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Wellness FitnessTop 10 Best Gym Attendance Software of 2026
Discover the best gym attendance software to streamline operations.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Mindbody
Integrated class scheduling with payment processing and in-person check-in.
Built for fitness studios and multi-location gyms needing class attendance plus payments.
Zen Planner
Class attendance check-in tied to schedules and member accounts
Built for gyms needing integrated attendance, scheduling, and membership operations in one system.
Vagaro
Staff and class scheduling with integrated client check-in workflows
Built for fitness studios and small gym chains needing scheduling plus attendance check-in.
Comparison Table
This comparison table benchmarks gym attendance software tools, including Mindbody, Zen Planner, Vagaro, GymMaster, Perfect Gym Software, and additional platforms. You’ll see how each system handles core operations like check-ins, class attendance tracking, member management, staff workflows, reporting, and integrations. Use the results to narrow down which solution fits your gym’s size, scheduling model, and retention needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Mindbody provides gym and fitness attendance management with class scheduling, check-in, payments, and membership tracking. | all-in-one | 9.2/10 | 9.4/10 | 8.6/10 | 7.9/10 |
| 2 | Zen Planner Zen Planner delivers gym attendance and membership workflows with class scheduling, staff check-in, and billing tools. | gym-management | 8.6/10 | 9.0/10 | 7.9/10 | 8.1/10 |
| 3 | Vagaro Vagaro supports gym attendance with class scheduling, client check-in, and automated membership and payment management. | class-checkin | 8.1/10 | 8.6/10 | 7.7/10 | 7.8/10 |
| 4 | GymMaster GymMaster offers fitness facility management with automated check-in and attendance tied to memberships and classes. | fitness-platform | 7.4/10 | 7.8/10 | 7.1/10 | 7.3/10 |
| 5 | Perfect Gym Software Perfect Gym Software manages gym attendance through check-in, class bookings, and membership administration. | attendance-first | 7.3/10 | 7.6/10 | 6.9/10 | 7.8/10 |
| 6 | ABC Trainerize Trainerize supports gym attendance needs through client check-ins, scheduled workouts, and engagement tracking for fitness programs. | program-scheduling | 7.3/10 | 8.1/10 | 7.0/10 | 6.9/10 |
| 7 | TeamUp TeamUp provides group scheduling and attendance tracking for classes with sign-ups and check-in workflows. | scheduling | 8.0/10 | 8.6/10 | 7.8/10 | 7.5/10 |
| 8 | Fitli Fitli enables attendance and access control with QR check-in and member engagement features for fitness communities. | checkin-access | 7.8/10 | 8.3/10 | 7.2/10 | 7.6/10 |
| 9 | ClubReady ClubReady provides gym operations that include membership management and attendance tied to scheduled activities. | facility-ops | 7.4/10 | 8.0/10 | 7.0/10 | 7.1/10 |
| 10 | Glofox Glofox manages fitness attendance with class scheduling, client check-in, and membership administration features. | class-management | 7.0/10 | 7.3/10 | 7.5/10 | 6.6/10 |
Mindbody provides gym and fitness attendance management with class scheduling, check-in, payments, and membership tracking.
Zen Planner delivers gym attendance and membership workflows with class scheduling, staff check-in, and billing tools.
Vagaro supports gym attendance with class scheduling, client check-in, and automated membership and payment management.
GymMaster offers fitness facility management with automated check-in and attendance tied to memberships and classes.
Perfect Gym Software manages gym attendance through check-in, class bookings, and membership administration.
Trainerize supports gym attendance needs through client check-ins, scheduled workouts, and engagement tracking for fitness programs.
TeamUp provides group scheduling and attendance tracking for classes with sign-ups and check-in workflows.
Fitli enables attendance and access control with QR check-in and member engagement features for fitness communities.
ClubReady provides gym operations that include membership management and attendance tied to scheduled activities.
Glofox manages fitness attendance with class scheduling, client check-in, and membership administration features.
Mindbody
all-in-oneMindbody provides gym and fitness attendance management with class scheduling, check-in, payments, and membership tracking.
Integrated class scheduling with payment processing and in-person check-in.
Mindbody stands out for combining class scheduling, payments, and attendance management for fitness businesses in one operational system. It supports staff and location management plus recurring class schedules, check-ins, and capacity controls. Built-in marketing tools like promotions and client management help drive bookings directly from the business workflow. Reporting and integrations help connect attendance activity to sales and customer engagement.
Pros
- End-to-end scheduling, payments, and check-in in one platform
- Multi-location support with role-based staff management
- Strong client profiles and purchase history for retention workflows
- Operational reports tie attendance and revenue signals together
Cons
- Cost rises with scale compared with simpler attendance-only tools
- Setup effort is higher for complex membership and pricing rules
- Customization depends on the platform configuration instead of flexible exports
Best For
Fitness studios and multi-location gyms needing class attendance plus payments
Zen Planner
gym-managementZen Planner delivers gym attendance and membership workflows with class scheduling, staff check-in, and billing tools.
Class attendance check-in tied to schedules and member accounts
Zen Planner stands out with strong gym-first operations features tied to attendance, billing, and member management in one system. It covers class and appointment scheduling with check-in workflows, automated member notifications, and attendance reporting. It also supports lead tracking, payments, and client communication so gym staff can run front desk and back office tasks from the same workspace.
Pros
- All-in-one attendance, scheduling, and member management for gyms
- Flexible check-in flows for front desk and class attendance
- Attendance reporting supports staff and management review
- Built-in billing and communication reduce tool sprawl
Cons
- Setup and workflows take time for multi-location operations
- Reporting customization can require admin effort
- Some advanced automation needs training to use effectively
Best For
Gyms needing integrated attendance, scheduling, and membership operations in one system
Vagaro
class-checkinVagaro supports gym attendance with class scheduling, client check-in, and automated membership and payment management.
Staff and class scheduling with integrated client check-in workflows
Vagaro stands out with its built-in appointment scheduling and integrated client management built specifically for fitness businesses. It supports class schedules, booking, check-in workflows, and service packages tied to attendance. You can customize staff calendars, capture payments, and run promotions alongside attendance tracking without stitching multiple tools together. The experience is strongest for studios and gyms that want a single system for scheduling, attendance, and payments.
Pros
- Class scheduling and appointment booking in one system
- Client profiles connect attendance, services, and purchase history
- Built-in payments and package tracking for member redemptions
Cons
- Setup complexity rises with multi-location and custom workflows
- Attendance reporting lacks deep export and analytics flexibility
- Advanced automation depends on paid tiers and configuration
Best For
Fitness studios and small gym chains needing scheduling plus attendance check-in
GymMaster
fitness-platformGymMaster offers fitness facility management with automated check-in and attendance tied to memberships and classes.
Attendance tracking tied to member roster management
GymMaster focuses on attendance and member management workflows for gyms that need more than simple check-ins. It supports staff-led attendance tracking, membership roster handling, and common reporting views tied to sessions and utilization. The system is geared toward operational day-to-day use, with features that align gym scheduling, member records, and attendance history. Its value shows most for facilities that want structured gym admin alongside attendance rather than attendance alone.
Pros
- Attendance tracking connected to member and roster administration
- Built for operational gym workflows beyond basic sign-in
- Reporting supports practical views of participation and utilization
Cons
- Setup and day-to-day navigation can feel heavy for small gyms
- Limited evidence of modern automation features like advanced trigger rules
- Integration depth outside the core gym suite is unclear for mixed stacks
Best For
Gyms needing attendance plus member administration with staff-managed workflows
Perfect Gym Software
attendance-firstPerfect Gym Software manages gym attendance through check-in, class bookings, and membership administration.
Schedule-based attendance tracking with staff-friendly check-in and attendance rollups
Perfect Gym Software focuses on automating gym attendance workflows with member check-ins and schedule-based reporting. It supports managing memberships, class and session attendance, and tracking member participation trends across time. The system emphasizes operational visibility for staff who need accurate rollups of who attended and when. It is best suited to gyms that want attendance tracking integrated with basic membership administration.
Pros
- Attendance tracking tied to schedules for clearer member participation reporting
- Member management features reduce manual updates for staff workflows
- Operational reports help staff reconcile attendance quickly
Cons
- Interface can feel process-heavy for front-desk staff
- Advanced automation and integrations are limited compared with top-tier attendance systems
- Reporting depth is less strong for multi-location rollups
Best For
Gyms needing schedule-based attendance tracking with straightforward member administration
ABC Trainerize
program-schedulingTrainerize supports gym attendance needs through client check-ins, scheduled workouts, and engagement tracking for fitness programs.
Mobile check-ins tied to assigned programs and sessions with automated reminders
ABC Trainerize stands out for combining attendance tracking with coaching workflows in one fitness platform. It supports member check-ins, program assignment, and progress views that reduce spreadsheet-based attendance management. The app experience centers on mobile-friendly schedules and reminders so members can confirm sessions quickly. Admin reporting covers utilization and engagement patterns across programs and staff.
Pros
- Member check-ins and attendance tracking linked to coached programs
- Mobile schedules and reminders reduce missed session confirmation
- Progress and engagement views help coaches interpret participation trends
- Staff and member management supports multi-coach workflows
Cons
- Attendance reporting can feel heavy when you only need simple rosters
- Setup requires mapping members to programs and sessions correctly
- Customization for non-standard attendance rules takes extra configuration
- Pricing can be high for small clubs that want only check-ins
Best For
Coaching-led gyms needing integrated attendance, programming, and engagement reporting
TeamUp
schedulingTeamUp provides group scheduling and attendance tracking for classes with sign-ups and check-in workflows.
Recurring class scheduling with live rosters tied to each session
TeamUp stands out with a highly visual scheduling experience that supports recurring gym classes and session-based attendance. It includes sign-up flows for members, roster management for staff, and calendar views that make capacity planning straightforward. The tool also supports multi-location and access controls so coaches and administrators can manage different schedules and permissions without sharing credentials. Attendance tracking is built around sessions and check-in activities, which fits studios where membership attendance maps directly to class bookings.
Pros
- Visual class and staff calendars speed up scheduling and attendance planning
- Session-based sign-ups make rosters and capacity management straightforward
- Multi-location support supports consistent processes across branches
Cons
- Advanced automation and integrations are limited compared with full CRM-style suites
- Setup for complex membership rules can require careful configuration
- Reporting depth for marketing and retention workflows is not as strong
Best For
Studios needing session rosters and calendar-driven attendance without heavy CRM.
Fitli
checkin-accessFitli enables attendance and access control with QR check-in and member engagement features for fitness communities.
Attendance check-in workflow linked to membership eligibility and scheduled sessions
Fitli focuses on gym attendance automation with staff-led check-ins and member visit tracking. It supports creating and managing class and session schedules while tying attendance to specific events. The system also handles membership status checks so staff can confirm eligibility during check-in. Fitli fits gyms that need operational visibility into who attended and how capacity is used.
Pros
- Attendance tied to scheduled sessions for clear utilization reporting
- Membership eligibility checks streamline front-desk workflows
- Member history improves follow-ups on consistency and participation
- Operational visibility for managers reviewing attendance patterns
Cons
- Setup of schedules and rules takes staff time to configure
- Reporting depth feels limited for highly customized analytics
- Less suited for multi-location rollups and enterprise governance needs
Best For
Gym teams managing check-ins for scheduled classes and membership validation
ClubReady
facility-opsClubReady provides gym operations that include membership management and attendance tied to scheduled activities.
Automated attendance tied to member status for consistent check-in-to-membership updates
ClubReady focuses on gym operations with automated member check-ins tied to attendance tracking and membership status. It combines scheduling, staff management, and billing workflows so attendance updates can flow into member records. The platform also supports facility and class visibility with tools for managing recurring visits and participation. This makes it a practical choice for teams that want attendance plus day-to-day club administration in one system.
Pros
- Attendance and membership data stay connected for cleaner member records
- Built-in scheduling supports recurring class participation tracking
- Workflow coverage spans check-ins, staff operations, and billing administration
Cons
- Setup and configuration take time due to broad club management scope
- Report customization is limited compared with dedicated analytics tools
- Usability can feel complex for small teams running only simple check-ins
Best For
Gyms needing attendance, scheduling, and membership administration in one system
Glofox
class-managementGlofox manages fitness attendance with class scheduling, client check-in, and membership administration features.
Class attendance check-ins connected to live schedules and membership records
Glofox focuses on running your gym operations from a single system that combines attendance tracking with sales, membership management, and basic automation. It supports member check-ins tied to schedules so you can see who attended specific classes or sessions. You also get tools for managing staff workflows like class planning and notifications that reduce manual follow-ups. Reporting and integrations are strong enough for day-to-day gym operations but not as deep as dedicated analytics suites.
Pros
- Attendance check-ins integrate with schedules and membership data
- Class and session management reduces manual admin work
- Built-in member communications help cut no-shows
- Reports cover attendance, utilization, and operational performance
Cons
- Advanced reporting needs more configuration than specialized analytics tools
- Workflow customization is limited compared with automation-first platforms
- Costs can rise quickly as your user count increases
- Some setup steps take time for multi-location operations
Best For
Gyms needing attendance tracking plus membership and scheduling in one system
Conclusion
After evaluating 10 wellness fitness, Mindbody stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Gym Attendance Software
This buyer's guide explains how to pick Gym Attendance Software using concrete capabilities found across Mindbody, Zen Planner, Vagaro, GymMaster, Perfect Gym Software, ABC Trainerize, TeamUp, Fitli, ClubReady, and Glofox. You will learn which feature set matches your front-desk workflow, class model, and member management requirements. It also covers decision steps, common mistakes, and a selection methodology based on overall performance, feature strength, ease of use, and value.
What Is Gym Attendance Software?
Gym Attendance Software automates class and session scheduling plus member check-in workflows so you can record who attended and when. It typically links attendance to member accounts, rosters, and participation history so staff can run day-to-day operations without spreadsheets. Many tools also connect attendance to billing, packages, or coaching programs so participation affects ongoing member workflows. Mindbody and Zen Planner show this all-in-one operational approach with scheduling, check-in, and membership workflows, while TeamUp emphasizes recurring session rosters tied to each class.
Key Features to Look For
The features below determine whether attendance becomes a reliable record for front desk, managers, and member retention workflows.
Integrated scheduling tied to check-ins
You need attendance to record against live class and session schedules so staff never rely on manual rollups. Mindbody, Zen Planner, Vagaro, TeamUp, Fitli, ClubReady, and Glofox all tie attendance check-ins to schedules so rosters and participation stay consistent.
Membership-aware check-in and member account linkage
Check-in should connect to member status and member accounts so attendance history and eligibility updates stay accurate. Fitli validates membership eligibility during check-in, while ClubReady automates attendance tied to member status and updates member records. Zen Planner also ties class attendance check-in to member accounts for cleaner profiles.
End-to-end member and roster management for day-to-day operations
If your staff manage rosters, participation, and member records in one workspace, attendance data becomes operational rather than purely administrative. GymMaster focuses on attendance tracking tied to member roster management, and Zen Planner and ClubReady combine attendance with broader gym member workflows.
Mobile or staff-friendly check-in workflows
Front desk speed matters when staff scan or confirm attendees between sessions. ABC Trainerize emphasizes mobile-friendly schedules and reminders for member confirmation, and it supports mobile check-ins tied to assigned programs and sessions.
Attendance reporting that ties participation to operational outcomes
Manager visibility needs utilization and participation views that staff can reconcile against sessions. Mindbody and Glofox provide reporting across attendance, utilization, and operational performance, while GymMaster focuses on practical reporting views tied to sessions and utilization.
Multi-location support with staff role and access controls
If you run multiple branches, you need consistent processes and controlled staff access across locations. Mindbody highlights multi-location support with role-based staff management, while TeamUp and Zen Planner support multi-location operations with access controls and workflow configuration.
How to Choose the Right Gym Attendance Software
Pick the tool whose attendance model matches your real scheduling, check-in, and member workflow shape.
Map your attendance model to the tool’s session logic
If your primary workflow is recurring classes with capacity-driven rosters, start with TeamUp because it uses recurring class scheduling with live rosters tied to each session. If your workflow is classes plus payment and purchase history, choose Mindbody because it integrates class scheduling, payment processing, and in-person check-in in one operational system. If you run appointments and services tied to attendance, Vagaro provides staff and class scheduling plus integrated client check-in workflows.
Verify eligibility and membership linkage at check-in
If staff must confirm eligibility before entry, Fitli includes membership eligibility checks during check-in. If you need automated attendance to stay tied to member status and updates, ClubReady links attendance to member status for consistent check-in-to-membership updates. If you want attendance to land in member accounts for ongoing retention workflows, Zen Planner ties class attendance check-in to schedules and member accounts.
Choose based on who runs the day-to-day workflow
If coaches assign programs and members confirm sessions through mobile workflows, ABC Trainerize is built around mobile schedules, reminders, and mobile check-ins tied to assigned programs and sessions. If front desk staff need flexible class and appointment check-in flows with member and billing workflows, Zen Planner and Vagaro support front desk and back office tasks from one workspace. If your team focuses on roster-driven attendance operations, GymMaster connects attendance tracking to member roster management.
Test reporting against the decisions you actually make
If managers need reporting that ties attendance signals directly to revenue or customer engagement, Mindbody provides operational reports that connect attendance activity to sales and customer engagement. If you need utilization and operational performance views without deep analytics complexity, Glofox covers attendance, utilization, and operational performance with operational reporting. If you mostly need schedule-based rollups for reconciliation, Perfect Gym Software emphasizes schedule-based attendance tracking and staff-friendly attendance rollups.
Stress-test configuration complexity for your membership rules
If you expect complex membership and pricing rules, prioritize Mindbody and plan for higher setup effort compared with attendance-only tools because configuration drives outcomes. If multi-location rules matter, validate that your staff roles, permissions, and location processes can be configured without fragile workarounds by checking multi-location support in Mindbody, Zen Planner, and TeamUp. If you want simpler check-in with membership administration, GymMaster or Perfect Gym Software can fit, but confirm that your reporting and automation requirements do not exceed what these tools emphasize.
Who Needs Gym Attendance Software?
Gym Attendance Software fits teams that need reliable session rosters, fast check-in, and clean attendance records tied to members or programs.
Fitness studios and multi-location gyms that need class attendance plus payments
Mindbody is the strongest match because it combines class scheduling, payment processing, and in-person check-in with operational reports that tie attendance to revenue signals. Glofox also fits gyms needing attendance tracking plus membership and scheduling in one system, with built-in member communications to reduce no-shows.
Gyms that want one system to run attendance, scheduling, and membership operations
Zen Planner is built for integrated attendance, scheduling, and member management in one workspace with flexible check-in flows tied to schedules and member accounts. ClubReady is a close fit when automated attendance must stay tied to member status and flow into member records.
Studios and small gym chains that run appointments and services with staff check-in
Vagaro supports appointment booking and class scheduling in one system with integrated client management and built-in payments and package tracking tied to member redemption workflows. TeamUp is a strong alternative when your focus is recurring classes with session-based rosters and capacity planning.
Coaching-led gyms that need program-driven attendance plus engagement views
ABC Trainerize best matches coaching-led operations because it ties mobile check-ins to assigned programs and sessions and uses automated reminders to reduce missed confirmations. Fitli fits teams that must validate membership eligibility during check-in while tracking event-based attendance and utilization.
Common Mistakes to Avoid
These pitfalls show up when teams choose attendance tools that do not match their session model, staff workflow, or reporting expectations.
Choosing a tool that does not map attendance to your real schedule
If your operations revolve around recurring classes, tools like TeamUp that provide recurring class scheduling with live rosters tied to each session reduce roster errors. Tools such as Perfect Gym Software emphasize schedule-based attendance tracking, but you still need to ensure the scheduling setup matches your session types.
Skipping membership eligibility and member status linkage
If staff must verify eligibility at entry, Fitli’s membership eligibility checks during check-in prevent incorrect attendance records. If member status updates must be consistent, ClubReady’s automated attendance tied to member status keeps check-in and membership data aligned.
Underestimating configuration effort for complex workflows
Mindbody can require higher setup effort when you use complex membership and pricing rules because configuration drives the end result. Zen Planner and Vagaro also require time to set up multi-location workflows, so you should validate configuration effort against your current process complexity.
Expecting analytics-style exports from operational attendance tools
If you need highly flexible export and analytics customization, tools like Mindbody can require configuration to tailor reports, while tools such as Vagaro and Glofox emphasize day-to-day operational reporting rather than deep analytics flexibility. GymMaster focuses on practical utilization and participation views, so teams seeking deep marketing and retention analytics should align expectations with the operational reporting style.
How We Selected and Ranked These Tools
We evaluated Mindbody, Zen Planner, Vagaro, GymMaster, Perfect Gym Software, ABC Trainerize, TeamUp, Fitli, ClubReady, and Glofox across overall capability, feature depth, ease of use, and value for gym attendance workflows. We separated Mindbody from lower-ranked tools because it combines integrated class scheduling, payment processing, and in-person check-in in one platform and backs that with operational reports that tie attendance to sales and customer engagement. We also used ease of use and practical workflow support to avoid tools that can become heavy for the front desk, which is why Zen Planner and TeamUp score well for staff check-in tied to schedules and session rosters. We weighted feature strength when tools directly connected attendance to member accounts, eligibility, rosters, or coached programs rather than treating attendance as a standalone sign-in list.
Frequently Asked Questions About Gym Attendance Software
Which gym attendance software best combines class scheduling with check-ins and payments?
Mindbody ties recurring class schedules to in-person check-ins and also includes payments inside the same operational workflow. Glofox covers attendance tied to schedules while also managing membership and sales workflows, but Mindbody is the tighter fit for class-first operations.
Which tool is best when you need attendance tied directly to member accounts and roster records?
GymMaster is built around staff-managed attendance workflows that connect utilization reporting to member roster handling. ClubReady also links automated attendance to member status so check-ins update member records consistently.
Which platform is most useful for studios that run recurring sessions with live capacity control?
TeamUp uses a highly visual recurring scheduling model where each session has a roster and attendance follows each session’s check-in activity. Mindbody also supports capacity controls, but TeamUp is more session-calendar driven for roster-heavy studios.
What gym attendance software works best for coaching-led programs with reminders and engagement tracking?
ABC Trainerize combines attendance tracking with coaching workflows such as program assignment and member progress views. It also emphasizes mobile-friendly schedules and automated reminders so members confirm sessions quickly.
Which option is strongest for appointment-based fitness operations that want attendance workflows per service?
Vagaro includes appointment scheduling plus integrated client management built for fitness businesses. It supports class schedules, booking, check-in workflows, and service packages that keep attendance tied to what the member booked.
Which tool is better for managing leads and front-desk workflows alongside attendance?
Zen Planner covers class and appointment scheduling with check-in workflows while also handling lead tracking and member communication. This lets gym staff run front desk and back office tasks in the same workspace instead of switching systems.
How do I handle membership eligibility checks at check-in without manual verification?
Fitli includes membership status checks so staff can confirm eligibility during the attendance check-in flow. Glofox also connects check-ins to membership records, but Fitli is more explicit about validating status at the moment of attendance capture.
Which software gives the clearest attendance rollups for sessions and utilization reports?
Perfect Gym Software emphasizes schedule-based attendance rollups so staff can see who attended and when across sessions. GymMaster also provides utilization-focused reporting views tied to sessions and membership rosters.
What should I check first to avoid broken check-in workflows due to schedule mismatches?
Confirm that your check-in workflow is anchored to the same schedule object used for booking. TeamUp links live rosters to each recurring session, while Mindbody ties attendance activity to recurring class schedules and capacity controls.
If I manage multiple locations, which attendance tool best supports access controls and staff workflows by location?
TeamUp supports multi-location scheduling with access controls so coaches and administrators can manage different schedules and permissions. Mindbody also supports staff and location management with reporting tied to attendance activity, which helps when locations operate with different class rosters.
Tools reviewed
Referenced in the comparison table and product reviews above.
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