documentation, messaging, and operational admin work together instead of fighting each other.
What Is Online Pt Software?
Online PT software is a web-based system that supports scheduling, patient records, and clinical workflows needed for physical therapy delivery and follow-up. Many tools also include intake forms, secure messaging, and structured documentation so session notes, programs, and outcomes land in the same place as operational tasks. Platforms like WebPT and Cliniko focus on PT documentation and clinic workflows, while Practice Better emphasizes program templates and client-facing coaching workflows.
Key Features to Look For
Online PT software choices succeed when the platform’s workflow covers the same day-to-day sequence as the clinic’s actual visit process.
Integrated appointment scheduling tied to patient records
Cliniko connects appointment scheduling directly with patient records and clinical notes so staff do not switch between systems mid-workday. WebPT also includes scheduling and clinic workflow features designed to reduce manual coordination tasks tied to visits.
Automated appointment reminders via email and SMS
Cliniko provides automated email and SMS reminders with configurable timing to reduce missed appointments before visits. NexHealth also automates reminders by tying digital intake and forms into scheduling and pre-visit follow-ups.
Online intake forms that reduce pre-visit friction
Cliniko uses online intake forms to streamline data capture before visits, which reduces front-desk re-entry. NexHealth provides online patient intake and forms tied into scheduling and visit reminders for clinic self-service.
Structured PT documentation with templates for notes and progress
WebPT stands out for structured treatment notes and progress documentation built for payer-ready outcomes reporting. SimplePractice also emphasizes SOAP note templates connected to appointments so documentation stays aligned with scheduled visits.
Client programs and reusable exercise templates
Practice Better excels with custom client programs built from reusable exercise and assessment templates so coaches can deliver consistent treatment plans. This approach also pairs well with progress tracking and goal reviews for ongoing program adjustments.
Billing workflow visibility connected to encounters
Therabill focuses on claims and billing status tracking connected to patient encounter activity to support timely follow up on outstanding items. Kareo provides encounter-based clinical documentation feeding coding and claims workflows inside a single patient management environment.
How to Choose the Right Online Pt Software
A practical selection process starts with the clinic’s dominant workflow, then validates that documentation, scheduling, and admin tasks can run in one system.
Start with the clinic’s primary workflow: scheduling, documentation, programs, or billing
Cliniko fits outpatient clinics that need appointment scheduling and clinical records integrated with patient communication. WebPT fits PT clinics that prioritize structured treatment notes and payer-ready outcomes collection. Therabill fits PT practices that want billing-centric workflows tied directly to encounter activity.
Validate the documentation depth for PT use cases
WebPT provides structured treatment notes and progress documentation designed for outcomes reporting across visits. SimplePractice emphasizes SOAP note templates connected to appointments with guided documentation workflows. If coding and claims flow from clinical work, Kareo connects encounter documentation to coding and claims preparation.
Check whether client programming is a core job or an afterthought
Practice Better is built around custom client programs and reusable exercise and assessment templates for consistent treatment plans. If client programming matters less than scheduling, payments, and lightweight intake, Square Appointments offers scheduling-first booking with customizable forms and Square customer and payment connections.
Confirm the clinic can reduce front-desk workload with intake, reminders, and self-service
Cliniko reduces intake friction with online forms and reduces no-shows with configurable email and SMS reminders. NexHealth focuses on patient self-service scheduling plus digital check-in and pre-visit messaging through a patient portal. These tools also route intake work into the visit flow so staff do less manual data entry.
Assess team collaboration needs if clinical workflows depend on shared documents
Google Workspace provides real-time coauthoring in Docs, Sheets, and Slides with automatic version history and strong Drive sharing controls for team document workflows. Microsoft 365 provides Teams chat and meetings tied to SharePoint-backed coauthoring for governed access and audit trails. These suites support collaboration around files, while PT tools like Cliniko, WebPT, and SimplePractice focus on clinic operational workflows.
Who Needs Online Pt Software?
Online PT software supports different practice models, from outpatient clinics running integrated notes and reminders to teams that need structured programs or collaboration controls.
Outpatient PT clinics that need scheduling, clinical notes, and messaging in one workflow
Cliniko is the best fit for outpatient clinics that want appointment scheduling tightly integrated with patient records, clinical notes, and automated communication. WebPT also fits PT clinics that need structured treatment notes and progress documentation paired with clinic workflow features.
PT practices that rely on structured programming, exercise templates, and coaching communication
Practice Better fits practices that run recurring assessments and programs and need reusable exercise and assessment templates for consistent treatment delivery. Its client programs, messaging, and progress tracking support goal reviews and program adjustments.
PT practices that need billing-first workflows tied to clinical encounters
Therabill fits PT practices that want claims and billing status tracking connected to patient encounter activity. Kareo fits PT and primary care style operations where encounter-based documentation feeds coding and claims workflows from the same patient environment.
Clinics that want to shift scheduling and intake work onto patients with automated reminders
NexHealth fits clinics that need patient self-service online booking plus digital intake forms and follow-ups before the first visit. Square Appointments fits PT practices that prioritize simple booking, reminders, and payments connected to Square customer profiles with lightweight intake.
Common Mistakes to Avoid
Several recurring selection mistakes show up when clinics choose software that does not match the practice’s actual workflow sequence.
Buying a tool for reminders and booking but ignoring PT documentation requirements
Square Appointments emphasizes scheduling and payments with limited PT-specific documentation like treatment plans and progress notes. WebPT and SimplePractice provide structured treatment notes and SOAP templates connected to appointments for PT outcomes tracking.
Underestimating setup effort for workflow customization
Cliniko notes that advanced customization across workflows takes more setup work and reporting flexibility is less than dedicated analytics tools. WebPT also requires dedicated admin time for advanced setup and customization, so clinics with lean admin capacity should plan onboarding carefully.
Choosing a billing system without encounter-connected documentation
Therabill connects claims and billing status tracking to patient encounter activity so billing follow-up ties back to visits. Kareo similarly links encounter-based clinical documentation to coding and claims workflows, which prevents disconnected documentation-to-billing handoffs.
Expecting a collaboration suite to replace PT workflow software
Google Workspace and Microsoft 365 deliver coauthoring and governed sharing through Docs or SharePoint-backed Teams workflows, but they do not provide PT-specific treatment notes, progress documentation, or encounter-connected billing workflows. WebPT, Cliniko, and SimplePractice cover structured PT documentation and appointment-linked workflows that collaboration suites do not replicate.
How We Selected and Ranked These Tools
we evaluated each tool on three sub-dimensions with the weights features 0.40, ease of use 0.30, and value 0.30. The overall rating equals 0.40 × features plus 0.30 × ease of use plus 0.30 × value for each platform. Cliniko separated itself with features that directly map scheduling to patient records and automated email and SMS reminders with configurable timing, which improves clinic operations and reduces missed appointments. Tools like Square Appointments scored lower on PT-specific documentation depth because scheduling and payments are prioritized instead of treatment plans and progress notes.
Frequently Asked Questions About Online Pt Software
Which online PT software best handles appointment scheduling plus clinical documentation in one workflow?
Cliniko connects appointment scheduling with structured clinical notes, treatment plans, and automated email and SMS reminders. WebPT also pairs PT documentation with scheduling and workflow support, but its focus stays deeper on treatment notes and progress tracking for clinical outcomes.
What option fits PT teams that need structured exercise programs and assessments tracked over time?
Practice Better is built around assessments, programs, reusable exercise templates, and goal tracking that keeps programming consistent. WebPT supports structured progress documentation and outcomes collection, which aligns more with payer-ready clinical reporting than coaching-first program templates.
Which tools streamline PT billing workflows tied to patient encounters and documentation?
Therabill centers on billing workflows by tying claims and invoice status to documentation-ready encounter activity and operational scheduling. Kareo provides encounter-based clinical documentation plus coding and claims-oriented workflows that support end-to-end revenue cycles.
Which platforms support patient self-service intake and reduce front-desk effort before the first visit?
NexHealth offers online booking, digital forms, and automated follow-ups that coordinate patient actions before the first appointment. Square Appointments supports online booking with customizable intake forms and ties appointment activity to Square payments and customer records for smoother scheduling.
What software is best for secure client communication and documentation tied to appointments for small practices?
SimplePractice integrates scheduling, intake and forms, secure messaging, and electronic notes tied to appointments in one workflow. Cliniko also includes patient communication and online forms, but SimplePractice emphasizes therapist-first usability and guided documentation templates.
Which option helps PT clinics coordinate outcomes collection and generate payer-ready progress reporting?
WebPT provides structured treatment note creation, progress tracking, and outcomes collection designed for payer-ready export workflows. Cliniko focuses on activity and revenue reporting across care delivery operations, but WebPT’s documentation structure is more explicitly oriented toward clinical outcomes reporting.
How do online PT software choices affect staff workflows when multiple roles collaborate on patient care and documentation?
WebPT includes collaboration and task workflows that coordinate visits, documentation, and follow-up between staff roles. Google Workspace supports shared document collaboration with real-time coauthoring and version history via Docs, Sheets, and Drive, but clinical task routing requires product-specific integration rather than PT-native workflows.
What toolset best supports compliance-minded document governance and admin controls across a clinic domain?
Microsoft 365 provides centralized admin controls through tenant-based security policies plus identity-driven access, with Teams chat and SharePoint-backed coauthoring. Google Workspace also offers granular sharing controls, version history, and device and user provisioning through an Admin Console, which helps manage access to patient-related documents.
Which platforms are most suitable for fitness or service businesses that need booking and payments more than PT-specific clinical workflows?
Square Appointments prioritizes a scheduling-first flow with appointment reminders, staff calendars, and Square payments and customer profiles. Google Workspace can support the surrounding operations through shared documents and automation, but it does not replace PT-specific clinical documentation and outcomes workflows.
Tools reviewed
Referenced in the comparison table and product reviews above.
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