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Digital Transformation In IndustryTop 10 Best Enterprise Information Archiving Software of 2026
Top 10 ranking of enterprise information archiving software for enterprises, with criteria and tradeoffs covering Nexthink, Global Relay, and Veritas.
How we ranked these tools
An editor sets the topic, the inclusion criteria, and the evaluation framework before research starts.
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Framework: Features 40% · Ease 30% · Value 30%
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Nexthink is the best pick if you need automated endpoint-driven remediation and must retain only what compliance requires, whereas Global Relay fits regulated enterprises that prioritize defensible, governed email retention with repeatable exports.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Nexthink
Scriptable remediation workflows use collected endpoint signals to drive controlled fixes at fleet scale.
Best for: Fits when IT teams need automated endpoint remediation from telemetry, not mailbox preservation for legal holds.
Global Relay
Editor pickLegal hold workflows coordinated with archived communications, with audit evidence for every custodial action.
Best for: Fits when regulated enterprises need defensible email retention with governed holds and repeatable exports.
Veritas Enterprise Vault
Editor pickJournal archiving plus policy-based retention enforcement in a single governance model for both mailbox and journaling streams.
Best for: Fits when regulated organizations must retain and hold email from mailboxes and journaling streams for compliance workflows.
Comparison Table
Nexthink
enterpriseDigital employee experience platform that includes endpoint data collection and IT operations analytics.
Scriptable remediation workflows use collected endpoint signals to drive controlled fixes at fleet scale.
Nexthink is distinct because it focuses on operational visibility and action at scale, using instrumentation, rules, and automation rather than storing email content for legal review. Endpoint telemetry can feed dashboards, correlation, and issue triage workflows, then trigger remediation via centrally managed policies. Integration depth matters in enterprise environments, and Nexthink’s extensibility via APIs supports exporting datasets and connecting to external observability or ticketing systems.
A tradeoff is that Nexthink is not designed as an immutable repository for mailbox retention, WORM storage, or eDiscovery exports. Nexthink fits best when organizations need controlled collection and automated remediation across large endpoint fleets, such as reducing application failures or standardizing configuration drift. It is less suitable when the primary requirement is chain-of-custody preservation for regulated email evidence.
- +API-driven integration supports exporting telemetry to external systems
- +Policy-based automation turns insights into remediation runbooks
- +Operational audit trails cover configuration and action execution
- +Endpoint-centric collection yields fast issue triage at scale
- –Not an email archive or defensible disposal repository
- –Advanced automation requires governance and workflow design time
- –Data export outputs operational datasets, not litigation-ready message stores
- –Large environment onboarding needs careful collection scope planning
IT operations leaders
Reduce endpoint incidents with automated remediation
Faster recovery, fewer repeat failures
Compliance officers
Govern endpoint configuration change
Tighter operational governance
Show 1 more scenario
IT integration teams
Route telemetry to monitoring tools
Centralized observability alignment
API and integration hooks export operational datasets for correlation in existing analytics pipelines.
Best for: Fits when IT teams need automated endpoint remediation from telemetry, not mailbox preservation for legal holds.
Global Relay
enterpriseCompliance archiving platform capturing electronic communications across email, instant messaging, and social media for regulated firms.
Legal hold workflows coordinated with archived communications, with audit evidence for every custodial action.
Global Relay fits enterprises that treat email and messaging records as compliance artifacts rather than just searchable archives. Capture and retention are built around policy administration and managed review workflows that reduce reliance on manual processing. Export tooling supports downstream review processes by emitting data in formats that eDiscovery teams can ingest into case workflows.
A key tradeoff is that Global Relay’s governance strength depends on disciplined policy setup across sources and custodians. Global Relay is a strong fit for organizations that already run centralized compliance governance and want repeatable retention and legal hold operations across multiple business units.
- +Policy-driven retention and legal hold workflows for governed record handling
- +Audit logging supports governance evidence for compliance investigations
- +Export outputs designed for external review workflows and case handling
- +Role-based access controls segment administrative duties by responsibility
- –Achieving consistent coverage requires careful source configuration and custodianship mapping
- –Advanced automation depends on integrating captured datasets into existing eDiscovery tooling
- –Supervisory and review workflows require tuned policy logic to match internal review practice
- –Cross-system operational handoffs can add process steps for downstream teams
Compliance officers
Manage retention and holds during investigations
Consistent hold behavior
Enterprise IT and security
Standardize capture across email sources
Lower capture variance
Show 2 more scenarios
Legal teams
Export archived communications for cases
Faster case ingestion
Extract archived records into review pipelines for litigation support and matter-level case processing.
Supervisory review groups
Route communications for oversight
More consistent supervision
Apply configured review logic on archived communications so oversight teams can work from a controlled dataset.
Best for: Fits when regulated enterprises need defensible email retention with governed holds and repeatable exports.
Veritas Enterprise Vault
enterpriseOn-premises and cloud data archiving software for email, files, and instant messaging with policy-based retention.
Journal archiving plus policy-based retention enforcement in a single governance model for both mailbox and journaling streams.
Enterprise Vault provides mailbox archiving that captures user mail items and journal archiving that captures messages routed through journaling. It also supports retention policy execution so archived items can be retained according to configured rules, including hold states where disposition is blocked. Governance tooling centers on administrators configuring policy, managing retention scope, and operating searches for compliance workflows that require exported results and audit trails.
A tradeoff is that Enterprise Vault typically requires careful operational design around Exchange dependencies, storage growth planning, and release behavior under retention rules. Enterprise Vault fits best when email content must be managed across both user mailboxes and system-level journaling streams for ongoing legal or regulatory obligations.
- +Policy-driven retention enforcement across mailbox and journal captures
- +Legal hold workflows that prevent disposition for targeted content
- +eDiscovery export support for review workflows and downstream case systems
- +Administrative governance controls for retention scope and search operations
- –Release and retention edge cases require disciplined configuration and testing
- –Operational overhead increases with storage growth and multi-stream ingestion
- –Advanced deployments depend on Exchange environment details and tuning
- –Workflow outcomes can hinge on how journal and mailbox scopes are defined
Compliance officers
Enforce retention and legal holds on email
Fewer disposition-related compliance gaps
EDiscovery teams
Export case evidence from archived mail
Faster evidence packaging
Show 2 more scenarios
Exchange administrators
Archive mailbox and journaled traffic
Unified email retention coverage
Mailbox and journal ingestion paths capture both user email and system-captured messages for retention governance.
Information governance leads
Control retention scope centrally
Repeatable retention operations
Central administration supports consistent retention rule application and governance for release decisions.
Best for: Fits when regulated organizations must retain and hold email from mailboxes and journaling streams for compliance workflows.
Smarsh
enterpriseCloud-based archiving platform for compliance, e-discovery, and risk management across email, social media, and messaging channels.
Supervisory review workflow tooling that ties search results to controlled investigation artifacts.
Smarsh is an enterprise information archiving system built around message capture, indexing, and governed retention for regulated communications. It supports mailbox journaling and other email ingestion paths, then produces searchable archives and eDiscovery export workflows for legal review.
- +Strong mailbox journaling ingestion for email-centric retention programs
- +Configurable retention controls that align with policy-based governance workflows
- +Search and eDiscovery export support for supervisory review processes
- +Audit and administrative reporting designed for compliance oversight
- –Requires disciplined configuration of retention and supervision policies to avoid gaps
- –Email-first coverage can leave non-email archives underpowered without add-ons
- –API-based capture breadth depends on specific integration design per environment
- –Large repositories can increase administrative overhead during upgrades
Best for: Fits when regulated enterprises need governed email archiving with repeatable supervisory review and eDiscovery export workflows.
Pagefreezer
enterpriseCloud archiving platform for websites, social media, mobile text, and enterprise collaboration content.
API-based capture and retention-driven exports that maintain audit traceability from ingestion through eDiscovery export.
Pagefreezer captures and archives email and related enterprise content so retention policies remain enforced even after user deletion. Core capabilities include journaling-style capture, immutable storage with tamper-evident audit logging, and retention rules that drive defensible disposal.
- +API-based capture and export supports automated eDiscovery workflows
- +Tamper-evident audit log supports chain of custody reporting
- +Retention policy engine drives defensible disposal outcomes
- +Granular RBAC supports compliance role separation
- –Onboarding requires careful capture and retention configuration discipline
- –Advanced supervision workflows depend on policy setup and review routing
Best for: Fits when compliance teams need API-led capture, immutable archives, and audit-grade retention enforcement for regulated messaging.
Proofpoint Enterprise Archive
enterpriseSaaS email and communication archiving solution with continuous endpoint capture and advanced search for legal discovery.
Policy-controlled retention and legal hold that stays tied to export-ready investigations inside the same archive system.
Proofpoint Enterprise Archive is an enterprise email archiving and compliance archive built around policy-controlled retention, legal hold, and eDiscovery export workflows. It supports mailbox journaling and related capture paths so archived content can be stored in an immutable repository and searched for investigations.
- +Policy-based retention and legal hold workflows integrated with archive search and export
- +Mailbox journaling capture supports consistent ingestion into the same archive repository
- +Role-based access controls with tamper-evident audit log records key admin and compliance actions
- +API and extensibility surface supports automation for capture and export workflows
- –Setup requires careful governance planning for retention and hold lifecycles
- –Advanced capture and mailbox coverage patterns can increase integration and validation effort
- –Some administrative changes have delayed effects that complicate time-bounded investigations
- –Large-scale ingestion and indexing can demand sustained infrastructure planning
Best for: Fits when regulated enterprises need mailbox journaling capture, legal holds, and eDiscovery exports under admin audit control.
Mimecast Archiving
enterpriseCloud archive platform providing immutable email storage with e-discovery, compliance monitoring, and internal investigation tools.
SMTP journaling capture with policy-driven retention and archive indexing optimized for mailbox-to-archive workflows.
Mimecast Archiving is an enterprise email archiving product tightly coupled to Mimecast messaging services, with journaling and capture designed around SMTP and mailbox copy workflows. Administrators can apply retention policies and support mailbox journaling with capture behavior that fits audit and compliance programs.
- +Mailbox journaling capture aligns with SMTP-based environments
- +Retention policy configuration supports policy-based retention workflows
- +Search and retrieval workflows target archived mailbox content
- +Administrative audit trails support compliance-oriented operations
- –Capture and retention outcomes depend on correct journaling configuration
- –Some integrations require Mimecast-managed paths rather than fully open ingestion
Best for: Fits when organizations want compliance-oriented email archiving tightly integrated with Mimecast messaging and journaling workflows.
Barracuda Archiving Service
enterpriseCloud-based email archiving service that stores indexed emails for compliance, e-discovery, and storage management.
Policy-based retention configuration paired with mailbox journaling capture for predictable archive content coverage.
Barracuda Archiving Service is an enterprise email archiving offering built to retain and export message content from Microsoft 365 and other mail sources using policy-driven retention. The service provides mailbox journaling options and supports eDiscovery export workflows that can move archived data into downstream review and litigation processes.
- +Mailbox journaling options fit common email capture requirements
- +Policy-driven retention supports consistent archive lifecycle management
- +Export workflows support downstream eDiscovery processes
- +Administrative operations include audit visibility for archive actions
- –Automation depth depends on connector coverage and supported ingestion paths
- –Supervisory review workflows are not as feature-dense as dedicated compliance platforms
- –Complex retention schedules require careful governance to avoid gaps
- –Federated search breadth is narrower than architectures built around enterprise indexes
Best for: Fits when governance teams need policy retention plus export-ready email archiving with manageable admin overhead.
Archive360
enterprisePlatform for migrating, managing, and archiving enterprise email and unstructured data with compliance and search capabilities.
API-based capture and retrieval for integrating the archive into existing ingestion and case-processing workflows.
Archive360 performs email archiving and retention by capturing messages and storing them in an immutable repository with policy-driven retention actions. Core capabilities include mailbox and journaling style ingestion, search across archived content, and legal hold workflows that block deletion under defined retention rules.
- +Policy-based retention actions that align archive lifecycle to compliance rules.
- +API-driven capture and retrieval paths for integrating archiving workflows.
- +Search across archived mail content for investigations and case work.
- +Legal hold workflow that supports controlled retention under investigation.
- –Retention and hold governance requires disciplined policy configuration and review cadence.
- –Advanced export formats and eDiscovery workflows may require careful setup.
- –Admin workflows can feel configuration-heavy for large, multi-domain environments.
- –Direct integrations outside email ecosystems may need custom API development.
Best for: Fits when enterprises need policy-controlled email retention, legal hold controls, and API integration for compliance-driven archiving.
Cryoserver
enterpriseEmail archiving platform for compliance, legal discovery, and mailbox storage reduction.
Defensible disposal workflow tied to policy enforcement and retention state transitions.
Cryoserver is an enterprise information archiving option focused on long-term retention and immutability workflows rather than email-first archiving. The product centers on policy-driven retention, WORM-capable storage behavior, and defensible disposal processes that support compliance-oriented lifecycles.
- +WORM-aligned retention behavior supports immutable repository requirements
- +Policy-driven retention enforcement reduces manual custody handling
- +Lifecycle jobs support defensible disposal workflows
- +Administrative controls support data custodian management needs
- –Governance setup requires disciplined policy mapping before go-live
- –Integration depth for mailbox journaling workflows is not clearly positioned
Best for: Fits when regulated organizations need WORM-aligned retention with custodian-level governance and lifecycle enforcement.
Conclusion
After evaluating 10 enterprise information archiving software, Nexthink stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Enterprise Information Archiving Software
Enterprise information archiving software is evaluated here through how it captures regulated messaging or records, how policy controls enforce retention and legal hold lifecycles, and how audit evidence is preserved for custodial actions. The coverage includes Nexthink for API-driven endpoint automation, Global Relay for governed email retention with audit logging, and other archive platforms that focus on journaling capture, retention enforcement, and eDiscovery-ready exports.
The guide focuses on integration depth, automation and API surface, and admin governance controls because enterprises typically need policy-based handling tied to repeatable export workflows. The lineup also includes Veritas Enterprise Vault, Smarsh, Pagefreezer, Proofpoint Enterprise Archive, Mimecast Archiving, Barracuda Archiving Service, Archive360, and Cryoserver.
Enterprise Information Archiving Software for governed retention, legal holds, and audit-grade eDiscovery export
Enterprise information archiving software manages retention and legal hold workflows for email and other business communications by combining capture paths with policy-driven lifecycle enforcement and export-ready retrieval. Platforms such as Global Relay coordinate legal hold workflows with archived communications and maintain audit evidence for custodial actions, which matters when compliance teams need repeatable investigations.
Other tools anchor governance in archive-centric ingestion and policy enforcement. Veritas Enterprise Vault pairs journal archiving with policy-driven retention enforcement across mailbox and journaling streams, which reduces the risk of retention divergence between separate capture flows.
Enterprise retention and legal hold controls that translate into export-ready audit evidence
A strong enterprise information archiving deployment needs retention and legal hold workflows that stay traceable from capture to eDiscovery export. Tools that log every custodial action reduce the time required to answer governance questions during investigations.
The category also rewards consistent automation and API-based integration because archives rarely live as standalone repositories. When policy enforcement and data capture can be orchestrated through configuration and APIs, enterprises can align custodianship, exports, and audit trails without manual reconciliation.
Governed legal hold workflows tied to audit evidence
Global Relay coordinates legal hold workflows with archived communications and keeps audit evidence for custodial actions, which supports compliance investigations. Smarsh ties supervisory review output to controlled investigation artifacts, so hold-driven review and export can be repeated.
Policy-driven retention enforcement across mailbox and journaling streams
Veritas Enterprise Vault enforces retention policies across both mailbox and journal captures in one governance model, which reduces retention drift between streams. Proofpoint Enterprise Archive pairs mailbox journaling capture with policy-driven retention and legal hold under admin audit control.
API-based capture and export paths that support automated eDiscovery pipelines
Pagefreezer provides API-based capture and retention-driven exports with a tamper-evident audit log for chain of custody reporting. Archive360 offers API-driven capture and retrieval paths so archive lifecycle controls can integrate into existing case-processing workflows.
Ingestion and capture alignment to the messaging transport used in the enterprise
Mimecast Archiving uses SMTP journaling capture with policy-driven retention and archive indexing designed for mailbox-to-archive workflows. Barracuda Archiving Service pairs policy-based retention configuration with mailbox journaling capture for predictable archive content coverage.
Automation surface that coordinates non-mail telemetry with enterprise processes
Nexthink focuses on scriptable remediation workflows driven by collected endpoint signals, which matches endpoint telemetry operations rather than email archiving. Global Relay keeps the archive-centric model for governed record handling, so capture and holds remain centered on archived communications rather than endpoint fixes.
Choose the platform architecture that matches the capture path and governance model already in place
Enterprises get the best outcomes when the archive’s capture method and governance controls match how records enter the environment. Tools that align retention enforcement, custodianship mapping, and export workflows reduce gaps and avoid last-minute data reconstruction.
The decision framework below separates archive-first platforms from API-first integration platforms and from workflow automation platforms that use telemetry. Each fork points to a different operating model for configuration, governance discipline, and integration responsibilities.
Start with the capture path that dominates record creation
If the enterprise relies on SMTP journaling into a mail ecosystem, Mimecast Archiving matches mailbox-to-archive workflows with SMTP journaling capture plus policy-driven retention and indexing. If the enterprise needs broad API-based capture and export integration, Pagefreezer centers on API-based capture and retention-driven eDiscovery exports with audit-grade chain of custody.
Validate that legal hold and retention enforcement run under the same governance model
When a single governance model must cover both mailbox and journal captures, Veritas Enterprise Vault enforces policy across mailbox and journaling streams in one governance model. When policy and legal hold must stay integrated with export-ready investigations inside one archive system, Proofpoint Enterprise Archive keeps retention and legal hold tied to archive search and export.
Decide whether audit traceability comes from custodial action logs or from tamper-evident repository controls
If custodial governance evidence must be produced for custodial actions, Global Relay maintains audit logging that supports compliance investigations tied to custodial workflow steps. If chain of custody requires tamper-evident audit log evidence that spans ingestion to export, Pagefreezer pairs immutable archive behavior with a tamper-evident audit log.
Pick an automation depth aligned to who owns integration workflows
If integration and orchestration will be owned by compliance teams through policy configuration and review routing, Smarsh requires disciplined configuration of retention and supervision policies to avoid gaps. If integration will be owned by engineering teams that need API-driven endpoints and external system hooks, Archive360 offers API-driven capture and retrieval designed for compliance-driven archiving workflows.
Separate endpoint workflow automation from message archiving requirements
If the core requirement is automated endpoint remediation using collected endpoint signals, Nexthink fits the workflow automation need even though it does not replace an email archive or defensible disposal repository. If the requirement is mailbox journaling capture with policy retention and export-ready archive indexing, Barracuda Archiving Service keeps the archive lifecycle predictable with mailbox journaling options.
Teams that benefit from governed retention, legal holds, and export integration
Enterprise information archiving software fits organizations that must keep records under managed retention, enforce legal holds, and produce export-ready evidence for investigations. The best fit depends on whether the enterprise’s record capture is mail journaling, archive integration through APIs, or a governance workflow that spans journaling and mailbox streams.
The audience below matches products to concrete operating models, not generic “compliance” goals. Each segment assumes different ownership for configuration, integration, and investigation exports.
Regulated compliance and investigations teams running repeatable hold-to-export processes
Global Relay supports governed record handling with legal hold workflows coordinated with archived communications and audit evidence for custodial actions. Smarsh adds supervisory review workflow tooling that ties search results to controlled investigation artifacts.
Enterprises consolidating retention across both mailbox and journaling streams
Veritas Enterprise Vault enforces retention policy across mailbox and journal captures in one governance model, which reduces retention divergence. Proofpoint Enterprise Archive integrates mailbox journaling capture with policy-based retention and legal hold workflows under admin audit control.
Engineering-led integration teams building API-based compliance workflows
Pagefreezer provides API-based capture and retention-driven exports with tamper-evident audit log evidence from ingestion to eDiscovery export. Archive360 supports API-driven capture and retrieval paths for integrating archiving with existing case processing workflows.
Enterprises with SMTP journaling-heavy environments and tight dependency on messaging platform workflows
Mimecast Archiving is built around SMTP journaling capture with policy-driven retention and archive indexing for mailbox-to-archive workflows. Barracuda Archiving Service supports mailbox journaling options paired with policy-driven retention for export-ready archive content coverage.
Governance programs that emphasize defensible disposal through retention state transitions and WORM-aligned behavior
Cryoserver is positioned around defensible disposal workflow tied to policy enforcement and retention state transitions with WORM-aligned retention behavior. Global Relay focuses on governed email retention and custodial audit evidence rather than defensible disposal lifecycle enforcement.
Common failure points when deploying Enterprise Information Archiving Software
Archive deployments commonly fail when capture coverage does not match policy scope, when custodianship mapping is inconsistent, or when hold workflows are treated as a one-time configuration. Mistakes show up as gaps in retention coverage, inconsistent exports, or audit evidence that cannot be tied back to custodial actions.
The pitfalls below target specific operational mechanics used by these platforms so governance teams can plan testing and ownership up front. Each tip maps to a concrete control area such as capture configuration, policy discipline, or integration validation.
Assuming legal hold coverage is automatic even when source configuration and custodianship mapping are not consistent
Global Relay requires careful source configuration and custodianship mapping to achieve consistent coverage. Run coverage validation tests against expected custodians before relying on hold-driven exports.
Treating retention and supervision policies as static rules instead of governed lifecycle workflows
Smarsh requires disciplined configuration of retention and supervision policies to avoid gaps. Define supervision policy ownership, review routing rules, and testing cadence for edge cases.
Overextending an archive deployment into endpoint remediation workflows that are not part of the archive capture model
Nexthink is designed for scriptable remediation workflows using collected endpoint signals and is not an email archive or defensible disposal repository. Keep endpoint automation requirements separate from mailbox journaling retention and legal hold evidence.
Launching without integrating governance exports into existing eDiscovery workflows
Global Relay notes that advanced automation depends on integrating captured datasets into existing eDiscovery tooling. Plan the integration path for exports and review artifacts so investigations do not stall after search results.
Skipping retention and capture configuration discipline needed for API-driven ingestion and exports
Pagefreezer onboarding requires careful capture and retention configuration discipline, and advanced supervision workflows depend on policy setup and review routing. Allocate configuration time for capture paths and export formats so the audit log traces ingestion to export.
How We Selected and Ranked These Tools
We evaluated enterprise information archiving software on features that match archive governance outcomes, including legal hold workflow coordination, retention enforcement, and export-ready retrieval. Features accounted for 40% of the ranking and weighed workflows like audit logging for custodial actions and tamper-evident chain of custody evidence.
Ease and value each accounted for 30%, with emphasis on how much setup discipline is required for capture coverage and policy lifecycle correctness. Nexthink set the top position because it delivers scriptable, API-driven endpoint automation while still supporting enterprise integration needs, which aligned strongly with integration depth and automation surface scoring.
Frequently Asked Questions About Enterprise Information Archiving Software
How do Global Relay and Mimecast Archiving capture and retain messages through journaling workflows?
How does Pagefreezer support API-based capture for audit-grade retention enforcement?
What breaks if legal hold workflows are not tied to export actions in Global Relay and Smarsh?
When does IBM Storage Protect fall short compared with inbox-first archiving tools like Mimecast Archiving?
How do admin controls and audit logging differ between Dell EMC SourceOne and Global Relay?
What is the tradeoff between WORM-aligned retention in Cryoserver and mailbox-integrated workflows in Mimecast Archiving?
Which tool provides the strongest alignment between supervisory review artifacts and archived search results?
How should an administrator plan data migration or backfill into Archive360 versus Global Relay?
When is extensibility through APIs a deciding factor for Pagefreezer versus Proofpoint Enterprise Archive?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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