GITNUXSOFTWARE ADVICE
Entertainment EventsTop 10 Best Online Club Membership Software of 2026
Ranking roundup of Online Club Membership Software for managing memberships and events, comparing Circle, NationBuilder, Wild Apricot, and others.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Circle
Role-based access control linked to membership status and community spaces.
Built for fits when membership access, RBAC governance, and API automation must stay aligned..
NationBuilder
Editor pickRule-based automation tied to membership fields and segments enables status-driven follow-up workflows.
Built for fits when club staff need integrated CRM-style membership records plus API-driven automation and controlled admin access..
Wild Apricot
Editor pickRenewal automation ties dues status to member lifecycle events and communications triggers.
Built for fits when mid-market organizations need membership, events, and automation mapped to one data model..
Related reading
Comparison Table
The comparison table maps online club membership software across integration depth, including API surface, webhooks, and data schema alignment. It also compares automation and provisioning workflows, from membership state changes to RBAC-driven admin controls. Coverage includes governance controls like audit logs and configuration options, plus where each platform limits extensibility or throughput.
Circle
communityRuns membership communities with role-based access controls, group structures, and built-in publishing plus API-backed automation for community operations.
Role-based access control linked to membership status and community spaces.
Circle connects membership records, community spaces, and permissions through a consistent schema so authorization decisions stay aligned across features. Integration depth shows up through an API and webhook-ready patterns that support provisioning, membership state syncing, and external workflow automation. Throughput stays governed by platform-managed membership state changes, which reduces edge cases compared to purely custom scripts. Configuration is centered on membership rules, roles, and space access rather than manual per-member setup.
A tradeoff is that complex, cross-system authorization logic can require careful mapping of fields between Circle’s membership schema and the external system schema. Circle fits best when membership onboarding, access provisioning, and operational reporting need to stay coherent under RBAC and an audit log. It is less suitable when the requirement is fully custom UI beyond Circle’s community and membership constructs.
- +API-driven member provisioning that keeps membership state consistent across systems
- +RBAC and governance controls that map roles to spaces and actions
- +Automation hooks that connect events like signup to onboarding and access changes
- +Audit log support that helps track membership and permission changes
- –External authorization rules require careful schema and field mapping
- –Highly custom member experiences may need workarounds outside built-in spaces
Revenue operations teams
Syncing trial-to-paid conversions into Circle member roles across multiple communities
Fewer missed upgrades and a consistent access rollout tied to measurable pipeline events.
Community program managers
Provisioning onboarding cohorts and permissions based on signup source and membership tier
Reduced administrative overhead and clearer participant journeys by cohort.
Show 2 more scenarios
Engineering teams supporting internal tools
Building an internal membership admin console with bi-directional sync to Circle
Lower integration risk and faster operational workflows for support and governance.
Engineering can use Circle’s API and automation surface to reconcile membership records and roles between Circle and internal systems. A consistent data model reduces conflicts when multiple services need to read or update membership state.
Compliance and operations leads
Tracking permission changes and membership lifecycle events for audit readiness
Clear accountability and traceable changes that support internal reviews.
Operations leads can rely on audit log visibility for membership and role updates tied to governance controls. RBAC limits which administrators can perform sensitive actions like role changes or space access modifications.
Best for: Fits when membership access, RBAC governance, and API automation must stay aligned.
More related reading
NationBuilder
membership CRMManages members, subscriptions, and event-facing engagement with a configurable data model and API access for provisioning and automation.
Rule-based automation tied to membership fields and segments enables status-driven follow-up workflows.
NationBuilder fits organizations that need more than a membership roster and want a connected schema for contacts, statuses, and engagement history. Core club workflows include member approval or assignment, tagging and segmentation, communication lists, and event participation tracking tied to the same records. Integration depth is strongest when the club can standardize around its contact and custom attributes, then automate updates through API calls and rule-based actions.
A tradeoff shows up in governance and change control, because flexible configuration can create complex rule interactions when many staff manage automations and segments. NationBuilder works best when a small admin group defines a schema and automation conventions, then hands out RBAC-scoped permissions to operators managing signups and membership status changes. Throughput can degrade when large broadcasts or frequent rule triggers run without throttling controls, so batching and scheduling become necessary for busy event seasons.
- +Contact-centric data model supports membership, campaigns, and engagement from one record graph
- +Automation rules can drive membership status changes and follow-up actions without custom code
- +API supports provisioning, updates, and integrations with external systems and tooling
- +RBAC-style admin roles support separation between marketing ops and membership operations
- –Rule interactions can become hard to reason about when many automations target overlapping segments
- –Governance depends on disciplined schema and tagging conventions across staff
Community directors and membership operations teams
Process applications, approve members, and trigger onboarding emails and tasks by membership status.
Fewer manual handoffs during onboarding and a consistent policy for when members transition between statuses.
Revenue operations and operations engineers
Sync club membership changes with an external billing, identity, or ticketing system using the API.
Lower sync latency between billing or access systems and club membership records.
Show 2 more scenarios
Marketing teams running member communications and campaign segmentation
Send targeted updates based on engagement history, tags, and membership attributes.
Higher relevance of outreach because lists derive from structured membership and engagement signals.
NationBuilder supports segmentation using its contact and attribute model, which allows targeted lists for events, renewals, and member milestones. Automations can queue follow-ups when engagement or membership conditions change.
IT and administrators managing internal governance
Set up role-scoped access so operators can manage members while limiting who can alter automation and schema.
Reduced risk of unauthorized workflow edits that could affect signups, renewals, or member communications.
NationBuilder supports admin configuration that can separate permissions for membership management versus broader operational controls. Audit and operational visibility helps administrators track changes that affect membership records and workflows.
Best for: Fits when club staff need integrated CRM-style membership records plus API-driven automation and controlled admin access.
Wild Apricot
membership eventsSupports membership management and event registration with an extensible schema, configurable roles, and API-driven integrations for member data sync.
Renewal automation ties dues status to member lifecycle events and communications triggers.
Wild Apricot combines member profiles, group and chapter support, event registration, and payment-linked membership status in one schema. Automation covers renewal cycles, communications, and registration workflows with rule-based triggers that map to membership and event objects. Integration depth is practical for operations teams because the API exposes core entities like contacts, memberships, events, and transactions.
A tradeoff is that customization stays within Wild Apricot's configuration model rather than allowing arbitrary schema extensions. Wild Apricot fits situations where membership states, event participation, and communications must stay consistent for reporting and access control. It works best when existing processes can map cleanly to its membership, event, and renewal data model.
- +API access to members, events, and transactions for controlled integrations
- +Event registration and membership status share the same underlying data model
- +RBAC-style admin permissions support governance across roles
- +Automation rules cover renewals, reminders, and membership-driven messaging
- –Schema customization is limited compared with platforms that support custom fields everywhere
- –Complex custom workflows may require API plus external orchestration
Membership operations teams at associations
Run renewals and member lifecycle messaging across multiple membership types
Reduced manual follow-up and fewer mismatches between renewal status and outbound messages.
Event program managers
Link event registration capacity and eligibility to member status
More accurate rosters and fewer ineligible registrations at check-in.
Show 2 more scenarios
Systems and integration teams in nonprofit or association IT
Sync membership and event data into a data warehouse and back-office tools
Fewer spreadsheet exports and a single source for reporting dimensions.
Wild Apricot API endpoints support data provisioning and synchronization for entities such as contacts and events. Automation can be paired with external jobs that read changes and push updates with controlled throughput.
Volunteer and chapter leaders
Coordinate local chapters with shared governance and consistent membership handling
Lower administrative overhead with consistent membership processes across chapters.
Chapter workflows rely on structured membership and profile fields so each leader sees the right records under their permissions. Automated reminders can target segments without requiring per-chapter manual exports.
Best for: Fits when mid-market organizations need membership, events, and automation mapped to one data model.
Memberful
membership paymentsHandles memberships and paid access with tiering, member management, and automation via webhook and API for access provisioning.
Webhook-driven provisioning from membership changes into external systems.
Memberful targets online club membership with a membership data model, access rules, and paid plans tied to entitlements. Integration depth comes from webhooks, API endpoints for membership and subscriber lifecycle, and membership status synchronization.
Automation is driven by provisioning flows such as signup to entitlement assignment and renewal behavior that triggers downstream access changes. Admin governance centers on roles, policy configuration, and logs that track member and entitlement events.
- +API and webhooks cover member status, entitlements, and lifecycle events
- +Clear membership data model maps subscriptions to access rules
- +Configurable provisioning supports automated access based on membership state
- +Role-based admin controls restrict management by permission set
- –Automation paths can feel schema-dependent and require careful configuration
- –Extensibility favors API workflows over native multi-system orchestration
- –Complex entitlement rules may increase admin setup time
- –Operational visibility depends on event history quality and retention settings
Best for: Fits when clubs need API-driven provisioning and strong admin governance for access control.
Patreon
creator subscriptionsManages membership-style subscriptions with tiering and content gating, and provides integrations via API and webhooks for automation.
Membership tier entitlements with webhook-driven updates for external systems.
Patreon provisions membership access through creator-owned membership tiers and per-campaign content delivery. Patreon’s data model centers on memberships, tiers, and subscriber entitlements, with webhooks and an API surface for downstream automation.
Integration depth is strongest when the workflow depends on membership events, entitlement checks, and platform-native admin configuration. Governance controls rely on role-based access for creator operations and change visibility through platform audit and activity traces.
- +Tier-based entitlements map cleanly to membership access rules
- +Webhooks support event-driven automation for membership lifecycle changes
- +API enables entitlement checks for external app authorization flows
- +Admin configuration supports moderation, payout settings, and access policies
- –Automation and provisioning depend on external systems for deeper RBAC
- –Data model is membership-centric and limits custom schema modeling
- –Throughput and rate limits constrain high-frequency entitlement polling
- –Audit visibility is narrower for fine-grained admin actions than enterprise governance
Best for: Fits when content-based memberships need event automation and external authorization checks.
Kajabi
gated membershipOffers membership and gated content capabilities with configurable products and an automation surface for member access and event workflows.
Membership gating rules tied to Kajabi products and content publishing workflows.
Kajabi fits organizations managing paid communities where course-like content and membership gating must stay in the same system. The data model connects memberships, subscription status, and content access rules, with configuration centered on products, pipelines, and member roles.
Automation depends on event-driven workflows for onboarding, tagging, and segmentation rather than open-ended scripting. Integration depth is mostly through Kajabi-native connectors and public APIs, with limited control at the schema and provisioning layer compared with API-first membership systems.
- +Membership gating tied to content offers consistent access control
- +Role-based permissioning supports multiple admin and member experiences
- +Workflow automation covers onboarding, tagging, and lifecycle events
- +API and webhooks enable external systems to react to member events
- –Data model customization and schema extension are limited
- –External provisioning and RBAC mapping require more glue than native controls
- –Audit logging granularity for admin actions is not modeled like enterprise systems
- –Automation throughput can bottleneck when workflows fan out to many segments
Best for: Fits when community membership requires strong membership-content access rules with manageable automation and integrations.
Tally
event intakeCollects member registrations and uses workflow automation with forms and webhooks for event intake and operational routing.
Webhook-triggered workflows built from submission events for automated membership updates.
Tally focuses on structured data collection and workflow automation for club operations. It models membership-related information through configurable forms and reusable templates, which then drive downstream actions.
Tally’s integration depth comes from its schema-based submissions, webhooks, and connector options that support provisioning into external systems. Admin governance centers on ownership, access settings, and activity history that support RBAC-like control patterns and reviewable changes.
- +Schema-based submissions map membership fields into consistent downstream data
- +Webhooks deliver near real-time events for provisioning and status sync
- +Reusable templates reduce drift across membership forms and renewals
- +Configurable workflows automate follow-up actions from form events
- –Complex club logic can require external orchestration rather than internal rules
- –Data model flexibility depends on field design rather than custom entities
- –Audit depth is limited for multi-system governance without additional logging
- –High-throughput event handling requires external queuing for reliability
Best for: Fits when club membership workflows need form-driven automation with API-integrated provisioning.
Eventbrite
events platformSupports member-facing ticketing and recurring event programs with APIs for registration data sync and automated confirmations.
Event-level ticketing and attendee records that can be synchronized via API and webhooks.
Eventbrite is an event membership and ticketing ecosystem that doubles as a community access layer. It provides event-centric data models with attendee records, ticket inventory, and order history that can be tied to membership-like experiences.
Integration depth relies primarily on its public APIs and webhook patterns for provisioning and synchronization of attendees into external systems. Automation and governance depend on roles for staff access and operational logs around orders, tickets, and changes to event publishing states.
- +Event-driven data model links access to orders, tickets, and attendee records
- +Webhook and API support attendee and order synchronization workflows
- +RBAC-style staff roles limit who can manage events and view attendee lists
- +Audit trails track operational actions tied to event and ticket lifecycle
- –Membership logic stays event-scoped rather than a durable account ledger
- –Custom membership entitlements require external rules and reconciliation
- –API surface centers on event and ticket objects more than entitlement schemas
- –Throughput and consistency controls depend on integration design
Best for: Fits when event-based membership needs tight attendee synchronization with external systems.
BreezeDB
membership backendProvides an application-backend model for membership automation where club data, access rules, and integrations are implemented through APIs.
Schema-based membership provisioning with API-driven role and entitlement updates.
BreezeDB provisions and manages online club membership data using a configurable schema and membership rules. BreezeDB includes an API surface for member records, roles, and access-driven workflows, with automation hooks for event-triggered updates.
Admin control centers on RBAC-style permissions plus governance around who can create, change, or remove membership data. Data model design focuses on extensible entities for clubs, memberships, entitlements, and audit-ready change tracking.
- +Configurable data model for clubs, memberships, roles, and entitlements
- +API supports member record lifecycle operations and role-driven changes
- +Automation hooks enable event-triggered updates across membership workflows
- +RBAC-style permissions separate staff administration from membership operations
- –Automation depth depends on clear event mapping and schema discipline
- –Custom schema changes can require careful migration planning to avoid breakage
- –Governance coverage is strongest for core membership entities, not complex custom domains
- –Throughput and rate limits may constrain high-volume sync without batching strategy
Best for: Fits when clubs need schema-driven provisioning with API automation and strict admin RBAC.
Muse
club operationsDelivers member management for organizations with schedules and event orchestration backed by integration APIs for operational automation.
Event and webhook automation for membership changes wired to RBAC-protected access.
Muse serves online club operations with membership governance, digital content delivery, and community areas tied to a defined member data model. Its distinct focus is integration depth through an API and automation surface that supports provisioning, role-aware access, and configuration-driven workflows.
Admin tooling covers RBAC-style permissioning and operational controls, which matter when multiple moderators and staff handle memberships. Extensibility centers on keeping changes auditable and repeatable when throughput increases.
- +API-first integration supports provisioning and membership lifecycle synchronization
- +Role-based access controls align content visibility with member status
- +Automation rules reduce manual admin work across renewals and upgrades
- +Structured data model supports predictable schema mapping to external systems
- –Complex automations can require careful schema and rules design
- –Admin governance depends on consistent role assignment across staff
- –Throughput under high sync loads needs planning around API limits
- –Extensibility is tied to available endpoints and event types
Best for: Fits when clubs need audited membership governance with API-driven automation across systems.
How to Choose the Right Online Club Membership Software
This buyer's guide covers Circle, NationBuilder, Wild Apricot, Memberful, Patreon, Kajabi, Tally, Eventbrite, BreezeDB, and Muse for online club membership operations.
It focuses on integration depth, data model design, automation and API surface, and admin and governance controls so clubs can keep membership access, entitlements, and records consistent across systems.
Online club membership systems that turn memberships into governed access and automation
Online club membership software provisions member access to community spaces, tiers, events, and content based on a membership record that acts as the access source of truth.
These tools solve signup to access assignment, renewals to status changes, and event-driven synchronization with external systems through an API, webhooks, or both. Circle and Memberful illustrate this model by linking membership state to RBAC-protected access rules and provisioning events.
Evaluation checkpoints for API-driven memberships, governed access, and automation control
Integration depth determines whether membership status updates, role changes, and entitlement assignments can be synchronized into external systems without manual reconciliation.
Data model design determines whether those updates stay consistent when staff workflows, segmentation rules, and membership fields evolve. Admin and governance controls determine who can change schema-adjacent fields, trigger automation outcomes, and view an audit trail of membership and permission changes.
RBAC linked to membership status and community spaces
Circle maps roles to spaces and actions while tying authorization to membership state, which reduces drift when community access changes. Muse also ties role-aware access visibility to member status, which helps keep moderator actions aligned with entitlement rules.
Extensible data model and schema discipline for membership records
NationBuilder uses a configurable, contact-centric graph with people, organizations, and campaigns, which supports segmentation and membership-field-driven automation. BreezeDB and Wild Apricot provide schema-based membership provisioning so custom entities and fields can drive roles, entitlements, and event registrations.
API and webhook surface for provisioning and entitlement synchronization
Memberful provides API endpoints and webhooks for membership status and entitlement lifecycle events so external systems can provision access on changes. Eventbrite and Patreon emphasize event and tier-driven automation by linking attendee or entitlement updates to webhook and API workflows.
Automation hooks tied to membership lifecycle events
Wild Apricot uses renewal automation that ties dues status to lifecycle events and communications triggers. Tally triggers workflows from form submissions, so structured intake events can route downstream membership updates.
Admin governance, RBAC for staff workflows, and audit trails
Circle and Wild Apricot support RBAC-style admin permissions plus auditability for key changes like membership and permission updates. BreezeDB centers governance on RBAC-style permissions and audit-ready change tracking for core membership entities.
Automation readability and rule interaction control
NationBuilder's rules can become hard to reason about when many automations target overlapping segments, so governance depends on disciplined schema and tagging conventions. Kajabi can bottleneck when workflows fan out across many segments, so throughput planning matters when automation volume rises.
A control-depth decision framework for choosing a club membership platform
The selection starts by identifying what must stay consistent and what can lag, because each tool ties access and automation to a different membership record shape.
Next, the evaluation should verify that the tool exposes the right API and automation hooks for provisioning into external systems and that admin governance can prevent accidental permission changes at scale.
Define the access source of truth and map it to RBAC or entitlements
If access must be governed by membership status across community spaces, Circle is built for RBAC authorization tied to membership and spaces. If paid access needs tier entitlements that drive downstream authorization, Patreon and Memberful map tier or entitlement changes into membership access rules.
Validate the membership data model for fields, segments, and custom entities
Choose NationBuilder when the club needs a contact-centric graph that connects people, organizations, and campaigns for segmentation-driven workflows. Choose BreezeDB or Wild Apricot when the club needs schema-based membership provisioning and role or entitlement updates driven by extensible data structures.
Confirm the automation and API surface matches the provisioning workflow
For external systems that must react immediately to membership changes, Memberful and Tally use webhooks for membership status synchronization and event-driven provisioning. For workflows centered on events and orders, Eventbrite ties access-like experiences to attendee records and supports API plus webhook synchronization patterns.
Test rule interaction complexity before building multi-segment automation
When staff needs overlapping segment-based status-driven follow-ups, NationBuilder can handle it but requires disciplined schema and tagging to keep rule interactions predictable. When membership gating depends on content products, Kajabi keeps gating rules tied to products and publishing workflows but offers limited schema extension for deep entitlement modeling.
Lock down governance with RBAC for staff and verify audit trails
If multiple moderators and staff manage membership changes, Muse and Circle emphasize RBAC-style permissioning and audited membership governance to reduce unauthorized changes. Wild Apricot and BreezeDB also provide auditability or audit-ready tracking for key membership and permission operations so governance stays traceable.
Who benefits from API-first membership governance and lifecycle automation
Online club membership software is most valuable when membership state drives access and when operational staff need controlled workflows that remain consistent across internal and external systems.
The right fit depends on how membership records should be modeled and how provisioning must be automated through API and webhook events.
Clubs that need RBAC governance tied to membership state and community areas
Circle fits this workload because it links role-based access to membership status and community spaces, which keeps permission changes aligned with membership updates. Muse also fits clubs that need audited membership governance with RBAC-protected access and event or webhook automation.
Clubs that need CRM-like membership records plus segmentation automation
NationBuilder fits when club staff need integrated membership and CRM-like contact records that support membership-field-driven automation across people, organizations, and campaigns. This structure matches operational teams that want rule-based follow-up actions based on membership segments.
Organizations running membership plus renewals and registrations on one underlying model
Wild Apricot fits mid-market clubs that want event registration and membership status to share one underlying data model. Its renewal automation ties dues status to lifecycle events and communications triggers.
Clubs that want API and webhook provisioning into external systems for access entitlement assignment
Memberful fits when external systems must be provisioned from membership changes through webhooks and API-driven lifecycle events. Tally fits when member onboarding starts as schema-based form submissions that trigger webhook workflows for provisioning.
Event-centric clubs where membership behavior maps to attendees, tickets, or content gates
Eventbrite fits event-based membership experiences by syncing attendee and order data through API and webhook patterns, which keeps registration context consistent. Kajabi fits membership-content gating needs by tying membership access rules to products and content publishing workflows.
Common failure points when membership access, automation, and governance are not aligned
Membership platforms fail most often when the access model does not match how data must be synchronized, or when automation rules become hard to govern.
Automation throughput and audit visibility also break down when high-frequency sync and complex custom logic are added without a clear event-to-schema plan.
Building entitlement logic outside the membership record and then reconciling manually
This breaks consistency when membership state changes, so platforms like Circle and Memberful that tie access provisioning to membership status and lifecycle events reduce reconciliation work. Wild Apricot also reduces drift by sharing a data model across membership and event registration so status and registration remain aligned.
Overlapping automation rules without a governance convention for segments and fields
NationBuilder can handle rule-based automation tied to membership fields and segments, but overlapping segment targeting can make outcomes hard to reason about without strict tagging conventions. Circle and BreezeDB are easier to govern when roles map cleanly to membership state and community areas.
Assuming custom schema changes will be safe without a migration plan
BreezeDB supports custom schema fields for club-specific requirements, but schema changes can require careful migration planning to avoid breakage. Wild Apricot and Kajabi show a different pattern where limited schema customization can force workflow design changes instead of risky schema edits.
Skipping audit depth for multi-admin membership operations
Muse and Circle emphasize RBAC-style permissioning plus auditable membership governance, which supports traceability when multiple staff members modify roles and member state. Tools with narrower audit visibility for fine-grained actions can make permission disputes harder to investigate.
Designing high-frequency entitlement checks without planning for throughput and polling limits
Patreon can constrain high-frequency entitlement polling through throughput and rate limits, so event-driven webhook updates are safer than repeated polling. Kajabi can bottleneck when automation fans out to many segments, so workflow design should account for fan-out behavior.
How We Selected and Ranked These Tools
We evaluated Circle, NationBuilder, Wild Apricot, Memberful, Patreon, Kajabi, Tally, Eventbrite, BreezeDB, and Muse using features coverage, ease of use, and value as scored fields. Features carried the most weight at forty percent, while ease of use and value each contributed thirty percent to the overall score. This criteria-based scoring reflects editorial research grounded in the provided capabilities, not hands-on lab testing or private benchmarks.
Circle ranked highest because its features and governance model combine RBAC tied to membership status and community spaces with API-backed automation hooks and audit trail support, which elevated both control depth and integration readiness.
Frequently Asked Questions About Online Club Membership Software
How do Circle and Memberful differ in API-driven provisioning for access control?
Which tools provide SSO and what role-based controls exist for staff access?
What integration pattern supports schema-based data migration into a new club membership system?
How do NationBuilder and Wild Apricot handle automation rules that depend on membership status fields?
Which platforms are strongest when entitlements must gate content or community areas?
How do webhook-based workflows compare between Tally and Muse for form-driven membership updates?
What is a practical throughput and consistency approach when multiple admins update membership data?
Which toolset best fits event-based membership experiences that must stay synchronized with orders and tickets?
What extensibility mechanisms exist when clubs need custom workflows beyond built-in automation?
Conclusion
After evaluating 10 entertainment events, Circle stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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