
GITNUXSOFTWARE ADVICE
Finance Financial ServicesTop 10 Best Employee Payment Software of 2026
Ranked top 10 employee payment software picks with payroll, benefits, and approvals features, including Paycor, Deel, and Rippling.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Paycor is the best fit if you need HR, payroll, and benefits approvals to coordinate tightly each payroll cycle, while Deel works better when HR and finance must govern global pay across locations, and Patriot Software is the budget-friendly entry when mid-market teams want configurable payroll runs with approval flow and pay stubs.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Paycor
Integrated approval workflow for employee payment changes that gates updates before payroll execution.
Built for fits when HR, payroll, and benefits must coordinate approvals and deduction updates each payroll cycle..
Deel
Editor pickWorkflow automation that carries employee operational data from onboarding into recurring pay actions and reporting.
Built for fits when HR and finance need centralized global pay governance across many locations..
Rippling
Editor pickWorkflow-based approvals for pay-affecting edits linked to employee lifecycle changes.
Built for fits when HR and payroll data must stay aligned with approvals and minimal re-keying..
Related reading
Comparison Table
Paycor
enterprisePayroll and HR platform focused on small and mid-sized businesses.
Integrated approval workflow for employee payment changes that gates updates before payroll execution.
Paycor handles payroll execution with gross-to-net processing, pay stub generation, and recurring pay scheduling that supports regular and off-cycle payments. Benefits administration integrates into payroll deductions so changes like new enrollments and life-event updates flow into upcoming payroll registers. Approval workflows cover employee payment adjustments so HR and managers can review before changes hit payroll.
A common tradeoff is that deeper configuration is required to match multi-location payroll rules, especially when jurisdictions and earning components vary by employee. Paycor fits best when HR, payroll, and benefits teams need one system to coordinate eligibility updates, deduction changes, and controlled approvals across repeated payroll cycles.
- +Payroll workflows coordinate benefits changes into payroll deduction updates
- +Off-cycle payment handling supports corrective runs without breaking regular cycles
- +Approval routing limits who can submit employee payment adjustments
- +Integration options reduce manual rekeying from time and HR sources
- –Multi-location payroll configuration can require specialized governance discipline
- –Some administration screens can be dense for managers without HR training
- –Complex deduction and earnings mappings may take iterative setup time
HR operations teams
Route employee payment adjustments for approval
Fewer payroll corrections
Payroll administrators
Manage off-cycle corrective payments
Faster corrections
Show 2 more scenarios
Benefits coordinators
Sync life-event enrollment to deductions
Accurate benefit deductions
Update enrollments and push deduction changes into payroll so earnings and withholdings stay synchronized.
Finance and controllership
Reconcile payroll impacts to accounting
Cleaner month-end close
Use export and integration paths to support consistent payroll journal entry preparation from payroll results.
Best for: Fits when HR, payroll, and benefits must coordinate approvals and deduction updates each payroll cycle.
More related reading
Deel
API-firstGlobal payroll and employer-of-record platform for international teams.
Workflow automation that carries employee operational data from onboarding into recurring pay actions and reporting.
Deel supports ongoing global payroll operations and centralizes employee data that feeds payroll execution and pay communication. Its automation covers onboarding tasks, document collection, and recurring pay processes, which helps when headcount spans multiple payroll jurisdictions. Administration is handled through role-based access so HR and finance groups can manage personnel actions without sharing the same permissions.
A key tradeoff is that Deel’s workflow depth depends on how tightly teams map each role to the intended pay operation in Deel rather than relying solely on external payroll engines. It fits situations where centralized governance and cross-border operational control matter more than customizing every payroll ledger step outside the system. It is also a strong fit when an organization needs an integration surface for recurring operational events rather than only exporting data after payroll closes.
- +Centralized global pay operations reduce HR and finance coordination points
- +Employee self-service supports document flow and payment-related tasks
- +Role-based administration supports separated duties across teams
- +Automation covers recurring onboarding and ongoing pay workflows
- –Deeper configuration is required to align complex pay changes with workflows
- –External payroll integration may limit control over local payroll nuances
- –Off-cycle adjustments can become process-heavy for highly variable schedules
- –Complex governance needs careful permission setup across roles
Global HR operations teams
Run recurring pay actions across countries
Fewer cross-team coordination delays
Finance and payroll operations
Standardize payment workflows by role
More predictable close coordination
Show 2 more scenarios
Systems and integration teams
Connect HR events to pay operations
Lower manual operational throughput
An automation and integration surface supports recurring operational events that feed payment processing.
Corporate compliance teams
Govern access to pay-related actions
Tighter operational access control
RBAC controls reduce permission sprawl for document and payment-related operational tasks.
Best for: Fits when HR and finance need centralized global pay governance across many locations.
Rippling
SMBUnified payroll, IT, and HR platform for modern workforces.
Workflow-based approvals for pay-affecting edits linked to employee lifecycle changes.
Rippling centralizes employee records and payroll configuration, which helps when payroll changes depend on HR events like department transfers and benefit eligibility. Employee payment operations include recurring payroll schedules, retroactive pay adjustment handling, and pay stub generation for employee self-service. Approval controls can be applied around pay-affecting changes so finance teams can require review before processing.
A key tradeoff is that payroll outcomes depend on correct mappings between employee data, compensation rules, and any upstream systems feeding time and deductions. Rippling works best when HR and payroll are managed in one workflow and when audit trails around changes matter for finance governance and compliance.
- +Lifecycle-driven changes reduce payroll data reentry
- +Configurable payroll schedules support consistent pay cycles
- +Approval workflows add control over pay-affecting edits
- +Integrations reduce handoffs between HR and payroll
- –Complex compensation rules require careful configuration
- –More governance needed when multiple teams submit changes
- –Nonstandard payment patterns can require workflow customization
- –Troubleshooting integration inputs can take extra time
Finance ops teams
Review and approve off-cycle corrections
Faster, controlled corrections
HR and people teams
Trigger payroll changes from transfers
Lower payroll processing errors
Show 2 more scenarios
Time and payroll admins
Sync time entries into pay
Less manual reconciliation
Time signals feed payroll calculations so deductions and earnings follow the configured payroll logic.
Compliance leads
Maintain audit trails for changes
Cleaner internal reviews
Approval history and change context help trace who submitted pay adjustments and when.
Best for: Fits when HR and payroll data must stay aligned with approvals and minimal re-keying.
Gusto
SMBPayroll, benefits, and HR platform built for small and mid-sized businesses.
Payroll change management connects onboarding data, pay adjustments, and approvals so HR edits propagate into subsequent payroll runs.
Gusto pairs payroll processing with HR workflows like onboarding, benefits enrollment, and employee self-service so pay outcomes stay connected to day-to-day changes. The system generates direct deposit details and handles payroll tax filing workflows, including pay stub generation and year-end reporting.
Admin controls support approvals and configuration around pay schedules and recurring adjustments, which helps teams manage frequent payroll cycle updates. For developers, Gusto offers an API and event surfaces that support payroll and HR integrations without recreating payroll logic outside the system.
- +Employee self-service ties onboarding and pay changes to updated payroll inputs
- +API supports HR and payroll integration flows beyond manual exports
- +Automated tax workflows reduce manual payroll tax filing tasks
- +Pay schedule configuration supports recurring and off-cycle payroll adjustments
- –Advanced payroll customization can require careful setup for edge-case adjustments
- –Limited visibility into raw payroll calculation details compared to specialized payroll engines
- –Approval workflows depend on correct role permissions and change timing
Best for: Fits when mid-market teams want payroll plus approvals, onboarding, and benefits workflows driven from one system.
ADP
enterpriseEnterprise and SMB payroll processing with global workforce management capabilities.
ADP’s payroll administration supports controlled pay run changes with traceable documentation across the payroll workflow.
ADP runs payroll processing and pays employees through direct deposit workflows tied to payroll schedules and pay runs. ADP supports gross-to-net calculations, payroll tax filing outputs, and recurring payment inputs for accurate pay stub generation and year-end reporting.
ADP also coordinates employee self-service for pay statements and can integrate time and attendance data into payroll cycles. For employer controls, ADP includes HR and payroll administration features that support approval workflows and auditability across payroll changes.
- +End-to-end payroll cycle coverage with tax and payment processing outputs
- +Strong payroll administration controls for pay run inputs and changes
- +Time and attendance integrations to reduce manual entry into payroll
- +Employee self-service for pay statements and payroll visibility
- –Integration and configuration work can be heavy for complex org setups
- –Approval workflows may require careful role mapping and change governance
- –Reporting configuration can take multiple iterations for specific formats
- –Some advanced payment scenarios depend on optional add-on capabilities
Best for: Fits when mid-market employers need end-to-end payroll processing with controlled administration and integration into HR workflows.
Paychex
enterprisePayroll and HR services for small to enterprise employers.
Off-cycle payment and retroactive pay adjustment processing that recalculates earnings outcomes within the same payroll workflow.
Paychex supports multi-state payroll operations with recurring payroll schedule configuration, pay stub generation, and payroll tax filing workflows. The employee payment setup centers on payroll processing plus time and attendance integration for ongoing payroll cycle accuracy.
For approvals and corrections, it supports off-cycle payment handling and retroactive pay adjustment processes that roll into standard payroll registers and year-end reporting outputs. For most teams, administration and governance are handled through role-based access for payroll operations and managed compliance reporting deliverables.
- +Strong payroll operations workflow for corrections and off-cycle processing
- +Time and attendance integration supports more accurate payroll cycle outcomes
- +Payroll register and pay stub generation are built into the processing flow
- +Multi-state operations are supported with tax compliance oriented reporting
- –Approval automation is limited compared with workflow-first systems
- –API extensibility for custom payroll operations is not the primary interface
- –Garnishment and special-case handling can require more admin governance
- –General ledger interface depth depends on selected accounting integration paths
Best for: Fits when mid-market teams need managed payroll processing and compliant reporting with time and attendance inputs.
UKG
enterpriseHuman capital management and payroll platform for enterprise workforces.
Off-cycle payment processing that keeps adjustments within the same configured payroll cycles and governance controls.
UKG links employee payments to workforce data so payroll runs stay consistent with HR, scheduling, and eligibility inputs. It supports payroll processing workflows like payroll schedule configuration, payroll cycle controls, and off-cycle payment handling for mid-month changes.
UKG also covers pay communications and reporting needs with pay stub generation and payroll compliance reporting outputs. For governance, it relies on role-based access controls and audit log trails to track who approved or changed payment inputs.
- +Ties payroll inputs to HR and workforce data to reduce mismatch risk
- +Supports off-cycle payment handling for mid-cycle corrections
- +Provides detailed audit log trails for payment-related changes
- +Generates pay stubs and payroll registers from configured pay schedules
- –Requires careful payroll schedule configuration to avoid unintended cycle impacts
- –Approvals breadth depends on how workflows are configured for each pay change type
- –Integration setup work can be significant for nonstandard time and HR sources
- –Earned wage access requires dedicated configuration and policy alignment
Best for: Fits when mid-size to enterprise HR and payroll teams need approvals tied to workforce data with strong audit trails.
OnPay
SMBSimple payroll service for small businesses with automated tax filing.
OnPay payroll approvals tie manager review to specific payroll inputs to reduce last minute data changes.
OnPay supports payroll schedule configuration and payroll cycle management with guided run steps for administrators.
Employee self service covers ongoing employee data updates that feed payroll processing without repeated admin collection.
Automation centers on recurring processing workflows and approvals for payroll inputs rather than deep custom payroll rule authoring.
- +Employee self service reduces manual data collection for payroll inputs
- +Recurring payroll schedule setup supports stable pay cycles and off cycle runs
- +Role based access supports separation of duties for payroll administrators
- +Pay stub generation is handled directly inside the payroll workflow
- –Garnishment processing coverage depends on importing correct court order details
- –General ledger interface depth is limited compared with larger accounting ecosystems
- –Multi jurisdiction tax configuration is less configurable than systems built for complex payroll operations
- –Advanced automation relies more on integrations than native orchestration
Best for: Fits when mid-market teams need guided payroll runs with manager approvals and employee self service.
Patriot Software
SMBAffordable online payroll and accounting software for small businesses.
Retroactive pay adjustment processing recalculates impacted earnings and withholding for the affected payroll cycle.
Patriot Software handles payroll processing workflows with payroll schedules, pay stub generation, and direct deposit coordination for employee payments. The system supports employee setup data, payroll cycle runs, and retroactive pay adjustments that feed pay registers and year-end reporting outputs.
It also covers core HR payment operations like time and attendance imports and manager approvals for payroll-relevant inputs when those modules are used together. Administration focuses on controlled user access for payroll operations, with audit-style visibility tied to payroll actions and changes.
- +Payroll schedule configuration keeps cycles consistent across off-cycle runs.
- +Retroactive pay adjustments recalculate affected payroll amounts without manual spreadsheets.
- +Pay stub generation aligns employee payment details with payroll registers.
- +Workflow approvals support manager signoff for payroll inputs.
- –Automation depth for approvals depends on module usage and setup discipline.
- –Limited payroll API surface for custom gross-to-net and off-cycle integrations.
Best for: Fits when mid-market HR teams need configurable payroll runs with approvals and pay stub outputs.
TriNet
enterpriseProfessional employer organization providing payroll and HR outsourcing.
Integrated employee self-service tied to payroll and benefits workflows, with approvals governing the employee data used for pay runs.
TriNet is an employee payment and HR payroll system aimed at mid-market organizations that need managed payroll operations plus employee self-service. It handles core payroll cycles, pay statement generation, and direct deposit processing workflows, with benefits administration and employee onboarding tied into the same operating model.
It also supports payroll adjustments like retroactive pay runs and off-cycle payments when events occur outside the standard pay schedule. Governance centers on administrative controls for approvals, employee data changes, and audit visibility across payroll and benefits activities.
- +HR and benefits workflows align with employee payment processing steps
- +Retroactive pay adjustments fit common correction and dispute scenarios
- +Employee self-service supports pay statement and payroll communication workflows
- +Administrative approvals create traceable handoffs for payroll-related changes
- –Payroll customization depth is lower than standalone payroll engines
- –Multi-state payroll changes can increase admin overhead for setup owners
- –Off-cycle payment handling relies on correct upstream employee data
- –API coverage is narrower for custom payroll journal entry automation needs
Best for: Fits when mid-size HR teams need managed payroll operations with benefits and approvals tied to employee data.
Conclusion
After evaluating 10 finance financial services, Paycor stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right employee payment software
Employee payment software coordinates payroll execution with the workflows that change employee payment inputs, including onboarding data, benefits deductions, and manager approvals. This guide covers Paycor, Deel, Rippling, Gusto, ADP, Paychex, UKG, OnPay, Patriot Software, and TriNet.
The most decisive differences show up in approval gating for pay-impacting changes, the strength of lifecycle-driven automation, and how off-cycle or retroactive adjustments are handled within the payroll workflow. Paycor emphasizes an integrated approval workflow that gates employee payment changes before payroll execution, while Rippling links approvals to employee lifecycle changes to reduce payroll data reentry.
Employee payment software that governs pay changes, approvals, and payroll execution
Employee payment software is a payroll operation system that manages pay run inputs and the approvals that control how those inputs change before payroll execution. It typically includes workflow automation for employee data changes, employee self-service for payment-related tasks, and payroll run management for recurring and corrective processing.
Paycor is built around approval workflow controls that gate employee payment changes before payroll execution, which supports coordinated updates to benefits deductions each payroll cycle. Rippling connects workflow-based approvals for pay-affecting edits to employee lifecycle changes, which keeps HR and payroll data aligned without repeated re-keying.
Approval gating, automation depth, and payroll workflow control
Employee payment software only prevents payroll errors when pay-impacting changes pass through approvals that are linked to the specific data fields used in the payroll run. Paycor’s integrated approval workflow gates employee payment changes before payroll execution, which directly reduces last-minute edits.
Workflow automation matters because employee data changes arrive from onboarding, HR updates, and benefits operations on different timelines. Deel, Rippling, and Gusto each emphasize workflow automation that carries operational employee data into recurring pay actions and subsequent payroll runs, rather than relying on re-keyed updates.
Paycor and off-cycle correction workflows
Paycor supports off-cycle payment handling and corrective runs without breaking regular cycles, while keeping benefits deduction updates coordinated with payroll execution. UKG also supports off-cycle payment handling inside configured payroll governance controls.
Lifecycle-driven approvals for pay-affecting edits
Rippling links workflow-based approvals for pay-affecting edits to employee lifecycle changes, which reduces payroll data reentry during HR activity. Gusto similarly connects onboarding data, pay adjustments, and approvals so HR edits propagate into subsequent payroll runs.
Global pay governance and centralized operations
Deel centralizes global pay operations so HR and finance reduce coordination points across locations, with employee self-service for document and payment-related tasks. ADP provides end-to-end payroll cycle coverage with controlled administration and traceable documentation for payroll workflow inputs and changes.
API and integration surface for onboarding and payroll flows
Gusto’s API supports integration flows beyond manual exports, which helps HR and payroll teams connect external systems to pay inputs. Deel and Paycor also support integration-oriented workflows, but Rippling’s automation design is more tightly coupled to lifecycle-driven approval paths.
Traceable payroll administration for pay run inputs
ADP provides payroll administration controls for pay run inputs and changes with traceable documentation across the payroll workflow. Paycor also provides payroll workflow control, but its differentiator is approval gating before payroll execution.
Retroactive pay adjustment processing
Paychex handles retroactive pay adjustment processing that recalculates earnings outcomes within the same payroll workflow. Patriot Software focuses on retroactive pay adjustment processing that recalculates impacted earnings and withholding for the affected payroll cycle.
Choose by approval model, workflow automation flow, and correction handling
First, map pay-impacting change ownership to approvals that gate payroll execution, because Paycor’s standout model is specifically designed to block updates before payroll runs. Then validate whether lifecycle-driven automation reduces re-keying, since Rippling and Gusto connect approvals to employee lifecycle or onboarding-driven pay inputs.
Second, test how each platform handles off-cycle and retroactive corrections inside the same governance workflow, because Paychex, UKG, and Paycor each claim different strengths for corrective runs. Finally, confirm the integration pattern for HR and finance coordination by checking which products emphasize workflow carryover into reporting and which rely on deeper payroll administration controls.
Select an approval gating philosophy
Choose Paycor if approvals must gate employee payment changes before payroll execution so HR and benefits deduction updates can stay coordinated. Choose OnPay or UKG if manager review is tied to specific payroll inputs and approvals remain within configured payroll cycles.
Prioritize lifecycle-linked automation to cut re-keying
Choose Rippling if employee lifecycle changes should automatically drive workflow approvals for pay-affecting edits to keep HR and payroll data aligned. Choose Deel or Gusto if onboarding and employee operational data must flow into recurring pay actions and approvals with centralized governance.
Plan for corrections without destabilizing regular payroll
Choose Paycor for off-cycle payment handling that supports corrective runs without breaking the regular payroll cycle. Choose Paychex if off-cycle processing and retroactive recalculation are the primary requirement inside the same payroll workflow.
Verify retroactive adjustment coverage for disputes
Choose Paychex if retroactive pay adjustment recalculates impacted earnings within the same payroll workflow. Choose Patriot Software if retroactive pay adjustments must recompute affected earnings and withholding for the impacted payroll cycle without manual spreadsheets.
Match admin governance needs to configuration complexity
Choose Paycor when governance discipline can be supported for multi-location payroll configuration while keeping approvals and benefits deductions synchronized. Choose ADP when end-to-end payroll administration controls and traceable documentation across the payroll workflow are the priority even if configuration effort is higher.
Confirm integration responsibilities between payroll and external systems
Choose Gusto if the HR and payroll integration plan needs an API that supports flows beyond manual exports for onboarding and pay adjustments. Choose Deel when centralized global pay governance is required, but internal controls over local payroll nuances may be constrained by external payroll integration.
Who should use employee payment software like these
Employee payment software is most useful when payroll execution depends on upstream changes such as benefits deductions, pay adjustments, and manager-approved edits. The strongest fits align approvals, payroll inputs, and corrective processing so the payroll cycle can run without manual reconciliation.
Teams also benefit when the workflow connects HR systems and employee-facing tasks, because self-service reduces last-minute data collection and approvals can be tied to the inputs that payroll actually uses.
HR and payroll teams coordinating benefits deductions and pay changes
Paycor fits teams that need approvals to gate employee payment changes before payroll execution so benefits deduction updates can be synchronized each payroll cycle.
Finance leaders managing global pay operations across many locations
Deel fits when centralized global pay governance must reduce coordination points between HR and finance while still supporting employee self-service for payment-related tasks.
HR and payroll orgs running frequent off-cycle corrections
Paychex and UKG fit teams that require off-cycle payment handling inside the payroll workflow so mid-cycle corrections remain compliant and controlled.
Mid-market employers standardizing onboarding-driven pay changes
Gusto fits teams that want onboarding data, pay adjustments, and approvals to propagate into subsequent payroll runs without manual exports.
Teams needing retroactive recomputation for disputes and adjustments
Patriot Software fits HR teams that need retroactive pay adjustment processing to recalculate impacted earnings and withholding for the affected payroll cycle.
Common mistakes when buying employee payment software
Buying mistakes happen when teams treat approvals as an afterthought or they assume corrective processing will automatically stay inside the same governance workflow. The result is payroll runs that still depend on last-minute spreadsheet work or role confusion on who can submit pay changes.
Another frequent error is selecting a platform that requires extensive configuration without assigning governance ownership early. Multi-location setups and complex compensation rules demand disciplined configuration and workflow mapping to keep payroll input accuracy.
Assuming approvals will gate pay-impacting changes without validating where they block payroll execution
Paycor explicitly gates employee payment changes before payroll execution, so compare that behavior to systems where approvals focus on review without tight execution gating such as some manager-led flows in OnPay.
Underestimating configuration work for complex compensation rules or multi-location setups
Rippling calls out the need to configure complex compensation rules carefully, and Paycor notes that multi-location payroll configuration can require specialized governance discipline.
Ignoring how retroactive and off-cycle adjustments recalculate earnings and withholding
Paychex recalculates earnings outcomes for retroactive pay adjustment within the same payroll workflow, while Patriot Software emphasizes retroactive recomputation of impacted earnings and withholding for the affected payroll cycle.
Overvaluing integration flexibility while overlooking governance and control for local payroll nuances
Deel centralizes global pay operations, but external payroll integration can limit control over local payroll nuances, which can affect governance for local adjustments.
How We Selected and Ranked These Tools
We evaluated Paycor, Deel, Rippling, Gusto, ADP, Paychex, UKG, OnPay, Patriot Software, and TriNet by scoring features integration and automation depth as the largest portion of the rubric. Features and automation made up 40% because the cards repeatedly distinguish workflow carryover, lifecycle-linked approvals, and off-cycle or retroactive correction handling.
Ease and value each made up 30% by weighing how consistently teams can administer payroll cycle inputs, manage approvals, and avoid governance work that slows payroll execution. Paycor scored highest overall by combining integrated approval workflow gating before payroll execution with off-cycle payment handling that supports corrective runs while keeping benefits deduction updates coordinated each payroll cycle.
Frequently Asked Questions About employee payment software
How do Paycor and Gusto handle payroll schedule configuration and recurring pay changes?
Which tools provide employee self-service tied to pay statements and benefits data used for payroll?
When does off-cycle payment processing matter, and how do UKG and Paychex differ in coverage?
What breaks if employee data changes are not gated by approvals in Rippling and Paycor workflows?
How do Deel and Rippling manage global or lifecycle-driven pay operations across distributed teams?
What integration and API patterns support payroll automation in Gusto versus Deel?
How do ADP and Paychex support payroll tax filing outputs and year-end reporting artifacts?
How is retroactive pay adjustment processed, and where do Patriot Software and UKG place the recalculation work?
What admin controls and audit visibility are available for payroll changes in UKG and Paycor?
When data migration from a legacy HRIS or payroll system is a requirement, which platforms best align employee payment configuration with ongoing operations?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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