GITNUXSOFTWARE ADVICE
Entertainment EventsTop 8 Best Exhibit Management Software of 2026
Discover top 10 exhibit management software to streamline your events.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
InEvent
Built-in exhibitor lead management with meeting and appointment workflows
Built for event teams needing exhibitor lead capture and scheduling workflows.
Swapcard
Built-in meeting scheduling with matchmaking to connect exhibitors and attendees
Built for b2B expos needing lead-capture networking and in-app meeting orchestration.
Bizzabo
Exhibitor lead capture via onsite scanning connected to event engagement tools
Built for event teams managing exhibitors, sponsors, and lead capture in one platform.
Comparison Table
This comparison table maps core capabilities across leading exhibit management software, including InEvent, Swapcard, Bizzabo, Cvent, and Certain Digital. You can use it to evaluate features that affect attendee engagement, exhibitor workflows, lead capture, and event operations so you can shortlist tools that match your show format and reporting needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | InEvent Provides event and exhibit hall management with exhibitor profiles, lead capture, agenda and session experiences, and attendee-exhibitor engagement tools. | exhibit engagement | 8.6/10 | 8.9/10 | 7.9/10 | 8.2/10 |
| 2 | Swapcard Runs exhibit and networking workflows with exhibitor listings, matchmaking, schedules, and lead capture for event organizers. | networking | 8.3/10 | 8.6/10 | 7.9/10 | 7.4/10 |
| 3 | Bizzabo Manages exhibit experiences using exhibitor profiles, event content, and engagement features that support attendee lead generation. | exhibit hub | 8.2/10 | 8.6/10 | 7.7/10 | 7.6/10 |
| 4 | Cvent Supports event planning and exhibit participation with exhibitor management, attendee registration workflows, and onsite engagement capabilities. | enterprise event | 8.4/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 5 | Certain Digital Delivers event and exhibition technology for exhibitor marketing and attendee engagement with digital show experiences and data capture. | show platform | 7.3/10 | 8.0/10 | 7.0/10 | 6.9/10 |
| 6 | Guidebook Provides digital event apps that power exhibitor directories, schedules, and attendee interactions during exhibitions. | digital guide | 7.1/10 | 7.0/10 | 8.2/10 | 7.3/10 |
| 7 | ttTech Delivers event and exhibition software capabilities for organizers, exhibitors, and attendees with onsite and digital engagement workflows. | event operations | 7.6/10 | 8.2/10 | 7.2/10 | 7.1/10 |
| 8 | Rezdy Provides booking and ticketing workflows for events and experiences that can be used alongside exhibitor offerings for paid participation. | ticketing | 8.0/10 | 8.6/10 | 7.6/10 | 7.8/10 |
Provides event and exhibit hall management with exhibitor profiles, lead capture, agenda and session experiences, and attendee-exhibitor engagement tools.
Runs exhibit and networking workflows with exhibitor listings, matchmaking, schedules, and lead capture for event organizers.
Manages exhibit experiences using exhibitor profiles, event content, and engagement features that support attendee lead generation.
Supports event planning and exhibit participation with exhibitor management, attendee registration workflows, and onsite engagement capabilities.
Delivers event and exhibition technology for exhibitor marketing and attendee engagement with digital show experiences and data capture.
Provides digital event apps that power exhibitor directories, schedules, and attendee interactions during exhibitions.
Delivers event and exhibition software capabilities for organizers, exhibitors, and attendees with onsite and digital engagement workflows.
Provides booking and ticketing workflows for events and experiences that can be used alongside exhibitor offerings for paid participation.
InEvent
exhibit engagementProvides event and exhibit hall management with exhibitor profiles, lead capture, agenda and session experiences, and attendee-exhibitor engagement tools.
Built-in exhibitor lead management with meeting and appointment workflows
InEvent stands out for running end-to-end event operations from lead capture to on-site engagement, not just exhibitor badge printing. Its exhibitor management workflows connect event sponsors and exhibitors to booth staffing, activity tracking, and registration data. Core capabilities include exhibitor CRM-style lead handling, appointment and meeting features, and customizable event experiences tied to sponsor participation. It is best suited for teams managing sponsor value delivery across multiple touchpoints during live and hybrid events.
Pros
- Exhibitor lead capture tied to booth and engagement workflows
- Meeting and appointment features help convert booth traffic
- Strong sponsor and exhibitor data model across event touchpoints
Cons
- Setup complexity increases with heavy customization and branding
- Exhibit-only use cases can feel overbuilt versus simpler tools
- Reporting depth may require configuration and event data discipline
Best For
Event teams needing exhibitor lead capture and scheduling workflows
Swapcard
networkingRuns exhibit and networking workflows with exhibitor listings, matchmaking, schedules, and lead capture for event organizers.
Built-in meeting scheduling with matchmaking to connect exhibitors and attendees
Swapcard differentiates itself with a strong networking-first event platform that pairs agenda browsing with personalized matchmaking. It supports event apps for exhibitors, including booth discovery, lead capture, and meeting scheduling. Attendees can use chat and check-ins to drive engagement, while organizers get analytics on participation and content performance. The platform is best suited to B2B conferences and expos that need structured interactions between exhibitors and buyers.
Pros
- Exhibitor listing with booth discovery supports buyer navigation
- In-app meeting scheduling and messaging enable structured networking
- Lead capture workflows connect exhibitor interactions to reporting
- Agenda and content features drive attendee engagement inside one app
- Strong analytics track engagement and participation across sessions
Cons
- Setup complexity increases when customizing flows and matchmaking rules
- Advanced configuration can require internal event ops effort
- Seat-based pricing can feel high for small exhibitor teams
- Reporting depth depends on how interactions are configured
Best For
B2B expos needing lead-capture networking and in-app meeting orchestration
Bizzabo
exhibit hubManages exhibit experiences using exhibitor profiles, event content, and engagement features that support attendee lead generation.
Exhibitor lead capture via onsite scanning connected to event engagement tools
Bizzabo stands out with an event-centric approach to exhibit management inside a broader event platform, not a standalone exhibitor-only module. It supports exhibitor profiles, lead capture flows, and onsite badge and scanning workflows tied to event check-in. Attendee engagement features and sponsor tooling connect exhibit logistics to marketing outcomes. It is best for teams that want exhibit operations integrated with the event registration, agenda, and communications stack.
Pros
- Exhibitor and sponsor workflows connect directly to event registration and messaging
- Onsite lead capture and scanning integrate with participant and booth interactions
- Strong attendee engagement features help convert exhibit traffic into leads
Cons
- Exhibit management is tied to the full event platform, increasing setup scope
- Advanced exhibitor workflows can require more configuration than exhibit-focused tools
- Costs can be high for teams needing only exhibit logistics and basic lead capture
Best For
Event teams managing exhibitors, sponsors, and lead capture in one platform
Cvent
enterprise eventSupports event planning and exhibit participation with exhibitor management, attendee registration workflows, and onsite engagement capabilities.
Integrated lead capture that ties exhibitor booth interactions to event data for follow-up
Cvent stands out with deep event operations tooling built around complex conferences and exhibitions. Its exhibit management capabilities connect exhibitor registration, lead capture workflows, and event data into a centralized platform. Strong integration with attendee and sponsor journeys supports end-to-end booth marketing, scheduling, and follow-up. The platform can feel heavyweight for teams that only need basic floor planning or simple exhibitor lists.
Pros
- End-to-end exhibitor registration and event operations in one workflow
- Lead capture and follow-up tools connect booth engagement to attendee data
- Robust sponsor and attendee features support coordinated exhibitor marketing
- Configurable event data models fit multi-track and multi-hall exhibitions
Cons
- Setup complexity is high for small exhibitions with limited process requirements
- User experience can feel enterprise-focused and slower for rapid changes
- Costs can rise quickly as teams expand users and event volume
- Reporting for exhibit-only needs may require event-specific configuration
Best For
Large conference organizers managing multi-hall exhibits and structured lead capture workflows
Certain Digital
show platformDelivers event and exhibition technology for exhibitor marketing and attendee engagement with digital show experiences and data capture.
Exhibit workflow with stage-based documentation and approvals
Certain Digital stands out with an exhibit-focused workflow that connects physical build work to digital project records. It provides a centralized repository for exhibit documents, assets, and approvals so teams can manage revisions without email chains. Built-in project stages and checklists help coordinate timelines across design, fabrication, shipping, and installation activities. Audit-friendly activity tracking supports accountability for who changed what and when across each exhibit deliverable.
Pros
- Exhibit-oriented workflow links build stages to the right documents
- Centralized revisions reduce version confusion across exhibit teams
- Activity tracking improves accountability for changes and approvals
- Checklists and status views support multi-step exhibit timelines
Cons
- Advanced setup takes time to model exhibit work correctly
- Reporting depth is limited compared with dedicated project intelligence tools
- User permissions can feel granular for small teams
Best For
Exhibit program teams managing complex approvals across design, build, and install
Guidebook
digital guideProvides digital event apps that power exhibitor directories, schedules, and attendee interactions during exhibitions.
Exhibitor and agenda content is delivered as an interactive, branded mobile event guide.
Guidebook focuses on event-specific digital guides that function as a lightweight exhibit companion and on-site information hub. It provides branded agendas, exhibitor and speaker pages, and searchable content that attendees can access on mobile. Exhibitor details are typically delivered as profile pages inside the event app rather than as a full lead-management CRM. It supports engagement features like updates and interactive scheduling, but it lacks deep exhibit floor operations like kiosk management or warehouse-grade inventory tracking.
Pros
- Mobile-first event guide experience with branded pages for exhibitors
- Searchable exhibitor content helps attendees find booths quickly
- Lightweight updates and push-style announcements drive on-site engagement
- Agenda and session integration reduces friction for attendee navigation
Cons
- Exhibitor functionality centers on profiles, not end-to-end booth operations
- Limited exhibit analytics compared with dedicated lead capture systems
- Lead capture and follow-up workflows are not built like a CRM
Best For
Event organizers needing an exhibitor directory and attendee guide experience
ttTech
event operationsDelivers event and exhibition software capabilities for organizers, exhibitors, and attendees with onsite and digital engagement workflows.
Show workflow management with structured approvals and exhibit order coordination
ttTech stands out with its strong focus on trade and event logistics workflows for exhibiting companies. It supports end to end exhibit preparation tasks like order requests, vendor coordination, and document driven execution. The platform emphasizes compliance oriented data capture and structured approvals rather than freeform document storage. It fits teams that need consistent, repeatable exhibit processes across many shows and locations.
Pros
- Workflow centered exhibit coordination from requests to approvals
- Structured data capture supports repeatable show execution
- Vendor coordination flows reduce manual follow ups
- Document handling tied to exhibit tasks and decisions
Cons
- Setup requires process design for best results
- UI complexity can slow users who only need simple document sharing
- Advanced configuration can increase admin workload
- Value depends heavily on consistent multi show usage
Best For
Exhibiting organizations coordinating vendors and approvals across multiple shows
Rezdy
ticketingProvides booking and ticketing workflows for events and experiences that can be used alongside exhibitor offerings for paid participation.
Multi-channel agent distribution and commission-ready selling for exhibit tickets
Rezdy differentiates itself with integrated ticketing and booking workflows that connect exhibitor-ready inventory to reservations and payments. It supports event storefront pages, product calendars, and agent or partner distribution so exhibitors can sell and manage passes or appointments. The platform also enables custom fields, capacity limits, and automated confirmation messaging that reduce manual coordination during exhibit-heavy sales cycles. For exhibit management, the strongest fit is teams that want sales operations plus exhibitor availability tracking in one system.
Pros
- Built-in ticketing and booking reduce custom development for exhibit reservations
- Agent and partner distribution supports multi-channel exhibit access sales
- Automated confirmations and reminders cut operational follow-up work
- Configurable inventory rules support limited-capacity exhibit sessions
Cons
- Exhibit-specific workflows may require configuration effort beyond core booking
- Reporting customization can feel limited versus BI-focused tools
- Setup complexity rises when you manage many products and venues
Best For
Exhibit organizers needing ticketing, reservations, and partner distribution in one system
Conclusion
After evaluating 8 entertainment events, InEvent stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Exhibit Management Software
This buyer’s guide section helps you match Exhibit Management Software capabilities to exhibit and event workflows across InEvent, Swapcard, Bizzabo, Cvent, Certain Digital, Guidebook, ttTech, and Rezdy. It covers key feature requirements, common evaluation mistakes, and how to choose based on the exhibit operations you actually run. Use it to compare lead capture depth, onsite engagement, exhibit logistics approvals, and digital exhibitor directory experiences.
What Is Exhibit Management Software?
Exhibit Management Software helps organize exhibitor participation, booth engagement, exhibitor and attendee interactions, and the exhibit-related work that happens before, during, and after an event. Many tools focus on exhibitor-facing lead capture workflows and follow-up tied to attendee data, like InEvent, Swapcard, Bizzabo, and Cvent. Other tools focus on exhibit program operations such as stage-based documentation and approvals, like Certain Digital and ttTech, while Guidebook delivers a branded exhibitor directory experience inside a mobile event app. Teams use these platforms to convert booth traffic into actionable leads, coordinate exhibit logistics, and keep exhibitor information accessible during the show.
Key Features to Look For
The right feature set depends on whether your biggest workload is booth lead capture and scheduling, exhibitor directory delivery, or exhibit build and approval coordination.
Built-in exhibitor lead management tied to booth engagement
Look for lead capture workflows connected to booth interactions and follow-up so you do not end up with disconnected scans and spreadsheets. InEvent excels with exhibitor lead management tied to booth and engagement workflows. Cvent also ties integrated lead capture to event data for follow-up, and Bizzabo connects onsite scanning to event engagement tools.
Meeting and appointment workflows for converting booth traffic
If your teams need structured conversion from first contact to scheduled meetings, prioritize tools with appointment orchestration. InEvent includes meeting and appointment features that help convert booth traffic into leads. Swapcard stands out with built-in meeting scheduling and matchmaking that connects exhibitors and attendees inside the app.
Matchmaking and agenda-driven networking inside one exhibitor experience
For B2B expos, matchmaking plus agenda browsing reduces manual coordination across booths. Swapcard pairs exhibitor listing and booth discovery with matchmaking and schedule features. This reduces friction because attendees can navigate booths and arrange meetings without leaving the event experience.
Onsite exhibitor scanning and check-in integration with event engagement
Onsite scanning must feed into your engagement and lead workflows so booth data becomes usable immediately. Bizzabo supports onsite lead capture and scanning workflows tied to event check-in. InEvent and Cvent also connect exhibitor interactions to broader event operations and follow-up so you can act on leads after the show.
Exhibit logistics workflows with structured approvals and stage-based records
If your work is design, build, shipping, and install coordination, choose a tool that models exhibit stages and approvals. Certain Digital provides exhibit workflow with stage-based documentation and approvals to reduce version confusion. ttTech supports show workflow management with structured approvals and exhibit order coordination to keep vendor steps consistent across locations.
Branded digital exhibitor directories and mobile schedules
If the biggest need is a fast, mobile-friendly exhibitor discovery experience, prioritize directory-first capabilities. Guidebook delivers exhibitor and agenda content as an interactive, branded mobile event guide with searchable pages. This supports attendee navigation even when you do not require a full CRM-grade booth management workflow.
How to Choose the Right Exhibit Management Software
Use a workflow-first decision so you pick a tool that matches how your team captures leads, coordinates engagement, and manages exhibit operations.
Map your primary outcome to the right workflow
If your top KPI is converting booth traffic into meetings and tracked leads, InEvent and Swapcard fit directly because they include meeting scheduling or appointment workflows connected to exhibitor interactions. If your top KPI is onsite lead capture tied to event check-in and messaging, choose Bizzabo for onsite scanning workflows or Cvent for integrated lead capture tied to event data. If your top KPI is running exhibit build work with approvals and audit-friendly change tracking, choose Certain Digital or ttTech because they structure exhibit deliverables and decisions.
Verify the engagement depth your team needs
If you need interactive networking through matchmaking and in-app meeting orchestration, select Swapcard because it combines exhibitor discovery, schedules, lead capture, and meeting scheduling. If you need meeting conversion that is explicitly connected to booth and engagement workflows, select InEvent because meeting and appointment features are built around exhibitor lead management. If you need exhibitors presented as content pages inside a mobile guide, choose Guidebook because exhibitor details arrive as profile pages inside the app.
Choose based on how much event platform coupling you can support
If you want exhibitor management embedded inside a broader event operations stack, Bizzabo and Cvent are built for that integrated model. If you need a tighter exhibitor experience with direct lead workflows and appointment functionality, InEvent focuses on end-to-end event operations from lead capture to onsite engagement. If you only need a digital exhibitor directory and agenda hub, Guidebook avoids the complexity of full exhibitor logistics operations.
Evaluate whether exhibit logistics is your core job or a secondary need
If exhibit teams run design, fabrication, shipping, and install approvals, select Certain Digital because it centralizes exhibit documents and approvals by stage. If you run repeatable exhibit preparation across many shows and locations with vendor coordination, select ttTech because it centers exhibit order requests, vendor coordination, and structured approvals. If your exhibit program is primarily paid participation with reservation needs, Rezdy supports booking and ticketing workflows with exhibitor-ready inventory and automated confirmations.
Plan for setup complexity and reporting configuration
If you anticipate heavy customization or deep branding, choose a platform that still aligns with your internal event ops capacity since InEvent and Swapcard can require more effort when flows and rules are customized. If you need complex multi-hall and multi-track event structures, Cvent fits but typically requires setup discipline and careful event data modeling for smooth reporting. If you need quick content publishing and attendee navigation, Guidebook provides a lighter operational footprint focused on searchable exhibitor content and onsite announcements.
Who Needs Exhibit Management Software?
Exhibit Management Software is built for teams that run exhibitor participation and conversion or that coordinate exhibit work with approvals and documentation.
Event teams that need exhibitor lead capture plus booth-to-meeting scheduling
InEvent fits teams that want exhibitor lead management connected to meeting and appointment workflows so booth conversations become scheduled follow-ups. Swapcard fits B2B expos where matchmaking and in-app meeting scheduling must connect exhibitors and attendee intents.
Teams managing exhibitors, sponsors, and onsite scanning-based lead capture in one event stack
Bizzabo is a fit when exhibitor and sponsor workflows must connect directly to event registration and messaging and when onsite scanning must feed into engagement outcomes. Cvent fits large organizers managing multi-hall exhibits with configurable event data models and integrated follow-up tied to event data.
Exhibit program teams coordinating design, build, shipping, and install approvals
Certain Digital is built for exhibit-oriented workflow that links build stages to the right documents and approvals with centralized revisions and audit-friendly activity tracking. ttTech is built for structured show workflow management with exhibit order coordination, vendor coordination flows, and repeatable approvals across many shows.
Event organizers who mainly need a branded exhibitor directory and mobile attendee guide
Guidebook fits teams that want exhibitor and agenda content delivered as interactive branded pages for mobile use without building a full booth management CRM. This helps attendees find booths quickly through searchable exhibitor content and reduces friction with agenda and session integration.
Common Mistakes to Avoid
These pitfalls show up when teams pick software for the wrong job or underestimate the workflow design needed for smooth exhibit operations.
Buying a directory tool when you actually need CRM-grade lead capture
Guidebook centers exhibitor profiles and interactive mobile guide delivery, which limits it for end-to-end booth operations and CRM-style follow-up. InEvent, Bizzabo, and Cvent better match lead capture needs because they support exhibitor lead management and onsite scanning tied to event data or engagement workflows.
Underestimating workflow design effort for advanced matchmaking or exhibit process modeling
Swapcard setup complexity rises when you customize matchmaking rules and networking flows, and it can require internal event ops effort. Certain Digital and ttTech also require process design for best results because stage-based documentation and structured approvals must be modeled to reflect real exhibit work.
Expecting unlimited flexibility without paying the setup and data-discipline cost
InEvent can feel heavy for exhibit-only use cases because heavy customization and branding can add setup complexity. Cvent can also feel enterprise-focused and slower for rapid changes because configurable event data models must be aligned with your exhibition structure for consistent reporting.
Picking a solution that cannot connect exhibitor interactions to follow-up outcomes
If you only collect scans without connecting them to engagement and event data, follow-up becomes manual. Bizzabo connects onsite scanning to event check-in and engagement tools, and Cvent ties lead capture to event data for follow-up so outcomes remain trackable.
How We Selected and Ranked These Tools
We evaluated exhibit management solutions by overall capability coverage, feature depth, ease of use for operational teams, and value for the workflows the tool is built to run. We weighted tools higher when they delivered end-to-end exhibits outcomes like lead capture plus scheduling, because InEvent stands out by combining exhibitor lead management with meeting and appointment workflows rather than stopping at directory pages. We also separated tools that center digital guide delivery, like Guidebook, from tools that model exhibit approvals and logistics, like Certain Digital and ttTech, because those missions require different core workflows. Swapcard ranked strongly for networking-first operations because it includes matchmaking, schedules, in-app meeting orchestration, and lead capture in one exhibit experience.
Frequently Asked Questions About Exhibit Management Software
Which exhibit management tool is best for end-to-end exhibitor lead capture and on-site meeting scheduling?
InEvent connects sponsor and exhibitor participation to booth staffing, lead handling, and meeting and appointment workflows. Swapcard adds matchmaking with agenda browsing and in-app meeting scheduling for structured exhibitor to buyer interactions.
How do Cvent and Bizzabo differ in their approach to exhibitor workflows?
Cvent focuses on centralized event operations that connect exhibitor registration, lead capture, and attendee and sponsor journeys across complex exhibitions. Bizzabo runs exhibitor profiles and onsite badge and scanning workflows tied to event check-in inside a broader event platform experience.
Which option is strongest when exhibit teams need stage-based approvals for design, build, shipping, and installation documents?
Certain Digital provides stage-based project checklists and a centralized repository for exhibit documents, assets, and approvals. ttTech targets exhibit preparation workflows such as order requests, vendor coordination, and compliance oriented data capture with structured approvals.
What should an organizer choose if they mainly need an exhibitor directory and mobile guide instead of booth operations?
Guidebook delivers branded agendas plus exhibitor and speaker pages as a lightweight digital guide for mobile attendees. It works best when you want content discovery and engagement through the event app rather than warehouse-grade inventory or kiosk level floor operations.
Which tool supports exhibitor inventory and booking workflows like reservations, capacity limits, and partner distribution?
Rezdy ties exhibit-ready inventory to bookings, payments, and storefront pages with product calendars. It also supports agent or partner distribution and custom fields so exhibitors can manage passes or appointments with automated confirmations.
What is the practical difference between Swapcard and InEvent for buyer-exhibitor engagement on site?
Swapcard emphasizes networking-first interactions with matchmaking, chat, check-ins, and meeting scheduling inside the event app. InEvent emphasizes exhibitor operations and event engagement workflows that connect lead capture to appointment scheduling and onsite activity tracking.
Which tool is a better fit for multi-vendor exhibit logistics when you need repeatable show-by-show processes?
ttTech is built for exhibit preparation tasks like vendor coordination, document driven execution, and show workflow management with structured approvals. Certain Digital complements this need with audit-friendly activity tracking and revision control across exhibit deliverables.
How do organizers typically unify onsite scanning, lead capture, and follow-up signals across the event lifecycle?
Bizzabo connects onsite badge and scanning to exhibitor lead capture flows within the event platform stack. Cvent provides integrated lead capture tied into centralized event data so booth interactions can feed attendee and sponsor journeys for follow-up.
What common implementation problem should teams plan for when adopting an exhibit management platform?
If your workflow depends on document governance and approvals, teams adopting Certain Digital or ttTech must map each deliverable to stage checklists and approval steps to avoid missing audit trails. If your workflow depends on matchmaking and on-site meetings, teams adopting Swapcard or InEvent must align exhibitor booth discovery and lead capture fields to the meeting scheduling logic to prevent duplicate or mismatched records.
Tools reviewed
Referenced in the comparison table and product reviews above.
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