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Education LearningTop 10 Best Music Lesson Management Software of 2026
Top 10 music lesson management software ranked for schools and private teachers, with feature comparisons of monday.com, HubSpot, and Odoo.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Acuity Scheduling is the best pick when you need dependable lesson booking plus automated reminders and lesson intake with payments across private teachers or a small studio, whereas Opus1 fits multi-teacher studios that want scheduling, attendance, and parent communication in one controlled workflow.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Acuity Scheduling
Configurable appointment type rules that combine capacity limits and buffering with automated reschedule and cancellation handling.
Built for fits when studios need dependable lesson scheduling and automated reminders across multiple teachers..
Opus1
Editor pickParent portal plus lesson-driven communication keeps family updates tied to each scheduled lesson event.
Built for fits when multi-teacher studios need scheduling, attendance, and parent communications in one controlled workflow..
My Music Staff
Editor pickPractice assignment dispatch ties weekly tasks to each student so reminders and lesson notes stay in sync.
Built for fits when private studios need consistent lesson records and reminder automation for small-to-mid rosters..
Comparison Table
Acuity Scheduling
SMBScheduling software used by private music teachers and studios for lesson booking, reminders, intake forms, and payments.
Configurable appointment type rules that combine capacity limits and buffering with automated reschedule and cancellation handling.
Acuity Scheduling handles lesson appointment types with custom durations, buffering rules, and capacity limits that map well to teacher availability and room constraints. Reminder automation covers email and text notifications, and cancellation and reschedule flows can be configured per lesson type. Studio administration is centered on a central calendar view plus booking management actions that help staff keep schedules consistent across multiple instructors.
A tradeoff is that deeper studio operations like repertoire tracker, skill assessment rubric workflows, and practice assignment dispatch require either external systems or manual processes. A common fit is a studio that needs reliable student scheduling and change management first, then connects lesson outcomes through separate tools.
- +Lesson appointment types with duration, capacity, and buffering rules
- +Reminder automation for scheduled, changed, and canceled lessons
- +Parent-facing booking flow with structured intake fields
- +Admin calendar tools for staff edits and rescheduling
- –No native student progress ledger or rubric-based assessment engine
- –Advanced studio reporting often needs external exports
Private teachers
One-on-one lessons with fixed availability
Fewer booking conflicts
Multi-teacher studios
Multiple instructors and lesson durations
More consistent weekly rosters
Show 2 more scenarios
Music program admins
High volume reschedules and cancellations
Lower admin follow-up time
Admins can use automated change flows to keep parent calendars aligned.
Studio operations staff
Waitlist-style booking demand
Reduced lost scheduling opportunities
Staff can manage booking intake for full slots using the built-in booking controls.
Best for: Fits when studios need dependable lesson scheduling and automated reminders across multiple teachers.
Opus1
vertical specialistMusic school management software handling scheduling, billing, and parent communication.
Parent portal plus lesson-driven communication keeps family updates tied to each scheduled lesson event.
Opus1 is positioned for studios that run recurring lessons with multiple teachers and want fewer spreadsheets across scheduling, attendance, and student communication. The product organizes day-to-day operations around lesson events and studio policy enforcement, including structured lesson notes handoff and attendance capture. A parent portal workflow connects scheduling updates and lesson-related communications to families without requiring staff to repeat the same updates by email. Automation covers common studio motions like lesson reminder automation and practice assignment dispatch.
A key tradeoff appears when studios need highly customized data and reports beyond the built-in studio workflows. Opus1 works best when lesson package rules, staff schedules, and communication templates map closely to standard studio operations. It fits usage situations where a director or office manager needs consistent governance across teachers and families, while instructors need quick access to lesson history and next steps.
- +Lesson attendance tracking is built into the lesson workflow.
- +Teacher availability calendar supports real scheduling constraints.
- +Parent portal keeps families aligned without manual message repeats.
- +Lesson notes handoff reduces teacher-to-teacher context loss.
- –Advanced reporting needs can require workaround through exports.
- –Highly custom studio policies may need tighter configuration discipline.
Studio administrators
Coordinate multi-teacher lesson schedules
Fewer scheduling conflicts
Private music instructors
Deliver notes and practice instructions
Clear next-lesson expectations
Show 2 more scenarios
Studio directors
Run recital registration operations
Reduced administrative rework
Directors handle recital registration workflows while keeping student records connected to sessions.
Front office teams
Manage reminders and attendance follow-up
Lower no-show rates
The office automates lesson reminder automation and tracks attendance outcomes for follow-up.
Best for: Fits when multi-teacher studios need scheduling, attendance, and parent communications in one controlled workflow.
My Music Staff
vertical specialistStudio management platform built specifically for private music teachers and music schools.
Practice assignment dispatch ties weekly tasks to each student so reminders and lesson notes stay in sync.
My Music Staff is built for studios that need lesson scheduling that aligns teacher availability with real appointments and lesson notes. The software tracks lesson attendance and maintains a student progress ledger that can be referenced during planning and teacher handoffs. Parent-facing communication supports day-to-day coordination without copying details into emails.
A key tradeoff is that studios with complex room resource scheduling or multi-location staffing may need extra process to cover edge cases in bookings and conflicts. The best fit appears when a private studio or small school wants consistent lesson records, routine reminders, and structured practice assignment dispatch.
- +Lesson attendance tracking ties directly to student progress records
- +Practice assignment dispatch keeps weekly tasks attached to student accounts
- +Lesson reminder automation reduces recurring admin follow-up
- +Parent-facing communication uses the same lesson context as teachers
- –Room resource scheduling coverage can feel limited for multi-location setups
- –Some studio policy enforcement workflows require consistent setup discipline
Private piano teachers
Weekly lesson notes and assignments
More consistent follow-through
Small music studio admins
Absence follow-up and reminders
Fewer missed lessons
Show 2 more scenarios
Studios with multiple instructors
Teacher handoff on records
Faster transitions
A shared lesson history supports handoff when students switch teachers or update their repertoire plan.
Recital prep teams
Progress and repertoire continuity
Cleaner program preparation
Student progress ledger and repertoire tracking help keep performance planning aligned with prior lessons.
Best for: Fits when private studios need consistent lesson records and reminder automation for small-to-mid rosters.
Vagaro
SMBBooking and business management platform serving music studios, tutors, and lesson providers.
Staff scheduling with appointment-level reminders ties cancellations and reschedules to the same student record workflow.
Vagaro pairs music-lesson scheduling with a studio-facing booking and service workflow that supports recurring appointments and lesson management in one place. Built-in reminders, staff assignment, and customer record handling reduce back-and-forth for scheduling, cancellations, and lesson notes handoff.
It also supports session-based payments and activity history so parent and student interactions stay tied to each booked lesson. Studio admins get configurable policies for how appointments are created, updated, and confirmed across staff calendars.
- +Recurring appointment scheduling matches recurring lesson cycles
- +Staff assignment controls help keep teacher availability aligned to bookings
- +Reminder workflow reduces missed lessons without manual outreach
- +Customer history keeps lesson-related records grouped per student
- –Music-specific workflows like recital registration need extra process design
- –Group lesson enrollment and waitlist logic can feel generic
- –Room resource scheduling is limited compared with dedicated studio schedulers
- –Advanced reporting for practice logs and progress ledgers needs manual exports
Best for: Fits when studios need appointment scheduling, reminders, and staff assignment with a student record trail, not deep music-specific analytics.
TeacherZone
vertical specialistMusic education management software for scheduling, billing, communication, and student administration.
Lesson notes handoff that attaches documentation to each student’s scheduled lessons for consistent recordkeeping.
TeacherZone schedules music lessons, manages student records, and tracks attendance and lesson notes for instructors and studios. It supports group lesson enrollment and ongoing student progress tracking so lesson history stays connected to upcoming bookings.
The workflow centers on lesson planning, reminders, and parent-facing updates tied to each student’s calendar. Admin tools focus on studio operations like roster management and room or time coordination for consistent lesson throughput.
- +Lesson attendance and notes stay linked to scheduled bookings
- +Group lesson enrollment and roster management are supported
- +Student progress history keeps skills and lesson context in one place
- +Reminder workflows reduce missed lessons for families
- –Studio-wide reporting depends on manual data review for edge cases
- –Integration options for external scheduling tools are limited
Best for: Fits when a music studio needs coordinated scheduling, notes, and student history across multiple teachers.
StudioNinja
vertical specialistMusic teacher software combining scheduling, invoicing, practice tracking, and student communication.
Lesson package rules tied to attendance and policy settings help prevent credit drift during reschedules and absences.
StudioNinja targets music studios that need scheduling, attendance tracking, and lesson administration in one workflow. It supports student and lesson records that link to teacher availability and recurring lesson patterns.
StudioNinja also includes parent-facing access for lesson details, notes, and reminders, plus studio policy enforcement for lesson packages and changes. Studio operations remain manageable through configurable templates for durations, lesson notes handoff, and recurring communications tied to attendance.
- +Teacher availability calendar drives student scheduling choices.
- +Parent portal exposes lesson details and studio updates.
- +Lesson notes handoff keeps student history organized.
- +Configurable lesson duration templates reduce repetitive setup.
- –Group enrollment workflows require careful configuration to avoid manual cleanup.
- –Advanced automation depends on maintaining consistent lesson package rules.
Best for: Fits when a small to mid-size studio needs lesson scheduling plus parent access with consistent package and attendance workflows.
Calendly
SMBAppointment scheduling platform used by music teachers for recurring lesson bookings.
Webhook-based event notifications that can trigger studio workflows from booking creation and updates.
Calendly centralizes appointment scheduling with rules for availability, routing, and confirmation messages, which makes it faster than lesson-focused alternatives that require manual workflow setup. It supports recurring events, buffer times, location selection, and embed links that let studios route requests to specific teachers without building a custom scheduler.
The platform also integrates with common calendars and meeting tools, and it provides webhooks so lesson-management systems can trigger reminders, attendance workflows, or intake updates. For music studios, it fills the scheduling layer well, while it leaves lesson notes, progress tracking, and credits management to complementary systems.
- +Teacher-specific scheduling via routing rules reduces manual back-and-forth
- +Recurring availability, buffer times, and embed scheduling cut no-show risk
- +Calendar integrations keep appointment times synchronized across systems
- +Webhook delivery enables automation for confirmations, reminders, and intake
- –Lesson packages, makeup credits, and expiration are not native scheduling objects
- –Group lesson enrollment, waitlists, and roster management require external tooling
- –RBAC and audit-log depth for studio governance is limited compared with studio suites
- –Complex studio policies like absence excuses need custom workflow wiring
Best for: Fits when a studio needs reliable teacher availability scheduling and downstream automation without building a custom scheduler.
Fons
SMBScheduling and payment software for music teachers and recurring lesson businesses.
Lesson note handoff linked directly to each session so attendance, notes, and history stay consistent.
Fons is a music lesson management system aimed at studios that need day-to-day scheduling, attendance, and student recordkeeping in one place. The core workflow centers on lesson sessions tied to teachers and students, with lesson notes stored for later handoff.
Studio administrators can coordinate recurring instruction, manage absences, and track lesson history so families and staff do not rely on manual spreadsheets. Fons also supports studio operations that extend beyond scheduling, such as recital coordination and structured lesson documentation.
- +Session-based scheduling keeps lesson attendance and history connected
- +Lesson notes capture staff handoff without exporting to separate tools
- +Studio admin views support multi-teacher day planning
- +Recital registration workflows reduce coordination work outside the system
- –Automation depth depends on manual setup of recurring patterns
- –Role and permission controls are less granular than some studio platforms
- –Reporting for long-horizon trends is limited compared with CRMs
- –Group enrollment changes can require extra admin steps
Best for: Fits when studios need one scheduling and lesson-record system for multiple teachers and recurring families.
Class Manager
SMBClass management software for music schools and other scheduled education providers.
Makeup lesson credit handling enforces absence outcomes against time-bound credit rules inside the lesson workflow.
Class Manager organizes recurring music lessons with scheduling, attendance, and lesson notes in a studio workflow. It supports student records for instructors and families, including lesson package style tracking for time-bound credits and makeup handling when absences occur.
Recital-related steps such as registration and program materials connect into ongoing student and lesson data instead of living in a separate spreadsheet. Automation features focus on lesson reminders and administrative follow-up around attendance and policy outcomes.
- +Scheduling and attendance workflows reduce double entry across sessions
- +Makeup handling ties absence outcomes to lesson credit timing rules
- +Lesson notes handoff stays attached to each student and session history
- +Recital registration flows reuse existing student and lesson context
- –Integrations and API surface are not visibly first-class compared with suite vendors
- –Group lesson enrollment needs careful setup to avoid manual capacity work
- –Advanced reporting for multi-teacher studios can require exports for analysis
- –Room and resource scheduling coverage is limited compared with dedicated scheduling systems
Best for: Fits when a studio needs one system for lessons, attendance, makeup credits, and recital steps with repeatable workflows.
Pike13
SMBClass and client management platform for music schools, studios, and enrichment programs.
Lesson package tracking connects directly to scheduled sessions so missed lessons update eligibility automatically.
Pike13 targets music studios that need lesson management with workflows for scheduling, attendance, and student records in one place. The system supports lesson package tracking and studio policy enforcement tied to scheduled sessions, which reduces manual follow-ups when students miss lessons.
Pike13 also provides parent-facing visibility for upcoming lessons and lesson notes handoff tied to each appointment. Automation for reminders and recurring studio processes is built around calendar events, so operational tasks stay synchronized with the teacher availability calendar.
- +Schedules lessons with teacher availability calendar and room resources in one workflow
- +Tracks lesson package usage per student and flags eligibility when sessions are missed
- +Centralizes lesson attendance tracking, notes, and student progress ledger entries
- +Supports parent portal views for upcoming sessions and studio updates
- –Studio policy enforcement needs consistent setup across calendars and package rules
- –Group lesson enrollment and waitlist handling feel lighter than full CRM-style workflows
- –Advanced reporting for recap and retention analytics depends on manual exports
- –Extensibility for custom routines requires workarounds when automation needs differ
Best for: Fits when studios need appointment-linked attendance and lesson package tracking without building custom workflows.
Conclusion
After evaluating 10 education learning, Acuity Scheduling stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right music lesson management software
Music lesson management software keeps student scheduling, lesson attendance, and lesson notes tied to the same appointment records so studios avoid double entry across teachers and families. This buyer’s guide covers Acuity Scheduling, Opus1, Odoo, and the other tools evaluated for studio operations, including Vagaro, TeacherZone, StudioNinja, Calendly, Fons, Class Manager, and Pike13.
Acuity Scheduling is the top-ranked option because configurable appointment type rules combine capacity limits and buffering with automated reschedule and cancellation handling. Opus1, Odoo, and the mid-ranked studio platforms focus on parent-facing lesson events, teacher availability constraints, and lesson-record workflows that reduce manual follow-up.
Music lesson management software for scheduling, attendance, parent updates, and lesson records
Music lesson management software coordinates recurring student scheduling, lesson attendance tracking, and lesson notes handoff so the studio can run consistent teacher workflows across multiple families. Tools like Opus1 tie lesson-driven communication to attendance and a teacher availability calendar so families see updates connected to specific scheduled lesson events.
Acuity Scheduling distinguishes itself with configurable appointment type rules that manage capacity and buffering while automatically handling reschedule and cancellation outcomes. My Music Staff focuses on practice assignment dispatch that attaches weekly tasks to student accounts so reminders and lesson notes stay synchronized as lessons occur and attendance is recorded.
Core studio control points for scheduling, records, and automation
Lesson management succeeds when each scheduled lesson record carries the attendance outcome and the lesson notes handoff without forcing double entry across teachers and families. Tools in this list vary most in how tightly appointment changes propagate into cancellations, reschedules, and downstream records.
Appointment rule engine with change handling
Acuity Scheduling uses configurable appointment type rules that combine capacity limits and buffering with automated reschedule and cancellation handling. This reduces the risk of drift between what was booked and what the studio counts as an attended or missed lesson.
Parent portal tied to lesson attendance events
Opus1 builds a parent portal around lesson-driven communication so family updates align to each scheduled lesson event. It also includes lesson attendance tracking inside the lesson workflow and uses a teacher availability calendar to respect scheduling constraints.
Practice assignment dispatch tied to student accounts
My Music Staff dispatches practice assignments weekly and keeps reminders and lesson notes synchronized with student accounts as lessons occur. It also links lesson attendance tracking directly to student progress records so practice history and attendance outcomes stay connected.
Lesson notes handoff attached to each scheduled session
TeacherZone attaches lesson notes handoff to scheduled lessons so documentation remains linked to each student booking. Fons follows a session-based model that keeps attendance, notes, and history together for multi-teacher studios.
Makeup and credit logic embedded in the lesson workflow
Class Manager enforces makeup lesson credit handling by tying absence outcomes to time-bound credit rules inside the lesson workflow. Pike13 connects lesson package tracking directly to scheduled sessions so missed lessons update eligibility automatically.
Scheduling extensibility via event notifications
Calendly provides webhook-based event notifications that can trigger studio workflows from booking creation and updates. It also uses teacher routing rules plus recurring availability and buffer times to reduce no-shows through scheduling configuration.
A decision framework for studio workflows and admin governance
Selection should start with how appointment changes are handled because studios run frequent reschedules and cancellations across recurring lesson cycles. Acuity Scheduling manages capacity and buffering with automated reschedule and cancellation handling, while other tools depend more on configuration discipline to keep lesson-linked records consistent.
Map lesson change events to the record that must be accurate
If attendance outcomes must update reliably when lessons are rescheduled or canceled, prioritize Acuity Scheduling because appointment type rules combine capacity and buffering with automated reschedule and cancellation handling. If accuracy depends on credits and eligibility tied to absences, prioritize Pike13 or Class Manager because missed lessons update package or credit eligibility inside the lesson workflow.
Choose whether music-specific lesson records should be native or integrated
If lesson notes handoff and practice task delivery must live inside the scheduled lesson objects, select TeacherZone or My Music Staff because they keep lesson notes and practice assignments attached to student and appointment records. If the studio already runs music operations in separate systems and only needs appointment event triggers, select Calendly because webhooks drive downstream workflows from booking creation and updates.
Decide how much governance control the studio needs across teachers
If multi-teacher constraints must stay consistent with scheduling and lesson workflow outcomes, select Opus1 because lesson-driven communication and lesson attendance tracking are tied to the lesson workflow and teacher availability calendar. If the studio prioritizes parent access plus scheduling choices with policy-linked package rules, select StudioNinja because it uses a teacher availability calendar and parent portal plus lesson package rules tied to attendance and policy settings.
Stress-test enrollment complexity against room and group workflows
If group lesson enrollment, waitlists, and roster management must be handled inside the same system, check whether the tool’s group logic is designed for that workflow before committing. Vagaro supports recurring appointment scheduling with student-record trail, but group lesson enrollment and waitlist logic can feel generic, so external process design may be required.
Validate automation depth against manual cleanup tolerance
If the studio cannot tolerate manual review for edge cases in reporting or policy enforcement, prioritize tools with automation tied directly to lesson changes and notes. TeacherZone notes that studio-wide reporting can depend on manual data review for edge cases, so high-volume reporting teams often find it less frictionless.
Who benefits from each lesson management shape
Studios should match tool structure to how lessons are taught, how families receive updates, and how credit or makeup policies are enforced. The tools differ most in whether lesson records are appointment-native and how much studio policy logic is embedded in the scheduling workflow.
Multi-teacher studios running recurring lessons with strict change control
Acuity Scheduling supports configurable appointment type rules with automated reschedule and cancellation handling, which keeps attended and missed states consistent across teachers. Opus1 adds lesson attendance tracking inside the lesson workflow and uses a teacher availability calendar to keep parent updates tied to scheduled lesson events.
Private studios focused on weekly practice tasks and lesson notes continuity
My Music Staff dispatches practice assignments weekly and attaches reminders and lesson notes to student accounts so weekly tasks remain synchronized with attendance outcomes. Fons also keeps lesson attendance and history connected through session-based scheduling and session-linked lesson notes.
Studios that enforce makeup credits and time-bound eligibility rules
Class Manager ties absence outcomes to time-bound makeup lesson credit rules inside the lesson workflow to prevent policy drift. Pike13 tracks lesson package usage and updates missed lesson eligibility automatically when sessions are missed.
Studios that need parent visibility plus appointment-led communication
Opus1 combines a parent portal with lesson-driven communication so family updates align to scheduled lesson events. StudioNinja adds a parent portal with consistent package and attendance workflows and uses a teacher availability calendar to drive student scheduling choices.
Studios that rely on external systems for music operations but want scheduling triggers
Calendly provides webhook-based event notifications so booking creation and updates can trigger studio workflows in other tools. This works when group enrollment, waitlists, and package logic are managed outside the scheduler.
Common purchasing and implementation pitfalls for lesson management
Many studios buy scheduling first and then discover later that attendance, lesson notes, and credit policies are not mapped to the same appointment objects. Other teams underestimate group enrollment complexity and end up with manual cleanup when enrollment or waitlist capacity changes.
Using a general scheduler without native lesson package or credit objects
Calendly can trigger workflows via webhooks, but lesson packages, makeup credits, and expiration are not native scheduling objects. Studios that need eligibility logic inside the scheduling workflow typically find Class Manager or Pike13 easier to keep consistent.
Assuming parent updates reflect the real attendance outcome after reschedules
Opus1 ties parent-facing lesson communication to lesson events and includes lesson attendance tracking inside the lesson workflow. Tools with weaker coupling between scheduling changes and attendance record updates can force manual correction when families reschedule frequently.
Letting group enrollment and waitlists become an afterthought
Vagaro notes that group lesson enrollment and waitlist logic can feel generic, so studios should verify roster and capacity handling before relying on it. TeacherZone supports group lesson enrollment and roster management, but studio-wide reporting depends on manual review for edge cases, which can raise admin load.
Overlooking room resource scheduling needs across multiple locations
My Music Staff lists room resource scheduling coverage as limited for multi-location setups, which can lead to manual room coordination. Pike13 includes room resources in the same workflow as scheduling, which reduces cross-tool mismatch when room constraints matter.
How We Selected and Ranked These Tools
We evaluated each tool on features, ease, and value using the supplied overall, feature, ease, and value scores. Features carry 40% weight because lesson attendance tracking, lesson notes handoff, and lesson change handling drive most day-to-day studio errors.
Ease and value each carry 30% weight because teacher onboarding and admin workload matter when multiple teachers and families update lesson records. Acuity Scheduling separated itself by combining configurable appointment type rules with automated reschedule and cancellation handling, which directly reduces scheduling drift compared with tools that focus more on communication portals or session-linked notes.
Frequently Asked Questions About music lesson management software
Which tools are best for scheduling recurring music lessons across multiple teachers and avoiding double-booking?
How do lesson reminder workflows differ between Acuity Scheduling and Calendly when lessons get rescheduled or canceled?
Which system handles parent communication in a way that stays linked to each lesson event instead of separate threads?
What breaks if lesson notes and attendance are stored outside the system and teachers rely on manual handoffs?
How do makeup lesson credits and lesson package expiration work inside the lesson workflow in Class Manager and Pike13?
Which tools support group lesson enrollment and waitlist-style handling for changing capacity, not just one-to-one bookings?
How do studios connect external systems when they need automation after lesson bookings are created or modified?
What admin controls matter most for studio operations, and where do different tools concentrate them?
When staff need to coordinate room resource scheduling alongside teacher availability, which approach fits best?
What is the tradeoff between using a music-focused system like Opus1 and a scheduling-first system like Calendly for video lesson recording and lesson history?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
- Education LearningTop 10 Best Music Lesson Software of 2026
- Education LearningTop 10 Best Music Lesson Scheduling Software of 2026
- Education LearningTop 10 Best Music Teacher Management Software of 2026
- Education LearningTop 10 Best Learning Management Services of 2026
- Music And AudioTop 10 Best Business Music Services of 2026
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