GITNUXSOFTWARE ADVICE
Entertainment EventsTop 10 Best Escape Room Software of 2026
Top 10 escape room software ranked by booking, payments, and analytics for operators, with Rezdy, FareHarbor, and Checkfront reviewed.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Bookeo is the best fit when you need reliable escape room bookings, confirmations, and occupancy reporting to stay accurate, whereas ClueKeeper is the smarter choice if your priority is operator control with repeatable reset workflows tied to scheduled room sessions.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Rezdy
Rezdy API can synchronize session availability and reservation records with external booking, payments, and reporting systems.
Built for fits when booking, confirmation, and occupancy reporting must stay in sync across multiple locations..
FareHarbor
Editor pickReservation fulfillment and communications that stay linked to calendar sessions and payments.
Built for fits when teams need calendar-based booking and payment capture with operational check-in details..
Checkfront
Editor pickBooking-session modeling with seat capacity limits tied to reservation inventory, managed through an operator fulfillment workflow.
Built for fits when booking reliability matters most and gameplay execution is handled outside the booking system..
Related reading
Comparison Table
Escape room operators need booking workflows, payment handling, and reporting that map to session inventory and team capacity. This ranked list compares top platforms by booking-to-payment automation, analytics coverage, and data access for reporting and operations so teams can pick without vendor guesswork.
Rezdy
SMBRezdy provides online booking, payments, scheduling, and channel distribution for tours and activities.
Rezdy API can synchronize session availability and reservation records with external booking, payments, and reporting systems.
Rezdy manages the booking calendar as the source of truth for session availability, and it coordinates guest details tied to each reservation. The product fits teams that need consistent capacity rules per session and repeatable check-in preparation for multiple operators across locations. Rezdy also provides an integration-oriented model that maps reservations to external systems through API calls and webhooks-like event flows used by connected partners.
A practical tradeoff is that operational complexity can rise when escape room logic depends on custom waiver capture, game-day state changes, or bespoke clue scheduling beyond standard reservation fields. Rezdy works best when the booking workflow and guest data drive downstream operations like confirmations, attendee lists, and occupancy views. For teams with shared operators managing multiple rooms, the session inventory structure reduces spreadsheet handoffs.
- +Session inventory and booking calendar act as the operational control point
- +API access supports reservation syncing into external tools and reporting stacks
- +Automation supports confirmation and attendee data propagation across systems
- +Operational dashboards provide occupancy and performance visibility per session
- –Advanced escape game state tracking needs add-ons or custom integration work
- –Waiver and consent workflows can require configuration beyond basic reservation fields
- –Complex team formation logic may need external orchestration
- –Game-day operator controls depend more on linked systems than on in-app tooling
Multi-location ops teams
Standardized timed sessions across sites
Fewer manual handoffs
Revenue operations teams
Channel and payments workflow automation
Cleaner occupancy reporting
Show 2 more scenarios
Experience managers
Recurring room schedules and capacity rules
Stable session throughput
Session-based configuration supports repeat schedules with controlled capacity per reservation.
Integration-focused developers
Custom data flows and dashboards
Automation with less rekeying
Reservation lifecycle events support building custom dashboards and operational exports.
Best for: Fits when booking, confirmation, and occupancy reporting must stay in sync across multiple locations.
FareHarbor
SMBFareHarbor provides reservations, payments, distribution, and operational tools for tours and activity businesses.
Reservation fulfillment and communications that stay linked to calendar sessions and payments.
FareHarbor centers on a room booking calendar workflow that maps dates, session schedules, and capacity limits to sellable inventory. It supports guest details collection and confirmation messaging tied to each reservation, which reduces manual coordination between operators and parties. Reporting focuses on bookings and ticket revenue by time period, which helps operators monitor occupancy trends across upcoming sessions.
A key tradeoff is that FareHarbor’s escape-room workflows are strongest for booking and fulfillment rather than deep scenario authoring or in-room puzzle dependency mapping. Use it when the escape room needs an external reservation system with consistent availability and payment capture, while game mechanics are handled through separate operator procedures or an escape-room-specific controller.
- +Room booking calendar with session-level availability control
- +Integrated payments tied directly to reservations
- +Guest details and confirmation messaging per booking
- +Reporting that tracks booking and revenue trends by date
- –Limited support for puzzle management and hint penalty rules
- –Waiver and consent capture can require extra operational steps
Escape room operators
Manage sessions and check-in lists
Fewer check-in errors
Venue managers
Monitor occupancy across weeks
Better occupancy planning
Show 2 more scenarios
Ticketing coordinators
Handle transfers and refunds
Faster resolution workflow
Process reservation changes while keeping payment state connected to the booking record.
Small escape room brands
Standardize booking across locations
More consistent operations
Keep a consistent booking calendar structure and guest data capture across rooms.
Best for: Fits when teams need calendar-based booking and payment capture with operational check-in details.
Checkfront
SMBCheckfront provides online bookings, payments, inventory control, and customer management for activity operators.
Booking-session modeling with seat capacity limits tied to reservation inventory, managed through an operator fulfillment workflow.
Checkfront organizes escape room inventory as bookable items with session slots, and it supports seat-based capacity limits per booking to match group size handling. The admin workflow centers on reservation management, fulfillment status, and operational task tracking tied to sessions and rooms. It also supports waiver-style forms and required customer fields that can be collected at booking time so the operator starts each shift with complete participant details.
A key tradeoff is that puzzle delivery and game-specific state do not live in Checkfront, so clue timing and hint penalties require external tooling or manual operator control. Checkfront fits teams that need reliable booking through checkout with clear capacity handling and then manage gameplay execution using a separate escape room workflow.
- +Session-based calendar supports seat capacity limits per booking
- +Reservation workflow tracks fulfillment status across room sessions
- +Customer form fields support waivers and required intake data
- +API and exports support downstream analytics pipelines
- –Game-state, puzzle dependencies, and clue delivery require external systems
- –Automation coverage is centered on bookings, not gameplay timers
- –Role separation is usable but lacks granular per-session operator permissions
- –Live operator control for physical lock workflows is not native
Escape room operators
Manage reservations across multiple rooms
Fewer booking conflicts
Customer experience teams
Collect participant intake on checkout
Faster check-in
Show 2 more scenarios
Analytics teams
Route booking data into reports
Consistent reporting
Data exports and integration points feed occupancy reporting and performance views outside Checkfront.
Web and operations admins
Embed scheduling into existing sites
Higher conversion
Booking and checkout flows can be connected to marketing and websites so rooms are purchasable where traffic lands.
Best for: Fits when booking reliability matters most and gameplay execution is handled outside the booking system.
Bookeo
SMBBookeo provides online reservations, scheduling, payments, and customer management for escape room businesses.
Escape room friendly session scheduling with capacity-aware time slots to keep room status and operator handoffs consistent.
Bookeo is a reservation and booking system for attractions that can be configured to support escape room session scheduling, capacities, and operational workflows. Its core strength is handling the booking calendar, party intake, and checkout flow used for room capacity and session timing, which reduces manual coordination.
Bookeo also provides reporting for occupancy and demand patterns, which helps refine scheduling decisions. Automation options around confirmations and status changes make it easier to keep the room booking calendar and staff handoffs aligned.
- +Configurable session scheduling that fits multi-room, time-slot operations
- +Centralized booking calendar reduces manual changes across staff
- +Built-in reporting supports occupancy and demand review
- +Confirmation messaging supports clear player communications workflow
- –Game-specific tools like puzzle dependency mapping are not native
- –Escape-room operator controls depend on external processes outside the booking flow
- –Scenario authoring and clue delivery need custom handling beyond core scheduling
- –Advanced governance like RBAC and audit log depth is limited for multi-operator environments
Best for: Fits when escape room teams need solid booking, confirmations, and occupancy reporting more than native puzzle workflow tooling.
ClueKeeper
vertical specialistClueKeeper provides a platform for creating and running location-based puzzle and escape room experiences.
Live clue delivery control links hint timing and hint penalties to the session timer from the operator dashboard.
ClueKeeper is escape room software focused on running room sessions from a central operator workflow rather than only managing reservations. The system supports puzzle management with clue delivery timing controls and a session timer that drives hint and game flow operations.
Room booking calendar capabilities connect operators to session scheduling so staffing and capacity rules can be reflected in day-to-day operations. ClueKeeper also provides reset checklist and game reset workflow support so teams can move from one session to the next with consistent state handling.
- +Operator dashboard centers session timer, clue delivery, and hint control in one view
- +Reset checklist supports repeatable game reset workflow across consecutive sessions
- +Puzzle dependency mapping helps prevent out-of-order clue release during live runs
- +Room booking calendar keeps capacity and scheduling aligned with operator control
- –Advanced branching game flow requires careful scenario configuration discipline
- –External integrations like electronic lock control and RFID lock integration are not native
- –Post-game performance analytics depth is limited compared with analytics-first tools
- –Inventory-grade prop and lock tracking needs manual operational notes
Best for: Fits when teams need operator control and repeatable reset workflows tied to scheduled room sessions.
Xola
SMBXola provides booking, payments, marketing, and operational management for tours and attractions including escape rooms.
Attraction-style reservation checkout that ties scheduling and payment outcomes to the same guest flow.
Xola is used by escape room operators to combine booking and payments with a guest-facing experience that fits guided attractions. The system supports room schedule management, capacity rules for session times, and event-based checkout that reduces manual handoffs.
Xola also includes reporting for reservations and attendance so staff can track occupancy trends across rooms and dates. Automation options focus on operational workflows around bookings, guest communications, and fulfillment of session details.
- +Booking calendar and payments flow reduces staff checkout steps
- +Guest-facing reservation pages align with attraction-style sessions
- +Reporting helps track reservations and occupancy across dates
- +Operational workflows around bookings are straightforward to configure
- –Escape-room-specific control surfaces like puzzle management are limited
- –Scenario branching and clue delivery automation are not a first-class workflow
- –Operator session controls depend more on external room process than in-app tools
- –Requires careful mapping of room rules to calendar capacity settings
Best for: Fits when operators need reliable booking, payments, and attendance reporting for timed sessions.
ROLLER
enterpriseROLLER provides ticketing, point-of-sale, venue operations, and customer management for attractions including escape rooms.
A reset checklist tied to room status and session outcomes, so staff actions reflect the just-finished game state.
ROLLER centers escape room operations around a room lifecycle workflow that ties session execution to operational checklists. It provides scenario authoring for puzzles and clues, plus a GM dashboard for live room control like hint pacing and clue delivery.
It also supports operator coordination with occupancy rules and reset workflows that reflect what staff must complete between sessions. Compared with category peers, its differentiator is how configuration, live control, and reset steps are connected as a single operational loop.
- +Operational loop connects session outcomes to reset checklist execution.
- +Scenario authoring keeps puzzle and clue wiring aligned to room runtime.
- +GM dashboard supports timed hints and live clue dispatch during sessions.
- +Room status board reduces handoff gaps between operators.
- –Live control depth depends on how scenarios are configured upfront.
- –Branching flow design can become complex for large puzzle dependency maps.
- –Physical device control and sensor integrations are narrower than full hardware ecosystems.
- –Advanced governance requires consistent operator roles and process discipline.
Best for: Fits when a venue needs one operational workflow linking GM control to reset execution between bookings.
Peek Pro
SMBPeek Pro provides booking, payments, scheduling, marketing, and business management for tours and attractions.
Guided game reset workflow that turns end-of-session steps into a checklist for consistent room readiness.
Peek Pro is an escape room software system built around reservations, session operations, and game workflow for operators who run multiple rooms and recurring themes. It provides a room booking calendar and structured control for session timing, hint delivery, and end-of-run reset steps.
Peek Pro also supports player-facing content like waivers and consent capture and gives staff a game master dashboard for live supervision. Analytics focus on occupancy and session outcomes rather than deep puzzle-level telemetry.
- +Room booking calendar that maps neatly to recurring sessions
- +Game master dashboard keeps hint timer and operator controls in one place
- +Scenario run workflows include a guided game reset checklist
- +Waiver collection and consent capture are integrated into booking flow
- –Puzzle dependency mapping is limited compared with authoring-first tools
- –Physical sensor integration and electronic lock control depend on external setups
- –Post-game performance analytics stop at session summaries, not puzzle metrics
- –Branching game flow needs careful manual setup per scenario
Best for: Fits when operators need reliable booking-to-run orchestration with live staffing controls and basic analytics.
Regiondo
SMBRegiondo provides booking, payment, scheduling, and distribution software for leisure and activity providers.
Central reservation workflow with operational session views designed around booking throughput and calendar-driven control.
Regiondo schedules escape room sessions by combining a room booking calendar with configurable booking rules and capacity handling. The workflow centers on customer-facing reservations, staff-facing operations views, and post-booking reporting that supports occupancy tracking. Regiondo also supports online pre-arrival steps tied to each reservation, which helps standardize intake and compliance flows.
- +Room booking calendar links sessions to availability rules
- +Reservation data supports occupancy reporting across time windows
- +Staff operations views reduce context switching between bookings
- +Configurable booking settings fit common group size and timing needs
- –Scenario authoring stays limited compared with puzzle-first toolchains
- –Deep operator automation needs setup beyond basic booking workflows
- –Integration options may lag specialized escape-room hardware stacks
- –Complex dependency logic across puzzles is not the core workflow
Best for: Fits when teams need reservation operations and occupancy reporting for multiple rooms.
TrekkSoft
SMBTrekkSoft provides booking, payment, scheduling, and distribution tools for tours and activity businesses.
Participant document capture tied to session reservations reduces waiver handling effort for operators running timed rooms.
TrekkSoft is an escape-room software option built around tour and booking workflows, which fits operators that already run ticketed experiences. Its core capabilities focus on session booking, availability management, and handling participant-related documents tied to sessions.
TrekkSoft also supports operational dashboards for day-of and post-session management, with reporting geared toward attendance and activity outcomes. The net result is stronger control over booking-centric operations than deep authoring for complex puzzle logic.
- +Booking and capacity handling maps cleanly to timed escape-room sessions
- +Operational reporting connects occupancy and session outcomes for scheduling decisions
- +Document capture for participants aligns with waivers and consent workflows
- +Room status visibility supports day-of staffing and operator checklists
- –Puzzle dependency mapping and branching game flow authoring are limited
- –Hint timers and hint penalty rules lack escape-room-specific configuration depth
- –Game reset workflow control is less granular than controller-first escape tools
- –Advanced integrations and API coverage may require partner or custom work
Best for: Fits when session booking is the main workflow and puzzle control is handled elsewhere.
Conclusion
After evaluating 10 entertainment events, Rezdy stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right escape room software
Escape room software in this guide spans booking systems like Rezdy and FareHarbor and operator control tools like ClueKeeper and ROLLER. The selection also covers midrange reservation-first platforms such as Checkfront and Bookeo and reservation checkout tools such as Xola, plus Regiondo, Peek Pro, and TrekkSoft.
The evaluation prioritizes how reservation calendars stay synchronized with operational check-in and session outcomes through named APIs and automation surfaces. It also checks how far each product’s admin controls and governance support multi-room throughput where the operational control point must stay consistent across staff.
Escape room software for timed sessions, operational control, and puzzle run orchestration
Escape room software coordinates timed room sessions end-to-end, from room booking calendar control to session-level outcomes that drive operator follow-through. Rezdy illustrates this model with an API that synchronizes session availability and reservation records into external booking, payments, and reporting systems.
Some tools extend beyond booking into operator dashboards for live clue delivery and hint timer control, such as ClueKeeper, where hint timing and hint penalties connect directly to the session timer. Others focus on booking-session modeling with seat capacity limits and fulfillment status tracked per room session, such as Checkfront, leaving gameplay state and clue delivery orchestration to external systems.
Escape room software evaluation criteria for booking sync and puzzle-run control
Escape room software has two operational surfaces that must stay consistent: the room booking calendar and the session runtime controls used by game masters. Rezdy and FareHarbor show the booking side with session-linked reservations and payments tied to calendar sessions.
The runtime side determines whether operators can deliver clues on time, apply hint penalties, and execute reset without drift. ClueKeeper and ROLLER focus on operator dashboard control and reset workflows connected to the session timer, while Checkfront and Bookeo center session modeling and fulfillment tracking instead of puzzle delivery.
API and reservation synchronization for multi-system operations
Rezdy provides an API that synchronizes session availability and reservation records with external booking, payments, and reporting systems. This feature directly reduces mismatch risk when room calendars, POS systems, and reporting stacks must reflect the same session state.
Session-level booking calendar control with integrated payment capture
FareHarbor ties calendar sessions to reservation fulfillment and keeps communications linked to those calendar sessions and payments. Checkfront adds a session-based calendar with seat capacity limits per booking and tracks fulfillment status across room sessions.
Operator control surfaces for session timer, hint timing, and clue delivery
ClueKeeper centers the operator dashboard on session timer control, clue delivery, and hint control so staff can run the session from one view. Peek Pro also links a hint timer and operator controls in a game master dashboard tied to scheduled sessions.
Reset and room readiness workflows driven by session outcomes
ROLLER links session outcomes to a reset checklist connected to room status, so staff can execute the next run using the just-finished game state. ClueKeeper adds a reset checklist and repeatable game reset workflow across consecutive sessions.
Escape-room gameplay depth for puzzle dependencies and branching flows
Rezdy can require add-ons or custom integration work for advanced escape game state tracking, while Checkfront and Bookeo push gameplay state, clue delivery, and puzzle dependencies to external systems. ROLLER and ClueKeeper can support branching flow, but branching complexity can require scenario configuration discipline.
Waiver and consent capture aligned to timed reservations
TrekkSoft captures participant documents tied to session reservations to reduce waiver handling effort for operators running timed rooms. Rezdy and FareHarbor can both need configuration beyond basic reservation fields for waiver and consent workflows.
How to choose escape room software by operational control point and automation surface
The fastest selection path starts by identifying the operational control point that must remain authoritative across staff. Some tools make the booking calendar the control point, while others make the game master dashboard the control point with timer-linked clue delivery and hint logic.
After the control point is chosen, the second decision is whether automation requires a documented API surface for synchronization across external booking, payments, and reporting systems. Rezdy is built for synchronization across multiple systems, while other platforms can stay booking-first and push gameplay state orchestration to external workflows.
Pick the authority for session state: calendar inventory or operator runtime controls
Choose Rezdy, FareHarbor, Checkfront, or Bookeo when calendar-based reservations and session inventory must be the operational control point with consistent capacity control. Choose ClueKeeper or ROLLER when the game master dashboard must be the authority for session timer-driven clue delivery, hint penalties, and reset readiness.
Confirm whether booking and external reporting must match in real time through an API
Select Rezdy when session availability and reservation records must synchronize into external booking, payments, and reporting systems via an API. Select platforms like Checkfront or Bookeo when automation requirements center on booking workflows and capacity handling rather than deep gameplay-tied synchronization.
Map the gameplay workflow to the tool’s native orchestration boundary
Choose ClueKeeper when clue delivery and hint control must connect directly to the session timer from the operator dashboard. Choose Checkfront or Bookeo when gameplay execution, clue delivery, and puzzle dependency mapping live outside the booking system.
Evaluate reset execution requirements across consecutive sessions
Choose ROLLER when reset execution must reflect room status and session outcomes through a reset checklist workflow tied to operational control. Choose Peek Pro or ClueKeeper when reset readiness must be guided as a checklist tied to session operations and operator handoffs.
Decide how much puzzle branching and dependency complexity can be handled inside the platform
Choose ROLLER or ClueKeeper when scenario authoring needs to keep puzzle and clue wiring aligned to room runtime. Choose reservation-first tools like Xola or TrekkSoft when puzzle dependency mapping and branching game flow remain limited and puzzle orchestration is handled elsewhere.
Verify waiver and consent workflow fit for timed sessions and operator staffing
Choose TrekkSoft when participant document capture is required to reduce operator waiver handling tied to session reservations. Choose Rezdy or FareHarbor when waiver and consent capture are acceptable after configuration beyond basic reservation fields.
Who should buy escape room software from this list
Escape room operators with multiple rooms and staff shifts need booking and runtime controls that do not drift between calendar sessions and game execution. Rezdy is a strong fit when session inventory and reservation records must synchronize into external booking, payments, and reporting systems across locations.
Venues also differ on whether they treat gameplay orchestration as a platform feature or an external workflow. ClueKeeper and ROLLER suit venues that require operator dashboards tied to clue timing and hint penalties, while Checkfront and Bookeo suit venues that keep gameplay state and clue orchestration outside booking.
Multi-location operators with separate booking, payments, and reporting systems
Rezdy is built to synchronize session availability and reservation records with external booking, payments, and reporting systems using its API.
Operators who want timer-linked clue delivery and hint penalties in the game master dashboard
ClueKeeper ties clue delivery and hint timing to the session timer and provides a reset checklist workflow from the operator dashboard.
Venues that rely on booking reliability and capacity limits while gameplay runs elsewhere
Checkfront models seat capacity limits per reservation inventory and tracks fulfillment status across room sessions while leaving puzzle management and clue delivery to external systems.
Studios that run recurring sessions and need guided reset execution after every booking
Peek Pro provides a guided game reset workflow and a room booking calendar that maps to recurring sessions with the game master dashboard controlling hint timing and operator controls.
Operators who need session-linked waiver handling to reduce front-desk operational work
TrekkSoft captures participant documents tied to session reservations so operators spend less time on waiver handling during timed room operations.
Common pitfalls when buying escape room software
Mistakes usually happen when the purchase assumes the booking calendar solves runtime gameplay orchestration. Checkfront and Bookeo model bookings and capacity well, but they require external systems for puzzle dependencies and clue delivery.
Another frequent mistake is choosing a platform for its branching capability without planning scenario configuration complexity. ROLLER can handle scenario authoring and branching flow, but large puzzle dependency maps can become complex to design and maintain if governance discipline is weak.
Buying a booking-first tool and expecting native clue delivery and branching flow
Checkfront and Bookeo track fulfillment status and seat capacity, but game state, puzzle dependencies, and clue delivery require external systems.
Assuming hint penalties will be configurable without operational setup work
ClueKeeper connects hint control to the session timer from the operator dashboard, while Xola and TrekkSoft provide limited escape-room-specific configuration depth for hint penalties.
Treating branching flow as frictionless once puzzle wiring exists
ROLLER and ClueKeeper can require careful scenario configuration discipline for advanced branching flow, and larger puzzle dependency maps can increase design complexity.
Ignoring synchronization requirements across external booking, payments, and reporting stacks
Rezdy is the escape room software choice in this set when session availability and reservation records must synchronize with external booking, payments, and reporting systems via its API.
Underestimating waiver and consent workflow effort during operator staffing peaks
TrekkSoft reduces operator waiver handling by capturing participant documents tied to session reservations, while Rezdy and FareHarbor can require extra operational steps after basic reservation fields.
How We Selected and Ranked These Tools
We evaluated escape room software using booking synchronization capability, operator control depth for session runtime, and governance readiness across multi-room operations. Features made up 40% of the score because session inventory and fulfillment tracking must stay consistent with check-in and session outcomes.
Ease/value made up 30% each because operators need predictable calendar workflows and fast session-day execution. Rezdy earned the top position by pairing session inventory and the booking calendar as the operational control point with an API that can synchronize session availability and reservation records into external booking, payments, and reporting systems.
Frequently Asked Questions About escape room software
Which tools from the top picks handle end-to-end booking and confirmation without manual handoffs?
How does the Rezdy API synchronization model affect availability and reporting consistency?
When do escape room operators need fulfillment workflow controls tied to a booking calendar?
What breaks if a software choice lacks seat capacity rules tied to reservation inventory?
How should teams plan data migration when switching from an existing booking workflow?
Which platforms connect booking and payments to the same guest flow for timed sessions?
When are operator controls for live session operations more valuable than reservation-only workflows?
What tradeoff appears when puzzle authoring and reset execution are decoupled from the reservation system?
How does reset execution differ between ROLLER and Peek Pro for room readiness between sessions?
Where do security and consent capture fit into escape room operations workflows?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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