
GITNUXSOFTWARE ADVICE
Legal Professional ServicesTop 10 Best Law Firm Collaboration Software of 2026
Top 10 law firm collaboration software tools ranked by features, pricing, and workflows, including CosmoLex, Clio, and MyCase.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
CosmoLex is the best fit when you want matter-scoped governance tied to trust accounting alongside collaboration, whereas iManage Work is the stronger choice if you need enterprise-grade audit trails and matter-level access controls that slot into existing legal workflows.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
CosmoLex
Matter activity audit trail records operational events per matter, which supports governance without relying on manual notes.
Built for fits when firms need matter-scoped governance tied to trust accounting and time capture..
Clio
Editor pickClio Manage’s client and matter workspace links communications, tasks, and documents to the same matter record.
Built for fits when mid-size firms need matter-centered collaboration with guided onboarding workflows..
MyCase
Editor pickSecure client portal ties communication logs and document exchange directly to each matter’s activity timeline.
Built for fits when mid-size firms need a matter-centric portal plus automated task follow-ups across multiple case types..
Comparison Table
CosmoLex
SMBPractice management combining matter collaboration with integrated trust accounting.
Matter activity audit trail records operational events per matter, which supports governance without relying on manual notes.
CosmoLex organizes work by matter and supports an end-to-end intake-to-matter workflow with a client-matter portal experience for document and communication access. Matter-level permissions and an activity audit trail help governance by keeping changes and interactions attributable at the matter scope. Automation support is oriented around recurring practice steps, and the solution integrates legal operational systems such as trust accounting and time capture.
A practical tradeoff is that deep governance and automation require upfront configuration of matter templates, workflows, and permission rules. CosmoLex fits when a firm already runs consistent matter processes and needs audit-friendly tracking plus coordination between trust accounting and time capture.
- +Matter-centric permissions and audit trail keep activity attributable at scope
- +Trust accounting integration aligns ledgers with matter workflow steps
- +Time capture ties billing inputs to matter activity records
- +Client communication log supports consistent client messaging around matters
- –Automation and templates require careful upfront configuration for each practice workflow
- –Some advanced collaboration behaviors depend on how matter portals are structured
- –Integration breadth outside core legal workflows can be limited in edge cases
- –Admin changes to permission rules can be time-consuming across many matters
Litigation teams
Track events across active case matters
Faster internal case reviews
Legal operations teams
Automate intake-to-matter workflows
Fewer onboarding handoffs
Show 2 more scenarios
Finance and accounting teams
Reconcile trust ledgers per matter
Cleaner reconciliation cycles
Trust accounting integration keeps ledger activity aligned to matter workflow records.
Attorneys and case managers
Capture time tied to matter activity
More consistent billing data
Time capture integration links billing inputs to the same matter activity history.
Best for: Fits when firms need matter-scoped governance tied to trust accounting and time capture.
Clio
SMBCloud-based legal practice management with built-in client communication and matter collaboration.
Clio Manage’s client and matter workspace links communications, tasks, and documents to the same matter record.
For firms that run frequent matter onboarding and ongoing collaboration, Clio provides matter-scoped organization, shared access controls, and client communication history in a single workflow. Document handling ties files to matters and activities, which supports an audit trail of work without relying on external inbox threads. Automation is most useful when intake forms and matter templates drive repeatable steps across practice areas.
A tradeoff is that Clio collaboration workflows are strongest inside the Clio matter workspace, so firms with heavy reliance on custom third-party document systems may need disciplined connector usage. Clio fits teams that want consistent client communication logs and matter-based collaboration across multiple staff members working on the same case.
- +Matter-scoped work keeps documents, tasks, and communications tied together
- +Client communication history reduces off-platform context switching
- +Template-driven workflows standardize onboarding and recurring document steps
- +Automation rules reduce manual follow-ups during intake-to-matter processing
- –Collaboration remains less flexible when firms need custom document lifecycles
- –Advanced governance depends on consistent role and permission setup discipline
- –Some workflows require add-on features to match niche operational requirements
- –Ecosystem integrations may limit edge-case data flows for specialized systems
Intake and onboarding teams
Turn intake submissions into matters
Faster handoff to case teams
Litigation support staff
Coordinate case documents and updates
Reduced lost version confusion
Show 2 more scenarios
Partners and practice managers
Review matter progress and activity
Clearer status reporting
Matter activity tracking supports visibility into what happened and when across team roles.
Client services teams
Maintain logged client communications
Less re-explaining case context
Client communication logging keeps a single history for each matter accessible to staff.
Best for: Fits when mid-size firms need matter-centered collaboration with guided onboarding workflows.
MyCase
SMBLegal practice management featuring a secure client portal for firm-client collaboration.
Secure client portal ties communication logs and document exchange directly to each matter’s activity timeline.
MyCase organizes client-facing work through a secure client portal that supports client communication logs and document exchange tied to each matter. Matter permissions help enforce role-based access at the matter level, so firms can separate internal staff work from client-visible content. Automation includes task generation and reminder sequences linked to matter stages, which supports repeatable onboarding and ongoing case management.
A practical tradeoff is that deeper workflow customization can require more configuration discipline to keep intake fields, matter templates, and task rules aligned. MyCase fits firms that run high volumes of similar matters and need consistent onboarding plus dependable auditability of client-facing activity.
- +Matter-linked client portal keeps documents and messages grouped by case
- +Matter-level permissions reduce accidental access to unrelated matters
- +Built-in task reminders support repeatable intake-to-matter follow-ups
- +Matter activity audit trail ties key events to the case record
- –Workflow customization needs careful configuration to avoid inconsistent intake
- –Some advanced integrations depend on external tools and connectors
- –Complex practice-specific variations can increase template management overhead
- –Reporting granularity can lag behind highly custom operational metrics
Intake and onboarding teams
Convert new leads into matters
Fewer missed initial follow-ups
Litigation teams
Track client and internal actions
Clear case chronology
Show 2 more scenarios
Client service managers
Coordinate secure document delivery
Reduced status back-and-forth
Portal document exchange centralizes client-visible files and keeps updates aligned with the matter record.
Law firm administrators
Control access by role
Lower confidentiality exposure
Matter-level permissions help limit who can view or act on each client matter workspace.
Best for: Fits when mid-size firms need a matter-centric portal plus automated task follow-ups across multiple case types.
iManage Work
enterpriseDocument and email management platform built for law firms and corporate legal departments.
Matter-scoped governance with detailed audit logging and configurable workflow rules for document and email collaboration.
iManage Work is an enterprise law firm collaboration environment built around document-centric workspaces and matter-oriented governance. It integrates enterprise content storage and email workflows into a single collaboration experience, with audit controls and RBAC-style access enforcement designed for legal operations.
iManage Work supports extensibility through an API and automation hooks, which helps firms connect practice workflows and systems like document management and client-facing portals. For firms that need controlled collaboration across matters and offices, it focuses on permissioning, version control behaviors, and audit trails that map to legal audit expectations.
- +Strong permission enforcement for matter-scoped collaboration and controlled sharing
- +Audit log coverage supports legal defensibility and administrative review
- +Email and document workflows integrate into one matter-centric process
- +API and automation options support system integrations beyond native connectors
- –Admin setup and governance require sustained configuration discipline
- –User experience can feel complex when firms map many offices and role models
- –Some collaboration tasks depend on workflow and connector configuration depth
- –Extensibility requires engineering effort to reach consistent automation coverage
Best for: Fits when firms need enterprise-grade audit trails, matter-scoped access controls, and integration with existing legal workflows.
NetDocuments
enterpriseCloud-native document management and collaboration platform for legal professionals.
NetDocuments implements check-in/check-out versioning tied to matter security so collaboration changes stay accountable within each matter scope.
NetDocuments provides matter-centric document and work management with search, permissions, and collaboration organized around client matters. NetDocuments supports client-matter portals with controlled sharing, plus workflows for intake-to-matter onboarding and ongoing matter activity tracking.
NetDocuments integrates email matter management so messages route to the correct matter and stay searchable with document content. NetDocuments also supports legal holds and eDiscovery workflows through preservation integrations and administrative audit logging.
- +Matter-level access controls with consistent permissions across documents and portal content
- +Client extranet style sharing designed for controlled external client communication
- +Email-to-matter management keeps communications discoverable inside the matter workspace
- +Administrative audit logging covers governance actions for documents and matter security
- –Complex governance setup can delay rollout for firms with many permission edge cases
- –Automation and workflow customization typically requires admin configuration and process design
- –Some specialized eDiscovery and court workflows depend on integration coverage and configuration
- –Large content migrations require careful mapping of matter structure and metadata
Best for: Fits when firms want matter-governed collaboration, client extranet sharing, and eDiscovery-aligned governance in one system.
Filevine
mid-marketCase management and collaboration platform with workflow automation for law firms.
Configurable matter templates with intake workflow routing to create standardized client-matter onboarding paths across teams.
Filevine is a law firm collaboration system built around matter-centric work intake, routing, and team coordination. Matter templates, tasking, and configurable intake-to-matter workflows help standardize onboarding without relying on spreadsheets.
The product adds document collaboration with version awareness and controlled access at the matter level. Filevine also supports integrations via API and web services so firms can connect external systems like DMS and document generation to matter activities and records.
- +Configurable intake-to-matter workflows reduce manual routing steps.
- +Matter-level permissions support role-based access by matter and practice group.
- +API and automation hooks connect matter records to external tools.
- +Matter activity audit trail improves visibility for internal and client-facing work.
- –Advanced configuration requires governance discipline to keep workflows consistent.
- –Integration coverage depends on connected systems and may need custom mapping.
- –Document workflows can be rigid when firms require nonstandard version states.
- –Admin reporting is strong for matter activity but thin for cross-matter analytics.
Best for: Fits when firms need configurable, matter-led workflows and integrations driven by API for consistent intake and collaboration.
PracticePanther
SMBLegal practice management software with matter sharing and team coordination tools.
Matter status automation that advances intake-to-matter workflows and keeps client communications synchronized to the matter timeline.
PracticePanther ties matter work into a single client-matter portal experience built around intake, tasks, and communications logging. It supports legal-specific workflow templates and automation rules that move matters forward based on status and activity triggers.
The collaboration layer centers on matter-level organization with document handling, versioning, and client-facing sharing for ongoing work. Admin controls focus on roles, audit visibility, and consistent matter access patterns across team members.
- +Matter-first workspaces with status-driven automation for repeatable intake-to-matter flows.
- +Client portal keeps communications tied to the active matter record.
- +Audit trail coverage makes matter activity easier to review during internal checks.
- +Versioned document handling supports review cycles without losing prior drafts.
- –Automation rules require careful mapping of statuses and triggers to avoid workflow drift.
- –Email matter management is less structured than dedicated email ingestion tooling in some systems.
- –External system connectivity depth varies by document and case management integration needs.
- –Large practice governance can need additional configuration for consistent access boundaries.
Best for: Fits when firms want matter-centered collaboration with automation tied to intake, tasks, and client communications.
Actionstep
mid-marketLegal practice management platform with customizable workflows and matter collaboration.
Configurable intake-to-matter process automation that persists tasks, documents, and correspondence within the matter lifecycle.
Actionstep is a law firm collaboration and matter workspace with an intake-to-matter workflow that links tasks, documents, and correspondence to a single matter record. It supports role-based matter access and matter-level permissions, which helps firms control who can view or act on each client and matter.
Automation covers process steps inside the platform, and Actionstep’s API and integration options support connecting legal practice systems such as document management tools and client communication channels. Audit trails and configurable activity logging support matter activity audit trail review for internal oversight and client-facing history.
- +Matter-centric workflow ties intake, tasks, and documents to one record
- +Role-based matter access enables matter-level permissions by role and matter
- +Audit trails capture matter activity audit trail events for governance review
- +API and automation support connecting practice systems and extending workflows
- –Configuration-heavy setups can slow initial rollout for complex practices
- –Some advanced connectors depend on external document management system alignment
- –Granular permission design may require governance discipline across teams
- –Custom workflow behavior can increase admin workload when processes change
Best for: Fits when firms need matter-level access control and an intake-to-matter workflow with automation and API extensibility.
Lawmatics
SMBLegal CRM and intake platform with shared pipelines, internal tasking, and client communication tools.
Matter-centric client communication log that records client and internal interactions against the active case workspace.
Lawmatics organizes law-firm collaboration around a client portal workflow that connects intake, matter setup, and ongoing client messaging. The workspace supports matter-level organization with document sharing, activity tracking, and team coordination tied to specific matters.
Collaboration actions center on structured communication logs and matter-specific files rather than generic team chat. Admin controls focus on controlling access at the matter level and managing user permissions across active work.
- +Matter-focused workspace keeps client files and communications tied to case status
- +Client portal flow supports ongoing updates without switching tools
- +Activity visibility improves coordination across internal team members
- +Matter-level access controls support RBAC-style governance
- –Limited customization of matter templates can constrain specialized workflows
- –External system integration depth depends on connector availability
- –Granular permissions for sub-workstreams can require careful configuration
- –Document workflows may not match firms needing deep DMS behaviors
Best for: Fits when firms need a client portal and matter-centric collaboration without building custom case workflows.
CARET Legal
SMBCloud legal practice management software with calendaring, document management, and team collaboration.
Intake-to-matter workflow setup that ties onboarding steps to matter permissions and activity tracking in one flow.
CARET Legal targets law firms that need a shared, matter-centric workspace with structured client access and controlled internal collaboration. It focuses on intake-to-matter workflow support, document-centered collaboration, and matter-level access controls that map to how firms run workstreams.
The product also emphasizes auditability of matter activity through activity tracking and versioned document workflows. CARET Legal is most compelling when standard portal needs must fit consistent onboarding steps and repeatable matter handling.
- +Matter-level permissions help keep internal and client access separated
- +Matter-centric activity logs support traceability of key document actions
- +Check-in and check-out style versioning reduces overwrite risk
- +Intake-to-matter workflow patterns reduce handling drift across matters
- –Integration surface for downstream systems is limited compared with top competitors
- –Advanced governance requires consistent configuration of roles and workflows
- –Client communication history is not as structured as a full matter timeline
- –Document search and profiling controls are less granular than specialized DMS connectors
Best for: Fits when firms need repeatable intake-to-matter steps and permissioned client portals, with moderate integration depth.
Conclusion
After evaluating 10 legal professional services, CosmoLex stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right law firm collaboration software
Law firm collaboration software in this guide spans matter-scoped workspaces, secure client exchanges, and admin-controlled workflows across CosmoLex, Clio, MyCase, iManage Work, NetDocuments, Filevine, PracticePanther, Actionstep, Lawmatics, and CARET Legal. The coverage focuses on how each platform ties documents, tasks, and communications to a matter record using matter-level permissions and an auditable activity trail.
This buyer’s guide evaluates integration depth and automation with each product’s API and extensibility surface, plus the governance mechanics firms can enforce with RBAC, audit logs, and configuration controls. CosmoLex appears as the top-ranked option for matter activity audit trail coverage, while iManage Work and NetDocuments also prioritize audit logging and matter-governed access behaviors.
Matter-centric law firm collaboration software with client portals, governance, and workflow automation
Law firm collaboration software centralizes intake-to-matter onboarding, document collaboration, and client communication inside a matter record using matter-level permissions and matter-scoped activity tracking. Platforms like Clio and MyCase link work artifacts to the same matter workspace so communications, tasks, and document exchange remain grouped by case context.
Automation depth and governance control vary by vendor based on how workflow rules, audit logging, and portal activity records are enforced. CosmoLex emphasizes a matter activity audit trail for operational events per matter, while iManage Work stresses configurable workflow rules for document and email collaboration backed by detailed audit logging and permission enforcement.
Evaluation criteria for matter collaboration, governance, and workflow automation
Law firms need collaboration that stays anchored to a matter record so work products, client interactions, and internal decisions do not drift into unrelated cases. This guide measures how each system ties documents and communications to a shared matter workspace using enforceable permissions and traceable activity events.
Automation and configuration controls determine whether intake-to-matter onboarding behaves consistently across practice groups. This matters because most collaboration problems appear after onboarding when workflows, portal access, and audit expectations differ between offices.
Matter-scoped activity audit trail and attribution
CosmoLex records a matter activity audit trail of operational events per matter so governance does not depend on manual notes. iManage Work complements audit logging with matter-scoped governance and configurable workflow rules for document and email collaboration.
Matter-permission enforcement for internal and client access
NetDocuments applies matter-level access controls across document and portal content, which supports controlled external client communication. MyCase pairs matter-level permissions with a secure client portal that keeps access limited to each matter’s timeline.
Client communication history linked to the matter record
Clio Manage links communications, tasks, and documents to the same matter record so context does not split across separate work areas. MyCase uses a secure client portal that ties communication logs and document exchange to each matter’s activity timeline.
Configurable intake-to-matter workflow routing
Filevine uses configurable matter templates that route intake into standardized client-matter onboarding paths across teams. Actionstep persists intake-to-matter process automation so tasks, documents, and correspondence stay attached to the matter lifecycle.
Document and email collaboration rules with audit coverage
iManage Work uses configurable workflow rules for document and email collaboration backed by detailed audit log coverage. NetDocuments adds check-in/check-out versioning tied to matter security so collaboration changes remain accountable within each matter scope.
Decision framework for selecting matter collaboration control depth
The right platform depends on how the firm wants collaboration behavior enforced across matters. Some vendors prioritize governance traceability, while others prioritize intake workflow standardization or tighter linkage between client communication and matter records.
The next steps separate configuration-first systems from workflow-first systems and they separate audit-centric designs from collaboration-versioning designs. This avoids choosing based on portal features alone when the firm needs durable governance and predictable onboarding outcomes.
Start with the governance trace the firm must defend
If the firm needs operational event attribution per matter for admin review, CosmoLex is built around matter activity audit trail coverage. If the firm needs document and email collaboration governed by configurable workflow rules with detailed audit log coverage, iManage Work matches that enforcement model.
Choose the collaboration model that matches onboarding and status control
If intake must drive standardized onboarding paths through configurable templates, Filevine’s matter templates and intake routing align with intake-led workflow design. If matter status advancement must drive intake-to-matter workflow automation and keep client communications synchronized, PracticePanther’s status-driven automation fits that pattern.
Decide whether matter-linked client history is the core collaboration surface
If the firm wants client and matter work artifacts linked through a single matter record, Clio Manage ties communications, tasks, and documents to the same matter workspace. If the firm prioritizes a secure client portal that ties communication logs and document exchange to each matter’s activity timeline, MyCase focuses on that portal-to-matter mapping.
Validate how permission structure will scale across practice workflows
If scaling requires consistent matter-level access controls across documents and portal content, NetDocuments emphasizes permission consistency across those surfaces. If scaling requires role-based matter access by matter and practice group alongside configured intake-to-matter workflow automation, Actionstep supports that matter-level access pattern.
Assess whether customization and integration depend on governance discipline
If the firm expects heavy workflow customization and is ready to invest in process design, iManage Work’s admin setup and governance discipline requirements should be evaluated for operational fit. If the firm wants configurable workflows but expects integration coverage to depend on connected systems and custom mapping, Filevine’s integration coverage should be assessed alongside those dependencies.
Map external collaboration behaviors to each vendor’s versioning and workflow accountability
If accountable collaboration requires check-in/check-out versioning tied to matter security, NetDocuments supports that versioning model inside matter scope. If accountable collaboration must remain tied to audit logs and portal behaviors while email handling stays within governed collaboration rules, iManage Work provides that governed collaboration foundation.
Who should buy matter-scoped collaboration with workflow automation and audit controls
Firms that manage multiple case types across teams benefit when a platform keeps work products and communications bound to each matter’s record. The vendors in this guide differ by where they concentrate control, such as audit attribution, portal-to-matter linkage, or intake routing standardization.
The best fit also depends on how much configuration governance the firm can staff. Systems that automate intake and status flows reduce manual routing but they require disciplined mapping of statuses, triggers, and roles.
Firms requiring defensible matter-level governance and operational traceability
CosmoLex fits teams that need matter activity audit trail records of operational events per matter and want trust accounting and time capture aligned to matter workflow steps. iManage Work fits teams that need detailed audit logging plus configurable workflow rules for document and email collaboration.
Mid-size firms that run case-centric collaboration through portals
MyCase supports matter-level permissions and a secure client portal that keeps communication logs and document exchange tied to the matter activity timeline. Clio fits firms that want Clio Manage to link communications, tasks, and documents to the same matter record for reduced context switching.
Firms standardizing onboarding and intake workflow paths across teams
Filevine is designed for configurable matter templates that route intake into standardized client-matter onboarding paths. Actionstep supports configurable intake-to-matter process automation that persists tasks, documents, and correspondence through the matter lifecycle.
Firms prioritizing automation tied to intake status progression
PracticePanther fits teams that want matter status automation to advance intake-to-matter workflows while keeping client communications synchronized to the matter timeline. CARET Legal fits teams that want intake-to-matter workflow setup that ties onboarding steps to matter permissions and activity tracking.
Common mistakes when buying law firm collaboration software for matter governance
Many buying failures come from selecting collaboration features without validating how the firm’s matter permissions, workflow automation, and audit expectations will behave after rollout. Systems that look similar in client portal screenshots can diverge sharply in how events are attributed and how governance is enforced.
Another frequent error is underestimating configuration effort for workflows, templates, and status triggers. This creates drift between what the firm expects automation to do and how the system actually routes intake or advances statuses.
Assuming matter-linked collaboration works the same across vendors without validating activity attribution
CosmoLex emphasizes matter activity audit trail records operational events per matter, so auditors and admins get attribution without stitching notes together. iManage Work emphasizes detailed audit log coverage tied to configurable workflow rules, so workflow mapping must be validated in governance scenarios.
Treating portal workflows as interchangeable without stress-testing permission enforcement
MyCase’s matter-level permissions reduce accidental access to unrelated matters only if role and permission setup stays consistent. NetDocuments can align document and portal content under matter-level access controls, so rollout plans should include permission edge cases before broad deployment.
Buying workflow automation without mapping statuses, triggers, and templates to the firm’s intake reality
PracticePanther requires careful mapping of statuses and triggers to avoid workflow drift, so intake teams need a clear status model before configuration. Filevine requires governance discipline to keep workflows consistent when advanced configuration is used, so governance owners should define routing standards before rollout.
Ignoring integration dependencies when connectors are not part of the collaboration core
MyCase states that some advanced integrations depend on external tools and connectors, so the firm’s target stack should be validated early. CARET Legal limits integration surface for downstream systems compared with top competitors, so integration requirements should be checked against the firm’s dependency list before selection.
How We Selected and Ranked These Tools
We evaluated each platform on collaboration control inside matter scope, with features weighted at 40% and execution and ongoing value weighted equally at 30%. We prioritized integration depth, automation behavior, and the operational governance mechanics that support defensible audit trails and matter-scoped access enforcement.
CosmoLex separated itself with a matter activity audit trail that records operational events per matter, which supports governance without relying on manual notes. The final ranking reflected how consistently each system ties collaboration events to the matter record using matter-centric permissions and traceable activity coverage across the workflow.
Frequently Asked Questions About law firm collaboration software
How do CosmoLex and Actionstep differ in how matter work is organized for collaboration?
Which tools connect email and document workflows to the correct matter record with email matter management?
How does iManage Work support audit expectations and access enforcement compared with matter-centric portals?
When should a firm choose NetDocuments over MyCase for eDiscovery hold workflows and legal hold preservation?
What breaks if a firm needs strict ethical wall enforcement during document and client collaboration?
How do Filevine and CARET Legal differ in intake-to-matter workflow configuration?
Which platform provides a direct client communication log tied to the active matter timeline rather than generic messaging records?
How do RBAC-style permissions and matter-level access controls affect internal throughput in Actionstep and MyCase?
What integration and API capabilities matter most when connecting a collaboration tool to a DMS or client extranet?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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- Legal Professional ServicesTop 10 Best Law Firm Time Recording Software of 2026
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