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Sports RecreationTop 9 Best Gymnastics Software of 2026
Discover the top 10 best gymnastics software to enhance training efficiency. Compare features and choose the perfect tool for your gym.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
TeamSnap
Attendance tracking tied to schedules for practices and events
Built for gymnastics clubs needing fast roster, scheduling, and parent communication management.
SportEasy
Athlete-centered schedule and attendance tracking for recurring training sessions
Built for gymnastics clubs managing schedules, enrollment, and parent updates with minimal manual admin.
GymAssistant
Athlete and team participation tracking tied to the gymnastics training schedule
Built for gymnastics clubs needing schedules, attendance coordination, and athlete recordkeeping.
Related reading
Comparison Table
This comparison table reviews popular gymnastics software options, including TeamSnap, SportEasy, GymAssistant, Virtuagym, and Mindbody, to show how each platform supports scheduling, member management, coaching workflows, and performance tracking. The table highlights key differences across registration and payments, communication tools, reporting, and integrations so readers can match software capabilities to their gym’s operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TeamSnap TeamSnap manages team rosters, athlete profiles, scheduling, check-in, payments, and messaging for sports programs. | team management | 8.3/10 | 8.7/10 | 8.4/10 | 7.6/10 |
| 2 | SportEasy SportEasy runs athlete and class scheduling, attendance, payments, invoicing, and admin workflows for sports training businesses. | sports scheduling | 7.4/10 | 7.5/10 | 7.8/10 | 6.9/10 |
| 3 | GymAssistant GymAssistant provides gym operations for classes, memberships, attendance tracking, billing, and lead management for training facilities. | gym operations | 8.2/10 | 8.3/10 | 8.1/10 | 8.1/10 |
| 4 | Virtuagym Virtuagym delivers fitness facility management with member apps, programming, class booking, and operational dashboards. | facility management | 7.3/10 | 7.6/10 | 7.1/10 | 7.0/10 |
| 5 | Mindbody Mindbody supports studio scheduling, class bookings, payments, and customer management for training studios and gyms. | studio scheduling | 7.6/10 | 7.8/10 | 8.0/10 | 7.1/10 |
| 6 | Acuity Scheduling Acuity Scheduling handles appointment booking for coaches, class time slots, automated reminders, and online payments. | booking automation | 8.0/10 | 8.2/10 | 8.0/10 | 7.7/10 |
| 7 | Zen Planner Zen Planner manages memberships, classes, payments, attendance, and customer communication for fitness and training businesses. | membership management | 7.7/10 | 8.3/10 | 7.4/10 | 7.1/10 |
| 8 | WebCollect WebCollect provides online registration and event scheduling workflows that can support gym and team logistics for training groups. | registrations | 7.2/10 | 7.4/10 | 7.2/10 | 6.8/10 |
| 9 | Google Workspace Google Workspace enables shared coaching documents, scheduling with Google Calendar, and collaboration for gymnastics training programs. | collaboration suite | 7.6/10 | 7.6/10 | 8.3/10 | 6.9/10 |
TeamSnap manages team rosters, athlete profiles, scheduling, check-in, payments, and messaging for sports programs.
SportEasy runs athlete and class scheduling, attendance, payments, invoicing, and admin workflows for sports training businesses.
GymAssistant provides gym operations for classes, memberships, attendance tracking, billing, and lead management for training facilities.
Virtuagym delivers fitness facility management with member apps, programming, class booking, and operational dashboards.
Mindbody supports studio scheduling, class bookings, payments, and customer management for training studios and gyms.
Acuity Scheduling handles appointment booking for coaches, class time slots, automated reminders, and online payments.
Zen Planner manages memberships, classes, payments, attendance, and customer communication for fitness and training businesses.
WebCollect provides online registration and event scheduling workflows that can support gym and team logistics for training groups.
Google Workspace enables shared coaching documents, scheduling with Google Calendar, and collaboration for gymnastics training programs.
TeamSnap
team managementTeamSnap manages team rosters, athlete profiles, scheduling, check-in, payments, and messaging for sports programs.
Attendance tracking tied to schedules for practices and events
TeamSnap stands out with a complete team operations workflow that connects registration, rostering, and scheduling in one place. For gymnastics programs, it supports recurring practices, athlete and guardian management, and team-wide communication with attendance tracking. It also provides tools for managing tryouts and forms, which reduces manual spreadsheets during seasonal transitions. Integration of schedules with notifications helps teams coordinate meets and rotating training groups without chasing updates across systems.
Pros
- Centralized registration and roster management reduces gymnastics-specific admin work
- Attendance tracking supports consistent reporting across recurring practices and meets
- Built-in team communication keeps coaches, parents, and athletes aligned on changes
- Scheduling tools handle recurring sessions and multiple team groups
Cons
- Gymnastics session grouping and apparatus rotations require workarounds
- Reporting depth for coaching staff can be limited for advanced performance analysis
- Some workflows feel oriented toward leagues rather than discipline-by-discipline needs
Best For
Gymnastics clubs needing fast roster, scheduling, and parent communication management
More related reading
SportEasy
sports schedulingSportEasy runs athlete and class scheduling, attendance, payments, invoicing, and admin workflows for sports training businesses.
Athlete-centered schedule and attendance tracking for recurring training sessions
SportEasy stands out for centralizing gymnastics operations in one workflow, including sessions, athletes, and attendance. It supports enrollment and schedule management designed around recurring training and events. The system also provides parent-facing communication tools and team visibility features that reduce manual updates. SportEasy focuses on day-to-day gym administration rather than advanced scoring automation or data science analytics.
Pros
- Gymnastics-focused scheduling ties directly to athletes and attendance tracking
- Parent communication features reduce the need for separate messaging tools
- Centralized admin workspace lowers the effort of recurring enrollment updates
Cons
- Limited evidence of automated routine scoring workflows for judges
- Reporting depth appears narrower than broad sports management suites
- Advanced customization needs can require workarounds for unique gym processes
Best For
Gymnastics clubs managing schedules, enrollment, and parent updates with minimal manual admin
GymAssistant
gym operationsGymAssistant provides gym operations for classes, memberships, attendance tracking, billing, and lead management for training facilities.
Athlete and team participation tracking tied to the gymnastics training schedule
GymAssistant stands out by focusing specifically on gymnastics program administration rather than generic fitness management. Core capabilities include athlete and team management, scheduling for training and classes, and tracking participation across sessions. The system also supports messaging and notifications tied to gym operations, which helps coordinate coaches, parents, and athletes. Overall, it emphasizes day-to-day workflows for running a gymnastics club with less setup overhead than broad all-in-one platforms.
Pros
- Gymnastics-specific data model for athletes, teams, and session participation
- Scheduling tools map well to recurring classes and training calendars
- Parent and coach coordination improves attendance tracking
- Operational messaging reduces manual follow-ups for session updates
Cons
- Advanced workflows and custom reporting options feel limited versus broader platforms
- Import and migration from other gym systems can be time-consuming
- Workflow flexibility may lag for multi-program gyms with complex structures
Best For
Gymnastics clubs needing schedules, attendance coordination, and athlete recordkeeping
Virtuagym
facility managementVirtuagym delivers fitness facility management with member apps, programming, class booking, and operational dashboards.
Digital workout plans with coach-managed exercise progression and member updates
Virtuagym stands out with an integrated gym management approach that combines workout planning, member engagement, and facility workflows in one system. Core capabilities include personalized training templates, progress tracking, and digital content delivery for members and coaches. The platform also supports scheduling and communication to reduce manual admin and keep training plans aligned to attendance.
Pros
- Built-in coaching tools for programming workouts and updating plans
- Member-facing workout access improves adherence and reduces printing
- Scheduling and communication features support day-to-day gym operations
Cons
- Gymnastics-specific workflows need extra setup to match event routines
- Reporting and analytics are less granular than specialized gymnastics systems
- Coaches may spend time designing plans before consistent use
Best For
Gyms needing integrated coaching, scheduling, and member engagement for gymnastics programs
Mindbody
studio schedulingMindbody supports studio scheduling, class bookings, payments, and customer management for training studios and gyms.
Mobile-friendly participant booking with scan-based check-in tied to scheduled classes
Mindbody stands out for blending class scheduling with payments, check-in, and customer-facing booking in one workflow for fitness studios. It supports recurring schedules, staff assignments, and automated attendance capture through a branded booking and check-in experience. Gymnastics programs can use it to manage classes, recurring accounts, and guest check-ins, but it does not provide gymnastics-specific apparatus, skill tracking, or team-based roster tools. Reporting and integrations cover core operations, while gymnastics programming often needs spreadsheets or custom processes for skill progression and goal planning.
Pros
- Integrated class booking, payments, and in-studio check-in for smooth operations
- Recurring schedules and instructor assignments support common studio programming
- Built-in customer management enables automated confirmations and attendance records
- Analytics for utilization and revenue trends help studio-level decision making
Cons
- No gymnastics-specific skill progression, skill ladder, or apparatus management
- Roster and team features are not designed for group levels and progression plans
- Workflow customization often needs manual processes outside the core scheduling tools
Best For
Studios needing integrated booking and check-in for general gymnastics classes
More related reading
Acuity Scheduling
booking automationAcuity Scheduling handles appointment booking for coaches, class time slots, automated reminders, and online payments.
Advanced booking customization with deposits and approval requirements per service
Acuity Scheduling stands out with a highly configurable online booking flow that supports deposits, approvals, and custom intake requirements tied to appointments. It handles the scheduling fundamentals for gymnastics operations, including class and session booking, staff and location calendars, and recurring availability rules. The platform also supports automated reminders, payment collection for services, and customer-facing forms that can capture athlete details before visits. For gymnastics teams that need ongoing session management rather than just single appointments, its workflow customization provides a practical fit.
Pros
- Configurable booking rules support deposits and approval workflows
- Automated reminders reduce no-shows for classes and private sessions
- Custom intake forms capture athlete details before appointment time
- Flexible scheduling for staff, resources, and multiple locations
Cons
- Gymnastics-specific features like skill tracking and progressions are not built in
- Multi-week team programming workflows require careful setup
- Advanced class rosters and attendance analytics need external tools
Best For
Gymnastics facilities needing flexible class booking with automated reminders and intake forms
Zen Planner
membership managementZen Planner manages memberships, classes, payments, attendance, and customer communication for fitness and training businesses.
Automated recurring membership billing tied to schedules and attendance check-in
Zen Planner stands out for gym-focused operations with built-in scheduling, billing workflows, and member management in one system. It supports class and session scheduling, recurring memberships, automated invoicing, payments, and check-in tools for studio access control. The platform also includes client communication and reporting so gymnastics programs can track attendance patterns, account balances, and staff performance. Gym-specific customization helps teams manage waivers, plans, and policies without stitching together multiple point tools.
Pros
- Gym-specific scheduling and recurring memberships reduce manual billing work
- Automated invoicing and payment workflows support consistent month-to-month operations
- Built-in check-in tools streamline attendance tracking for classes and sessions
- Reports cover memberships, balances, and attendance trends for operational visibility
Cons
- Advanced setup for gymnastics policies can take time to configure correctly
- Some workflows feel less streamlined for quick changes during active class hours
- Reporting and customization depth can require training to use efficiently
Best For
Gymnastics studios needing integrated scheduling, billing, and attendance management
WebCollect
registrationsWebCollect provides online registration and event scheduling workflows that can support gym and team logistics for training groups.
Configurable online forms with workflow-driven automation for structured submissions
WebCollect stands out for connecting event-facing collection to back-office processes through web-based workflows and automated data capture. The core capabilities center on online forms, configurable collections, and structured reporting that help organizations consolidate submissions from many participants. For gymnastics software use cases, it can support tasks like collecting registrations, gathering medical or consent information, and organizing athlete-related documents in a consistent format.
Pros
- Configurable web forms streamline registrations and structured athlete data collection
- Automations reduce manual sorting across submissions and documents
- Reporting organizes collected information into usable operational views
Cons
- Gymnastics-specific modules like scoring and judging workflows are not a clear focus
- Advanced setup requires technical familiarity with workflow configuration
- Data export and integration options may need extra effort for full federation systems
Best For
Clubs needing centralized collection and document handling for registrations and athlete info
Google Workspace
collaboration suiteGoogle Workspace enables shared coaching documents, scheduling with Google Calendar, and collaboration for gymnastics training programs.
Drive version history with role-based sharing for athlete document control
Google Workspace stands out by combining Gmail, Calendar, Drive, and shared document editing into one administrative identity for teams. It supports gym operations through shared calendars for schedules, Drive for routine templates and athlete documents, and Docs and Sheets for coaching notes and progress tracking. Admin controls and security features help standardize access across staff and accounts. Collaboration is strong, but it lacks gymnastics-specific tooling like meet management workflows or scoring automation.
Pros
- Real-time co-editing in Docs and Sheets speeds coach collaboration
- Shared Calendar schedules team practices, clinics, and meets
- Drive organizes athlete files with permissions and version history
- Admin controls manage staff access and data security centrally
Cons
- No built-in gymnastics scoring or meet registration workflows
- Custom tracking requires manual spreadsheet and form design
- Limited offline use for editing and collaboration tasks
Best For
Gym programs needing shared scheduling and document workflow without specialized scoring
Conclusion
After evaluating 9 sports recreation, TeamSnap stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Gymnastics Software
This buyer's guide explains how to choose gymnastics software that handles scheduling, attendance, registration, check-in, and coach workflows. It compares TeamSnap, SportEasy, GymAssistant, Virtuagym, Mindbody, Acuity Scheduling, Zen Planner, WebCollect, and Google Workspace, while also clarifying where those tools stop short for gymnastics-specific needs. The guide focuses on concrete capabilities shown in these tools so programs can match software to daily operations.
What Is Gymnastics Software?
Gymnastics software is an operations system built to manage athlete and guardian records, recurring training schedules, and session attendance for gymnastics clubs and studios. It also supports the admin work around enrollment, check-in, automated reminders, and parent communication so staff do not rely on spreadsheets. Tools like TeamSnap, SportEasy, and GymAssistant concentrate on athlete and team participation tied to recurring gymnastics calendars and attendance reporting. Scheduling and customer workflow tools like Acuity Scheduling and Mindbody cover booking and check-in for general classes, which is useful for gymnastics studios that run sessions without advanced apparatus or progression tracking.
Key Features to Look For
Gymnastics programs need feature sets that tie schedules to participation and records instead of forcing separate spreadsheets for every session change.
Schedule-linked attendance tracking for practices and events
Attendance tied to scheduled sessions supports consistent reporting across recurring practices and meet-like events. TeamSnap is built around attendance tracking connected to schedules for both practices and events. SportEasy and GymAssistant also center athlete and participation tracking tied directly to the gymnastics training schedule.
Athlete-first scheduling tied to recurring sessions
Athlete-centered schedules reduce manual rework during seasonal rotations and enrollment changes. SportEasy organizes scheduling around sessions, athletes, and attendance for recurring training. GymAssistant maps scheduling to recurring classes and training calendars for athlete recordkeeping.
Team rosters, guardians, and parent communication
Roster and guardian management keeps coach updates targeted and reduces missed attendance changes. TeamSnap connects registration, rostering, scheduling, and team-wide messaging with attendance tracking. GymAssistant also provides messaging and notifications tied to gym operations to coordinate coaches, parents, and athletes.
Digital check-in and operational reminders tied to classes
Check-in and reminders reduce no-shows and streamline arrival workflows at training facilities. Mindbody provides mobile-friendly booking with scan-based check-in tied to scheduled classes. Acuity Scheduling adds automated reminders plus custom intake forms that capture athlete details before appointments.
Gym-grade membership billing and recurring account workflows
Recurring memberships and invoices reduce month-to-month admin work when gymnastics programs run ongoing classes. Zen Planner automates recurring membership billing tied to schedules and attendance check-in. TeamSnap also reduces administrative effort by centralizing roster and registration operations even though it emphasizes team workflows more than membership billing.
Structured web forms for registrations and document capture
Configurable web forms help collect medical and consent information and organize athlete documents for follow-up. WebCollect provides configurable online forms with workflow-driven automation for structured submissions. Google Workspace supports document workflows through Drive and role-based sharing so staff can manage athlete files with version history.
How to Choose the Right Gymnastics Software
The selection process should start by matching the software to the gym’s operating model for scheduling, participation tracking, and communications.
Map the daily workflow to schedule and attendance linkage
Start with how sessions change week to week and how attendance gets reported. If attendance must be tied to practices and event schedules, TeamSnap is designed with attendance tracking connected to schedules. If the priority is athlete-centered recurring training schedules with attendance, SportEasy and GymAssistant align scheduling directly to athlete participation.
Choose the system that matches the gym’s recordkeeping structure
Decide whether records are primarily team- and roster-based or studio-and-class-based. TeamSnap fits gymnastics clubs that need roster management and guardian-based parent communication integrated with scheduling. GymAssistant fits gymnastics clubs that need athlete and team participation tracking tied to the gymnastics training schedule with operational messaging.
Validate the check-in and appointment intake workflow
If programs rely on mobile booking and scan-based check-in, Mindbody supports booking and scan-based attendance capture tied to scheduled classes. If programs need highly configurable booking rules with intake forms, Acuity Scheduling supports deposits, approvals, automated reminders, and custom intake forms for athlete details before visits.
Confirm billing and access control requirements for ongoing memberships
If gymnastics schedules depend on recurring memberships and automated invoicing, Zen Planner ties recurring membership billing to schedules and attendance check-in. If the program runs more around team rosters and seasonal enrollment shifts, TeamSnap centralizes registration, rostering, and scheduling rather than focusing on membership billing.
Add documentation and registration capture without rebuilding everything
If the key need is structured document and consent collection for registrations and athlete info, WebCollect provides configurable web forms with workflow-driven automation and organized reporting views. If coaching staff need shared routine templates and controlled athlete document editing, Google Workspace supports shared Drive storage with role-based permissions and Drive version history.
Who Needs Gymnastics Software?
Gymnastics software fits operations teams that manage recurring training schedules, athlete participation records, and parent or coach communications across programs.
Gymnastics clubs that need roster, scheduling, and parent communication in one place
TeamSnap is built for fast roster and scheduling operations with attendance tracking tied to schedules and integrated team-wide messaging. This combination reduces the administrative burden during seasonal transitions that require tryouts, forms, and frequent practice updates.
Gymnastics clubs focused on recurring enrollment, attendance, and parent-facing session updates
SportEasy is built around athlete-centered schedules and attendance tracking for recurring training sessions. It also includes parent communication features that reduce separate messaging tools and manual enrollment updates.
Gymnastics clubs that want athlete and team participation tracking tied to the training calendar
GymAssistant provides a gymnastics-specific data model for athletes and teams with scheduling tools that map well to recurring training calendars. It also includes messaging and notifications tied to gym operations for consistent attendance coordination.
Gymnastics studios that run class bookings and need check-in plus customer workflows
Mindbody supports mobile-friendly participant booking with scan-based check-in tied to scheduled classes, which fits studio-style gymnastics classes. Zen Planner adds membership management with automated invoicing and attendance check-in for programs that run ongoing memberships.
Common Mistakes to Avoid
Several recurring pitfalls come from choosing tools that cover scheduling but do not fully connect participation records, communications, and gymnastics-specific workflows.
Buying scheduling-only software without schedule-linked attendance
Acuity Scheduling and Google Workspace can handle booking and scheduling mechanics, but they do not include gymnastics-specific apparatus or progression tracking and rely on external tools for advanced attendance analytics. TeamSnap, SportEasy, and GymAssistant connect schedules to attendance and participation so staff can avoid spreadsheet-based session reporting.
Expecting studio membership tools to handle gymnastics progression needs
Mindbody and Zen Planner support class scheduling, check-in, and recurring account workflows, but they do not provide gymnastics-specific skill progression, apparatus management, or meet management workflows. GymAssistant and TeamSnap focus more directly on athlete and team participation tied to the gymnastics training schedule.
Using generic document collaboration as a substitute for athlete records and participation tracking
Google Workspace organizes athlete documents in Drive with role-based sharing and version history, but it lacks built-in gymnastics roster, team participation tracking, and meet workflows. WebCollect and the gymnastics-first platforms like GymAssistant and TeamSnap reduce this gap by creating structured data tied to recurring sessions.
Overcomplicating apparatus rotations without validating gymnastics-specific workflow fit
TeamSnap supports robust scheduling and attendance, but gymnastics session grouping and apparatus rotations can require workarounds. Virtuagym and Mindbody focus on programming and booking workflows, so apparatus rotation and routine scoring automation often require extra setup when gymnastics-specific event routines must be modeled.
How We Selected and Ranked These Tools
we evaluated every tool on three sub-dimensions: features with weight 0.4, ease of use with weight 0.3, and value with weight 0.3. The overall rating uses the weighted average formula overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. TeamSnap separated itself on the combined score because it delivers integrated gymnastics-leaning team operations with attendance tracking tied to schedules for practices and events, which strengthens the features dimension while keeping day-to-day administration manageable. Lower-ranked tools tended to cover scheduling or customer workflows without the same level of schedule-linked participation tracking built for gymnastics club operations.
Frequently Asked Questions About Gymnastics Software
Which gymnastics software handles end-to-end team operations with roster, scheduling, and parent communication in one workflow?
TeamSnap fits programs that need registration, rostering, recurring practices, and team-wide communication with attendance tracking tied to schedules. SportEasy also centralizes sessions, athletes, and attendance with parent-facing updates, but TeamSnap emphasizes the full team operations workflow for meets and tryouts.
What tool best supports recurring training sessions with attendance tracking that coaches can manage without spreadsheets?
GymAssistant is built around day-to-day gymnastics administration with athlete participation tracking tied to scheduled training. SportEasy similarly organizes recurring training sessions with athlete-centered schedule and attendance tracking, which reduces manual updates during busy weeks.
How do clubs that run events and need structured registrations and athlete documents handle that workflow?
WebCollect supports configurable web forms that capture registrations and structured athlete information, then consolidates results in reporting. It also helps standardize document handling for medical or consent data across many participants, which reduces back-office cleanup.
Which platform fits gymnastics programs that want online booking with deposits, approvals, and custom intake requirements per visit?
Acuity Scheduling fits teams that need flexible class or session booking with advanced workflow customization. It supports recurring availability rules, automated reminders, payment collection, and intake forms that gather athlete details before the visit.
What software supports gymnastics training where coaches deliver structured workout plans and track progress beyond attendance?
Virtuagym supports personalized training templates, progress tracking, and digital content delivery to members and coaches. Scheduling and communication features help align training plans with attendance, which can reduce missed-plan issues compared with attendance-only tools.
Which option combines scheduling with payments and check-in for studio access control while keeping attendance analysis in the same system?
Zen Planner includes class and session scheduling, recurring memberships, automated invoicing and payments, and check-in tools for studio access. It also provides reporting on attendance patterns and account balances, which reduces the need to export usage data into separate spreadsheets.
What is the best choice for general gymnastics class booking and scan-based check-in when apparatus or skill tracking is not required?
Mindbody fits studios that need class scheduling plus payments, branded booking, and mobile-friendly check-in. It captures attendance through scan-based check-in tied to scheduled classes, but it does not include gymnastics-specific apparatus or skill progression tooling.
When should a club use general productivity tools instead of gymnastics-specific scheduling and scoring platforms?
Google Workspace fits teams that mainly need shared calendars for schedules and Drive for athlete documents and coaching notes. It supports role-based sharing and Drive version history, but it lacks gymnastics-specific meet management workflows and scoring automation that dedicated platforms provide.
What common problem causes manual work during meet days, and which tools reduce it?
Manual spreadsheet updates often break during meet transitions when rotations and attendance change quickly. TeamSnap reduces this with attendance tracking tied to practices and events, while SportEasy and GymAssistant keep schedules and participation records centralized for day-of coordination.
Tools reviewed
Referenced in the comparison table and product reviews above.
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