GITNUXSOFTWARE ADVICE
Personal Care ServicesTop 10 Best Hair Salon Calendar Software of 2026
Compare the top 10 Hair Salon Calendar Software picks for booking, payments, and reminders, including Square Appointments, Vagaro, and Acuity.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Square Appointments
Square Payments integration for taking deposits and processing salon charges tied to bookings
Built for hair salons needing online booking plus Square payment handling.
Vagaro
Integrated appointment reminders and confirmations directly from the salon calendar
Built for hair salons needing appointment scheduling and reminders in one system.
Acuity Scheduling
Custom online booking pages with service-specific durations and staff availability controls
Built for hair salons needing automated booking, staff assignment, and reminder workflows.
Related reading
Comparison Table
This comparison table evaluates hair salon calendar software across Square Appointments, Vagaro, Acuity Scheduling, Booksy, Cliniko, and other widely used options. Readers can compare scheduling features, client booking flows, staff management, integrations, and key operational controls to find the best fit for salon appointment workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Square Appointments Scheduling, client reminders, and online booking for service businesses including hair salons, with appointment management in a single dashboard. | payments + booking | 9.5/10 | 9.1/10 | 9.7/10 | 9.7/10 |
| 2 | Vagaro Online booking and salon-focused appointment scheduling with client profiles, staff calendars, and automated notifications. | salon scheduling | 9.2/10 | 9.1/10 | 9.0/10 | 9.4/10 |
| 3 | Acuity Scheduling Flexible online booking for service providers with customizable appointment types, staff availability, and automated intake questions. | custom booking | 8.9/10 | 8.9/10 | 8.6/10 | 9.2/10 |
| 4 | Booksy Salon appointment booking and calendar management with client discovery, staff scheduling, and automated confirmations. | marketplace scheduling | 8.6/10 | 8.9/10 | 8.3/10 | 8.5/10 |
| 5 | Cliniko Appointment scheduling and reminders designed for appointment-based practices with client records and day-by-day operational workflows. | practice management | 8.3/10 | 8.2/10 | 8.5/10 | 8.4/10 |
| 6 | TidyCal Booking pages and scheduling links that let salons collect appointment requests, manage availability, and send confirmations. | booking links | 8.1/10 | 7.8/10 | 8.3/10 | 8.2/10 |
| 7 | Calendly Time-slot scheduling with round-robin assignment, availability rules, and automated email reminders for service appointments. | scheduler | 7.8/10 | 8.1/10 | 7.6/10 | 7.5/10 |
| 8 | SimplyBook.me Online booking with staff calendars, booking forms, and automated notifications for service businesses including salons. | white-label booking | 7.5/10 | 7.1/10 | 7.8/10 | 7.8/10 |
| 9 | Rosy Salon Software Salon appointment scheduling with client database tools, booking management, and operational features for stylists. | salon management | 7.2/10 | 7.1/10 | 7.4/10 | 7.0/10 |
| 10 | Zenoti Enterprise salon and spa scheduling with multi-location calendars, client profiles, and integrated marketing capabilities. | enterprise salon | 6.9/10 | 6.8/10 | 6.9/10 | 7.1/10 |
Scheduling, client reminders, and online booking for service businesses including hair salons, with appointment management in a single dashboard.
Online booking and salon-focused appointment scheduling with client profiles, staff calendars, and automated notifications.
Flexible online booking for service providers with customizable appointment types, staff availability, and automated intake questions.
Salon appointment booking and calendar management with client discovery, staff scheduling, and automated confirmations.
Appointment scheduling and reminders designed for appointment-based practices with client records and day-by-day operational workflows.
Booking pages and scheduling links that let salons collect appointment requests, manage availability, and send confirmations.
Time-slot scheduling with round-robin assignment, availability rules, and automated email reminders for service appointments.
Online booking with staff calendars, booking forms, and automated notifications for service businesses including salons.
Salon appointment scheduling with client database tools, booking management, and operational features for stylists.
Enterprise salon and spa scheduling with multi-location calendars, client profiles, and integrated marketing capabilities.
Square Appointments
payments + bookingScheduling, client reminders, and online booking for service businesses including hair salons, with appointment management in a single dashboard.
Square Payments integration for taking deposits and processing salon charges tied to bookings
Square Appointments stands out for unifying booking with Square payments, which fits salons that take card deposits and walk-in charges. The software supports staff calendars, service catalogs, and recurring appointments with automated email and text reminders. It also enables online booking pages, customer profiles with booking history, and rescheduling flows to reduce no-shows. Admin tools cover capacity-style booking rules and team availability visibility across locations.
Pros
- Online booking page syncs with staff calendars for fewer scheduling conflicts.
- Automated SMS and email reminders reduce missed appointments.
- Service and staff management supports multiple team members and locations.
- Customer profiles track history to speed up rebooking decisions.
- Square Payments integration enables in-app deposits and checkout continuity.
Cons
- Advanced salon workflows like stylists with commission logic need extra customization.
- Limited built-in marketing segmentation compared with dedicated CRM tools.
- Customization of booking forms and fields is constrained for complex intake needs.
Best For
Hair salons needing online booking plus Square payment handling
Vagaro
salon schedulingOnline booking and salon-focused appointment scheduling with client profiles, staff calendars, and automated notifications.
Integrated appointment reminders and confirmations directly from the salon calendar
Vagaro stands out with strong appointment management plus marketing tools aimed at reducing no-shows in hair salons. The calendar supports multiple staff schedules, services, and appointment types with drag-and-drop rescheduling. Client profiles store contact and visit history so staff can check details quickly during booking. Built-in messaging and promotional features help salons follow up and drive repeat appointments from within the same workflow.
Pros
- Drag-and-drop calendar scheduling across multiple stylists and resources
- Client profiles link contact details to service history
- Built-in messaging supports appointment confirmations and reminders
- Service catalog supports custom offerings and duration tracking
- Staff tools streamline check-ins and daily appointment visibility
Cons
- Hair-specific workflows can require extra setup for complex service chains
- Reporting depth feels limited for advanced operational analytics
- Calendar customization options are less flexible than some salon-only platforms
- Workflow automation is weaker than full CRM-style marketing stacks
Best For
Hair salons needing appointment scheduling and reminders in one system
Acuity Scheduling
custom bookingFlexible online booking for service providers with customizable appointment types, staff availability, and automated intake questions.
Custom online booking pages with service-specific durations and staff availability controls
Acuity Scheduling stands out for appointment-focused scheduling workflows built for service businesses that need calendar control. It supports online booking pages, customer self-scheduling, and automated confirmation and reminder emails. Hair salons benefit from staff assignment, service menus with durations, and buffer times between appointments. The system also includes rescheduling tools and basic business reporting to track capacity and demand.
Pros
- Online booking pages with real-time availability for fast customer scheduling
- Staff assignment and service duration settings support salon-style appointment planning
- Automated confirmations and reminders reduce no-shows and missed visits
- Rescheduling links streamline changes without staff back-and-forth
Cons
- Advanced workflows require careful setup across services, staff, and availability
- Interface can feel booking-centric, limiting non-scheduling operations
- Team coordination features are not as deep as dedicated operations software
Best For
Hair salons needing automated booking, staff assignment, and reminder workflows
Booksy
marketplace schedulingSalon appointment booking and calendar management with client discovery, staff scheduling, and automated confirmations.
Client booking links connected to staff calendars and service lists
Booksy stands out with a booking-first experience that centralizes salon appointment scheduling and client intake. It supports staff calendars, service menus, and appointment reminders to reduce no-shows for hair services. Client accounts and booking links streamline rescheduling and confirmations across teams and locations. Hair salons also benefit from automated communications tied to appointment status for faster coordination.
Pros
- Service catalog and staff scheduling for organized hair appointment management
- Client reminders help reduce no-shows and support smoother attendance
- Rescheduling flows reduce admin work and keep calendars current
- Multi-location support helps coordinate teams across branches
- Appointment status notifications keep clients and staff aligned
Cons
- Complex team rules can feel harder to configure than simple calendars
- Customization for niche hair service workflows may require extra setup
- Calendar views can become dense with heavy daily booking volumes
Best For
Hair salons needing client self-booking with staff calendars and appointment reminders
Cliniko
practice managementAppointment scheduling and reminders designed for appointment-based practices with client records and day-by-day operational workflows.
Automated appointment reminders and confirmations tied to each client record
Cliniko stands out with appointment scheduling built around automated client communication workflows for service businesses. It supports staff access, appointment bookings, and calendar views designed to reduce no-shows through confirmations and reminders. The system also manages client records, notes, and service histories, which helps salons reference prior treatments during rebooking and updates. Reporting covers scheduled activity and operational visibility using appointment and client data captured in daily use.
Pros
- Automated SMS and email reminders reduce missed appointments
- Client profiles store service history and notes for faster rebooking
- Role-based access supports multiple staff scheduling
- Calendar scheduling supports efficient appointment creation and editing
- Reporting provides scheduling and client activity visibility
Cons
- Hair salon workflows may need customization beyond standard scheduling
- Advanced multi-location workflows can feel restrictive for large chains
- Time-saving styling add-ons may require manual appointment structuring
- Interface depth may require training for quick daily adoption
Best For
Salons needing client record depth plus automated appointment reminders
TidyCal
booking linksBooking pages and scheduling links that let salons collect appointment requests, manage availability, and send confirmations.
Branded booking links with instant calendar availability for service-based appointments
TidyCal stands out with a streamlined booking workflow designed for small service businesses like hair salons. It supports branded booking pages, staff availability rules, and automated booking confirmations that reduce no-shows. Customers can choose services and times with a calendar view that updates instantly after bookings. Salon teams can manage appointments centrally and apply add-ons such as meeting buffers to protect session schedules.
Pros
- Instant updates keep salon schedules synchronized across staff and services
- Branded booking pages streamline customer self-scheduling
- Automated confirmations reduce manual follow-ups for every appointment
- Service selection supports salon-specific offerings and time needs
Cons
- Advanced salon workflows like complex multi-resource scheduling are limited
- Customization depth is lower than dedicated enterprise scheduling suites
- Limited built-in tooling for deep marketing automation and segmentation
Best For
Hair salons needing simple, fast self-booking and centralized appointment management
Calendly
schedulerTime-slot scheduling with round-robin assignment, availability rules, and automated email reminders for service appointments.
Round Robin routing assigns bookings to the next available staff member automatically
Calendly stands out for frictionless appointment scheduling using shareable booking links and embedded booking pages. It supports role-based scheduling by letting salons create multiple event types, manage availability, and use buffer times between appointments. Automated email and calendar sync reduce no-shows by sending confirmations and updating events across connected calendars. Hair salons can also collect booking details through form questions and route meetings to the right team member.
Pros
- Shareable booking links and embed-ready scheduling pages
- Supports multiple event types for services and staff
- Automated reminders and confirmations reduce missed appointments
- Calendar sync keeps availability and booked times aligned
- Collects client answers before booking with configurable form fields
Cons
- Less built-in for complex salon capacity management
- Customization for service packages and rules can be limited
- Workflow automation beyond scheduling needs external integrations
- Rescheduling logic may require careful configuration per event type
Best For
Hair salons scheduling staff appointments with minimal scheduling overhead
SimplyBook.me
white-label bookingOnline booking with staff calendars, booking forms, and automated notifications for service businesses including salons.
Client-facing booking interface with staff and service rules tied to availability
SimplyBook.me stands out for appointment scheduling that supports staff, locations, and service types built for client booking. Core capabilities include service catalog setup, staff availability rules, and automated reminders that reduce no-shows. Hair salons also benefit from support for online booking pages and flexible booking forms for intake details. The system tracks appointments, manages rescheduling workflows, and organizes bookings by day or service team.
Pros
- Online booking page configurable for services, staff, and time slots
- Automated email and SMS reminders to reduce no-shows
- Staff and location scheduling supports multi-team salon setups
- Rescheduling workflows help clients adjust appointments smoothly
- Calendar views make daily booking management straightforward
Cons
- Advanced customization requires more setup than simple salon calendars
- Some workflow edges feel limited for complex chaining services
- Reporting depth can be restrictive for granular salon analytics
- Template styling options for the booking page are limited
Best For
Hair salons needing staff-aware online booking and reminder automation
Rosy Salon Software
salon managementSalon appointment scheduling with client database tools, booking management, and operational features for stylists.
Hair salon calendar booking with service and stylist coordination in one interface
Rosy Salon Software focuses on appointment scheduling for hair salons with calendar-style booking views. The tool supports managing services, stylists, and appointment details so day-to-day booking stays organized. It provides staff availability scheduling and a structured way to handle recurring salon operations. Built specifically for salons, it emphasizes operational simplicity over general-purpose scheduling complexity.
Pros
- Salon-focused calendar scheduling tailored to hair appointment workflows
- Service and staff management keeps bookings consistent
- Structured appointment details reduce scheduling confusion
Cons
- Limited automation depth compared with broader salon systems
- Calendar views can feel basic for complex multi-location setups
- Fewer advanced CRM and marketing-style features
Best For
Hair salons needing straightforward staff scheduling and appointment calendar management
Zenoti
enterprise salonEnterprise salon and spa scheduling with multi-location calendars, client profiles, and integrated marketing capabilities.
Appointment scheduling with service and staff availability rules plus automated confirmations
Zenoti stands out with integrated salon operations, blending appointment scheduling with client, staff, and service management in one workflow. The calendar supports booking, rescheduling, and staff assignment aligned to services and availability rules. Built-in reminders and confirmations help reduce no-shows while supporting recurring appointments for ongoing hair services. Reporting and operational dashboards connect daily scheduling activity to performance metrics across locations.
Pros
- Scheduling stays tightly linked to services, staff roles, and availability rules
- Automated confirmations and reminders reduce appointment no-show risk
- Recurring appointment workflows fit regular hair maintenance services
- Operational dashboards connect calendar demand to measurable performance trends
Cons
- Calendar usability can feel dense with many locations and teams
- Advanced configuration takes effort to match complex scheduling policies
- Mobile scheduling control is less full-featured than desk workflows
Best For
Multi-location hair teams needing full operational scheduling and reporting
How to Choose the Right Hair Salon Calendar Software
This buyer’s guide covers how to choose hair salon calendar software that handles scheduling, staff calendars, and client self-booking. It also highlights tools across the list including Square Appointments, Vagaro, Acuity Scheduling, and Zenoti for different salon sizes and operational needs.
What Is Hair Salon Calendar Software?
Hair salon calendar software centralizes appointment booking, staff assignment, and daily schedule management for stylists and reception teams. It reduces missed visits with automated confirmations and reminders and helps salons coordinate rescheduling without manual back-and-forth. Many tools also include service catalogs with durations so appointment slots match real hair service time needs. Square Appointments and Vagaro show how scheduling can connect to customer profiles and in-salon workflows inside one dashboard.
Key Features to Look For
The fastest path to fewer scheduling conflicts and less admin work comes from matching the tool’s built-in workflow strength to real salon operations.
Client-facing online booking with real-time availability
Tools like Acuity Scheduling provide online booking pages with real-time availability so customers can book without waiting on staff updates. Square Appointments and Booksy also support client self-booking flows that connect to staff calendars.
Staff and service scheduling that matches salon appointment structure
A salon needs staff assignment and service duration planning that reflects haircut, color, and add-on timing. Acuity Scheduling supports staff availability controls and service menus with durations, while Vagaro offers a service catalog and custom offerings with duration tracking.
Automated appointment reminders and confirmations
Reminder automation directly lowers missed appointments by confirming visits without manual outreach. Vagaro sends integrated appointment reminders and confirmations directly from the salon calendar, and Cliniko ties automated SMS and email reminders to each client record.
Rescheduling flows that keep calendars accurate
Rescheduling should update availability and reduce staff coordination time across multiple stylists. Square Appointments includes rescheduling flows designed to reduce no-shows, while Booksy uses appointment status notifications and rescheduling links connected to staff calendars.
Customer profiles and booking history for faster rebooking
Returning clients book faster when contact details and visit history are stored alongside appointments. Square Appointments tracks customer profiles with booking history, and Vagaro stores client profiles that link contact details to service history.
Integrations and operational controls for day-of-salon execution
Salons need controls that reflect real payment and operational constraints. Square Appointments stands out for Square Payments integration that supports in-app deposits and checkout continuity, while Zenoti focuses on service and staff availability rules plus operational dashboards for multi-location scheduling.
How to Choose the Right Hair Salon Calendar Software
A tool fit comes from aligning five operational questions about booking, staffing, reminders, data, and scaling to the tool’s built-in strengths.
Map booking flow to customer behavior
If customers need to pick services and times instantly from a branded booking page, prioritize Acuity Scheduling for service-specific durations and staff availability controls or TidyCal for branded booking links with instant calendar availability. For salons that want booking links tied to staff calendars and service lists, Booksy connects client booking links directly to staff schedules.
Match appointment planning to stylists and service timing
Choose a calendar tool that supports staff assignment plus service duration planning so slots reflect real sessions. Vagaro provides drag-and-drop rescheduling across multiple stylists and resources with a service catalog that tracks duration, while Acuity Scheduling supports staff availability and buffer times between appointments.
Lock in reminder and confirmation automation
When missed appointments hurt revenue most, use a system that triggers reminders without staff intervention. Vagaro integrates appointment reminders and confirmations directly from the salon calendar, and Cliniko delivers automated SMS and email reminders tied to each client record.
Confirm rescheduling and update mechanics for multi-staff days
Rescheduling must update capacity and keep the team’s calendars current to avoid double-booking. Square Appointments includes rescheduling flows designed to reduce no-shows, while Booksy emphasizes appointment status notifications so both clients and staff see what changed.
Choose the right depth for client data and salon scale
If client rebooking depends on service history and notes, Cliniko offers client record depth with service history stored for faster rebooking. For growing multi-location teams with operational reporting, Zenoti focuses on service and staff availability rules plus recurring appointment workflows and dashboards that connect daily scheduling demand to measurable performance trends.
Who Needs Hair Salon Calendar Software?
Hair salon calendar software fits teams that run appointments across staff, services, and time slots where reminders and rescheduling must work without constant manual coordination.
Salons that take deposits and want Square-based booking-to-payment continuity
Square Appointments fits salons needing online booking plus Square payment handling because it integrates Square Payments to support in-app deposits and checkout continuity tied to bookings. This is also a strong fit for teams that want staff calendars and service catalogs managed inside one dashboard.
Salons that need calendar-first scheduling with built-in reminders and confirmations
Vagaro is designed for appointment management plus salon-focused notifications because it sends integrated appointment reminders and confirmations directly from the salon calendar. Its client profiles store visit history to help staff confirm details quickly during booking.
Salons that require service-duration accuracy and staff availability controls in the booking page
Acuity Scheduling excels when booking pages must offer service-specific durations and staff availability controls so customer choices map to real capacity. It also automates confirmations and reminders and provides rescheduling links that reduce back-and-forth.
Multi-location hair teams that need operational dashboards and recurring hair appointment workflows
Zenoti fits multi-location teams that need service and staff availability rules plus automated confirmations for appointment no-show reduction. Its recurring appointment workflows align to ongoing hair maintenance services and its dashboards connect daily scheduling activity to performance metrics across locations.
Salons that want streamlined booking links and minimal scheduling overhead
Calendly fits teams prioritizing shareable booking links, multiple event types for services and staff, and automated email reminders that update with calendar sync. Its round-robin routing assigns bookings to the next available staff member automatically to reduce manual dispatch.
Small salons that want simple branded booking with centralized schedule management
TidyCal fits salons that need quick self-booking with branded booking pages and instant availability updates. It is especially useful when the goal is centralized appointment management with automated confirmations and lightweight add-on time protection like meeting buffers.
Common Mistakes to Avoid
Selection mistakes usually happen when the chosen tool cannot support the salon’s real workflow complexity or when operational controls get underestimated.
Buying a scheduling tool without the right operational payment flow
Salons that require deposit capture should prioritize Square Appointments because it integrates Square Payments to tie deposits and checkout continuity to bookings. Tools without that payment linkage tend to separate payment handling from appointment management and can add staff steps.
Treating reminders and confirmations as optional
Missed-visit reduction depends on automated reminders tied to real booking status. Vagaro provides integrated appointment reminders and confirmations from the salon calendar, and Cliniko ties automated SMS and email reminders directly to each client record.
Underestimating service-duration and staff-availability configuration effort
Service-specific timing needs careful setup across services, staff, and availability controls in tools like Acuity Scheduling. Vagaro and SimplyBook.me also require proper configuration for service chains and staff-aware rules, or the booking experience can feel incomplete for complex offerings.
Choosing calendar-only functionality when client history drives rebooking
If staff must reference prior treatments to rebook efficiently, choose systems with client record depth like Cliniko or profile-based booking history like Square Appointments. Salon scheduling tools that focus mainly on appointment management can leave less information available during rebooking decisions.
How We Selected and Ranked These Tools
We evaluated every tool on three sub-dimensions that reflect real salon adoption needs: features with weight 0.4, ease of use with weight 0.3, and value with weight 0.3. The overall rating is the weighted average of those three sub-dimensions using overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. Square Appointments separated itself from the lower-ranked tools by combining high ease of use with features that connect booking to Square Payments, including deposit capture and checkout continuity tied to bookings. That pairing of operational capability and scheduling usability pushed Square Appointments to the top with an overall rating of 9.5/10.
Frequently Asked Questions About Hair Salon Calendar Software
Which hair salon calendar tool best connects online booking with taking card payments for deposits?
Square Appointments fits salons that want deposits captured during booking because it unifies booking with Square payments. It supports staff calendars, service catalogs, and automated email and text reminders, with rescheduling flows to reduce no-shows.
What option handles no-show reduction most directly from the appointment workflow?
Vagaro and Acuity Scheduling both focus on automated confirmations and reminders tied to the calendar. Vagaro adds built-in messaging and promotional follow-ups from inside the same workflow, while Acuity Scheduling sends confirmation and reminder emails with service durations, buffers, and staff assignment controls.
Which tools support multi-staff scheduling with drag-and-drop rescheduling?
Vagaro provides multiple staff schedules plus drag-and-drop rescheduling in the calendar. SimplyBook.me and Rosy Salon Software also manage staff and service rules, but Vagaro’s calendar editing emphasizes quick schedule adjustments during the day.
Which hair salon software is strongest for routing bookings to the right stylist automatically?
Calendly supports round robin routing so bookings go to the next available staff member without manual assignment. Booksy also streamlines coordination by linking client booking links to staff calendars and service lists.
Which tool is best when salon teams need detailed client records tied to rebooking decisions?
Cliniko fits salons that need client record depth because it stores notes and service history inside client records. That record depth pairs with automated appointment reminders and confirmations, so rebooking workflows can reference prior treatments.
What software is most suitable for small salons that want fast self-booking with instant availability updates?
TidyCal targets quick booking with branded booking pages and instant calendar availability updates after bookings. Customers choose services and times in a streamlined flow, while the salon team manages appointments centrally with booking confirmation automation.
Which calendar tool offers staff availability buffers and service-specific durations out of the box?
Acuity Scheduling includes service menus with durations and buffer times between appointments. Calendly also supports buffer times and availability rules, while SimplyBook.me focuses on staff-aware booking forms that respect service and availability constraints.
Which option is best for multi-location salon operations that need reporting tied to daily scheduling activity?
Zenoti fits multi-location teams because it blends appointment scheduling with staff and service management plus operational dashboards. Its reporting links daily scheduling activity to performance metrics across locations, which supports capacity planning and staffing decisions.
How should a salon choose between client intake within the booking form versus a separate client profile workflow?
Booksy and Calendly collect intake details through booking pages and booking links connected to appointment status. Cliniko and Vagaro lean more on maintaining client profiles with visit history and then using that data during scheduling and follow-up.
Conclusion
After evaluating 10 personal care services, Square Appointments stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Referenced in the comparison table and product reviews above.
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