Quick Overview
- 1#1: Float - Float is a resource scheduling and capacity forecasting tool that helps teams plan projects, people, and budgets in real-time.
- 2#2: Runn - Runn provides resource planning, capacity forecasting, and scenario modeling for teams to optimize workloads and profitability.
- 3#3: Forecast - Forecast is an AI-powered platform combining project management, resource scheduling, and revenue forecasting.
- 4#4: Resource Guru - Resource Guru offers simple resource booking, scheduling, and forecasting to manage team capacity and avoid overbooking.
- 5#5: Hub Planner - Hub Planner is a resource planning tool for scheduling teams, forecasting capacity, budgeting projects, and tracking time.
- 6#6: Kantata - Kantata delivers professional services automation with resource scheduling, financial forecasting, and project management.
- 7#7: Saviom - Saviom provides enterprise resource management software for scheduling, capacity planning, and demand forecasting.
- 8#8: Avaza - Avaza is an all-in-one platform for project management, resource scheduling, time tracking, and profitability forecasting.
- 9#9: Accelo - Accelo automates professional services with client work management, resource scheduling, and revenue forecasting.
- 10#10: Planyard - Planyard offers resource planning, budgeting, and forecasting software integrated with project management tools.
Tools were chosen based on their ability to deliver robust forecasting accuracy, user-friendly interfaces, and comprehensive value in integrating project management, resource planning, and financial tracking.
Comparison Table
Explore a detailed comparison of leading forecasting and scheduling software tools, including Float, Runn, Forecast, Resource Guru, Hub Planner, and additional platforms. This table breaks down key features, strengths, pricing structures, and optimal use cases to guide you in selecting the best fit for streamlining workflows and maximizing resource efficiency.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Float Float is a resource scheduling and capacity forecasting tool that helps teams plan projects, people, and budgets in real-time. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 8.9/10 |
| 2 | Runn Runn provides resource planning, capacity forecasting, and scenario modeling for teams to optimize workloads and profitability. | specialized | 9.4/10 | 9.6/10 | 9.0/10 | 8.9/10 |
| 3 | Forecast Forecast is an AI-powered platform combining project management, resource scheduling, and revenue forecasting. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Resource Guru Resource Guru offers simple resource booking, scheduling, and forecasting to manage team capacity and avoid overbooking. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.3/10 |
| 5 | Hub Planner Hub Planner is a resource planning tool for scheduling teams, forecasting capacity, budgeting projects, and tracking time. | specialized | 8.6/10 | 8.7/10 | 9.0/10 | 8.2/10 |
| 6 | Kantata Kantata delivers professional services automation with resource scheduling, financial forecasting, and project management. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
| 7 | Saviom Saviom provides enterprise resource management software for scheduling, capacity planning, and demand forecasting. | enterprise | 8.2/10 | 9.0/10 | 7.4/10 | 7.8/10 |
| 8 | Avaza Avaza is an all-in-one platform for project management, resource scheduling, time tracking, and profitability forecasting. | specialized | 8.4/10 | 8.2/10 | 8.8/10 | 9.2/10 |
| 9 | Accelo Accelo automates professional services with client work management, resource scheduling, and revenue forecasting. | enterprise | 8.1/10 | 8.5/10 | 7.8/10 | 7.9/10 |
| 10 | Planyard Planyard offers resource planning, budgeting, and forecasting software integrated with project management tools. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
Float is a resource scheduling and capacity forecasting tool that helps teams plan projects, people, and budgets in real-time.
Runn provides resource planning, capacity forecasting, and scenario modeling for teams to optimize workloads and profitability.
Forecast is an AI-powered platform combining project management, resource scheduling, and revenue forecasting.
Resource Guru offers simple resource booking, scheduling, and forecasting to manage team capacity and avoid overbooking.
Hub Planner is a resource planning tool for scheduling teams, forecasting capacity, budgeting projects, and tracking time.
Kantata delivers professional services automation with resource scheduling, financial forecasting, and project management.
Saviom provides enterprise resource management software for scheduling, capacity planning, and demand forecasting.
Avaza is an all-in-one platform for project management, resource scheduling, time tracking, and profitability forecasting.
Accelo automates professional services with client work management, resource scheduling, and revenue forecasting.
Planyard offers resource planning, budgeting, and forecasting software integrated with project management tools.
Float
specializedFloat is a resource scheduling and capacity forecasting tool that helps teams plan projects, people, and budgets in real-time.
Interactive timeline with live forecasting that auto-adjusts schedules based on team availability, skills, and project demands
Float is a leading resource management and scheduling platform designed for teams to forecast capacity, schedule projects, and optimize workloads visually on an interactive timeline. It integrates time tracking, reporting, and client portals to provide real-time insights into team availability and project profitability. Primarily targeted at agencies and professional services, Float excels in balancing demand against capacity for efficient resource allocation.
Pros
- Intuitive drag-and-drop scheduling on a real-time timeline
- Powerful forecasting tools for capacity planning and scenario modeling
- Extensive integrations with tools like Jira, Asana, and Slack
Cons
- Pricing scales quickly for large teams or advanced features
- Steeper learning curve for complex forecasting setups
- Reporting customization can feel limited without Enterprise plan
Best For
Creative agencies, consultancies, and dev teams managing multiple projects who need accurate resource forecasting and visual scheduling.
Pricing
Starts at $6/user/month (Resource Manager, billed annually); scales to $10/user/month (Pro) and custom Enterprise plans.
Runn
specializedRunn provides resource planning, capacity forecasting, and scenario modeling for teams to optimize workloads and profitability.
Scenario Planner for simulating hiring, scheduling, and revenue changes
Runn is a comprehensive resource planning and forecasting platform tailored for agencies, consultancies, and professional services teams. It excels in visualizing team capacity, scheduling resources across projects via drag-and-drop interfaces, and generating accurate forecasts for utilization, revenue, and profitability. With deep integrations to tools like Jira, Asana, and QuickBooks, Runn provides real-time insights and scenario planning to optimize operations and financial outcomes.
Pros
- Powerful scenario planning for what-if forecasting
- Intuitive visual scheduling and capacity heatmaps
- Robust integrations with PM and accounting tools
Cons
- Higher pricing tiers required for advanced features
- Reporting customization is somewhat limited
- Steeper learning curve for complex setups
Best For
Mid-sized agencies and consultancies needing precise resource forecasting and profitability insights.
Pricing
Free for up to 5 users; Project plan at $10/user/month, Business at $29/user/month (billed annually).
Forecast
specializedForecast is an AI-powered platform combining project management, resource scheduling, and revenue forecasting.
AI Autopilot that automatically schedules projects by matching skills, availability, and deadlines for optimal resource allocation
Forecast (forecast.app) is an AI-powered resource planning and forecasting platform tailored for professional services firms and agencies. It excels in project scheduling, capacity planning, revenue forecasting, and time tracking, providing real-time visibility into team utilization and profitability. By integrating with tools like Jira, Asana, and Harvest, it automates resource allocation and helps prevent overbooking while optimizing project delivery.
Pros
- Powerful AI-driven forecasting for revenue and capacity planning
- Seamless integrations with PM tools like Jira and Asana
- Intuitive drag-and-drop scheduling with real-time collaboration
Cons
- Premium pricing may not suit small teams
- Steeper learning curve for advanced forecasting features
- Limited reporting customization in base plans
Best For
Mid-sized agencies and professional services firms needing accurate resource forecasting and project scheduling to maximize profitability.
Pricing
Starts at $29/user/month (Process plan), $59/user/month (Scale plan), with custom Enterprise pricing; 14-day free trial available.
Resource Guru
specializedResource Guru offers simple resource booking, scheduling, and forecasting to manage team capacity and avoid overbooking.
Live capacity forecasting dashboard that visualizes future resource availability and highlights potential bottlenecks
Resource Guru is a cloud-based resource management and scheduling platform designed to help teams plan, book, and optimize their people, rooms, vehicles, and other assets. It features visual drag-and-drop calendars, real-time availability checks, and capacity forecasting tools to prevent overbooking and predict future resource needs. The software includes reporting dashboards for utilization insights and integrates with popular tools like Google Workspace, Microsoft Teams, and Slack.
Pros
- Intuitive drag-and-drop scheduling interface
- Accurate capacity forecasting and availability planning
- Robust reporting and utilization analytics
Cons
- Advanced forecasting and custom reports limited to higher plans
- No native mobile app (web-only access)
- Integrations could be more extensive for enterprise needs
Best For
Creative agencies, consultancies, and project-based teams needing straightforward resource scheduling and forecasting.
Pricing
Starts at $4.16/user/month (Grasshopper, annual billing) up to $13.11/user/month (Master plan); custom Enterprise pricing available.
Hub Planner
specializedHub Planner is a resource planning tool for scheduling teams, forecasting capacity, budgeting projects, and tracking time.
Interactive heatmaps that provide instant visual insights into team utilization and bottlenecks
Hub Planner is a cloud-based resource planning and scheduling software tailored for agencies and teams to manage projects, allocate resources, and forecast workloads visually. It features drag-and-drop scheduling, utilization heatmaps, and capacity planning tools to optimize team efficiency and prevent overbooking. The platform also includes timesheet tracking, budgeting, and reporting for comprehensive project oversight.
Pros
- Intuitive drag-and-drop interface for quick scheduling
- Powerful heatmaps and forecasting for capacity planning
- Integrated timesheets and budgeting streamline workflows
Cons
- Limited native integrations with advanced PM tools
- No dedicated mobile app for on-the-go access
- Advanced reporting requires higher-tier plans
Best For
Creative agencies and consulting teams needing visual resource forecasting and scheduling to manage fluctuating workloads.
Pricing
Starts at $7/user/month (billed annually) for basic plan; scales to $14/user/month for Pro and custom Enterprise pricing; 30-day free trial available.
Kantata
enterpriseKantata delivers professional services automation with resource scheduling, financial forecasting, and project management.
Skills-cloud resource allocation that matches projects to employee expertise and availability in real-time
Kantata is a professional services automation (PSA) platform designed for resource management, forecasting, and scheduling, helping agencies and consultancies optimize workforce capacity and project delivery. It offers drag-and-drop scheduling, skills-based resource allocation, and real-time forecasting to predict utilization and profitability. The tool integrates time tracking, financials, and project management into a unified dashboard for end-to-end visibility.
Pros
- Advanced capacity forecasting with scenario planning
- Skills-based resource matching for precise scheduling
- Seamless integrations with CRM and project tools like Salesforce and Jira
Cons
- Steep learning curve for new users
- Higher pricing limits accessibility for small teams
- Custom reporting requires advanced configuration
Best For
Mid-to-large professional services organizations needing robust enterprise-level forecasting and resource scheduling.
Pricing
Starts at $39/user/month (Team plan), $59/user/month (Professional), with custom Enterprise pricing.
Saviom
enterpriseSaviom provides enterprise resource management software for scheduling, capacity planning, and demand forecasting.
Interactive utilization heatmaps that provide at-a-glance visibility into resource capacity and bottlenecks
Saviom is an enterprise-grade resource management platform specializing in forecasting, scheduling, and capacity planning for human resources. It enables organizations to visualize resource availability through heatmaps, perform what-if scenario analysis for demand forecasting, and optimize scheduling across projects and portfolios. The software integrates timesheet tracking, budgeting, and reporting to ensure efficient workforce utilization and profitability.
Pros
- Powerful forecasting and scenario planning tools
- Visual heatmaps for quick resource insights
- Robust integrations with PPM and ERP systems
Cons
- Steep learning curve for new users
- Custom pricing lacks transparency
- Limited native mobile functionality
Best For
Mid-to-large enterprises with complex, project-based resource scheduling and forecasting needs.
Pricing
Custom quote-based pricing starting around $25/user/month, depending on modules and user count.
Avaza
specializedAvaza is an all-in-one platform for project management, resource scheduling, time tracking, and profitability forecasting.
Flat-rate pricing for unlimited users combined with a visual resource scheduler that forecasts capacity and utilization across projects
Avaza is an all-in-one business management platform with robust forecasting and scheduling capabilities via its visual resource scheduler and capacity planning tools. It enables teams to drag-and-drop tasks onto calendars, monitor utilization rates in real-time, and forecast workloads using historical data and Gantt charts. Integrated with project management, time tracking, and invoicing, it provides a unified view for efficient resource allocation and planning.
Pros
- Unlimited users across all paid plans for scalable pricing
- Intuitive drag-and-drop scheduler with real-time capacity views
- Strong integration of forecasting with project timelines and profitability insights
Cons
- Lacks advanced AI-driven predictive forecasting found in specialized tools
- Reporting customization for scheduling could be more flexible
- Mobile app has limited scheduling functionality compared to desktop
Best For
Small to medium-sized service-based teams needing integrated forecasting, scheduling, and project management without per-user costs.
Pricing
Free plan for small teams; paid plans (Startup $39/mo, Professional $69/mo, Elite $99/mo) offer unlimited users, billed annually.
Accelo
enterpriseAccelo automates professional services with client work management, resource scheduling, and revenue forecasting.
Smart Capacity Planner that uses AI to forecast resource needs and automatically suggest optimal scheduling.
Accelo is a professional services automation (PSA) platform that provides robust forecasting and scheduling capabilities, including resource allocation, capacity planning, and revenue forecasting integrated with CRM, projects, and billing. It enables teams to visualize workloads, predict profitability, and optimize staff utilization in real-time. Ideal for service-based businesses, it streamlines operations from sales pipeline to delivery.
Pros
- Integrated resource scheduling with real-time capacity forecasting
- Seamless tying of sales pipeline to project scheduling and profitability predictions
- Comprehensive dashboards for workload visibility and utilization tracking
Cons
- Steep learning curve due to extensive feature set
- Advanced forecasting tools locked behind higher pricing tiers
- Mobile app lacks full desktop functionality for scheduling
Best For
Professional services firms and agencies requiring end-to-end PSA with strong forecasting and scheduling integration.
Pricing
Starts at $39/user/month (Essentials, billed annually); scales to $99/user/month (Professional) and custom Enterprise pricing.
Planyard
specializedPlanyard offers resource planning, budgeting, and forecasting software integrated with project management tools.
Integrated resource scheduling with financial forecasting for precise profitability predictions
Planyard is a resource planning and forecasting software tailored for agencies and professional services firms, enabling accurate capacity planning, project scheduling, and financial forecasting. It offers visual planning boards, real-time profitability tracking, and integrations with tools like Jira, Asana, and Harvest. The platform helps teams optimize resource allocation, predict workloads, and monitor budgets to improve operational efficiency.
Pros
- Powerful capacity forecasting and resource scheduling tools
- Real-time profitability and budget tracking
- Strong integrations with PM and time-tracking software
Cons
- Steeper learning curve for advanced forecasting features
- Limited reporting customization options
- Pricing can be high for very small teams
Best For
Mid-sized agencies and consultancies focused on resource optimization and financial forecasting.
Pricing
Starts at €99/month for up to 10 users (Starter plan), with Pro (€299/month) and Enterprise (custom) tiers offering more users and advanced features.
Conclusion
The reviewed tools collectively demonstrate the depth of innovation in resource planning, forecasting, and scheduling, with Float emerging as the top choice—valued for its real-time project, people, and budget management. Runn follows closely, excelling in workload optimization and scenario modeling, while Forecast stands out with AI-powered integration of project management and revenue forecasting, each offering unique strengths to suit diverse needs.
To streamline your resource planning and forecasting, Float presents an ideal starting point, leveraging its intuitive design to deliver clarity and efficiency for teams of all sizes.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.