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Real Estate PropertyTop 10 Best Lease Agreement Software of 2026
Discover the top 10 lease agreement software solutions to streamline processes. Compare features and find your best fit today.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
AppFolio Lease Manager
Lease renewals management that carries lease terms forward through the workflow
Built for property managers managing many leases with repeatable renewals and document workflows.
Buildium
Integrated lease document workflow linked to tenant and unit records
Built for property management teams managing leases alongside tenant and unit workflows.
Entrata
Integrated renewal and addendum workflow management within the leasing lifecycle
Built for property management teams needing end-to-end leasing document workflows.
Comparison Table
This comparison table evaluates lease agreement software used by property managers, including AppFolio Lease Manager, Buildium, Entrata, Yardi Breeze, and MRI Software. Rows break down key capabilities such as lease document creation and generation, tenant and vendor workflows, digital signing, maintenance of lease terms, and reporting so teams can match software to operational requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio Lease Manager Property management software with lease document creation, leasing workflows, and rent and tenant tracking for real estate portfolios. | property management | 8.5/10 | 8.8/10 | 8.1/10 | 8.6/10 |
| 2 | Buildium Real estate property management platform that supports leasing workflows and lease document handling for landlords and property managers. | all-in-one property mgmt | 7.6/10 | 7.8/10 | 7.3/10 | 7.7/10 |
| 3 | Entrata Apartment and rental property management solution that manages leasing operations and lease-related documentation. | multifamily | 8.2/10 | 8.5/10 | 8.0/10 | 7.9/10 |
| 4 | Yardi Breeze Mid-market property management system that supports leasing workflows and lease document processes for rental properties. | property management | 8.1/10 | 8.2/10 | 7.6/10 | 8.3/10 |
| 5 | MRI Software Enterprise real estate software suite that includes lease accounting, lease administration, and related contract workflows. | enterprise lease admin | 8.1/10 | 8.6/10 | 7.4/10 | 8.0/10 |
| 6 | LeaseRunner Lease accounting and lease administration platform that automates lease calculations, schedules, and document tracking. | lease accounting | 7.3/10 | 7.4/10 | 7.1/10 | 7.5/10 |
| 7 | Zillow Rental property operations software that includes leasing and lease agreement workflows for property owners and managers. | rental operations | 7.2/10 | 7.0/10 | 7.6/10 | 7.0/10 |
| 8 | DocuSign Electronic signature and contract workflow tool that supports lease agreement signing and document routing for real estate teams. | e-signature | 8.2/10 | 8.6/10 | 7.9/10 | 8.0/10 |
| 9 | Dropbox Sign Agreement signing platform that enables lease documents to be prepared, signed, and tracked with automated reminders. | e-signature | 7.6/10 | 8.1/10 | 7.6/10 | 7.0/10 |
| 10 | PandaDoc Proposal and document automation platform that generates lease agreements and routes them for e-signature and tracking. | document automation | 7.1/10 | 7.2/10 | 7.4/10 | 6.5/10 |
Property management software with lease document creation, leasing workflows, and rent and tenant tracking for real estate portfolios.
Real estate property management platform that supports leasing workflows and lease document handling for landlords and property managers.
Apartment and rental property management solution that manages leasing operations and lease-related documentation.
Mid-market property management system that supports leasing workflows and lease document processes for rental properties.
Enterprise real estate software suite that includes lease accounting, lease administration, and related contract workflows.
Lease accounting and lease administration platform that automates lease calculations, schedules, and document tracking.
Rental property operations software that includes leasing and lease agreement workflows for property owners and managers.
Electronic signature and contract workflow tool that supports lease agreement signing and document routing for real estate teams.
Agreement signing platform that enables lease documents to be prepared, signed, and tracked with automated reminders.
Proposal and document automation platform that generates lease agreements and routes them for e-signature and tracking.
AppFolio Lease Manager
property managementProperty management software with lease document creation, leasing workflows, and rent and tenant tracking for real estate portfolios.
Lease renewals management that carries lease terms forward through the workflow
AppFolio Lease Manager stands out by combining leasing document creation with end-to-end lease operations inside a property management workflow. It supports drafting lease agreements, tracking tenant and lease details, and managing renewals and change events through a centralized system. The product also ties lease documents to property and tenant records to reduce manual re-entry. Lease administration becomes more auditable because key lease milestones are stored alongside related tenant and unit data.
Pros
- Centralized lease records link agreements to tenant and unit context
- Automated lease renewals and change events reduce document rework
- Workflow supports approvals and milestone tracking for lease administration
- Document generation keeps terms consistent across properties
Cons
- Advanced lease workflows can feel heavy for small portfolios
- Reporting depth depends on how property data is structured
- Customization for niche contract clauses can require setup effort
Best For
Property managers managing many leases with repeatable renewals and document workflows
Buildium
all-in-one property mgmtReal estate property management platform that supports leasing workflows and lease document handling for landlords and property managers.
Integrated lease document workflow linked to tenant and unit records
Buildium stands out with property-management-first workflows that pull lease details from tenant and unit records into document generation. The lease agreement capabilities support standardized lease forms and guided signing workflows inside the broader rental management system. Storage, versioned document handling, and audit-oriented recordkeeping tie agreements to ongoing property operations. For teams running daily leasing alongside maintenance and rent processes, the lease documents stay connected to the rest of the account data.
Pros
- Lease documents tie directly to tenant and unit records
- Templates and repeatable lease setup support consistent agreements
- Centralized storage keeps signed documents accessible within the system
Cons
- Lease-specific customization options are limited versus standalone contract tools
- Complex approval workflows require more setup to stay consistent
- Editing and version control can feel rigid for frequent addenda
Best For
Property management teams managing leases alongside tenant and unit workflows
Entrata
multifamilyApartment and rental property management solution that manages leasing operations and lease-related documentation.
Integrated renewal and addendum workflow management within the leasing lifecycle
Entrata stands out with tightly integrated leasing operations that connect online leasing, applicant screening, and document workflows into one system. It supports electronic lease document creation and management, including versioning and signature-ready contract handling. Workflows for renewals, addendums, and resident communications reduce manual coordination across property teams. Built-in reporting helps track leasing status and lease lifecycle events for portfolio-level visibility.
Pros
- Lease document workflows support renewals and addendums without manual tracking
- Integrated leasing and applicant processes reduce handoffs between tools
- Reporting highlights lease lifecycle status across properties and units
Cons
- Lease agreement setup can require more configuration than standalone document tools
- Advanced custom workflows may feel constrained by the platform’s standard processes
- Role-based access and audit needs can require careful administrative setup
Best For
Property management teams needing end-to-end leasing document workflows
Yardi Breeze
property managementMid-market property management system that supports leasing workflows and lease document processes for rental properties.
Configurable lease document templates that generate standardized lease packages
Yardi Breeze stands out for turning leasing documents into an organized workflow for property teams using Yardi’s ecosystem. It supports lease preparation with configurable templates, document generation, and tracking tied to leasing lifecycle milestones. The system emphasizes collaboration and approvals so edits and signatures flow through a controlled process. Document operations focus on accuracy, auditability, and repeatable lease packages rather than broad standalone contract management.
Pros
- Lease templates and document generation reduce manual document formatting errors.
- Workflow controls route lease packages through approvals tied to leasing milestones.
- Audit trails support accountability for changes across lease document versions.
Cons
- Deep setup effort is required to match document rules to local leasing practices.
- Usability depends on familiarity with Yardi workflows and related modules.
- Limited standalone contract management capabilities outside property leasing use cases.
Best For
Property management teams managing recurring leases with template-driven document workflows
MRI Software
enterprise lease adminEnterprise real estate software suite that includes lease accounting, lease administration, and related contract workflows.
Lease event automation for renewals, amendments, and other scheduled lease lifecycle actions
MRI Software stands out for connecting lease agreement management with broader real estate operations and asset workflows. Core lease capabilities include structured leasing documents, contract tracking, and automation for lease events like renewals and modifications. Strong integration paths support coordinated data across property accounting and related operational systems. The solution is feature rich, but configuration depth can slow setup for teams that only need basic lease document administration.
Pros
- Lease event automation supports renewals, amendments, and schedule-driven triggers
- Contract data structures reduce manual tracking across long lease lifecycles
- Integration with real estate systems supports end-to-end operational workflows
Cons
- Setup and configuration require strong admin involvement
- User experience can feel complex for simple lease administration needs
- Document handling workflows can be heavy without clear internal process mapping
Best For
Property operators needing automated lease event workflows across multiple systems
LeaseRunner
lease accountingLease accounting and lease administration platform that automates lease calculations, schedules, and document tracking.
Renewal reminders linked to lease term dates for proactive tenant retention
LeaseRunner stands out by focusing on end to end lease document workflow and renewal tracking rather than only template generation. The system supports lease agreement drafting from structured fields, automated clause and term handling, and centralized document storage for version control. It also emphasizes operational steps like renewal reminders and tenant move-in documents to reduce manual follow up. Collaboration tools help teams route agreements for review and maintain an audit trail of changes.
Pros
- Lease renewal tracking ties documents to timelines and recurring tenant events
- Structured lease fields reduce manual formatting errors across agreements
- Centralized storage keeps contract versions and related move-in materials organized
Cons
- Document setup can feel rigid for edge case lease structures
- Limited visibility into external workflows without additional process tooling
- Advanced clause customization takes setup effort and consistent field mapping
Best For
Property teams managing renewals and lease document workflow across multiple units
Zillow
rental operationsRental property operations software that includes leasing and lease agreement workflows for property owners and managers.
Rental listing distribution and discovery through property search and detail pages
Zillow stands out for turning leasing into a marketing and lead workflow anchored on large-scale rental listings and property discovery. The platform supports inquiry management around available units and helps tenants and landlords match via searchable feeds, photos, and property details. For lease execution and document workflows, Zillow functions more as a visibility and screening entry point than as a full lease agreement management system with drafting, versioning, and e-signatures. Teams using Zillow typically rely on separate contract tooling for the actual lease agreement lifecycle.
Pros
- Strong rental listing visibility for faster tenant discovery
- Search and filter capabilities help qualify prospects before contact
- Property pages centralize photos, details, and availability context
Cons
- Limited built-in lease document drafting and signature workflow
- No native contract version control and audit trail for leases
- Workflow depends on external tools for agreement management
Best For
Landlords needing listing-driven tenant leads, plus external lease document handling
DocuSign
e-signatureElectronic signature and contract workflow tool that supports lease agreement signing and document routing for real estate teams.
Audit Trail and Completion Certificate evidence for signed lease documents
DocuSign stands out with widely adopted e-signature workflows designed for legal document execution and audit trails. It supports template-based signing, multi-signer routing, and form fields that map to lease-specific data like parties, addresses, and key terms. The platform tracks signing status, generates completion certificates, and preserves evidence through detailed activity logs. Its lease workflows often require careful template design to keep landlord and tenant experiences consistent across different lease versions.
Pros
- Robust multi-signer routing with signing order control
- Templates with reusable field mapping for recurring lease formats
- Audit trails and completion certificates support compliance needs
Cons
- Template setup complexity rises with multi-variant lease documents
- Advanced conditional logic for fields is limited without workarounds
- Lease-specific data reuse across templates can require manual discipline
Best For
Landlords and property teams executing multi-party leases with strong auditability
Dropbox Sign
e-signatureAgreement signing platform that enables lease documents to be prepared, signed, and tracked with automated reminders.
Signature audit trail with signing timeline and document change history
Dropbox Sign stands out with a familiar e-sign experience paired with strong integrations for document handling and signing workflows. It supports templates, bulk sending, recipient routing, and detailed signing events so lease agreements can be executed and tracked end to end. Collaboration features like comment and request mechanisms help gather edits and approvals before signature, and audit trails support compliance needs. Document preparation tools reduce manual work when lease packets include addenda, exhibits, or recurring sections.
Pros
- Audit trail captures signing timeline, IP, and document changes for lease records
- Recipient routing supports multi-party signature flows for tenant, landlord, and guarantor
- Templates and bulk send reduce repetitive setup for common lease terms
Cons
- Lease-specific clause automation requires manual configuration rather than built-in workflows
- Advanced compliance and security options can be complex to administer across organizations
- Template maintenance can become cumbersome when lease versions diverge frequently
Best For
Teams sending multi-party lease agreements that need strong auditability and routing
PandaDoc
document automationProposal and document automation platform that generates lease agreements and routes them for e-signature and tracking.
Dynamic fields and template variables for auto-filling lease terms and tenant details
PandaDoc stands out for generating lease agreements from reusable templates and populated fields with consistent formatting. It supports e-signature workflows, sender roles, and document status tracking for lease execution. Built-in analytics and audit trails help monitor signature progress and document interactions across the lease lifecycle. Collaboration and document management features support edits, versioning, and stakeholder review before signing.
Pros
- Template-based lease document creation with reusable variables and formatting control
- E-signature workflow with signer roles and step-by-step execution tracking
- Document analytics and activity history for signature and engagement visibility
Cons
- Lease-specific clause libraries require manual setup and ongoing maintenance
- Advanced customization can take time for teams without document-ops experience
- Workflow flexibility is strong but less specialized than dedicated lease platforms
Best For
Property teams needing templated lease documents and e-signature workflows
Conclusion
After evaluating 10 real estate property, AppFolio Lease Manager stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Lease Agreement Software
This buyer’s guide explains how to select Lease Agreement Software that supports drafting, routing, signing, and lifecycle tracking. It covers AppFolio Lease Manager, Buildium, Entrata, Yardi Breeze, MRI Software, LeaseRunner, Zillow, DocuSign, Dropbox Sign, and PandaDoc. Each section connects concrete lease-document workflows to the tool strengths and limitations that matter during implementation.
What Is Lease Agreement Software?
Lease Agreement Software creates, manages, and executes lease documents through drafting, approvals, version control, and signing workflows. It solves problems like re-entering tenant and unit data, losing audit evidence for changes, and manually tracking renewals and addendums across long lease lifecycles. Property-focused tools like AppFolio Lease Manager and Entrata embed lease document operations inside leasing workflows tied to tenant and unit records. Standalone agreement workflow tools like DocuSign and Dropbox Sign focus on multi-signer routing and audit trails for document execution.
Key Features to Look For
Lease agreement tools need specific workflow, data, and audit capabilities to reduce rework during renewals, addendums, and multi-party execution.
Lease renewals management that carries terms forward
Look for workflows that move lease terms into the next agreement cycle without rework. AppFolio Lease Manager is built around renewals that carry lease terms forward through the workflow, and LeaseRunner ties renewal reminders to lease term dates to keep renewals proactive.
Integrated lease document workflow linked to tenant and unit records
Choose tools that pull tenant and unit context into document generation so key details never require manual re-entry. Buildium links lease documents to tenant and unit records, and Entrata connects leasing operations to applicant screening and document workflows so handoffs stay inside one workflow.
Renewals and addendum workflows built into leasing lifecycle operations
Prioritize solutions that treat addendums and renewals as first-class lifecycle actions instead of ad hoc document edits. Entrata manages renewal and addendum workflow management inside the leasing lifecycle, and MRI Software automates lease events like renewals and amendments with schedule-driven triggers.
Configurable template-driven lease package generation
Select tools that generate standardized lease packages from configurable templates to reduce formatting errors and inconsistent clauses. Yardi Breeze emphasizes configurable lease templates and document generation tied to leasing lifecycle milestones, and PandaDoc uses reusable templates plus dynamic fields to auto-fill lease terms and tenant details.
Audit trails and evidence that support compliance-ready execution
Require complete signing evidence for multi-party leases so teams can prove the signing timeline and document state. DocuSign provides detailed audit trails and completion certificates, and Dropbox Sign preserves signing timeline evidence plus IP and document change history.
Structured lease fields for consistent drafting and version control
Use tools that store lease terms in structured fields so documents stay consistent across units and versions. LeaseRunner uses structured lease fields to reduce manual formatting errors and keeps centralized storage for contract versions, while PandaDoc emphasizes template variables to enforce consistent formatting across populated fields.
How to Choose the Right Lease Agreement Software
Selection should start with the exact lifecycle events handled today and the compliance evidence needed for signing.
Match the tool to the lease lifecycle depth needed
If lease operations require renewals, addendums, and approvals inside leasing workflows, AppFolio Lease Manager, Entrata, and Yardi Breeze are designed for property teams that manage recurring lease packages. If lease execution is mainly about multi-party signature evidence and routing, DocuSign and Dropbox Sign focus on signing workflows and audit trails that standalone lease platforms often need.
Validate how tenant and unit data flows into the agreement
Choose Buildium or Entrata when lease documents must stay connected to tenant and unit records during drafting and storage. Choose AppFolio Lease Manager when lease documents must link directly to property and tenant context to reduce manual re-entry and improve auditability.
Confirm renewals and lease events automation coverage
For recurring renewals where terms should carry forward, evaluate AppFolio Lease Manager and LeaseRunner because renewals follow workflow timelines and term dates. For long-lived leases that need scheduled automation across renewals and amendments, MRI Software provides lease event automation for renewals, amendments, and other schedule-driven lifecycle actions.
Assess how templates drive document consistency and reduce errors
For teams that need standardized lease packages, Yardi Breeze offers configurable lease document templates that generate standardized packages. For teams focused on templated drafting and e-sign routing, PandaDoc uses reusable templates plus dynamic fields to auto-fill tenant details while DocuSign uses templates with reusable field mapping.
Check audit evidence, collaboration steps, and operational fit
For compliance-focused execution evidence, require completion certificates and detailed activity logs in DocuSign and signing timelines with document change history in Dropbox Sign. For collaboration and review before signatures, Dropbox Sign adds comments and request mechanisms, and PandaDoc adds document status tracking plus stakeholder review and collaboration features.
Who Needs Lease Agreement Software?
Different tools fit different operational shapes based on whether leasing workflows, lifecycle events, or signature execution drive the process.
Property managers managing many leases with repeatable renewals and document workflows
AppFolio Lease Manager fits this segment because it manages lease renewals that carry lease terms forward through the workflow and stores lease milestones alongside tenant and unit context. LeaseRunner also fits because renewal reminders connect to lease term dates and centralized storage organizes document versions and move-in materials.
Property management teams running leasing alongside tenant and unit operations
Buildium fits because lease documents tie directly to tenant and unit records and standardized templates support consistent agreements. Entrata fits because it links online leasing, applicant screening, renewals, and addendums into one integrated workflow with reporting for lease lifecycle status.
Teams that need recurring lease packages generated from templates and routed for controlled approvals
Yardi Breeze fits because configurable lease templates generate standardized lease packages and workflow controls route lease documents through approvals tied to leasing milestones. This focus aligns with teams that prioritize auditability and repeatable lease package creation over broad contract management.
Landlords that need signature execution, audit trails, and evidence for multi-party leases with guarantors
DocuSign fits because it provides robust multi-signer routing with signing order control plus completion certificates and detailed audit trails. Dropbox Sign fits because it captures signing timeline evidence and signature audit trails with recipient routing for tenant, landlord, and guarantor flows.
Common Mistakes to Avoid
Common failure modes come from choosing the wrong workflow depth, underestimating setup complexity, or expecting standalone signature tools to manage lease lifecycle operations.
Buying a signature-only tool and expecting full lease lifecycle tracking
DocuSign and Dropbox Sign deliver signing evidence and routing, but Zillow is explicitly oriented toward rental listing distribution and relies on external tools for full lease agreement lifecycle management. Lease lifecycle features like renewals and addendums require property workflow tools such as AppFolio Lease Manager, Entrata, and MRI Software.
Underestimating configuration effort for template-driven lease packages
Yardi Breeze requires deep setup effort to match document rules to local leasing practices, and MRI Software requires strong admin involvement because lease event automation and contract structures need configuration. If implementation resources are limited, tools like LeaseRunner still require mapping for edge cases, but smaller teams often find structured lease fields faster to operationalize.
Choosing a platform that cannot support clause customization without heavy setup
Buildium limits lease-specific customization options versus standalone contract tools and can feel rigid for frequent addenda editing and version control. PandaDoc and DocuSign can require manual discipline for clause libraries and conditional logic, so teams with complex clause variation should plan template governance time.
Ignoring how reporting and auditability depend on data structure
AppFolio Lease Manager reports that reporting depth depends on how property data is structured, and Yardi Breeze usability depends on familiarity with Yardi workflows and related modules. MRI Software also can feel heavy for simple administration needs, so teams should verify that internal data models support reporting and audit expectations.
How We Selected and Ranked These Tools
We evaluated AppFolio Lease Manager, Buildium, Entrata, Yardi Breeze, MRI Software, LeaseRunner, Zillow, DocuSign, Dropbox Sign, and PandaDoc on three sub-dimensions. Features are weighted 0.4. Ease of use is weighted 0.3. Value is weighted 0.3. The overall rating is computed as overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. AppFolio Lease Manager separated itself by combining lease renewals management that carries lease terms forward through the workflow with centralized lease records tied to tenant and unit context, which boosted features while maintaining workable usability for property teams.
Frequently Asked Questions About Lease Agreement Software
Which lease agreement software options manage both drafting and the full lease workflow?
AppFolio Lease Manager combines lease document creation with renewals and change events in a single property workflow. LeaseRunner focuses on end-to-end lease document workflow and renewal tracking using structured fields and centralized version-controlled storage.
What solution is best when lease agreements must stay linked to tenant and unit records?
Buildium pulls lease details from tenant and unit records into guided document generation and signing. Entrata ties online leasing, applicant screening, and lease document creation into one leasing lifecycle workflow so the agreement stays connected to resident data.
Which platform excels at renewals and addendums with workflow automation?
Entrata provides integrated renewal and addendum workflows that route resident communications and keep document versions organized. AppFolio Lease Manager carries lease terms forward through renewal workflows while storing key milestones alongside related tenant and unit data.
Which tools focus more on template-driven lease packages than on broad contract management?
Yardi Breeze emphasizes configurable lease templates that generate standardized lease packages with collaboration and approvals. LeaseRunner also drafts from structured fields and automates clause and term handling, but it prioritizes operational renewal steps over general standalone contract management.
How do e-signature platforms differ from property management lease systems for final execution?
DocuSign and Dropbox Sign specialize in routing, field mapping, and audit trails for multi-party legal document execution rather than property-wide lease administration. Zillow typically functions as a lead and listing workflow, so teams usually rely on separate contract tooling for drafting, versioning, and e-signatures.
What integration approach matters most when lease events must synchronize with other real estate operations?
MRI Software connects lease agreement management with broader real estate operations and uses automation for lease events like renewals and modifications across integrated systems. AppFolio Lease Manager ties lease documents to property and tenant records to reduce manual re-entry during operational changes.
Which software helps prevent document drift by enforcing controlled approvals and edit routing?
Yardi Breeze routes edits and signatures through a collaboration and approvals process so the lease package remains consistent. LeaseRunner uses collaboration tools to route agreements for review and maintain an audit trail of changes across stakeholders.
What should teams expect from audit evidence and change history for signed leases?
DocuSign preserves detailed activity logs and provides a completion certificate for executed leases with multi-signer evidence. Dropbox Sign records signing timeline events and supports audit trails that capture document change history during review and approval.
Which tool is best for auto-filling lease terms from structured variables and keeping formatting consistent?
PandaDoc generates lease agreements from reusable templates and populated fields using dynamic variables for tenant details and lease terms. AppFolio Lease Manager and Buildium also support document generation tied to stored records, but PandaDoc’s templating emphasizes consistent formatting across repeated executions.
What common getting-started steps reduce implementation friction across lease agreement software?
Entrata users typically start by connecting online leasing and applicant screening to their lease document workflows so renewal and addendum communications flow automatically. Yardi Breeze and LeaseRunner implementations usually begin with configuring lease templates or structured clause and term inputs so the document generation matches the organization’s recurring lease structure.
Tools reviewed
Referenced in the comparison table and product reviews above.
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