GITNUXSOFTWARE ADVICE
Digital Transformation In IndustryTop 10 Best Online Intranet Software of 2026
Compare online intranet software options and key fit factors for teams, with practical notes on LumApps, Haiilo, and Interact.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
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Framework: Features 40% · Ease 30% · Value 30%
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LumApps is the best overall choice for communications teams that need governed intranet pages because its segment-driven announcements and reusable department templates keep updates targeted and consistent, while Jostle is a strong fit for mid-size orgs that want a people-first hub where directory profiles are tied to intranet engagement.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
LumApps
Targeted announcements and segment-driven visibility rules connect communications workflows to employee segmentation.
Best for: Fits when communications teams need governed intranet pages with segmentation-based targeting and consistent department templates.
Haiilo
Editor pickAnnouncement targeting that routes intranet updates to defined audiences instead of publishing globally to all employees.
Best for: Fits when employee communication needs directory-driven discovery plus targeted announcements across departments.
Interact
Editor pickTemplate-driven landing pages with reusable content sections for consistent department and program hub structures.
Best for: Fits when teams run a hub-and-spoke intranet with template governance and controlled access.
Comparison Table
LumApps
enterpriseIntranet and employee experience platform integrated with Google Workspace and Microsoft 365.
Targeted announcements and segment-driven visibility rules connect communications workflows to employee segmentation.
LumApps supports an intranet hub-and-spoke style experience with a configurable landing page builder and reusable page templates for consistent department sites. Content authoring is paired with audience targeting so announcements and collections can be routed to employee groups instead of staying globally visible. Core intranet search and internal navigation rely on the platform’s indexing of published pages and structured content elements.
A notable tradeoff is that teams aiming for extremely custom layouts often need template alignment to stay within the supported section architecture and web part catalog. LumApps fits organizations running internal communications at scale, where consistent department pages must stay governed while targeting keeps announcements relevant for each audience.
- +Audience targeting routes announcements to employee segments
- +Reusable page templates reduce inconsistencies across department sites
- +Directory and content experiences share the same intranet navigation model
- +Admin controls support governance over publishing and permissions
- –Advanced customization depends on template and section constraints
- –Deep integration work can require careful mapping for user lifecycle sync
Internal communications teams
Targeted news and announcements by audience
Higher relevance per audience
IT intranet administrators
User lifecycle sync and governance
Lower manual access work
Show 2 more scenarios
Department site owners
Consistent department landing pages
Faster page updates
Build department sites from shared templates while keeping navigation and page structure uniform.
HR and internal mobility teams
Employee-facing curated collections
Improved internal onboarding visibility
Curate collections for onboarding content and route them to relevant employee groups.
Best for: Fits when communications teams need governed intranet pages with segmentation-based targeting and consistent department templates.
Haiilo
enterpriseEmployee communication and engagement platform serving as a modern intranet.
Announcement targeting that routes intranet updates to defined audiences instead of publishing globally to all employees.
Haiilo is an online intranet software solution that prioritizes employee discovery inside a hub-and-spoke intranet model. It combines a directory and community-style feed with targeted announcements, so employees see relevant content without scanning every department page.
Content authors use landing pages and templates to publish news, guides, and department updates. Haiilo also supports integration patterns for user lifecycle and navigation, which matters for governed internal communications at scale.
- +People-first directory experience with activity signals tied to internal relevance
- +Announcement targeting reduces noise by routing updates to defined audiences
- +Landing pages and templates speed consistent department communications
- +Search and navigation patterns are designed for intranet use rather than static docs
- –Governance requires careful taxonomy and page ownership discipline
- –Deep workflow automation depends on integrations rather than native workflow tooling
Department intranet owners
Publish standardized department updates
Consistent department information
Frontline communications teams
Push mobile updates to staff
Faster access to updates
Show 2 more scenarios
Corporate change teams
Run scheduled leadership campaigns
Traceable message delivery
Communications teams coordinate leadership and change messages with targeting and approval steps.
HR and employer brand teams
Coordinate advocacy sharing campaigns
Structured employee participation
Brand and HR teams curate approved content and prompt employee sharing through repeatable campaigns.
Best for: Fits when employee communication needs directory-driven discovery plus targeted announcements across departments.
Interact
enterpriseIntranet software focused on internal communications and employee engagement.
Template-driven landing pages with reusable content sections for consistent department and program hub structures.
Interact fits teams that need an internal communications portal with governance controls, not just document storage. The authoring experience supports reusable page templates and content blocks so teams can publish consistent landing pages without redesigning layout each time. Access is controlled at page and section level, which helps teams keep sensitive areas segregated while still exposing approved hub content widely.
A key tradeoff is that structured navigation and template-driven publishing require deliberate configuration, especially when many departments contribute content. Interact works well for a hub-and-spoke intranet where corporate news, program updates, and department pages all link into shared templates and standardized menus. Teams that want very customized workflows may need additional development work to extend publish, approval, or content aggregation behaviors beyond template patterns.
- +Template-driven page building keeps section layouts consistent
- +Permission-controlled sections support controlled sharing of intranet content
- +Hub pages make cross-department navigation straightforward
- +API and automation paths support integration with enterprise systems
- –Template and menu configuration takes time for large content networks
- –Advanced publishing workflows may require custom extensions
Internal communications teams
Publish targeted announcements and hub updates
Faster, consistent internal publishing
IT and intranet administrators
Control access across shared intranet areas
Reduced accidental exposure
Show 2 more scenarios
Department site owners
Build department landing pages from templates
Lower redesign effort
Reusable sections let owners add content without rebuilding navigation or page structure.
Enterprise integration teams
Connect intranet content to external systems
Automated content and sync flows
Configurable connectors and API extensibility support integrations with identity and content sources.
Best for: Fits when teams run a hub-and-spoke intranet with template governance and controlled access.
Unily
enterpriseEnterprise intranet and employee experience platform.
Announcement and news targeting tied to user context enables per-audience internal communications without duplicate pages.
Unily is an intranet hub built for structured employee content and role-based experiences across many department sites. It combines a document library with configurable page templates, taxonomy-driven navigation, and targeted news and announcements.
- +Role-based targeting for news and announcements supports segmented employee experiences
- +Reusable page templates reduce drift across department sites and landing pages
- +Permission inheritance supports consistent access patterns across nested content
- +Integration and API surface fits enterprise workflows and directory synchronization
- –Complex hub-and-spoke setups require governance discipline to avoid inconsistent taxonomy
- –Publishing workflows can feel configuration-heavy for small teams with few content owners
- –Deep UI customization depends on supported web parts and template capabilities
- –Advanced automation often needs IT involvement to wire integrations and lifecycle hooks
Intranet governance teams
Run controlled publishing workflows
Traceable content reviews
Department administrators
Create role-aware departmental sites
Consistent department spaces
Show 2 more scenarios
Knowledge managers
Organize searchable workplace information
Faster information discovery
Teams connect internal information across intranet spaces and provide search across pages and people.
Employee community managers
Manage discussion spaces and streams
Structured employee participation
Organizations provide discussion spaces with activity streams and broadcast-style posts tied to teams and employees.
Best for: Fits when enterprise teams need an intranet hub with strong targeting, templates, and permissions.
Simpplr
enterpriseAI-powered intranet platform for employee experience and internal communications.
Announcement targeting with guided content placement that drives role-aware internal communications across sites.
Simpplr is designed for intranet governance at scale using shared page building blocks, consistent navigation, and permission handling that supports department sites. Content authors can publish news-style updates, manage announcements with targeting, and reuse sections to keep formatting consistent across teams. Admins can standardize layout through page templates and manage the intranet taxonomy experience through structured organization features.
- +Audience-targeted announcements reduce noise for large internal audiences
- +Reusable sections and templates keep department pages consistent
- +Governance controls support hub-and-spoke intranet growth
- +Integration and embedding options connect intranet content to workplace tools
- –Advanced workflow automation often requires external systems integration
- –Taxonomy and targeting setup takes time to avoid mismatched visibility
HR and internal communications
Role-targeted policy and event announcements
Higher read rates and fewer misses
IT intranet governance teams
Template-driven department site publishing
Lower publishing drift across departments
Show 2 more scenarios
Knowledge management owners
Curated internal knowledge home
Faster knowledge discovery from one hub
Teams can organize content into a central intranet hub and keep recurring sections updated.
Sales and field enablement
Embedded updates from business systems
More consistent field execution
Enablement can embed or integrate key content so sales teams see current guidance in context.
Best for: Fits when enterprises need structured intranet updates, audience targeting, and controlled department publishing.
Jostle
SMBIntranet software focused on workplace culture and employee engagement.
People directory profiles connect directly to employee activity and intranet engagement, making internal discovery and ownership feel contextual.
Jostle couples an intranet hub with a social-first people directory and employee content workflows. The core experience centers on a customizable home feed, departmental pages, and targeted communications that reduce the need to manage multiple tools for internal updates.
- +Social people directory with searchable profiles tied into intranet activity
- +Targeted internal communications with audience-based delivery logic
- +Content workflows that support approvals and repeatable page contributions
- +API and automation hooks for directory and content synchronization
- –Advanced governance relies on disciplined site and role setup
- –Complex department structures can create navigation and ownership overhead
- –Some publishing patterns feel less flexible than page-template-first systems
- –External system integration depth depends on available endpoints and mappings
Content governance teams
Enforce approval and moderation
Defined ownership control
Department content managers
Build dashboard-style home screens
Repeatable department destinations
Show 2 more scenarios
Operations knowledge owners
Maintain reusable knowledge pages
Less repeated internal questions
Teams create structured pages and content hubs designed for ongoing workplace knowledge reuse.
Employee engagement teams
Run interactive community activities
More employee participation
Organizations use feeds, discussions, reactions, polls, surveys, and recognition-style interactions in communities.
Best for: Fits when mid-size enterprises want a people-driven intranet hub with targeted communications and workflow automation.
Happeo
SMBIntranet platform built for Google Workspace organizations.
Audience-targeted announcements tied to roles, so internal updates can route to specific employee groups without manual forwarding.
Happeo functions as an internal communications intranet that focuses on feed-driven publishing, team-based pages, and searchable content in one place. It combines an employee directory and department-style site structure with targeted announcements and role-based access controls.
- +Feed-first news publishing that keeps updates readable at scale
- +Targeted announcements with audience controls for segmented internal comms
- +Strong internal search across pages, files, and directory content
- +Clear permissions model for site-level access boundaries
- –Page and navigation setup needs planning to avoid inconsistent structure
- –Automation and integration options can feel limited versus API-heavy intranets
- –Complex governance across many team sites requires disciplined admin ownership
- –Some advanced page layouts rely on configurable components rather than free-form editing
IT and communications teams
Add intranet layer for Google Workspace
Central place for content
Department administrators
Maintain department pages with templates
Easier maintenance
Show 2 more scenarios
Intranet administrators
Apply templates and access rules
Clearer publishing practices
Publishing teams govern shared pages and announcements using templates, permissions, and review steps.
Mobile and hybrid employees
Read intranet updates away from desk
Mobile access to updates
Employees use a responsive experience to browse content and read news without relying on desktop intranet visits.
Best for: Fits when mid-size organizations need a feed-driven intranet with segmented announcements and disciplined site permissions.
GreenOrbit
SMBIntranet software for mid-market organizations with content and document management.
Announcement targeting tied to intranet audience segmentation reduces broadcast noise for specific groups.
GreenOrbit is an online intranet software choice for organizations that need a hub-and-spoke intranet model with department-level sections. It supports internal communications workflows with announcement publishing, targeted distribution, and a document library that can be surfaced in landing pages.
- +Targeted announcements support audience segmentation by user attributes
- +Hub-and-spoke section structure fits department sites under a shared navigation
- +Configurable page templates keep landing pages consistent across teams
- +Role-based access controls scope documents and pages by responsibility
- –Complex intranet governance takes time to set up across many sections
- –Automation and integrations feel narrower than larger digital workplace suites
- –Advanced search tuning for deep taxonomy work requires careful configuration
- –Some administrative tasks rely on manual workflows for day to day updates
Internal communications teams
Publish announcements to department sections
Higher engagement across departments
HR onboarding administrators
Automate onboarding via directory integrations
Reduced administrative overhead
Show 2 more scenarios
IT and intranet administrators
Standardize templates across departments
More consistent user experience
Admins use configurable templates to enforce consistent navigation and section structures for teams.
Department knowledge owners
Curate documents on landing pages
Faster access to documents
Owners surface curated library content in landing pages to centralize guidance and policies.
Best for: Fits when a department-led intranet needs structured page templates, targeted comms, and RBAC governance.
ThoughtFarmer
SMBSocial intranet software for internal communications and collaboration.
Template-driven department site architecture with permission inheritance for keeping departmental hubs consistent and controlled.
ThoughtFarmer is an online intranet and internal communications hub that organizes content into structured departments and central news. Content authoring supports page templates for consistent department sites and publication flows for ongoing updates.
- +Department site templates keep navigation and publishing consistent across teams
- +Strong internal search coverage across pages and intranet content
- +Permission-driven structure supports controlled cross-department sharing
- +Embedding of external content supports richer internal landing pages
- –Advanced governance setup requires ongoing discipline from intranet admins
- –Automation and workflow tooling is narrower than enterprise DXP stacks
- –Limited evidence of deep third-party extensibility through public APIs
- –Content migration into the intranet often needs manual mapping work
Intranet content owners
Standardize publishing responsibilities
Clearer content ownership
Community managers and employees
Host topic-based internal discussions
Organized community participation
Show 2 more scenarios
Department leaders
Create department portals from templates
Consistent department sites
Department leaders use templates and navigation structures to publish resources, updates, and team knowledge.
Operational knowledge managers
Centralize searchable subject areas
Shared knowledge reuse
Knowledge managers organize documents, pages, announcements, and discussions into searchable subject areas.
Best for: Fits when organizations need department-based intranet sites with consistent templates and strong internal search.
Axero Solutions
SMBAll-in-one intranet software for communication, collaboration, and knowledge management.
Scheduled announcements with targeting controls let admins roll out time-bound updates across selected site areas.
Axero Solutions powers an online intranet hub for publishing news, hosting department pages, and managing employee-facing content in one place. The system supports navigation and landing page building with reusable page structures, plus permissions that control who can view each site area.
- +Reusable page templates speed consistent department site creation
- +Granular permissions limit access by site area and content type
- +Employee directory and intranet search improve internal findability
- +Scheduled announcements reduce manual posting workload
- –Multi-site governance takes disciplined ownership and review cycles
- –Advanced integrations and automation often require technical support
- –Large content migrations can be time-consuming to plan
- –Some customization depends on configuration boundaries
Intranet and governance teams
Create controlled audience intranet areas
Controlled content access
Employee engagement teams
Manage member events and activity feeds
Shared event participation
Show 2 more scenarios
Knowledge managers
Publish searchable knowledge document hubs
Faster answers via search
Knowledge managers organize policies and operational documents into structured, searchable knowledge areas and navigation.
Customer or member community teams
Run moderated categorized discussion spaces
Reusable answers over time
Teams manage categorized discussions with role-based access, moderation queues, subscriptions, and accepted answers.
Best for: Fits when organizations need an intranet hub with controlled publishing and consistent department pages across multiple sites.
Conclusion
After evaluating 10 online intranet software, LumApps stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Online Intranet Software
Online intranet software centralizes internal communications, departmental hubs, and document experiences in a governed web environment, with publishing that can be controlled by permissions and audience rules. This buyer’s guide covers LumApps, Interact, Simpplr, Haiilo, ThoughtFarmer, Unily, Jostle, Happeo, Axero Solutions, and GreenOrbit.
Across these tools, the main differentiators show up in template-driven site architecture, announcement and news targeting, and how much governance is required to keep hub-and-spoke navigation and content ownership consistent. Teams can also compare how each product handles segmentation logic and where automation depends on configuration or external integration work.
Online Intranet Software for governed internal communications, department hubs, and audience-targeted experiences
Online intranet software delivers a browser-based intranet hub with department or program sites built from reusable templates, plus content publishing that can be constrained by permissions. Many setups also include targeted announcements or news so updates route to defined employee groups instead of broadcasting globally.
LumApps uses segment-driven visibility rules to connect communications workflows to employee segmentation, while Interact emphasizes template-driven landing pages with reusable content sections for consistent hub-and-spoke structures. Simpplr and Haiilo also lean into audience-targeted announcement placement, which changes how internal updates are authored and distributed across sites.
Governance, segmentation, templates, and automation controls that shape an intranet
Online intranet software quality shows up in how pages stay consistent across department hubs, and how permissions and audience rules control who sees what.
These controls matter because hub-and-spoke architectures require repeatable templates and clear ownership, and because targeted announcements reduce noise by routing updates to defined employee groups.
Segment-driven announcements with governed targeting rules
LumApps routes announcements to employee segments with visibility rules tied to segmentation workflows. Haiilo routes intranet updates to defined audiences instead of publishing globally.
Template-driven landing pages and reusable content sections
Interact uses template-driven landing pages with reusable content sections to standardize department and program hub layouts. Axero Solutions uses reusable page templates to speed consistent department site creation across multiple sites.
Announcement targeting across sites without duplicate pages
Unily delivers role-based targeting for news and announcements so teams can run segmented experiences without duplicating pages. Happeo uses audience-targeted announcements tied to roles so internal updates route to specific employee groups without manual forwarding.
Department site architecture with permission inheritance
ThoughtFarmer provides template-driven department site architecture backed by permission inheritance to keep departmental hubs consistent. GreenOrbit supports a hub-and-spoke section structure under shared navigation with RBAC governance over sections.
People directory experience tied to relevance and engagement signals
Haiilo connects a people-first directory experience with activity signals tied to internal relevance. Jostle provides a social people directory with searchable profiles tied into intranet activity and engagement.
Controlled publishing workflows with permission-locked sections
Interact supports permission-controlled sections so teams can share intranet content under section-level controls. Axero Solutions adds granular permissions by site area and content type to limit access beyond page-level visibility.
Choose an intranet model by matching targeting depth, template governance, and automation surface
The decision starts with how updates get distributed. Some intranet hubs route announcements by employee segmentation logic, while others focus on feed-first publishing that relies on disciplined site structure.
Next, evaluate how templates control page architecture and how much automation requires external work. Tools like LumApps and Simpplr connect communications workflows to segmentation, while Interact and ThoughtFarmer emphasize reusable template governance for consistent department and program hubs.
Pick the targeting philosophy: segment-driven visibility rules or audience routing at publish time
If announcements must follow employee segmentation rules, LumApps is built around segment-driven visibility rules for targeted communications. If routing can be driven by audience targeting logic during announcement delivery, Haiilo and Happeo provide audience-based delivery to reduce broadcast noise.
Match template governance to hub-and-spoke complexity
If the intranet depends on standardized department hubs with reusable content structures, Interact and ThoughtFarmer both center on template-driven page building. If the organization needs multi-site department creation with reusable templates, Axero Solutions focuses on template speed with granular permissions.
Set governance expectations based on how configuration heavy publishing feels
Unily supports role-based targeting for news and announcements, but complex hub-and-spoke setups require governance discipline to avoid inconsistent taxonomy. GreenOrbit also requires time for complex governance across many sections to keep RBAC aligned with the department structure.
Decide how much workflow automation comes natively versus through integrations
Simpplr supports audience-targeted announcements, but advanced workflow automation often depends on external systems integration. GreenOrbit and Simpplr similarly limit automation depth when native workflow tooling needs external extension or integration work.
Validate internal search coverage against the way content is authored
ThoughtFarmer is positioned around strong internal search coverage across intranet pages and content. When search must work across targeted and distributed content experiences, prioritize how the product handles controlled publishing and consistent templates.
Align people discovery needs to the directory engagement model
If intranet discovery must center on directory-driven relevance with activity signals, Haiilo ties People discovery to activity signals. If profile discovery must connect directly to social-style engagement and intranet activity, Jostle centers the intranet on people directory profiles.
Who benefits from these Online Intranet Software patterns
Different intranet teams organize content differently. Some teams need governed department sites with strict template constraints, while others need comms teams to distribute updates by audience segmentation logic.
The best fit depends on whether publishing is department-led, comms-led, or blended, and on whether the intranet relies on directory-driven discovery tied to activity signals.
Internal communications teams that measure noise reduction and view routing
LumApps supports audience targeting through segment-driven visibility rules that route announcements by employee segmentation logic. Simpplr and Haiilo also route announcements to defined audiences to reduce irrelevant broadcasts across large internal audiences.
IT and intranet admins responsible for hub-and-spoke governance
ThoughtFarmer keeps departmental hubs consistent using template-driven architecture with permission inheritance. Interact also reduces drift with template-driven page building and reusable content sections that keep section layouts consistent.
HR and employee experience teams building people-first discovery
Haiilo ties a people directory experience to activity signals that increase internal relevance. Jostle connects people directory profiles to employee activity and intranet engagement so ownership and discovery feel contextual.
Multi-site organizations that need controlled access across site areas
Axero Solutions uses granular permissions by site area and content type to control access across multiple sites. GreenOrbit also applies RBAC governance over hub-and-spoke section structures for department-led intranet sections.
Common intranet buying mistakes that cause governance drift or unusable targeting
Buyers often assume that any intranet can deliver consistent department experiences without committing to template discipline. Drift happens when teams under-configure template constraints or when page ownership rules are not clear.
Targeting mistakes also show up when teams set up audience logic without a taxonomy approach or when automation expectations exceed what the intranet can implement without external systems integration.
Selecting an intranet for targeting while underestimating taxonomy and governance setup time
Unily and Haiilo both tie targeting to governance discipline, so taxonomy and page ownership must be managed to avoid mismatched visibility. Plan for the setup work that enables audience routing instead of relying on fully manual forwarding.
Assuming template governance is automatic across many department sites
Interact and ThoughtFarmer can keep section layouts consistent through template-driven structures, but large content networks still require time to configure template and menu structure. If governance discipline is not assigned, template constraints can become a maintenance burden.
Expecting advanced workflow automation without integration work
Simpplr’s advanced workflow automation often depends on external systems integration rather than native tooling alone. GreenOrbit similarly provides narrower automation and integration options than digital workplace suites that focus on extensive API automation.
Overbuying people directory depth without matching how discovery will actually be used
Haiilo and Jostle both center discovery on directory and activity signals, but governance discipline around directory relevance determines whether users find the right people quickly. If the organization cannot keep employee data and activity signals meaningful, directory-driven discovery will feel noisy.
How We Selected and Ranked These Tools
We evaluated LumApps, Interact, Simpplr, Haiilo, ThoughtFarmer, Unily, Jostle, Happeo, Axero Solutions, and GreenOrbit using feature depth, ease of deployment and day-to-day administration, and overall value for the intranet use case. Features made up 40% of the ranking and focused on targeted announcements, template-driven architecture, permission controls, and directory or search behavior as described in each tool profile.
Ease of use and value made up 30% each and emphasized how much configuration and governance discipline is needed for template governance and audience targeting to stay consistent. LumApps earned top position because segment-driven visibility rules connect communications workflows to employee segmentation while reusable templates reduce inconsistencies across department sites.
Frequently Asked Questions About Online Intranet Software
How do LumApps and Unily handle announcement targeting without duplicating department pages?
Which intranet tools support hub-and-spoke navigation with reusable templates for department sites?
What integrations and API options matter most for intranet identity lifecycle and provisioning?
How do SSO, RBAC, and permission governance differ between Happeo and ThoughtFarmer?
When do administrators use scheduled or time-bound announcements, and which products cover that workflow well?
What data migration steps usually decide whether an intranet relaunch succeeds with Interact or Simpplr?
How do companies structure taxonomy and metadata for navigation and content reuse in Unily versus Interact?
What breaks if an organization needs deep linking to specific department sections rather than just global pages?
How do auditability and admin control surfaces differ when maintaining governance at scale in Jostle versus Unily?
Where does attachment handling and internal document discoverability tend to fall short compared with Happeo and Axero Solutions?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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