Quick Overview
- 1#1: QuickBooks Online - Cloud-based accounting software that enables creating, customizing, and printing professional invoices with batch processing and PDF export.
- 2#2: Xero - Cloud accounting platform offering highly customizable invoice templates for seamless printing and branding.
- 3#3: FreshBooks - User-friendly invoicing tool for small businesses and freelancers with beautiful, print-ready invoice designs and automation.
- 4#4: Zoho Invoice - Free and scalable invoicing software with customizable templates optimized for professional printing and multi-format export.
- 5#5: Wave - Free invoicing and accounting app supporting unlimited customizable invoices for easy printing and sharing.
- 6#6: Invoice Ninja - Open-source invoicing platform with advanced PDF generation and printing features for businesses.
- 7#7: Express Invoice - Dedicated desktop software for quick creation, customization, and batch printing of invoices.
- 8#8: Square Invoices - Simple payment-integrated invoicing tool with professional templates for easy printing and digital delivery.
- 9#9: Harvest - Time-tracking invoicing software that generates polished, printable invoices from tracked hours.
- 10#10: Invoice2go - Mobile-first invoicing app with customizable designs for on-the-go creation and printing of invoices.
Tools were selected and ranked based on a combination of key factors, including customization options for templates, reliability of printing and PDF export features, ease of navigation, batch processing capabilities, and value for different user needs (e.g., small businesses, freelancers, enterprises). This rigorous evaluation ensures a list of solutions that deliver both quality and practicality.
Comparison Table
Invoice printing software simplifies billing tasks, and selecting the ideal tool can boost productivity. This comparison table features popular options like QuickBooks Online, Xero, and FreshBooks, along with others, to guide you in finding the right fit. Readers will learn about key capabilities, pricing models, and usability to make an informed choice.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QuickBooks Online Cloud-based accounting software that enables creating, customizing, and printing professional invoices with batch processing and PDF export. | enterprise | 9.2/10 | 9.5/10 | 8.8/10 | 8.7/10 |
| 2 | Xero Cloud accounting platform offering highly customizable invoice templates for seamless printing and branding. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 3 | FreshBooks User-friendly invoicing tool for small businesses and freelancers with beautiful, print-ready invoice designs and automation. | specialized | 8.7/10 | 9.2/10 | 9.5/10 | 8.0/10 |
| 4 | Zoho Invoice Free and scalable invoicing software with customizable templates optimized for professional printing and multi-format export. | specialized | 8.6/10 | 8.4/10 | 9.1/10 | 9.0/10 |
| 5 | Wave Free invoicing and accounting app supporting unlimited customizable invoices for easy printing and sharing. | specialized | 8.5/10 | 8.2/10 | 9.4/10 | 9.7/10 |
| 6 | Invoice Ninja Open-source invoicing platform with advanced PDF generation and printing features for businesses. | specialized | 8.5/10 | 8.7/10 | 7.9/10 | 9.4/10 |
| 7 | Express Invoice Dedicated desktop software for quick creation, customization, and batch printing of invoices. | specialized | 7.6/10 | 7.2/10 | 8.4/10 | 8.1/10 |
| 8 | Square Invoices Simple payment-integrated invoicing tool with professional templates for easy printing and digital delivery. | specialized | 8.0/10 | 7.5/10 | 9.2/10 | 8.7/10 |
| 9 | Harvest Time-tracking invoicing software that generates polished, printable invoices from tracked hours. | specialized | 7.4/10 | 7.6/10 | 8.9/10 | 7.1/10 |
| 10 | Invoice2go Mobile-first invoicing app with customizable designs for on-the-go creation and printing of invoices. | specialized | 7.6/10 | 7.4/10 | 9.1/10 | 7.8/10 |
Cloud-based accounting software that enables creating, customizing, and printing professional invoices with batch processing and PDF export.
Cloud accounting platform offering highly customizable invoice templates for seamless printing and branding.
User-friendly invoicing tool for small businesses and freelancers with beautiful, print-ready invoice designs and automation.
Free and scalable invoicing software with customizable templates optimized for professional printing and multi-format export.
Free invoicing and accounting app supporting unlimited customizable invoices for easy printing and sharing.
Open-source invoicing platform with advanced PDF generation and printing features for businesses.
Dedicated desktop software for quick creation, customization, and batch printing of invoices.
Simple payment-integrated invoicing tool with professional templates for easy printing and digital delivery.
Time-tracking invoicing software that generates polished, printable invoices from tracked hours.
Mobile-first invoicing app with customizable designs for on-the-go creation and printing of invoices.
QuickBooks Online
enterpriseCloud-based accounting software that enables creating, customizing, and printing professional invoices with batch processing and PDF export.
Advanced customizable templates and batch printing integrated with real-time payment status updates
QuickBooks Online is a leading cloud-based accounting software that offers robust invoice creation and printing capabilities, allowing users to generate professional, customizable invoices with ease. It supports direct printing, PDF exports, batch processing, and automated recurring invoices, all integrated with full financial tracking. Ideal for businesses seeking more than just printing, it streamlines invoicing within a complete accounting ecosystem.
Pros
- Highly customizable invoice templates with branding and logos
- Batch printing and PDF export for efficient bulk operations
- Seamless integration with payment tracking and accounting automation
Cons
- Higher pricing compared to standalone invoice printers
- Full printing features locked behind mid-to-high tier plans
- Steeper learning curve for non-accounting users focused only on printing
Best For
Small to medium-sized businesses needing integrated invoice printing with accounting and payment management.
Xero
enterpriseCloud accounting platform offering highly customizable invoice templates for seamless printing and branding.
Advanced invoice template designer with unlimited custom fields, logos, and multi-language support
Xero is a comprehensive cloud-based accounting software that includes powerful invoicing tools, enabling users to create, customize, send, and print professional invoices directly from the platform. It supports customizable templates, batch printing, PDF exports, and integration with accounting records for accurate tracking. While not exclusively an invoice printing tool, its features make it highly effective for businesses needing seamless print-ready invoices alongside financial management.
Pros
- Highly customizable invoice templates with branding and drag-and-drop editing
- Batch printing and PDF export for efficient bulk operations
- Seamless integration with accounting, payments, and inventory tracking
Cons
- Subscription pricing may be overkill for users needing only printing functionality
- Requires internet connection for full access and printing
- Steeper learning curve for advanced customization compared to dedicated print tools
Best For
Small to medium-sized businesses seeking integrated invoice printing within a full accounting suite.
FreshBooks
specializedUser-friendly invoicing tool for small businesses and freelancers with beautiful, print-ready invoice designs and automation.
Advanced customizable invoice templates with drag-and-drop design and brand integration for print-ready PDFs
FreshBooks is a cloud-based accounting platform renowned for its professional invoicing capabilities, allowing users to create, customize, and print stunning invoices with ease. It offers customizable templates, automated reminders, and PDF exports optimized for high-quality printing, making it suitable for businesses needing polished invoice outputs. Beyond printing, it integrates time tracking and payments, streamlining the invoicing workflow for small teams.
Pros
- Highly customizable and visually appealing invoice templates that print beautifully
- Seamless PDF generation and batch printing options
- Automated features like recurring invoices and payment reminders enhance efficiency
Cons
- Subscription pricing can be steep for users only needing basic printing
- Full feature set geared toward accounting, which may overwhelm simple print-focused users
- Limited offline printing capabilities without internet access
Best For
Small businesses and freelancers who want professional, customizable invoices with easy printing alongside basic accounting tools.
Zoho Invoice
specializedFree and scalable invoicing software with customizable templates optimized for professional printing and multi-format export.
Theme Studio for pixel-perfect, fully customizable invoice templates optimized for high-quality printing
Zoho Invoice is a cloud-based invoicing platform that enables users to create, customize, send, and print professional invoices with high-quality PDF exports optimized for printing. It supports automation for recurring invoices, multi-currency handling, and seamless integration with Zoho's ecosystem for enhanced workflow efficiency. As an invoice printing solution, it excels in generating print-ready documents with branding, watermarks, and precise layouts suitable for physical mailing or office printing.
Pros
- Highly customizable templates with drag-and-drop Theme Studio for print-perfect designs
- Free plan with unlimited invoicing for up to 3 clients
- Fast PDF generation and batch printing capabilities
Cons
- Free plan limits client numbers, requiring upgrade for scaling
- Advanced reporting and analytics locked behind higher tiers
- Limited native support for specialized print hardware or imposition
Best For
Small businesses and freelancers needing affordable, easy-to-print invoices with professional customization.
Wave
specializedFree invoicing and accounting app supporting unlimited customizable invoices for easy printing and sharing.
Unlimited free professional invoice creation with one-click PDF export for printing
Wave is a free cloud-based accounting platform with robust invoicing tools that allow users to create, customize, send, and print professional invoices via PDF export. It supports features like recurring billing, multi-currency, and payment tracking, making it suitable for basic invoice printing needs. While not a dedicated printing tool, its seamless integration with accounting simplifies workflows for small businesses.
Pros
- Completely free unlimited invoicing and PDF printing
- Intuitive interface with customizable templates
- Automatic calculations and professional designs
Cons
- Cloud-only access requires internet
- Limited advanced printing customization options
- Transaction fees for integrated payments
Best For
Freelancers and small businesses needing a free, straightforward tool for creating and printing invoices without complex accounting needs.
Invoice Ninja
specializedOpen-source invoicing platform with advanced PDF generation and printing features for businesses.
Open-source self-hosting allowing unlimited printable invoices with complete customization and data ownership at no recurring cost
Invoice Ninja is an open-source invoicing platform designed for small businesses and freelancers to create, send, and track professional invoices, quotes, and payments. It excels in generating customizable PDF invoices optimized for printing, with support for branding, templates, and bulk operations. The software offers both self-hosted free versions and cloud-hosted plans, making it versatile for various user needs.
Pros
- Free self-hosted open-source version with no client limits
- Highly customizable invoice templates and PDF printing options
- Multi-company support and automation for recurring invoices
Cons
- Self-hosting requires technical setup and server management
- User interface feels somewhat dated compared to modern competitors
- Advanced features like payment gateways may incur extra costs
Best For
Freelancers and small businesses seeking cost-effective, customizable invoice printing with full data control via self-hosting.
Express Invoice
specializedDedicated desktop software for quick creation, customization, and batch printing of invoices.
Batch printing of invoices, statements, and mailing labels with customizable layouts
Express Invoice is a straightforward invoicing software from NCH Software designed for small businesses to create, customize, print, and manage professional invoices. It supports features like recurring billing, payment tracking, statements, and basic reporting to streamline the billing process. The tool excels in printing capabilities, including batch printing of invoices, quotes, and mailing labels, with options for Windows, Mac, and multi-user server editions.
Pros
- Intuitive drag-and-drop invoice designer for easy customization
- Robust printing options including batch invoices, statements, and labels
- One-time purchase with no recurring fees
Cons
- Limited integrations with accounting or payment gateways
- No native cloud or web-based access in standard version
- Basic reporting lacks advanced analytics
Best For
Small businesses and freelancers seeking simple, reliable invoice printing and basic billing without needing complex integrations.
Square Invoices
specializedSimple payment-integrated invoicing tool with professional templates for easy printing and digital delivery.
Seamless integration with Square payments for instant invoice-to-cash conversion
Square Invoices is a free online tool integrated into the Square ecosystem that enables businesses to create, customize, send, and track professional invoices via email, text, or shareable links. It supports features like recurring billing, payment reminders, deposits, and PDF downloads for printing physical copies. Ideal for small businesses, it combines invoicing with seamless payment processing powered by Square's hardware and software.
Pros
- Completely free to create and send invoices
- Highly intuitive dashboard with drag-and-drop customization
- One-click PDF export for easy printing and sharing
Cons
- Processing fees apply to paid invoices (2.9% + 30¢ online)
- Limited advanced printing templates compared to dedicated software
- Best suited within the Square ecosystem, less flexible standalone
Best For
Small businesses and solopreneurs needing simple, printable invoices with built-in payment collection.
Harvest
specializedTime-tracking invoicing software that generates polished, printable invoices from tracked hours.
Automatic population of invoices from time entries, eliminating manual data entry for accurate, print-ready bills
Harvest is a time tracking and project management tool with robust invoicing capabilities, allowing users to generate professional invoices directly from tracked time entries and expenses. It offers customizable templates and one-click PDF exports optimized for printing and client delivery. While not a standalone invoice printing solution, it excels in automating billing workflows for service-based businesses.
Pros
- Seamless automation of invoices from time tracking data
- Intuitive PDF generation and printing with customizable templates
- Clean, professional invoice designs ready for immediate use
Cons
- Limited advanced printing options like batch processing or labels
- Invoicing features are tied to time tracking, less ideal for product-based billing
- Per-user pricing can add up for larger teams
Best For
Freelancers and small agencies that track billable hours and need quick, print-ready invoices without complex setup.
Invoice2go
specializedMobile-first invoicing app with customizable designs for on-the-go creation and printing of invoices.
One-tap mobile PDF generation for crisp, professional invoice printing from any device
Invoice2go is a mobile-first invoicing platform designed for freelancers and small businesses to create, send, track, and print professional invoices quickly. It supports customizable templates, multi-currency billing, and PDF exports optimized for printing, along with payment reminders and integrations. While versatile for digital workflows, its printing capabilities focus on generating high-quality, printable PDFs rather than advanced print shop features.
Pros
- Intuitive mobile app for on-the-go invoice creation and instant PDF printing
- Customizable templates that produce professional, print-ready invoices
- Seamless integration with payment gateways for tracking printed invoice payments
Cons
- Lacks advanced batch printing or direct printer integration for high-volume needs
- Limited free tier restricts full printing customization
- Fewer design options compared to dedicated print-focused software
Best For
Freelancers and solo entrepreneurs who need simple, mobile-friendly invoice printing for occasional use.
Conclusion
Evaluating the top invoice printing software reveals three exceptional tools: QuickBooks Online, Xero, and FreshBooks. Each brings distinct strengths, but QuickBooks Online leads as the top choice, boasting cloud-based flexibility, batch processing, and professional PDF capabilities. For those favoring customization, Xero or FreshBooks—with their user-friendly templates and automation—remain strong alternatives. In the end, the right pick depends on specific needs, but QuickBooks Online stands out as the ultimate solution.
Start streamlining your invoicing process today with QuickBooks Online—its powerful features turn billing into a quick, professional task that helps grow your business.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.