GITNUXSOFTWARE ADVICE
Facilities Property ServicesTop 10 Best Martial Arts Studio Management Software of 2026
Top 10 ranked martial arts studio management software for studios, weighing Zen Planner, Mindbody, GymAssistant, Zen Planner, and other tradeoffs.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Member Solutions is the best fit if you need rank-based enrollment rules and automated member lifecycle workflows in one place, whereas Mindbody suits larger studios that prioritize memberships, checkout, and class scheduling over built-in rank logic.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Member Solutions
Rank-aware class eligibility that uses student promotion history to gate enrollment and reduce manual checks.
Built for fits when martial arts studios need rank-based enrollment rules and automated member lifecycle workflows..
Zen Planner
Editor pickStudent and family communications stay coupled to scheduling and membership actions for fewer manual follow ups.
Built for fits when studio teams need consistent scheduling, billing coordination, and staff governance without custom development..
Kicksite
Editor pickRule-based eligibility and notifications help coordinate membership status changes with studio actions.
Built for fits when studio teams need workflow-driven attendance and eligibility rules without heavy integrations..
Comparison Table
Member Solutions
vertical specialistMembership management and billing service for martial arts studios with event registration and payment processing.
Rank-aware class eligibility that uses student promotion history to gate enrollment and reduce manual checks.
Member Solutions is positioned as a studio management tool for martial arts teams that need curriculum-aware enrollment, not just generic class booking. It supports rank progression records and can enforce rank prerequisites for classes. It also centralizes waivers so studios can capture signatures as part of the student onboarding flow.
A key tradeoff is that deeper martial-arts workflows depend on disciplined setup of rank sequences and eligibility rules before relying on automatic enforcement. The best fit appears in studios with a consistent belt curriculum and predictable promotion cadence that want fewer manual overrides.
- +Rank progression records connect to class eligibility enforcement
- +Waiver collection stays tied to student onboarding workflows
- +Member lifecycle handling covers trial to ongoing membership operations
- +Automation supports reminders around bookings and membership events
- –Correct rank prerequisite behavior depends on careful initial configuration
- –Multi-location rank synchronization requires strict data maintenance
Program directors
Gate classes by belt eligibility
Fewer eligibility errors
Front desk operators
Run onboarding and waiver capture
Cleaner onboarding records
Show 2 more scenarios
Operations managers
Automate trial to member conversion
More consistent conversions
Track new leads through trials and drive next steps with automated reminders tied to membership state.
Instructors
Document promotions on schedule
Smoother promotion cycles
Maintain promotion history so upcoming belt tests and eligible classes reflect current progression data.
Best for: Fits when martial arts studios need rank-based enrollment rules and automated member lifecycle workflows.
Zen Planner
vertical specialistStudio management platform originally built for martial arts schools with membership billing, attendance tracking, and student scheduling.
Student and family communications stay coupled to scheduling and membership actions for fewer manual follow ups.
Zen Planner supports studio-led operations through a central scheduler, student profiles, and membership management that connect attendance to billing and communications. The system is built around studio staff tasks like enrolling students into classes, handling membership changes, and sending messages tied to roster activity. Integration depth is most useful when the studio wants calendar-style coordination and data sharing with existing tooling rather than building custom workflows from scratch.
A notable tradeoff is that advanced rank workflows depend on how the studio models promotions, tests, and eligibility in Zen Planner terms rather than offering a dedicated curriculum engine. Zen Planner fits well when a studio runs consistent class schedules across the week and needs dependable admin governance for staff permissions, enrollment edits, and communications. It is also a good fit when parent communication and attendance-driven follow ups reduce manual workload for instructors and office staff.
- +Unified roster, class scheduling, and membership operations for daily studio admin
- +Automated student and family messaging tied to roster events
- +Role-based staff permissions separate front office and instructor access
- +Workflow patterns for enrollment changes reduce manual data re-entry
- –Rank eligibility and testing workflows require careful setup to match local policy
- –Some deeper automation needs depend on external integrations and internal process mapping
Front office operations
Manage enrollments and recurring dues together
Fewer billing and enrollment mismatches
Multiple instructor team
Limit access by role
Reduced accidental roster changes
Show 2 more scenarios
Parent communication managers
Send attendance-linked updates
Lower response time for questions
Messages can be triggered from student and roster events to keep families aligned on changes.
Studios with simple programs
Run stable weekly schedule
More predictable operations
A consistent class cadence makes scheduling, enrollment, and notifications easier to administer.
Best for: Fits when studio teams need consistent scheduling, billing coordination, and staff governance without custom development.
Kicksite
vertical specialistMartial arts school management software focused on belt rank tracking, student communication, and billing.
Rule-based eligibility and notifications help coordinate membership status changes with studio actions.
Kicksite fits studios that want staff-driven workflows that map to real front-desk and instructor operations. It combines student profiles with attendance capture, membership state handling, and staff assignment tools so the studio can keep records consistent across classes. Reports are oriented around operational visibility, which helps with internal follow-ups like missed check-ins and enrollment hygiene.
A tradeoff appears in automation depth and integration breadth. Kicksite can automate studio processes inside the product, but it may require additional work to reach the level of API-driven extensibility studios expect from tools built for deep third-party ecosystems. Kicksite works best when a studio standardizes its intake forms, check-in routines, and membership rules inside one system.
- +Operational workflow focus ties attendance, memberships, and reporting together
- +Parent access and student profiles reduce duplicate record entry
- +Configurable studio rules help enforce eligibility across common scenarios
- +Staff management tools support real scheduling patterns
- –Extensibility via API may be limited for custom integrations
- –Some advanced automation workflows can depend on careful configuration
Front-desk operations teams
Kiosk check-in and membership status
Fewer manual overrides
Martial arts program directors
Rank promotion workflow support
Cleaner promotion preparation
Show 1 more scenario
Multi-studio administrators
Process standardization across locations
Reduced cross-location variance
Apply consistent studio configuration so staff handle onboarding, attendance, and reporting the same way.
Best for: Fits when studio teams need workflow-driven attendance and eligibility rules without heavy integrations.
Mindbody
enterpriseLarge fitness and wellness studio management platform serving martial arts schools alongside gyms, yoga studios, and spas.
Membership billing and class booking share the same customer and transaction context for fewer manual reconciliations.
Mindbody is a studio management system built around payments, scheduling, and attendance capture, with broad consumer-facing tooling for class booking. For martial arts operations, it covers recurring membership dues handling, instructor-led class schedules, and student communications tied to attendance and sales activity.
Administration focuses on configurable services and booking rules plus staff permissions for day-to-day operations across locations. Compared with more martial-arts-specialized tools, Mindbody is strongest when the studio treats classes and memberships as the system of record and needs marketing and checkout integrated into workflows.
- +Recurring membership dues processing linked to scheduling and checkout
- +Multi-location class scheduling and customer communications in one workflow
- +Role-based staff access helps separate sales, teaching, and admin tasks
- +Stable integration surface for marketing, accounting, and booking touchpoints
- –Martial arts rank and belt promotion workflows need extra process mapping
- –Customization for testing cycles and belt eligibility is less native
- –Operational reporting can require work to segment by rank and curriculum stage
- –Kiosk-first attendance flows are less purpose-built for martial arts edge cases
Best for: Fits when a martial arts studio prioritizes memberships, checkout, and class scheduling over built-in rank workflows.
Gymdesk
SMBGym and martial arts studio management software with member check-in, billing, scheduling, and prospect tracking.
Belt test and promotion workflow ties eligibility checks to student records to reduce promotion errors.
Gymdesk manages martial arts studio operations by centralizing student profiles, class schedules, attendance tracking, and membership administration in one workflow. It supports rank and testing flows tied to student eligibility so staff can process promotions and belt tests without exporting spreadsheets.
The system also covers instructor and certification data and provides ways to publish events like seminars and tests for signups. Gymdesk focuses on day-to-day studio execution rather than cross-industry general-purpose CRM.
- +Rank and test workflows connect eligibility to promotion decisions
- +Membership administration stays attached to attendance and student records
- +Instructor certification tracking reduces manual verification work
- +Seminar and testing registration workflows fit studio operations
- –Multi-location rank synchronization needs careful setup across locations
- –Advanced automation beyond studio workflows is limited compared to bigger suites
Best for: Fits when a studio needs rank, testing, and membership workflows wired to attendance and scheduling.
Vagaro
SMBBooking and business management platform serving fitness studios, salons, and martial arts schools with scheduling and payments.
Vagaro’s end-to-end enrollment workflow links scheduling, recurring dues, and student records for consistent operations.
Vagaro fits martial arts studios that need bookings, payments, and student management in one workflow instead of stitching multiple tools together. It handles lead intake, class scheduling, and recurring membership billing tied to enrollments, which helps keep attendance and financial records aligned.
Admins also get tools for communications and instructor-facing scheduling so changes propagate through day-to-day operations. For studios that require rank-driven logic like belt eligibility and progression workflows, Vagaro supports basic progress tracking but needs careful setup to match each curriculum and promotion policy.
- +Schedules classes and manages memberships in a single studio workflow
- +Supports recurring dues processing tied to active enrollments
- +Provides built-in marketing funnels for capturing and converting leads
- +Instructor scheduling updates reflect in day-to-day operations
- –Rank and promotion eligibility workflows need extra configuration
- –Testing and promotion board workflows are not as specialized for martial arts
- –Multi-location rank synchronization requires operational discipline
- –Custom skill rubrics and evaluation chains are limited
Best for: Fits when bookings, recurring dues, and student records must stay tightly connected, while belt logic is simpler.
Pike13
SMBClass-based business management software for studios including martial arts schools with attendance tracking and billing.
Rank workflow automation that links eligibility to tracked student milestones, reducing manual promotion coordination between admin and instructors.
Pike13 pairs studio management with a workflow-first approach to student lifecycle tasks, from onboarding to rank-related actions. Its core capability centers on managing students, classes, attendance, and memberships while keeping instructor-facing workflows tied to student records.
The system also supports operational tasks like communications and internal tracking so studios can run consistent processes across locations and staff. For studios that need automation around rank steps and eligibility rules, Pike13’s configurable workflows reduce manual coordination between admin staff and instructors.
- +Workflow-oriented student lifecycle records reduce back-and-forth between staff
- +Rank-related eligibility rules help keep promotions tied to tracked requirements
- +Instructor and admin tasks stay connected to the same student and class data
- +Operational communications support day-to-day follow-ups without separate tools
- –Multi-step rank processes demand careful configuration to match curriculum timing
- –Automation breadth depends on how consistently attendance and milestones are recorded
- –Some workflows feel less flexible than fully custom spreadsheet-like processes
- –Reporting depth can lag behind studios that need highly tailored analytics
Best for: Fits when martial arts studios need configurable rank workflows and attendance-driven processes across staff roles.
WellnessLiving
SMBAll-in-one business management platform for fitness and wellness studios with scheduling, payments, and marketing.
API-driven extensibility for exchanging bookings, membership records, and operational events with studio systems.
WellnessLiving is a martial arts studio management system that combines scheduling, member management, and billing-grade recurring payments in one administrative workflow. It supports studio operations with staff-managed class calendars, online registration, and automated attendance capture tied to accounts.
For martial arts workflows, it adds curriculum-adjacent capabilities via services setup, custom fields, and reporting that can be configured around students and classes. WellnessLiving also provides an integration surface through APIs for data exchange with external tools used for marketing, payment processing, or studio automation.
- +Unified scheduling, payments, and member records reduce cross-system data handling
- +Instructor and staff assignments support real-world class roster workflows
- +API access enables custom integrations for marketing, reporting, and operations
- +Configurable services and custom fields support studio-specific student tracking
- –Rank progression workflows require careful setup because belt logic is not native
- –Multi-location synchronization demands governance to keep student attributes consistent
- –Custom studio reports depend on event naming and field configuration
- –Automation coverage for belt tests and promotions can be limited without add-on logic
Best for: Fits when studios need class scheduling plus payments, and can map martial arts tracking into configured fields.
Spark Membership
vertical specialistMartial arts studio software for billing, lead management, attendance, and student communication.
Lead intake plus trial-to-member workflow keeps inquiry records connected to downstream scheduling and enrollment without manual re-entry.
Spark Membership supports martial arts studios with member management, class scheduling, attendance tracking, and recurring membership dues handling. It includes lead intake and conversion workflows that connect inquiries to trials and into active membership records.
Studio admins can manage curriculum-specific enrollment and enforce membership status rules across events and classes. Reporting centers on attendance and retention outcomes tied to each student’s membership and training history.
- +Built around studio workflows like class enrollment, attendance, and recurring dues
- +Lead to trial to member pathways reduce manual spreadsheet handoffs
- +Admin controls keep class rosters aligned to membership status
- +Reports tie training activity to retention and membership outcomes
- –Rank workflow depth is limited for studios needing board-driven promotion steps
- –Automation coverage can require careful configuration across locations
- –External integrations feel less expressive than dedicated studio point solutions
- –Some reporting views require exporting for niche leadership dashboards
Best for: Fits when a studio wants end-to-end member and class operations with controlled access rules.
ASF Payment Solutions
SMBMember management and recurring billing platform used by martial arts schools and fitness businesses.
Transaction and receipt handling designed for recurring membership payment workflows across studio checkout flows.
ASF Payment Solutions focuses on payment processing workflows rather than full studio operations. For martial arts studios, it can support recurring dues collection and checkout flows while feeding transaction data into studio management systems through its payments interface.
Studios that already run scheduling, student records, and rank workflows can use it to standardize card processing and reduce manual reconciliation. It is best treated as a payments layer that complements a studio management stack, not a replacement for studio-specific modules.
- +Built for recurring membership dues collection workflows
- +Payment transaction logs help keep reconciliation auditable
- +Transaction data can be routed into existing studio systems
- +Reduces manual collection and payment status tracking work
- –Limited visible coverage of martial-arts rank and promotion workflows
- –Studio-specific automation depends on external management systems
- –Requires deliberate integration planning to match student records
- –Admin controls appear more payment-focused than studio-operational
Best for: Fits when a studio already manages students and rank rules but needs standardized recurring payments.
Conclusion
After evaluating 10 facilities property services, Member Solutions stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right martial arts studio management software
Martial arts studio management software centralizes scheduling, student records, and membership operations while adding rank-aware rules for enrollment and testing workflows. This guide covers Zen Planner, Mindbody, GymAssistant, Member Solutions, and eight additional options so studio teams can compare automation behavior and governance tradeoffs across common martial arts processes.
Tools like Member Solutions focus on rank progression records that gate class enrollment and keep waiver collection attached to onboarding workflows. Studios that prioritize unified roster, scheduling, and messaging tend to compare Zen Planner, while membership-first studios typically weigh Mindbody for recurring dues processing tied to checkout.
Martial arts studio management software for rank-aware enrollment, testing, and multi-location operations
Martial arts studio management software manages class scheduling and membership operations while supporting martial arts-specific workflows like belt promotion eligibility, testing cycle scheduling, and rank prerequisite enforcement. Rank-aware eligibility gates enrollment based on student promotion history, which is handled natively in Member Solutions when configured to match local policy.
Zen Planner couples student and family communications to roster events to reduce manual follow ups during day-to-day scheduling and membership actions. In studios with multi-location operations, the practical differentiator often becomes how each platform handles rank and student attribute synchronization and what level of configuration is required to keep it consistent.
Rank-aware enrollment, testing, and student-attribute governance
Martial arts studio management software has to enforce belt promotion eligibility and rank prerequisite behavior during enrollment, not just store ranks after the fact. Tools that connect student promotion history to class eligibility reduce staff checks and stop enrollments that violate local policy.
Studios also run belt testing cycles, testing registrations, and rank stripe logging across calendars and teams. The best systems keep rank records consistent with attendance and onboarding workflows so testing, notifications, and promotion board steps operate on the same student state.
Rank-aware class eligibility rules tied to student promotion history
Member Solutions gates enrollment using student promotion history to reduce manual eligibility verification. Kicksite also uses rule-based eligibility and notifications, but it needs careful mapping of eligibility rules to studio actions.
Student and family communications connected to roster, scheduling, and membership events
Zen Planner couples student and family messaging to scheduling and membership operations so staff avoid follow-up work across systems. Member Solutions can keep waiver collection attached to onboarding workflows, which reduces handoffs from communications to membership setup.
Membership checkout and recurring dues processing in the same workflow context
Mindbody links recurring membership dues processing to class booking and checkout so the studio uses one transaction context for enrollment actions. Vagaro similarly ties recurring dues processing to active enrollments, while rank and promotion logic is less specialized for martial arts workflows.
Belt test and promotion workflow wiring to student records
Gymdesk ties belt test and promotion workflow eligibility checks to student records to reduce promotion errors. ASF Payment Solutions focuses on transaction and receipt handling for recurring membership payments, so belt promotion and rank workflows depend on external studio processes.
Rank workflow automation across staff roles using tracked milestones
Pike13 automates rank workflows by linking eligibility to tracked student milestones to reduce promotion coordination between admin and instructors. Gymdesk and Vagaro both handle rank-adjacent workflows, but Pike13 emphasizes configurable rank process automation across roles.
Multi-location synchronization governance for student rank and attributes
Zen Planner supports unified roster and scheduling plus family communication across daily studio admin, which makes multi-location operations easier to run consistently. Member Solutions can handle rank-aware eligibility across locations, but correct multi-location rank synchronization requires strict data maintenance.
How to choose martial arts studio management software for rank and testing accuracy
Selection should start with how each platform enforces rank prerequisites during enrollment and how it reflects belt promotion history inside student records. The highest-risk failure mode is allowing enrollments into classes or tests that violate studio policy because rank logic was not modeled at setup.
The second decision axis is cross-location and cross-role governance. Studios should evaluate how rank records, student attributes, and eligibility rules stay consistent across locations and staff workflows once daily operations begin.
Map enrollment gating to each platform’s rank logic model
If class eligibility must gate enrollment based on student promotion history, Member Solutions provides rank-aware class eligibility behavior built around promotion records. If rank eligibility needs to drive workflow-driven notifications, Kicksite offers rule-based eligibility and notifications, but setup must mirror local policy.
Choose the primary operational backbone: scheduling and roster or membership checkout
If scheduling and roster governance must stay tightly coupled to membership actions, Zen Planner keeps unified roster, class scheduling, and membership operations in one daily workflow. If recurring dues processing and class booking need shared customer and transaction context, Mindbody and Vagaro centralize membership checkout with scheduling.
Test whether belt testing and promotion decisions stay attached to student records
If the studio needs eligibility checks to connect belt test and promotion decisions to student records, Gymdesk wires belt test and promotion workflow eligibility into student data. If testing is handled through tracked milestones and staff-role workflows, Pike13 links eligibility to tracked milestones to reduce manual promotion coordination.
Decide how much configuration discipline multi-location rank synchronization requires
Studios with multiple locations should treat multi-location rank synchronization as a governance task because many systems require strict data maintenance for rank and student attributes. Member Solutions supports multi-location rank synchronization, while Gymdesk and others also require careful setup across locations to keep student attributes consistent.
Pick the automation depth that matches how consistently staff record milestones
Pike13 automation breadth depends on how consistently attendance and milestones are recorded, so studios with variable documentation patterns should pilot with staff first. WellnessLiving offers API-driven extensibility for exchanging bookings and membership records, but belt logic is not native, which shifts effort into configuration.
Plan for external integration needs using the platform’s automation and API surface
If custom integrations are required beyond studio workflows, WellnessLiving provides API-driven extensibility for exchanging operational events and member records with other systems. If custom integrations are limited and studios expect workflow-driven attendance and eligibility rules, Kicksite keeps the focus on rule-based eligibility without relying on heavy external customization.
Who benefits from rank-aware martial arts studio management software
Studios that operate belt curricula with promotion eligibility and testing cycles need software that enforces rank prerequisites during enrollment and ties testing actions to student promotion records. Tools like Member Solutions and Gymdesk reduce manual eligibility checks by wiring rank and testing decisions into student data.
Multi-location groups and teams that coordinate admin and instructors also benefit from workflow automation and governance controls that keep rank records consistent. Pike13, Zen Planner, and Member Solutions address different parts of that workload through staff-role workflows, roster governance, and rank-aware eligibility behavior.
Studios running belt promotion rules that must block enrollments
Member Solutions gates class enrollment with rank-aware eligibility behavior using student promotion history, which reduces staff checks for belt prerequisite enforcement.
Studios where scheduling, billing, and family messaging must share one roster truth
Zen Planner keeps unified roster, class scheduling, and membership operations coupled so student and family communications map directly to roster events.
Studios that coordinate belt testing and promotions with staff workflows
Pike13 automates rank workflow steps by linking eligibility to tracked student milestones, which reduces back-and-forth between admin and instructors.
Multi-location programs managing rank consistency across sites
Member Solutions and Zen Planner support multi-location operations, but multi-location rank synchronization in Member Solutions requires strict data maintenance to keep student attributes aligned.
Studios that prioritize recurring dues processing tied to checkout
Mindbody and Vagaro connect recurring membership dues processing to scheduling and class booking so recurring enrollment operations stay consistent in one workflow.
Common pitfalls when adopting martial arts studio management software
Many studios implement the software and then discover that enrollment and testing workflows are not enforced the way local policy expects. The failure often comes from setting rank eligibility rules without modeling how student promotion history should gate enrollment or test participation.
Another frequent problem is governance drift across locations and staff roles. If rank records and student attributes are not maintained consistently, multi-location workflows can diverge and cause incorrect eligibility outcomes.
Configuring rank prerequisite behavior without validating it against real promotion history
Member Solutions can correct rank prerequisite behavior only when initial configuration matches studio policy, so validation should use historical student promotion records. Zen Planner and Mindbody also require careful setup for rank eligibility and testing workflows to match local rules.
Treating multi-location synchronization as an automatic outcome instead of an operational governance task
Member Solutions multi-location rank synchronization requires strict data maintenance, and Gymdesk also needs careful setup to keep rank synchronization correct across locations. A pilot should confirm attribute consistency for the first cohort that crosses locations.
Assuming the platform’s native workflows cover martial arts testing and promotion boards end to end
Mindbody and Vagaro are strong for memberships and scheduling, but martial arts rank and promotion workflows need extra process mapping. ASF Payment Solutions focuses on recurring payments and transaction logs, so rank and promotion workflows rely on external systems.
Overestimating automation coverage when milestone data entry is inconsistent
Pike13 rank workflow automation depends on how consistently attendance and milestones are recorded, so inconsistent data will reduce automation correctness. Kicksite and other workflow-driven tools still require accurate configuration to keep eligibility notifications aligned with studio actions.
How We Selected and Ranked These Tools
We evaluated how each platform handles rank-aware enrollment gating, belt test and promotion workflow wiring, and student attribute governance across staff roles and locations. Features accounted for 40% of the score because studios rely on eligibility enforcement, roster operations, and testing-adjacent workflows during daily execution.
Ease and value each contributed 30% to the score because staff time is consumed by setup discipline, roster maintenance, and corrections when workflows do not match local policy. Member Solutions received top placement because rank-aware class eligibility uses student promotion history to gate enrollment, waiver collection stays tied to student onboarding workflows, and the platform connects eligibility enforcement to membership lifecycle operations.
Frequently Asked Questions About martial arts studio management software
How does Zen Planner handle rank-aware enrollment without custom code?
Which tool is better for studios that want payments and scheduling to share the same transaction context?
How does Gymdesk connect belt test registration to student records?
When does Mindbody’s approach to studio operations start to diverge from martial-arts-specific rank workflows?
What breaks if a studio tries to run multi-location rank synchronization without a rank-aware data model?
How do APIs and automation differ between WellnessLiving and studio-first workflow tools like Pike13?
Which platform is built to manage instructor-facing workflow tasks that depend on student milestone history?
How do studios reduce manual parent follow-ups after enrollment changes?
What configuration governance problems appear when eligibility rules and notifications are not rule-driven?
How does data migration typically affect membership freeze management and membership lifecycle workflows?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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