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Wellness FitnessTop 10 Best Fitness Facility Software of 2026
Discover top 10 best fitness facility software for efficient gym management, member tracking & more. Explore top-rated options now.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Mindbody
Client check-in and attendance tracking tied directly to bookings and billing workflows
Built for fitness studios and multi-location teams needing scheduling, payments, and check-in in one system.
Zen Planner
Recurring membership billing with automated invoicing and payment management
Built for studios and mid-size chains needing integrated scheduling, memberships, and reporting.
Trainerize
Workout builder that assigns structured programs with exercise-level tracking and check-ins
Built for coaching-led gyms needing end-to-end programming, tracking, and member communication.
Related reading
Comparison Table
This comparison table reviews leading fitness facility software such as Mindbody, Zen Planner, Trainerize, Vagaro, WellnessLiving, and additional options used for gym and studio operations. It summarizes capabilities for member management, class scheduling, payments and billing, and staff workflows so teams can compare feature coverage across platforms. The goal is faster shortlisting based on which system matches the operational needs of a fitness business.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Provides gym and wellness studio management with scheduling, class rosters, payments, member profiles, and marketing tools. | all-in-one studio | 8.4/10 | 8.8/10 | 8.2/10 | 7.9/10 |
| 2 | Zen Planner Manages fitness memberships and scheduling with automated payments, member check-ins, and reporting for gyms and studios. | membership management | 8.1/10 | 8.5/10 | 8.2/10 | 7.6/10 |
| 3 | Trainerize Supports fitness coach workflows with client management, workout plans, check-ins, messaging, and subscription billing. | coach client platform | 8.0/10 | 8.4/10 | 7.9/10 | 7.6/10 |
| 4 | Vagaro Runs studio operations with scheduling, payments, appointment management, and digital client records for fitness and wellness businesses. | booking and payments | 7.6/10 | 8.0/10 | 7.3/10 | 7.2/10 |
| 5 | WellnessLiving Offers fitness and wellness business software with scheduling, memberships, payments, lead capture, and analytics. | studio operations | 7.4/10 | 7.8/10 | 7.0/10 | 7.2/10 |
| 6 | Virtuagym Provides gym management with member scheduling, check-ins, programs, and engagement features for clubs and trainers. | gym engagement | 8.1/10 | 8.6/10 | 7.8/10 | 7.7/10 |
| 7 | ABC Glofox Centralizes gym scheduling, member management, and payments with access controls and reporting for fitness facilities. | gym scheduling | 7.3/10 | 7.7/10 | 7.2/10 | 6.9/10 |
| 8 | PushPress Automates gym front desk workflows with membership billing, scheduling, and coach tools for classes and programs. | gym operations | 8.0/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 9 | GymMaster Manages fitness clubs with membership management, billing, scheduling, and reporting for multi-location facilities. | club management | 7.3/10 | 7.4/10 | 7.1/10 | 7.2/10 |
| 10 | ClubReady Provides fitness club management with scheduling, membership billing, lead tracking, and tools for front-desk operations. | club management | 7.2/10 | 7.5/10 | 7.2/10 | 6.8/10 |
Provides gym and wellness studio management with scheduling, class rosters, payments, member profiles, and marketing tools.
Manages fitness memberships and scheduling with automated payments, member check-ins, and reporting for gyms and studios.
Supports fitness coach workflows with client management, workout plans, check-ins, messaging, and subscription billing.
Runs studio operations with scheduling, payments, appointment management, and digital client records for fitness and wellness businesses.
Offers fitness and wellness business software with scheduling, memberships, payments, lead capture, and analytics.
Provides gym management with member scheduling, check-ins, programs, and engagement features for clubs and trainers.
Centralizes gym scheduling, member management, and payments with access controls and reporting for fitness facilities.
Automates gym front desk workflows with membership billing, scheduling, and coach tools for classes and programs.
Manages fitness clubs with membership management, billing, scheduling, and reporting for multi-location facilities.
Provides fitness club management with scheduling, membership billing, lead tracking, and tools for front-desk operations.
Mindbody
all-in-one studioProvides gym and wellness studio management with scheduling, class rosters, payments, member profiles, and marketing tools.
Client check-in and attendance tracking tied directly to bookings and billing workflows
Mindbody centralizes scheduling, check-in, payments, and class management for fitness brands with client and studio workflows. The platform supports recurring memberships, class passes, and automated communications that connect booking to billing and attendance. Studio staff can manage cancellations, waitlists, and capacity controls while clients self-serve through booking and profile tools. Reporting ties operational activity to engagement signals across locations and services.
Pros
- End-to-end class and appointment scheduling with real-time availability
- Built-in payments workflows for memberships, packages, and class check-ins
- Automated client notifications for bookings, changes, and reminders
Cons
- Multi-location setup and permissions can feel complex for small teams
- Deep customization can require more admin effort than basic scheduling tools
- Advanced reporting needs careful configuration to match specific KPIs
Best For
Fitness studios and multi-location teams needing scheduling, payments, and check-in in one system
More related reading
Zen Planner
membership managementManages fitness memberships and scheduling with automated payments, member check-ins, and reporting for gyms and studios.
Recurring membership billing with automated invoicing and payment management
Zen Planner centers fitness business operations on a built-in client management and scheduling workflow that reduces coordination across class booking, check-ins, and billing tasks. It supports recurring memberships, automated payments, and detailed client profiles so front-desk staff and coaches work from the same operational data. Built-in marketing tools, lead capture, and reporting add visibility into retention and revenue drivers without requiring separate spreadsheets for basic analysis.
Pros
- Scheduling, check-ins, and membership billing run from one operational record
- Automated recurring billing and membership management reduce administrative overhead
- Strong reporting for retention, attendance trends, and revenue performance
Cons
- Advanced custom workflows require configuration that can slow initial setup
- Reporting depth can feel restrictive for niche metrics beyond core dashboards
- Multi-location operations can require careful role and permission planning
Best For
Studios and mid-size chains needing integrated scheduling, memberships, and reporting
Trainerize
coach client platformSupports fitness coach workflows with client management, workout plans, check-ins, messaging, and subscription billing.
Workout builder that assigns structured programs with exercise-level tracking and check-ins
Trainerize stands out for combining coach-led training planning with an all-in-one athlete-facing app experience. It supports custom program creation, exercise libraries, progress tracking, and messaging tied to workouts. Fitness facilities also get member onboarding, automated check-ins, and reporting to monitor adherence and outcomes. The platform further enables habit tracking and goal setting to support longer coaching cycles.
Pros
- Built-in program builder with reusable templates for consistent coaching workflows
- Exercise library supports custom variations and clear workout assignment structure
- Member app experience includes tracking, check-ins, and coach messaging in one place
- Reporting highlights adherence and engagement trends across members
- Goal setting and habit tracking support longer-term behavior change programs
Cons
- Advanced automation requires setup discipline to avoid inconsistent member experiences
- Reporting depth can feel limited for facilities needing highly custom analytics
- Large template libraries can become hard to govern without naming standards
- Multi-location admin workflows are less streamlined than purpose-built facility suites
Best For
Coaching-led gyms needing end-to-end programming, tracking, and member communication
Vagaro
booking and paymentsRuns studio operations with scheduling, payments, appointment management, and digital client records for fitness and wellness businesses.
Vagaro Memberships and recurring billing tied directly to class and appointment schedules
Vagaro stands out for combining scheduling, payments, and client engagement in one fitness-focused system. It supports service-based booking, recurring memberships, lead capture, and automated reminders to reduce no-shows. The platform also includes staff management and basic reporting for tracking sales, attendance, and membership activity.
Pros
- End-to-end booking for services, classes, and recurring memberships
- Built-in payments and deposit handling aligned with fitness workflows
- Automated reminders that reduce missed appointments
Cons
- Reporting is solid but not as flexible as dedicated analytics tools
- Multi-location operations can require more setup than expected
- Some configuration steps feel unintuitive for complex service menus
Best For
Fitness studios and small chains needing scheduling plus memberships in one system
More related reading
WellnessLiving
studio operationsOffers fitness and wellness business software with scheduling, memberships, payments, lead capture, and analytics.
Recurring membership billing with automated invoicing tied to schedules and check-ins.
WellnessLiving combines scheduling, class management, payments, and member communications into one fitness facility workflow. It supports recurring memberships, automated billing, and staff-facing check-ins tied to schedules. The platform also offers marketing tools like promotions and branded pages for booking and lead capture. Integrations connect operations to popular payment, e-commerce, and business systems.
Pros
- Unified scheduling, classes, memberships, and payments in one operational system.
- Recurring billing and automated workflows reduce manual administrative workload.
- Branded booking pages and promotions support lead capture and retention.
Cons
- Setup complexity can be high for multi-location and advanced program rules.
- Reporting can feel less intuitive than core booking and billing workflows.
- Custom workflows may require more configuration effort than expected.
Best For
Studios and small chains needing end-to-end member booking and billing.
Virtuagym
gym engagementProvides gym management with member scheduling, check-ins, programs, and engagement features for clubs and trainers.
App-based coaching with structured training plans and progress tracking
Virtuagym stands out with an all-in-one fitness club operations suite that combines member experiences with back-office facility workflows. Core capabilities include gym management for memberships and scheduling, plus digital coaching through app-based plans and content delivery. The platform also supports program tracking and engagement features that align training delivery with operational records across staff and members.
Pros
- Unified gym management plus app-based coaching for coordinated member experience
- Program planning and content delivery supports structured training at scale
- Tracking tools link training progress back to operational workflows
Cons
- Setup and configuration require staff process mapping before rollout
- Advanced customization can feel complex for small teams
- Some facility-specific workflows may need workarounds
Best For
Gym chains and studios needing managed coaching plus facility operations
ABC Glofox
gym schedulingCentralizes gym scheduling, member management, and payments with access controls and reporting for fitness facilities.
Member booking and check-in workflows integrated with class scheduling
ABC Glofox stands out with its fitness-industry focus, especially for managing memberships, classes, and facility operations in one place. The platform supports booking and scheduling workflows, attendance tracking, and lead-to-member movement across common gym processes. It also provides marketing-oriented tools like automated communications tied to member activity. Reporting centers on operational and sales visibility for managers who need day-to-day oversight.
Pros
- Strong scheduling for classes and sessions with clear member booking flows
- Centralized membership management with attendance and status visibility
- Operational reporting connects attendance and member activity
- Automated member communications reduce manual follow-ups
- Facility-focused workflows suit studios and multi-location operators
Cons
- Setup and customization require more effort than basic gym tools
- Some workflow depth can feel complex for small teams
- Reporting customization options are limited for highly specific KPIs
- Integrations and data exports may require extra configuration
Best For
Fitness studios and chains needing class scheduling plus membership and attendance tracking
More related reading
PushPress
gym operationsAutomates gym front desk workflows with membership billing, scheduling, and coach tools for classes and programs.
Automated member check-ins tied to class scheduling
PushPress stands out with purpose-built fitness facility operations for memberships, check-ins, and payments across classes. It supports automated class attendance, client scheduling views, and flexible billing workflows that reduce manual back-office work. The platform also centralizes staff access and studio activity so teams can run daily operations from one system.
Pros
- Class and membership workflows focus on daily studio operations and reduce admin time
- Automated attendance and check-in support consistent member tracking
- Centralized client and staff activity helps teams coordinate schedules
Cons
- Setup and customization for complex offerings can take time
- Advanced reporting lacks some depth compared with broader facility suites
- Some workflows feel tailored to gyms rather than multi-location enterprises
Best For
Fitness studios managing memberships, classes, and check-ins with streamlined operations
GymMaster
club managementManages fitness clubs with membership management, billing, scheduling, and reporting for multi-location facilities.
Attendance tracking tied to class schedules for fast participation monitoring
GymMaster stands out for providing an integrated membership and scheduling workflow tailored to fitness facilities. It covers key gym operations like member management, class scheduling, bookings, and recurring billing workflows. The system also supports attendance tracking so staff can measure participation and follow up on membership activity. Overall, it targets day-to-day studio administration rather than general-purpose CRM or generic appointment tooling.
Pros
- Built-in class scheduling and booking tools for group training
- Member records and enrollment workflows that map to gym operations
- Attendance tracking to support utilization reporting and follow-ups
- Staff workflows designed around recurring memberships and renewals
Cons
- Setup can take time due to configuration of facilities and services
- Reports can feel limited for advanced analytics needs
- User permissions and customization require careful planning
- Calendar views may be less flexible than specialized scheduler tools
Best For
Fitness studios needing member management, scheduling, and attendance in one system
ClubReady
club managementProvides fitness club management with scheduling, membership billing, lead tracking, and tools for front-desk operations.
Front-desk check-in workflows tied to class attendance tracking
ClubReady stands out for centralizing gym operations in one facility management system geared toward ongoing class and member workflows. Core capabilities include member management, class scheduling, attendance tracking, payment collection integration, and front-desk check-ins. It also supports staff administration and operational dashboards that help teams monitor participation and financial status. Overall, it targets day-to-day fitness club execution rather than complex enterprise customization.
Pros
- Class scheduling and attendance workflows fit recurring group training
- Member profiles support ongoing check-in and usage tracking
- Operational dashboards help staff monitor activity and enrollment
Cons
- Customization depth is limited for highly unique club processes
- Setup can require time to align classes, memberships, and access rules
- Reporting flexibility feels constrained versus analytics-first systems
Best For
Fitness clubs needing class-driven scheduling, member management, and check-ins
Conclusion
After evaluating 10 wellness fitness, Mindbody stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Fitness Facility Software
This buyer’s guide explains how to select fitness facility software for scheduling, member management, check-ins, and payments workflows. It covers Mindbody, Zen Planner, Trainerize, Vagaro, WellnessLiving, Virtuagym, ABC Glofox, PushPress, GymMaster, and ClubReady with feature and workflow details that match common gym operations. The guide also highlights specific setup and reporting pitfalls so decisions stay grounded in how these platforms operate day to day.
What Is Fitness Facility Software?
Fitness facility software is a system that runs gym or studio operations with scheduling, class rosters, member records, and attendance capture. It often connects booking and check-ins to membership management and payments workflows so front-desk staff do not reconcile activity manually. Mindbody shows how appointment scheduling, client check-in, and billing workflows can be centralized for fitness studios and multi-location teams. Zen Planner shows how recurring membership billing and automated invoicing can sit inside the same operational record as scheduling, check-ins, and member profiles.
Key Features to Look For
The right feature set reduces front-desk admin work while keeping member attendance, access, and billing activity aligned.
Booking and real-time scheduling with rosters
Choose software that supports class or appointment scheduling with capacity controls and clear rosters so staff can manage sessions and cancellations. Mindbody and PushPress both center scheduling around daily studio operations and tie that scheduling to consistent member workflows.
Check-in and attendance tracking tied to schedules and bookings
Look for member check-in workflows that connect attendance to the exact class or appointment so utilization reporting stays accurate. Mindbody ties client check-in and attendance tracking directly to bookings and billing workflows. ABC Glofox, GymMaster, and ClubReady also focus on attendance capture tied to class scheduling or front-desk check-in execution.
Recurring membership billing with automated invoicing workflows
For gyms that sell memberships repeatedly, the platform needs automated recurring membership billing and payment management tied to member activity. Zen Planner provides recurring membership billing with automated invoicing and payment management. Vagaro and WellnessLiving also connect recurring billing to class and appointment scheduling and follow-on check-ins.
Service-based booking for classes, appointments, and recurring memberships
Facility operators need one booking engine that can handle sessions like classes and services like appointments without forcing workarounds. Vagaro supports end-to-end booking for services, classes, and recurring memberships. WellnessLiving and Mindbody also combine scheduling and memberships in one workflow for studio execution.
Coach and member engagement through structured programs
Coaching-led gyms benefit when the system includes workout planning and structured program tracking linked to check-ins and engagement. Trainerize provides a workout builder with exercise-level tracking and check-ins and pairs it with an athlete-facing app experience. Virtuagym complements facility operations with app-based coaching that delivers structured plans and progress tracking.
Operational reporting that connects attendance to engagement and sales
Managers need reporting that ties operational activity to member participation and retention signals rather than isolated spreadsheets. Mindbody supports reporting that ties engagement signals to operational activity across locations and services. Zen Planner emphasizes retention, attendance trends, and revenue performance reporting that stays close to core booking and membership workflows.
How to Choose the Right Fitness Facility Software
Selection should start from which workflows must be unified for the facility to run each day.
Map required day-to-day workflows to one operational system
List the exact actions staff do from first booking to final check-in and membership updates. Mindbody fits teams that need scheduling, check-in, and payments workflows connected in one system, while PushPress fits studios that prioritize streamlined front-desk workflows for memberships, classes, and automated attendance. If coaching and exercise programming are central, Trainerize and Virtuagym should be evaluated for structured program creation and progress tracking.
Validate check-in to schedule linkage and attendance accuracy
Require attendance capture that is tied to the class or appointment record that created the visit. Mindbody connects client check-in and attendance tracking directly to bookings and billing workflows. ABC Glofox, GymMaster, and ClubReady all emphasize member booking and check-in workflows integrated with class scheduling or front-desk attendance tracking.
Confirm recurring membership billing automation supports the facility model
If memberships renew regularly, prioritize systems that include automated recurring billing and invoicing management without extra manual steps. Zen Planner provides recurring membership billing with automated invoicing and payment management. Vagaro and WellnessLiving also tie recurring billing to schedules and check-ins, which keeps revenue operations aligned with attendance.
Assess multi-location roles, permissions, and setup effort for the team size
Multi-location rollouts need careful permissions planning and consistent configuration so the right staff can manage the right studios. Mindbody and Zen Planner both support multi-location use cases but can require more admin effort for roles, permissions, or deep configuration. ABC Glofox, WellnessLiving, and Vagaro also require setup attention for chains with more complex service menus or workflows.
Stress test reporting depth using specific KPIs tied to operations
Define the KPIs that matter for operations like attendance trends, retention drivers, and revenue performance and then validate the system can produce them from booking and check-in records. Mindbody supports operational reporting tied to engagement signals across locations and services. Zen Planner emphasizes retention, attendance trends, and revenue performance reporting, while Vagaro and ClubReady provide solid dashboards but less flexible reporting for highly custom analytics.
Who Needs Fitness Facility Software?
Fitness facility software fits gyms and studios that manage member schedules, recurring visits, and ongoing membership administration in one place.
Fitness studios and multi-location teams that need end-to-end scheduling plus check-in and payments
Mindbody excels for teams that want client check-in and attendance tracking tied directly to bookings and billing workflows. PushPress also supports automated member check-ins tied to class scheduling and centralizes staff activity for daily studio operations.
Studios and mid-size chains that want recurring memberships managed alongside scheduling
Zen Planner is built around recurring membership billing with automated invoicing and payment management within the same operational workflow as scheduling and check-ins. WellnessLiving supports unified scheduling, classes, memberships, and payments with recurring billing workflows tied to schedules and check-ins.
Coaching-led gyms that treat programming and behavior change as part of operations
Trainerize supports a coach workflow with program building, exercise-level tracking, and check-ins paired with member app experience and coach messaging. Virtuagym pairs app-based coaching with structured training plans and progress tracking alongside facility operations.
Operators focused on class attendance capture and front-desk execution for utilization and follow-ups
GymMaster provides attendance tracking tied to class schedules for fast participation monitoring and follow-ups on membership activity. ClubReady and ABC Glofox focus on class-driven scheduling and check-in workflows, including front-desk check-in tied to attendance tracking.
Common Mistakes to Avoid
Common pitfalls show up when teams underestimate setup complexity or pick reporting and workflow depth that does not match operational KPIs.
Choosing software without scheduling to check-in linkage
Attendance records must tie back to the schedule that generated the visit, or utilization reporting becomes unreliable. Mindbody, ABC Glofox, GymMaster, and ClubReady all build around check-in and attendance tied to bookings or class scheduling rather than standalone logging.
Underestimating multi-location permissions and workflow configuration
Multi-location setups can require careful role and permission planning and deeper configuration than small teams expect. Mindbody and Zen Planner support multi-location operations but can feel complex for small teams due to permissions and deep customization needs.
Assuming reporting depth will cover niche KPIs without setup work
Facilities with highly specific KPI requirements often need careful configuration to match metrics to dashboards. Mindbody reporting can require careful configuration for advanced KPI matching, and Zen Planner reporting depth can feel restrictive for niche metrics beyond core dashboards.
Ignoring program and coaching workflow requirements in coaching-led gyms
Coaching-led operations need workout planning, exercise-level tracking, and member-facing engagement tools tied to check-ins. Trainerize and Virtuagym align coaching and progress tracking with facility operations, while general scheduling-first tools can require more effort to recreate exercise tracking behavior.
How We Selected and Ranked These Tools
we evaluated each fitness facility software on three sub-dimensions. Features received weight 0.4 because operational scheduling, check-ins, and membership workflows must exist together in practice. Ease of use received weight 0.3 because front-desk execution depends on daily usability for staff. Value received weight 0.3 because teams need practical outcomes without excessive administrative overhead. Overall equals 0.40 × features + 0.30 × ease of use + 0.30 × value. Mindbody separated itself with end-to-end class and appointment scheduling plus real-time availability and integrated client check-in and attendance tracking tied directly to bookings and billing workflows, which strengthened both the features dimension and real-world execution.
Frequently Asked Questions About Fitness Facility Software
Which fitness facility software is best for combining class scheduling with member check-ins tied to attendance?
Mindbody is built around scheduling, client check-in, and attendance tracking that links booking activity to billing outcomes. PushPress also ties automated member check-ins directly to class scheduling to reduce manual participation logging across the front desk.
What tool is strongest for end-to-end coaching workflows, including program creation and member workout progress?
Trainerize supports coach-led training plan creation with an athlete app that includes exercise libraries, progress tracking, and messaging tied to workouts. Virtuagym extends that coaching model with app-based plans and program tracking that aligns training delivery with facility operations.
Which option handles recurring memberships and automated payment workflows with minimal admin work?
Zen Planner centralizes recurring membership billing and automated invoicing so front-desk staff manage clients and schedules from the same operational data. WellnessLiving similarly connects recurring membership billing to schedule-based billing and staff check-ins.
Which software is best for reducing no-shows through automated reminders and lead-to-member conversion?
Vagaro combines service-based booking with recurring memberships, lead capture, and automated reminders that target missed appointments. ABC Glofox focuses on member booking and scheduling workflows and uses activity-linked communications to move leads into active members.
What platforms are designed to support multi-location reporting that ties operations to engagement signals?
Mindbody provides reporting that connects operational activity with engagement signals across locations and services. ABC Glofox concentrates reporting on day-to-day operational and sales visibility tied to membership activity and class attendance.
Which fitness facility software works best for studios that need marketing pages and lead capture alongside operations?
WellnessLiving includes promotions and branded booking pages that connect lead capture to class and membership workflows. Zen Planner adds built-in marketing tools for lead capture and reporting so revenue and retention drivers can be reviewed without spreadsheet-heavy processes.
How do these systems handle staff and client workflows during cancellations and waitlists?
Mindbody gives studio staff controls for cancellations, waitlists, and capacity so operational changes feed back into attendance and engagement. Zen Planner supports coordinated scheduling and check-in workflows driven by shared client and membership data.
Which tool is most suitable for fitness clubs that need a single facility management system for classes, memberships, and front-desk check-ins?
ClubReady centralizes member management, class scheduling, attendance tracking, and front-desk check-ins in one facility management workflow. Virtuagym also targets full club operations with back-office facility management plus an app experience that supports member engagement and program tracking.
What software is best when attendance tracking must directly support follow-up on membership participation?
GymMaster targets day-to-day administration with attendance tracking tied to class schedules so teams can monitor participation and follow up on membership activity. PushPress similarly emphasizes streamlined operations with automated attendance capture tied to scheduled classes.
Tools reviewed
Referenced in the comparison table and product reviews above.
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