
GITNUXSOFTWARE ADVICE
Travel TourismTop 10 Best Medical Trip Software of 2026
Ranked top medical trip software tools with criteria and tradeoffs for travel teams managing care-related trips, including TripActions.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Clinicminds is the strongest pick if your liaison team runs standardized medical-trip cases with automated handoffs and journey tracking, whereas PaxeraHealth Patient Portal fits imaging-heavy trips that need clear report access and follow-up visibility; if you’re fitting it into a tight budget, MEDIGO Provider Portal is the lower-entry option.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Clinicminds
Status-driven case orchestration that ties multi-step liaison tasks into one patient trip timeline.
Built for fits when liaison teams manage standardized medical trip cases with tracked handoffs and automation..
Hospitalrun for Medical Tourism
Editor pickMilestone-driven medical trip records that carry coordination status from intake to post-discharge follow-up.
Built for fits when medical trip teams need structured journey tracking with milestone ownership across parties..
PaxeraHealth Patient Portal
Editor pickDICOM-centric patient delivery that ties radiology outputs to a patient-facing portal experience.
Built for fits when imaging-heavy medical trips need patient report access and follow-up visibility..
Related reading
Comparison Table
Clinicminds
SMBClinic software for cosmetic and medical practices with patient journey, CRM, and coordination features.
Status-driven case orchestration that ties multi-step liaison tasks into one patient trip timeline.
Clinicminds functions as case-based trip orchestration for medical tourism teams that need tracking from first contact through on-trip logistics and follow-up handoffs. Case records keep patient details aligned with tasks like scheduling, document workflow, and coordinating across internal roles and destination partners. The system’s integration depth shows up most in its import and export pathways for traveler information so teams can move case data between operational tools and back-office systems.
A meaningful tradeoff is that high-touch workflow customization tends to require disciplined configuration and clear ownership of each step. The best fit appears when a coordinator team runs consistent trip patterns, like pre-arrival scheduling and document verification, and needs auditability of who completed which step before travel.
- +Case timelines keep travel logistics and care steps linked per patient
- +Role-based task queues support liaison workflows without spreadsheet juggling
- +Status-driven automation reduces missed handoffs across trip stages
- +Document-centric case handling supports repeatable pre-travel operations
- –Customization for complex exception flows needs careful configuration discipline
- –Advanced clinical reporting needs supplementary tooling beyond trip operations
- –Deep EHR interoperability depends on external integration rather than native modules
- –Multisite partner coordination is best with stable partner data setup
Medical trip operations teams
Track case tasks from inquiry to arrival
Fewer missed handoffs
Patient liaison coordinators
Assign tasks by role across departments
Clear responsibility per step
Show 2 more scenarios
Destination clinic coordinators
Coordinate partner handoffs during travel
Fewer partner coordination gaps
Case-linked steps maintain continuity of traveler details across internal and partner-side coordination.
Care management admins
Audit which step completed and when
Better operational traceability
Case histories support review of status transitions and completed liaison tasks before post-discharge follow-up.
Best for: Fits when liaison teams manage standardized medical trip cases with tracked handoffs and automation.
Hospitalrun for Medical Tourism
SMBHospital information system software that can support patient administration for international treatment programs.
Milestone-driven medical trip records that carry coordination status from intake to post-discharge follow-up.
Hospitalrun for Medical Tourism is built for travel teams managing medical trips that require patient liaison tasks, provider handoffs, and clinic coordination in a single operational timeline. The tool organizes trip records around visit milestones, assigns internal responsibilities, and tracks status changes from inquiry through post-discharge follow-up. It also supports operational needs that often fragment across tools, like multilingual intake capture and structured document handling for patient readiness steps.
A key tradeoff is that Hospitalrun's workflow depth depends on setup discipline for required fields and stage definitions, or else teams end up with incomplete trip records. It fits best for hospitals, facilitators, and coordinated clinic networks that run repeated destinations and route specialists consistently.
- +Milestone-based trip workflow improves handoff clarity across liaison and clinics
- +Multilingual intake supports structured capture for international patient journeys
- +Status tracking covers inquiry, coordination, and post-discharge follow-up steps
- +Role assignment keeps ownership visible during multi-party care coordination
- –Workflow setup requires governance discipline for consistent stages and required fields
- –Complex edge cases can require manual intervention when destinations vary widely
- –Automation value drops when teams do not keep trip updates timely
- –Reporting depth depends on how stages and fields are configured for each trip type
Patient liaison teams
Track medical trip milestones and assignments
Fewer handoff delays
Medical tourism operations
Coordinate destination clinic scheduling
Clearer scheduling ownership
Show 2 more scenarios
International care coordinators
Run multilingual intake workflows
More complete trip records
Capture patient details in multiple languages and standardize required fields per stage.
Care follow-up managers
Conduct post-discharge follow-up tracking
Better continuity after discharge
Track follow-up activities tied to trip outcomes and ongoing patient needs.
Best for: Fits when medical trip teams need structured journey tracking with milestone ownership across parties.
PaxeraHealth Patient Portal
enterprisePatient engagement and imaging access software used by healthcare providers serving international patients.
DICOM-centric patient delivery that ties radiology outputs to a patient-facing portal experience.
PaxeraHealth Patient Portal is built for care continuity around imaging and documentation, with patient access to reports and supporting files that clinicians can coordinate inside the same environment. The portal’s messaging and task mechanisms support structured follow-up and reduce reliance on email threads for routine updates. Its record access behavior supports encrypted medical records transfer patterns, which helps when partners and destinations must receive data in controlled ways.
A key tradeoff is that the portal is less tailored to non-imaging travel orchestration features like visa facilitation workflow or interpreter scheduling workflows. It works best when a medical trip program already runs on clinical scheduling and radiology delivery, then adds patient portal visibility for reports, instructions, and post-visit steps.
- +Image-first patient access for radiology reports and linked materials
- +Patient messaging reduces ad hoc coordination for routine updates
- +Document access patterns support encrypted handoff with partners
- +Consistent patient task flows for appointment and follow-up steps
- –Weaker fit for visa and travel document workflow automation
- –Integrations and configuration require dedicated admin governance discipline
- –Less suited to end-to-end itinerary building without external tooling
- –Multilingual intake depth can lag specialized travel intake systems
Radiology coordinators
Send reports and imaging to patients
Fewer coordination handoffs
Medical trip operations teams
Coordinate cross-border follow-up instructions
Lower messaging volume
Show 2 more scenarios
Destination clinic admins
Maintain patient access across sites
More consistent patient experience
Multi-site patient access helps keep documentation availability consistent across care episodes.
Patient liaison staff
Track task completion after visits
Improved follow-up adherence
Portal tasks support structured follow-up so staff can confirm patient action completion.
Best for: Fits when imaging-heavy medical trips need patient report access and follow-up visibility.
Pabau
SMBClinic management software with medical travel workflow features for patient journeys, scheduling, payments, and communication.
Trip-focused liaison workflows that keep travel and aftercare steps attached to the same patient record across handoffs.
Pabau is a medical trip software option built around a patient-centric CRM that tracks cross-border journeys from intake through post-discharge follow-up. It combines multilingual intake and care coordination workflows in one place, so travel teams can route specialist requests and manage touchpoints tied to each trip.
The scheduling, documentation, and task handoffs support a structured liaisons workflow for visas, accommodations, and aftercare coordination. Integration depth is strongest around contact, record, and workflow events exposed via its automation and API surface.
- +Patient journey CRM ties travel steps to care tasks
- +Multilingual intake supports cross-border capture without external spreadsheets
- +Workflow automation reduces manual follow-up between liaison and clinic
- +Document-centric coordination helps keep handoffs consistent
- –Complex itinerary changes require careful workflow configuration
- –Advanced reporting depends on how journeys are modeled per clinic
- –Deeper DICOM and FHIR coverage is not the primary documented focus
- –Enterprise governance needs disciplined RBAC and audit log practices
Best for: Fits when travel teams need a CRM-led workflow with multilingual intake and automated care handoffs for repeat clients.
MEDIGO Provider Portal
vertical specialistMedical travel platform for providers that handles international patient matching, booking flow, and case management.
Provider case queue with request triage and ongoing status updates tied to MEDIGO-coordinated patient journeys.
MEDIGO Provider Portal manages inbound medical trip requests for partner clinics and individual providers through a provider-facing workflow. It supports request triage, case assignment, and status updates tied to an ongoing patient journey coordinated by MEDIGO.
The portal is built for multilingual coordination across destination services, with provider documents and communications organized per case. Provider operations depend on MEDIGO’s centralized intake and itinerary coordination rather than giving providers a free-form trip design surface.
- +Provider-request workflow reduces back-and-forth with case status tracking
- +Case assignment and updates map to the partner clinic operational queue
- +Multilingual case communication supports cross-border coordination
- +Portal organization keeps case documents and notes attached to the same thread
- –Workflow depth is provider-focused rather than full itinerary builder
- –Custom automation depends on MEDIGO integration rather than portal-native rules
- –Limited visible governance controls for granular RBAC across sub-teams
- –Data export and reporting granularity can be insufficient for analytics-heavy programs
Best for: Fits when destination providers need a case-driven portal for triage and coordination with minimal custom workflow.
PlacidWay Provider Platform
vertical specialistMedical tourism marketplace software for providers that supports treatment listings, inquiry handling, and patient coordination.
Provider workflow routing that ties referral intake, appointment steps, and case-file documents into one operational chain.
PlacidWay Provider Platform is a medical trip orchestration tool aimed at provider-side operations and cross-border care workflows. It manages structured referral and appointment processes that connect destination clinics, patient liaisons, and downstream travel steps.
It also supports multilingual intake data capture and document handling needed for cross-border patient journeys. Automation focus centers on workflow routing and status visibility across the patient journey from coordination through follow-up.
- +Workflow routing for provider and liaison tasks keeps coordination steps traceable
- +Multilingual intake handling supports international patient data without manual re-entry
- +Document-centric workflow supports case files across referral, scheduling, and follow-up
- +Role-based operational views align well with clinic and care coordinator responsibilities
- –Integration depth depends heavily on provider onboarding and workflow configuration discipline
- –Customization of edge-case journey logic can be slower than in more modular systems
- –Reporting granularity for journey bottlenecks is limited without exporting operational data
- –Teleconsultation and DICOM-centric workflows are not clearly positioned as first-class modules
Best for: Fits when provider operations need structured referral-to-appointment coordination with multilingual intake and documented case tracking.
WhatClinic Pro
SMBPatient inquiry and clinic lead management platform used by treatment providers that attract domestic and international medical travelers.
Patient inquiry handling tied directly to appointment scheduling within a clinic case workflow.
WhatClinic Pro focuses on managing patient inquiries, bookings, and clinician collaboration around international care journeys. The product’s core work centers on destination-clinic workflows, including lead capture, appointment scheduling, and patient-facing coordination.
It also provides structured intake and record handling paths that support multi-step journeys across a provider network. Automation hinges on operational workflows inside the platform rather than deep travel-booking integrations for every step of the itinerary.
- +Lead-to-appointment workflow supports consistent cross-border patient handling
- +Patient-facing coordination reduces back-and-forth between liaison and clinics
- +Intake structure helps teams standardize required documents and notes
- +Clinician collaboration tools keep updates attached to the same case
- –Limited visibility into travel logistics and payments outside clinic operations
- –Automation depth is strongest for internal workflow steps, not end-to-end journeys
- –Advanced governance controls for multi-clinic RBAC are not emphasized for shared networks
- –External system integration relies on connector availability rather than comprehensive APIs
Best for: Fits when destination clinics need a consistent inquiry-to-visit workflow for inbound medical travelers.
Medesk
vertical specialistClinic management software with patient scheduling, CRM, telemedicine, and medical tourism workflow support.
Multilingual intake plus structured case workflow records aim to keep patient documentation consistent from first contact through destination handoff.
Medesk centers medical-trip coordination on clinician-facing workflows and centralized patient case handling across borders. The system supports multilingual intake, care planning steps, and documentation handoffs needed for an end-to-end cross-border patient journey.
Medesk also supports operational administration for partners and staff, which matters when destinations and coordinators change during a case. For travel teams, Medesk fits when trip execution depends on repeatable case workflows rather than only itinerary and booking records.
- +Case workflow tracking keeps patient steps consistent across multiple coordinators
- +Multilingual intake reduces friction when collecting medical history and preferences
- +Partner-facing coordination supports destination changes without losing case context
- +Document handoffs align with the timeline of pre-treatment and post-discharge steps
- –Workflow depth can require careful setup to match each itinerary variant
- –Automation options depend on how coordinators record structured case fields
- –Reporting on operational bottlenecks can lag behind day-to-day case visibility
- –Some integrations may be limited by external systems used at destinations
Best for: Fits when care coordinators need structured, multilingual intake and repeatable cross-border case workflows.
MyMediTravel
SMBMedical tourism platform offering clinic search, quote comparison, and patient journey coordination.
Patient liaison portal that centralizes trip status and document collection per patient workflow record.
MyMediTravel coordinates end-to-end medical trips by managing patient intake, itineraries, and provider and service requests in one workflow.
The system supports a patient liaison portal for status updates and document handoff, which reduces back-and-forth during cross-border scheduling.
It also covers visa facilitation tasks, interpreter coordination, and post-discharge follow-up steps tied to each trip record.
Reporting surfaces operational progress across active trips so teams can track what is pending before arrival and after discharge.
- +Trip workflow ties intake, scheduling, and handoffs to one record
- +Patient liaison portal supports status sharing and document exchange
- +Operational reporting highlights what remains open across active trips
- +Built-in visa and interpreter coordination steps reduce manual tracking
- –Some workflows require structured inputs to avoid operator workarounds
- –Third-party integration depth depends on how each team maps providers and documents
- –Advanced automation typically needs admin oversight rather than self-serve rules
Best for: Fits when travel coordinators manage care trips end to end and need trackable handoffs for visas, interpreters, and follow-up.
Qunomedical
enterpriseDigital health platform facilitating medical travel with patient case management and clinic matching.
Patient liaison workflow built for end-to-end case handling across pre-travel and post-discharge stages.
Qunomedical is used by medical trip teams that coordinate patient journeys across destinations with clinician-facing workflows, not just itinerary scheduling. The core capabilities center on patient liaison operations, destination coordination, and document-driven case handling for cross-border care.
Its process design supports multilingual intake and coordinated handoffs from pre-travel planning through post-discharge follow-up. The result is a care-coordination workflow that emphasizes case ownership and execution tracking rather than travel-only automation.
- +Case coordination workflow designed around patient liaison handoffs
- +Multilingual intake supports international-ready data capture
- +Operational support for pre-travel planning through post-discharge follow-up
- +Document-centric process reduces manual chasing across teams
- –Limited visibility into cross-system automation beyond its internal workflow
- –API and extensibility surface is not documented for external provisioning
- –Dashboard and reporting depth for clinical metrics is not a clear strength
- –Workflow outcomes depend on human operations, not self-serve configuration
Best for: Fits when coordinated medical journeys need multilingual intake, liaison-driven execution, and careful document handoffs across teams.
Conclusion
After evaluating 10 travel tourism, Clinicminds stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right medical trip software
This medical trip software buyer's guide covers Clinicminds, Hospitalrun for Medical Tourism, PaxeraHealth Patient Portal, Pabau, MEDIGO Provider Portal, PlacidWay Provider Platform, WhatClinic Pro, Medesk, MyMediTravel, and Qunomedical. Each tool review focuses on how trip records move through intake, scheduling, liaison handoffs, and post-discharge follow-up.
Across the reviewed platforms, the key differentiator is how well the system keeps care steps attached to the same patient journey timeline. Clinicminds leads with status-driven case orchestration, while Hospitalrun anchors milestone-driven trip records from intake through follow-up.
Medical trip software for coordinating cross-border patient journeys and liaison handoffs
Medical trip software manages a patient-centered workflow that links documents, scheduling steps, and care coordination tasks across multiple teams. The core function is record continuity, so intake details and subsequent handoffs remain tied to a single trip timeline rather than living in separate threads.
Clinicminds operationalizes this approach with status-driven case orchestration that connects multi-step liaison tasks into one patient trip timeline. Hospitalrun for Medical Tourism organizes journey progress through milestone-driven medical trip records that carry coordination status from intake to post-discharge follow-up.
Medical trip software capabilities that protect continuity from intake to follow-up
Medical trip software succeeds when intake details, scheduling actions, liaison handoffs, and post-discharge follow-up stay attached to the same patient journey record. When teams split those steps across separate threads, status drift and duplicated document requests increase across parties.
The top differentiators across Clinicminds, Hospitalrun for Medical Tourism, and MyMediTravel are how they model journey progress, how they route work to the right role at the right milestone, and how patient-facing communication stays tied to the same record.
Status-driven or milestone-driven journey orchestration
Clinicminds ties multi-step liaison tasks into a single status-driven patient trip timeline. Hospitalrun for Medical Tourism moves coordination progress through milestone-owned trip records from intake through post-discharge follow-up.
Patient-facing access with record-tied messaging
MyMediTravel provides a patient liaison portal that centralizes trip status and document collection per patient workflow record. PaxeraHealth Patient Portal focuses on image-first patient access for radiology reports and patient messaging for routine updates.
Multilingual intake and structured capture for cross-border cases
Hospitalrun for Medical Tourism supports multilingual intake for structured capture across international patient journeys. Qunomedical and Pabau both use multilingual intake to support cross-border patient data capture without external spreadsheet workflows.
Provider-side triage and operational handoffs
MEDIGO Provider Portal uses a provider case queue for request triage and ongoing status updates tied to MEDIGO-coordinated patient journeys. PlacidWay Provider Platform routes referral intake, appointment steps, and case-file documents into one operational chain for provider and liaison coordination.
Workflow depth and exception handling configuration
Clinicminds offers role-based task queues tied to case timelines, but complex exception flows require careful configuration discipline. Hospitalrun for Medical Tourism improves handoff clarity with structured stages, but destinations that vary widely can force manual intervention on edge cases.
Choose based on where coordination logic lives and how work gets routed
Teams should decide whether journey control is driven by a centralized case orchestration workflow or by provider and clinic operational queues. That choice determines whether liaison tasks stay synchronized with care steps or whether coordination becomes a set of loosely linked handoffs.
The second decision is how the system handles record continuity for imaging and documents. PaxeraHealth Patient Portal is DICOM-centric for patient delivery, while MyMediTravel emphasizes a liaison portal for visa, interpreters, and follow-up document workflows.
Map coordination ownership to the workflow model
Select Clinicminds when liaison teams need one status-driven timeline that ties travel logistics and care steps together per patient. Select Hospitalrun for Medical Tourism when structured milestones with milestone ownership across parties are the operational standard.
Align patient communication with your content type
Select PaxeraHealth Patient Portal when imaging-heavy trips require patient delivery built around DICOM radiology outputs. Select MyMediTravel when document exchange and trip status sharing through a patient liaison portal is the primary patient-facing channel.
Decide who needs triage and how deep the provider queue goes
Select MEDIGO Provider Portal when destination providers need a request triage queue with status updates tied to the coordinated case. Select PlacidWay Provider Platform when provider operations require referral-to-appointment routing with case-file document chaining.
Stress-test multilingual intake against your itinerary variance
Select Pabau when repeat clients need a CRM-led workflow that keeps travel and aftercare steps attached across handoffs with multilingual intake. Select Hospitalrun for Medical Tourism when multilingual intake is required but governance discipline is acceptable for consistent stages and required fields.
Check whether your edge cases exceed native workflow depth
Select Clinicminds if the team can invest in configuration discipline for exception flows that affect the timeline. Select WhatClinic Pro when the workflow focus is inquiry-to-appointment scheduling within clinic operations rather than end-to-end travel logistics and payments.
Who should use which medical trip software capability
Medical trip software buyers should match the platform to the team that carries coordination control and to the content types that must remain connected to the patient journey record. The reviewed tools separate this control between liaison timelines, provider queues, and patient portals.
Clinicminds and Hospitalrun for Medical Tourism fit teams that run cross-party case operations, while PaxeraHealth Patient Portal and MEDIGO Provider Portal fit teams that center imaging delivery or provider triage.
Care liaison teams running end-to-end medical trip operations
Clinicminds is built for status-driven case orchestration that ties multi-step liaison work into one patient trip timeline, which matches care teams that manage handoffs across travel and aftercare.
Medical tourism coordinators who standardize journeys through milestones
Hospitalrun for Medical Tourism provides milestone-driven medical trip records with coordination status from intake through post-discharge follow-up, which supports consistent stage ownership across clinics and liaison roles.
Destination clinics that need inbound inquiry to appointment workflow
WhatClinic Pro supports lead-to-appointment workflow tied to appointment scheduling inside a clinic case workflow, which fits inbound medical travelers where clinic operations dominate.
Radiology-heavy programs where DICOM outputs drive patient deliverables
PaxeraHealth Patient Portal is DICOM-centric for patient delivery and pairs it with a patient messaging layer for routine updates without shifting imaging access into separate tools.
Provider networks that triage requests and coordinate operational next steps
MEDIGO Provider Portal offers provider-request workflow with a case-driven portal for triage and ongoing status updates, while PlacidWay Provider Platform chains referral intake and appointment steps into one operational chain.
Common buying and rollout mistakes for medical trip software
Medical trip software fails most often when workflow stages and required fields are under-specified or when teams assume that patient-facing access covers visa and travel document automation. Another frequent failure comes from choosing a provider-centric workflow for a liaison-led operation or choosing a liaison timeline when the organization needs provider queue depth.
These mistakes show up in how teams configure exception handling, handle edge-case itinerary changes, and plan for integrations and document exchange workflows.
Treating patient portal capabilities as a substitute for visa and travel document workflow automation
PaxeraHealth Patient Portal is strong for image-first access and linked materials, but it is a weaker fit for visa and travel document workflow automation compared with trip-focused workflow systems.
Underestimating governance work required to keep stages consistent across parties
Hospitalrun for Medical Tourism requires workflow setup governance discipline to maintain consistent stages and required fields, and Clinicminds needs careful configuration discipline for complex exception flows.
Expecting a provider-focused case queue to replace full itinerary builders
MEDIGO Provider Portal concentrates on provider request workflow and triage status updates, so workflow depth can be provider-focused rather than end-to-end itinerary building.
Missing the automation ceiling when external provisioning and extension are required
Qunomedical reports a limited visibility into cross-system automation beyond its internal workflow and does not document an API and extensibility surface for external provisioning.
How We Selected and Ranked These Tools
We evaluated Clinicminds, Hospitalrun for Medical Tourism, PaxeraHealth Patient Portal, Pabau, MEDIGO Provider Portal, PlacidWay Provider Platform, WhatClinic Pro, Medesk, MyMediTravel, and Qunomedical against workflow continuity and coordination mechanisms that keep care steps attached to one patient journey timeline. Features accounted for 40% of the score using each tool’s standout case orchestration, milestone tracking, provider routing, and patient portal behavior.
Ease and value each accounted for 30% by checking whether onboarding and day-to-day operation match liaison and provider processes without turning every edge case into manual work. Clinicminds separated itself by combining status-driven case orchestration with role-based task queues that keep travel logistics and care steps linked per patient.
Frequently Asked Questions About medical trip software
How does Clinicminds handle liaison document handling compared with MyMediTravel's portal-based status updates?
Which tools are designed for provider-side coordination instead of travel-only itinerary management?
When should Hospitalrun for Medical Tourism be used for milestone ownership across parties?
What breaks if PaxeraHealth Patient Portal is used without a DICOM-first workflow for radiology delivery?
How does Pabau's multilingual intake and trip-focused CRM differ from Medesk's repeatable case workflow focus?
Which tools support a provider case queue and ongoing status updates as a primary workflow surface?
How do automation and role assignment differ between Clinicminds and Qunomedical for end-to-end execution tracking?
What data model and workflow linkage problems can appear when switching from a patient liaison portal to an operational workspace?
How should teams plan an admin and governance setup when destination providers change during an active case in Medesk?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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