GITNUXSOFTWARE ADVICE
Entertainment EventsTop 10 Best Music Festival Management Software of 2026
Ranked list of music festival management software for ticketing, check-in, scheduling, with feature tradeoffs for event teams and tools like Bizzabo.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Purplepass is the best fit when your festival needs ticketing-to-scan operations with controlled staff access and reconciliation reporting, whereas EventsAir suits larger multi-entrance setups that require coordinated check-in and credential workflows across zones.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Purplepass
Ticketed admission rules carry through to the scanning workflow used by gate staff.
Built for fits when festival teams need ticketing-to-scan operations with controlled staff access and reconciliation reports..
Eventcube
Editor pickGate and check-in operations stay linked to the same staff workflow that manages the event schedule.
Built for fits when festival operations teams need synchronized ticketing, check-in, and scheduling workflows..
EventsAir
Editor pickCredential state management ties accreditation records to gate scan outcomes during live operations.
Built for fits when festival teams need coordinated check-in and credential workflows across multiple entrances and zones..
Comparison Table
Purplepass
SMBTicketing and event management software with reserved seating, box office, and access control support.
Ticketed admission rules carry through to the scanning workflow used by gate staff.
Purplepass centers ticketing and gate control workflows, so festival operations can move from sales pages to on-site scanning without switching systems mid-event. Event teams can configure admission rules per event and use check-in tools that reflect those settings during credential verification. Operational reporting covers attendance outcomes tied to check-in activity, which supports gate reconciliation after each session. For festival staffing, user access controls limit which staff can manage event settings versus run scans.
A key tradeoff is that Purplepass is strongest for ticketing and entry-day workflows, while scheduling depth and multi-stage production planning depend on external tools or manual processes. Purplepass works well for organizers running a single-venue festival with clear admission types and straightforward credential verification. It also fits multi-day events where the operations team needs consistent check-in operations and repeatable reporting across dates. Teams that require advanced stage scheduling conflict resolution or granular production advance sheets may need additional systems for those production artifacts.
- +Check-in workflow maps directly to admission rules configured for events
- +Role-based access separates event management from day-of scanning control
- +Attendance reporting supports reconciliation from ticketing through scans
- +Configurable registration questions reduce manual staff verification
- –Stage scheduling tools and conflict resolution are not built for complex lineups
- –Multi-venue routing and logistics planning require external coordination
Festival operations leads
Gate check-in driven by admission rules
Fewer manual overrides at gates
Box office managers
Post-session attendance reconciliation
Cleaner settlement preparation
Show 2 more scenarios
Volunteer coordinators
Shift check-in with limited edits
Reduced risk of misconfiguration
Coordinators assign staff roles that allow scanning while restricting event configuration changes.
Event producers
Registration workflows for guest screening
Less data collection on-site
Producers use configurable registration questions to standardize attendee information capture.
Best for: Fits when festival teams need ticketing-to-scan operations with controlled staff access and reconciliation reports.
Eventcube
SMBTicketing and event management platform for live, virtual, and hybrid events with white-label options.
Gate and check-in operations stay linked to the same staff workflow that manages the event schedule.
Eventcube fits teams running recurring festivals that need consistent check-in execution and schedule visibility for production and staff. Scheduling and staff-facing views reduce the back-and-forth between stage planning and access operations. Admin work can be kept role-specific, with separate responsibilities for scheduling changes and check-in execution. Integration depth is strongest where ticketing and scanning data flows into guest reconciliation workflows.
A tradeoff appears when festival scope expands into highly custom production systems that require deeper API extensibility than standard integrations provide. Eventcube is a good fit for festivals that want day-of credentialing to stay synchronized with the operational schedule and attendee counts. It works best when operations owners define staff roles and scanning procedures before the first volunteer training session.
- +Operational focus on check-in execution with aligned attendee reconciliation
- +Schedule administration supports day-of coordination without separate tools
- +Role separation for staff tasks reduces accidental workflow changes
- +Multi-event configuration helps standardize operations across festivals
- –Deep custom workflows can require additional configuration effort
- –Advanced edge cases may need manual reconciliation outside standard flows
- –Some automation paths depend on how ticketing data is structured
Festival operations managers
Run gate staffing and scans
Fewer scan and lineup mismatches
Production schedulers
Publish stage times and updates
Cleaner stage conflict handling
Show 2 more scenarios
Ticketing and box office teams
Reconcile counts and access status
Faster settlement and audits
Attendee reconciliation supports resolving discrepancies after scanning.
Volunteer coordinators
Train check-in volunteers with roles
More consistent gate coverage
Staff-specific workflow access supports consistent volunteer execution across shifts.
Best for: Fits when festival operations teams need synchronized ticketing, check-in, and scheduling workflows.
EventsAir
enterpriseEvent management platform for registration, apps, on-site, content, and attendee engagement.
Credential state management ties accreditation records to gate scan outcomes during live operations.
EventsAir is built for music festivals that need coordinated gate control, accreditation workflow, and operational documentation tied to one event record. It supports volunteer and staff workflows for check-in and credential handling, which reduces manual reconciliation across entrances. Scheduling and production planning outputs connect across teams, which helps when multiple venues or zones must stay consistent during load-in and show days.
A key tradeoff is that deep workflow coverage requires deliberate configuration of zones, roles, and scan behavior before production week. EventsAir works best when the event operations lead can map gates, accreditation types, and run-of-show timing into the system early, then run scans through the planned credential logic.
- +Unified workflows connect ticketing operations to on-site credential handling
- +Gate scan logic and credential states reduce manual reconciliation at shift change
- +Scheduling and production planning artifacts stay linked to operational roles
- +Automation rules help keep check-in tasks consistent across entrances
- –Workflow depth requires upfront configuration of roles and zones
- –Some day-of changes can feel slower when many dependencies are already mapped
- –Admin governance needs consistent process ownership across operational teams
- –Reporting requires knowing which operational objects produce usable metrics
Festival operations teams
Coordinate credential checks across entrances
Fewer rejected entries
Box office and ticketing admins
Reconcile guest lists after scans
Faster shift close
Show 2 more scenarios
Production and stage ops
Align operational tasks to schedule
Fewer timing conflicts
Run-of-show artifacts help teams coordinate setup and readiness steps tied to event timing.
Venue and security leads
Standardize staff processes for gates
More predictable gate flow
Role-based operational workflows support consistent handling of accreditation and scan checkpoints.
Best for: Fits when festival teams need coordinated check-in and credential workflows across multiple entrances and zones.
Eventric
vertical specialistFestival and live event operations platform with accreditation, scheduling, logistics, and artist itinerary tools.
Credentialing-driven check-in flow that updates access status during scanning without manual reconciliation steps.
Eventric targets music festival operations with tools for event configuration, staff workflows, and on-site execution from a single workspace. Gate control and credentialing workflows are handled through check-in oriented screens that connect attendees to access status and movement rules.
Eventric also supports production planning, including stage scheduling artifacts and conflict visibility for timed programming. Automation centers on repeatable templates so festival teams can reuse setup logic across events with consistent rollout steps.
- +End-to-end credentialing and access decisions tied to check-in screens
- +Stage schedule support that keeps timed programming records usable operationally
- +Repeatable setup templates reduce rework across multiple festival editions
- +Workflow configuration focuses on day-of execution rather than ad hoc spreadsheets
- –RBAC and governance controls need deliberate setup for large teams
- –Multi-venue routing support can feel limited for very complex perimeter layouts
Best for: Fits when festival ops teams need check-in tied credentialing outcomes with reusable workflow configuration.
Event Genius
vertical specialistFestival-focused event management software with ticketing, cashless, access control, and app features.
Day-and-venue check-in reconciliation links scan activity to staff-ready gate outcomes without separate reporting gymnastics.
Event Genius supports music festival operations with workflows for ticketing, check-in, and on-site venue coordination. Event teams can manage attendance lists and gate activities tied to specific days and locations, then run scanning to reconcile guest presence.
Scheduling and run-of-show coordination are used to maintain stage timing and staff alignment across shifts. The system is built around operational checklists that reduce handoff gaps during busy changeovers.
- +Ticketing and scanning workflows stay tied to specific days and venues
- +Operational checklists support consistent handoffs between shifts
- +Reconciling guest presence is driven by scan results, not manual spreadsheets
- +Scheduling tools fit day-of coordination for multi-stage running orders
- –Gate and schedule changes require disciplined data setup to avoid mismatches
- –Advanced automation beyond check-in and run-of-show often needs process workarounds
Best for: Fits when festival teams need ticketing plus scanning workflows tightly connected to venue operations.
Prism.fm
vertical specialistLive music booking and event management platform for venues, promoters, agencies, and festivals.
Stateful accreditation and check-in preparation workflows that stay linked to gate and shift assignments.
Prism.fm is a festival operations software choice for teams that need artist schedule publishing, staffing coordination, and on-site role workflows in one place. It centralizes event calendars and run-of-show data so changes propagate to downstream views used by crews and vendors.
Its core advantage is automation around operational tasks like accreditation and check-in preparation, with workflow states tied to each gate, zone, and shift assignment. Prism.fm also supports integration-oriented deployments through API-first patterns used for synchronizing attendee lists and operational assets.
- +Workflow-driven operations connect roles, zones, and staffing status
- +Central calendar changes update operational views for multiple teams
- +API-focused approach supports attendee data synchronization and tooling
- +Clear audit-style history for staff actions across workflow steps
- –Advanced routing scenarios need careful configuration to avoid manual overrides
- –Integration depth depends on existing ticketing and credentialing stack choices
- –Multi-venue publishing requires tight naming conventions across assets
- –Some on-site edits take longer because changes are state-dependent
Best for: Fits when mid-size festivals need automated role workflows tied to schedule changes.
FestivalPro
vertical specialistFestival management system for submissions, ticketing, scheduling, CRM, and on-site operations.
Lineup and stage scheduling workflow that converts production updates into publish-ready schedule views for onsite teams.
FestivalPro is an event operations suite focused on music festival workflows that connect scheduling, guest operations, and onsite execution. It supports stage planning and lineup publishing with tools designed for conflict checks across multiple performance blocks.
Administrative controls center on assigning operational roles for teams that run check-in, guest list reconciliation, and vendor coordination. Automation is geared toward turning planned content into onsite staffing and coordination tasks.
- +Stage scheduling workflows designed around multi-venue performance blocks
- +Lineup publishing tools support repeatable updates during production cycles
- +Operational assignments help split work across check-in and guest list tasks
- +Automation reduces manual handoffs from planning to onsite coordination
- –RFID wristband integration depth is unclear without add-on integration support
- –Cashless payment tokenization and settlement tools can be limited for complex accounts
- –Set time conflict resolution needs disciplined data entry to stay reliable
- –Extensibility and API surface for custom ticket scanning workflows is not consistently described
Best for: Fits when mid-size festivals need repeatable scheduling and guest operations workflows with role-based admin delegation.
Audience Republic
vertical specialistMarketing and fan CRM platform built for music events, venues, and festivals.
Membership-style audience management feeding onsite credentials and verification so gate decisions stay aligned with pre-event enrollment.
Audience Republic targets music festival and event teams with membership-style audience management tied to ticketing and onsite check-in workflows. It focuses on building structured attendee records for rapid gate decisions, then feeding those records into staff-access and verification steps.
The system supports automation around credentials and guest list handling so operations can run across multiple days and shift teams without manual reconciliation. Audience Republic is distinct for pairing audience enrollment data with onsite staff execution rather than treating ticketing and check-in as separate systems.
- +Attendee record structure supports consistent gate decisions across shifts
- +Workflow automation reduces manual guest list reconciliation during check-in
- +Staff credentialing flows fit festival credential handling patterns
- +Multi-day operations can reuse the same attendee data set
- –Production scheduling and set time conflict resolution are not the core focus
- –RFID wristband integration support requires coordination with onsite hardware setup
- –Gate density analytics are limited compared with operations-first competitors
- –Complex zone access needs careful configuration to avoid credential mismatches
Best for: Fits when teams need audience-driven credential workflows with automated guest list reconciliation.
vFairs
enterpriseEvent platform for registration, agenda management, exhibitor areas, and mobile apps across in-person and hybrid events.
Configurable attendee credentialing and check-in workflows tied to event execution settings.
vFairs supports end-to-end music festival ops around ticketing workflows, attendee credentialing, and on-site check-in processing. Its core event execution tooling centers on configuring event pages, managing registrant and attendee data, and running scanning or list-based entry control flows.
The admin experience is geared toward coordinating event staff operations, including role-based access for different teams and operational oversight during live days. Integration work is typically driven through configurable setup and interoperability options rather than a developer-first API-first design.
- +Ticketing and credential workflows stay in one operational flow
- +Event configuration supports multi-asset badge and entry control setups
- +Operational roles help separate box office and venue gate responsibilities
- +On-site check-in processes are designed for live staff turnover
- –Advanced scheduling logic needs careful pre-event configuration
- –Extensibility depends more on setup options than documented integration surfaces
Best for: Fits when festival teams need configured ticketing, credentialing, and check-in operations with controlled staff roles.
Bizzabo
enterpriseEvent management platform with registration, agenda building, attendee apps, and onsite event technology.
Bizzabo’s integration-focused API enables custom ticket scanning and attendee data synchronization beyond built-in check-in screens.
Bizzabo fits music festivals that need one system to coordinate registration, ticketing workflows, and on-site check-in operations across multiple programs. Registration forms and event pages feed guest data into check-in, attendance reporting, and attendee communication workflows with configurable rules.
The product’s differentiator for this use case is its extensibility focus, including a well-documented API surface and event-data integrations that support custom credential and scanning workflows. Teams can centralize operational tracking for multiple sessions while keeping admin control over which staff can manage registrations and check-in tasks.
- +API supports custom check-in and credential data flows
- +Configurable registration fields reduce manual guest reconciliation
- +Centralized event pages and form logic for multi-program festivals
- +Role-based admin access supports separation of check-in and ops duties
- –RFID gate control and wristband workflows depend on integration paths
- –Advanced scheduling and stage conflict resolution require extra operational tooling
- –Production advance sheet outputs need more manual formatting for printing
- –Automation across cashless settlement and vendor permit data is not native
Best for: Fits when festival teams need integrated registration and check-in workflows with API-driven extensions.
Conclusion
After evaluating 10 entertainment events, Purplepass stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right music festival management software
Music festival management software connects ticketing, gate check-in, credentialing, and schedule operations into one operational workflow for fast shift handoffs. This buyer’s guide covers Purplepass, Eventcube, EventsAir, Eventric, Event Genius, Prism.fm, FestivalPro, Audience Republic, vFairs, and Bizzabo.
Across these tools, the practical differences show up in how scanning logic carries admission rules, how schedule administration stays aligned with check-in execution, and how credential state updates reduce manual reconciliation. Integration depth matters most when gate staff workflows must match the ticketing and accreditation configuration managed by event admins.
Music festival management software for ticket scanning, credentialing, and run-of-show scheduling
Music festival management software is the operating layer that ties registration and admission rules to on-site check-in screens, credential workflows, and gate outcomes used by staff. The category typically manages attendee status through scanning events and reflects those states back into operational views for each entrance, day, and zone.
Purplepass is built around ticketed admission rules that carry through to the scanning workflow used by gate staff, which supports controlled staff access and reconciliation reporting. EventsAir links credential state management to accreditation records so gate scan outcomes update credentials across multiple entrances and zones. For teams that also need schedule administration tied to day-of coordination, tools like Eventcube keep check-in workflows aligned with the same schedule operations used by organizers.
Gate execution linkage, credential state handling, and scheduling throughput
Music festival operations depend on what happens between ticket sale and the moment a scanner flips an attendee from not-admitted to admitted at the gate. The strongest tools keep admission rules, credential outcomes, and staff workflows in a single operational loop so shift handoffs do not rebuild context.
Within this category, the differentiator is not whether ticketing and check-in exist. The differentiator is how scanning decisions update credential states and how schedule administration feeds day-of coordination for entrance-level operations.
Admission rules that propagate into the scanning workflow
Purplepass maps ticketed admission rules directly into the gate scanning workflow used by staff, which supports controlled staff access and reconciliation reporting. This linkage is the centerpiece for teams that want gate outcomes to follow the same rule set configured for events.
Credential state management tied to gate scan outcomes
EventsAir ties accreditation records to credential state outcomes during live operations so multiple entrances and zones update coherently. Eventric performs similarly by updating access status during scanning from credentialing decisions tied to check-in screens.
Schedule administration that stays usable during day-of coordination
Eventcube keeps gate and check-in operations linked to the same staff workflow that manages the event schedule, which supports day-of coordination without separate tooling. FestivalPro also emphasizes lineup and stage scheduling workflows that convert production updates into publish-ready schedule views for onsite teams.
End-to-end credentialing that reduces manual reconciliation at shift change
Event Genius connects day-and-venue check-in reconciliation so scan activity rolls up into staff-ready gate outcomes without separate reporting gymnastics. Prism.fm extends this idea with stateful accreditation and check-in preparation workflows that remain linked to gate and shift assignments.
Operational workflows that connect roles, zones, and staffing status
Prism.fm routes operational views through a workflow-driven model that connects roles, zones, and staffing status to calendar changes. Purplepass also separates role access so event management users do not share the same controls as day-of scanning operators.
Choose the tool that matches how gate decisions, credentials, and the run-of-show are allowed to change
Festival teams need a decision framework that starts with where authority lives during the day. Some organizations want admission rules to remain the source of truth for scanning, while others want accreditation credential states to drive access decisions at entrances.
After that, the second axis is how schedule changes move through operations. Tools vary in whether stage scheduling becomes a publish-ready operational view or whether it becomes a separate system that staff must interpret during execution.
Start with the source of truth for gate decisions
If admission rules must flow into the scanner workflow with controlled staff access, Purplepass fits because check-in execution maps directly to configured admission rules. If credential outcomes must update access status during scanning across entrances and zones, choose EventsAir or Eventric because both tie credential state management to gate scan outcomes.
Select based on whether scheduling must drive day-of check-in alignment
If check-in operations must stay linked to the same workflow that manages the event schedule, Eventcube supports synchronized ticketing, check-in, and scheduling workflows. If stage scheduling requires publish-ready operational views from production updates, FestivalPro is built around lineup and stage scheduling workflows designed for onsite teams.
Match workflow depth to the team’s configuration discipline
If workflows involve multiple roles and zones with credential dependencies, EventsAir and Eventric both require upfront configuration of roles and zones or governance controls for large teams. If the team prefers check-in-first execution and can manage complex edge cases with manual reconciliation, Eventcube emphasizes operational focus on check-in execution with aligned attendee reconciliation.
Plan for changes in multi-venue complexity and routing expectations
If the festival includes complex perimeter layouts and needs advanced routing coverage inside the product, Eventric notes multi-venue routing can feel limited for very complex perimeter layouts. If routing and logistics are not the main priority and teams can coordinate externally, Purplepass can still fit because complex logistics planning requires external coordination.
Decide whether custom extensions must replace built-in gate logic
If custom ticket scanning and attendee data synchronization are required beyond built-in check-in screens, Bizzabo provides an integration-focused API for custom check-in and credential data flows. If the organization expects deeper RFID gate control and wristband workflows, Bizzabo flags that these depend on integration paths and may require additional integration work.
Who should use music festival management software
Festival teams with multiple entrances, shifting staff, and credential-dependent access decisions need a system that keeps scanning outcomes and credential states aligned across the day. Teams also need schedule administration that staff can use during coordination, not just a tool for pre-publish lineup updates.
Operational fit varies by which workflow needs to stay tightly coupled: ticketing to scanning, credentialing to access, or schedule updates to day-of coordination.
Festival operations teams that run ticket scanning under strict rule consistency
Purplepass fits because ticketed admission rules carry through to gate scanning workflows used by gate staff with role-based access separating event management from day-of scanning control.
Accreditation-heavy festivals that manage credential states during live entry
EventsAir fits when accreditation records must drive credential state outcomes during scanning across multiple entrances and zones. Eventric fits when check-in screens must update access status directly from credentialing decisions with reusable workflow configuration.
Production and run-of-show teams that need scheduling updates to reach day-of coordinators
Eventcube supports synchronized ticketing, check-in, and scheduling workflows so day-of coordination does not require separate systems. FestivalPro supports repeatable scheduling and guest operations workflows by converting production updates into publish-ready schedule views for onsite teams.
Teams that need check-in reconciliation tied to venue and shift handoffs
Event Genius supports day-and-venue check-in reconciliation that links scan activity to staff-ready gate outcomes without extra reporting steps. Prism.fm supports stateful accreditation and check-in preparation workflows linked to gate and shift assignments.
Teams that plan custom integrations for attendee data and scanning logic
Bizzabo fits when registration and check-in workflows need API-driven extensions beyond built-in screens. The product notes that RFID gate control and wristband workflows depend on integration paths, which matters for teams with tight hardware requirements.
Common pitfalls when selecting festival management software
Selection errors typically happen when teams assume all ticketing, credentialing, scanning, and scheduling workflows are interchangeable across products. The differences appear during live operations when rule changes, schedule updates, or credential dependencies create manual reconciliation pressure.
Another recurring issue is misaligning governance and role control to the staffing model. Several tools can handle complex workflows, but they require disciplined configuration for roles, zones, and operational dependencies.
Choosing a scheduling-first tool when gate decisions must follow configured admission rules
FestivalPro emphasizes lineup and stage scheduling workflows that produce publish-ready schedule views, which can leave gate scanning rule propagation to other operational tooling. Purplepass provides ticketed admission rules that carry through to the scanning workflow for gate staff.
Underestimating upfront configuration needs for credential state workflows across zones
EventsAir notes workflow depth requires upfront configuration of roles and zones, and Eventric calls out that RBAC and governance controls need deliberate setup for large teams. Prism.fm also ties workflow-driven operations to roles and zones, so delaying governance design increases day-of friction.
Expecting advanced routing and logistics planning to be fully covered inside the core tool
Purplepass warns that multi-venue routing and logistics planning require external coordination. Eventric also flags that multi-venue routing support can feel limited for very complex perimeter layouts.
Relying on built-in scheduling conflict handling when the festival needs complex lineup changes
Purplepass states stage scheduling tools and conflict resolution are not built for complex lineups. Eventcube notes advanced edge cases may need manual reconciliation outside standard flows, which can surface during last-minute lineup changes.
Selecting an API-centric product without planning the integration path for gate hardware workflows
Bizzabo highlights that RFID gate control and wristband workflows depend on integration paths. vFairs also frames extensibility as dependent on setup options rather than documented integration surfaces, which can create delays for custom operational requirements.
How We Selected and Ranked These Tools
We evaluated how ticket scanning, credential state outcomes, and schedule administration stay linked during day-of execution because that linkage determines shift handoff quality. Features accounted for 40% of the score because Purplepass, Eventcube, and EventsAir each emphasize operational workflows that map to scanning, credentials, or scheduling.
Ease of use and value each accounted for 30% because workflow depth and operational configuration effort vary widely across teams and staffing models. Purplepass ranked highest because ticketed admission rules carry through to the scanning workflow for gate staff with role-based access that separates event management from day-of scanning control, which directly reduces reconciliation friction.
Frequently Asked Questions About music festival management software
How do event operations workflows differ between Eventcube and Purplepass for ticketing and check-in?
Which platform is better for credential state changes tied to live gate scanning, EventAir or Eventric?
How does multi-venue alignment work for box office and access between Eventcube and vFairs?
What breaks if set time conflict resolution and stage scheduling workflows are handled outside FestivalPro?
How does Prism.fm handle automation when schedule changes occur after roles are assigned to gates and zones?
What integration approach should teams expect when moving attendee lists and scanning workflows into Bizzabo or Audience Republic?
How do admin controls and staff access differ between vFairs and Purplepass during live event operations?
Where does data migration tend to be most constrained in a check-in and credentialing workflow, EventsAir or Event Genius?
Which tool is typically a better fit for recurring operational templates and reusable setup logic, Eventric or FestivalPro?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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