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HR In IndustryTop 10 Best Employee Communication Software of 2026
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Microsoft Viva
Viva Connections for branded, role-based employee home experiences within Microsoft 365
Built for enterprises running Microsoft 365 that want integrated, searchable employee communications.
Workvivo
Workvivo Recognition for peer-to-peer kudos tied to employee profiles and feeds
Built for mid-size enterprises building an employee social intranet and engagement hub.
Slack
Channel-based threaded messaging
Built for organizations needing fast, searchable team communication with heavy workflow integrations.
Comparison Table
This comparison table ranks employee communication software options such as Microsoft Viva, Workvivo, Slack, Zoom Workplace, and Google Workspace features like Google Chat and Google Currents. You will see how each tool handles key capabilities including internal messaging, announcements and newsfeeds, live and video events, and enterprise administration. Use the table to match product strengths to your team’s communication workflow and collaboration needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Microsoft Viva Microsoft Viva delivers employee communications and engagement capabilities across Teams with news, knowledge, learning, and employee insights. | enterprise suite | 9.2/10 | 9.4/10 | 8.7/10 | 8.3/10 |
| 2 | Workvivo Workvivo provides an employee experience platform with social communication, company updates, communities, and employee engagement workflows. | employee experience | 8.1/10 | 8.4/10 | 7.8/10 | 8.0/10 |
| 3 | Slack Slack centralizes employee communication with channels, announcements, direct messaging, and integrations for structured team updates. | team messaging | 8.8/10 | 9.1/10 | 8.6/10 | 7.4/10 |
| 4 | Zoom Workplace Zoom Workplace unifies internal communications with chat, meetings, and team spaces designed for employee collaboration and engagement. | communications platform | 7.9/10 | 8.2/10 | 8.1/10 | 7.4/10 |
| 5 | Google Workspace (Google Chat and Google Currents) Google Workspace supports internal communication through Google Chat and Curations for company updates and employee engagement. | collaboration suite | 8.4/10 | 8.8/10 | 8.1/10 | 7.9/10 |
| 6 | Glint Glint provides people insights that enable managers and leadership to run engagement and communication initiatives using structured feedback signals. | employee insights | 8.0/10 | 8.6/10 | 7.6/10 | 7.4/10 |
| 7 | WalkMe WalkMe delivers contextual in-app guidance that communicates process changes and operational updates to employees directly in their workflows. | in-app communications | 8.2/10 | 8.6/10 | 7.9/10 | 7.6/10 |
| 8 | Jostle Jostle provides a modern intranet experience with employee recognition, news, and announcements for structured internal communications. | intranet and news | 8.0/10 | 8.2/10 | 8.6/10 | 7.4/10 |
| 9 | Lattice Lattice supports internal engagement by powering performance, feedback, and recognition programs that reinforce communication practices. | engagement platform | 8.1/10 | 8.6/10 | 7.6/10 | 7.8/10 |
| 10 | OnsiteHQ OnsiteHQ coordinates frontline employee communication with shift-based updates, tasks, and deskless team messaging. | frontline communication | 6.8/10 | 7.2/10 | 6.4/10 | 6.9/10 |
Microsoft Viva delivers employee communications and engagement capabilities across Teams with news, knowledge, learning, and employee insights.
Workvivo provides an employee experience platform with social communication, company updates, communities, and employee engagement workflows.
Slack centralizes employee communication with channels, announcements, direct messaging, and integrations for structured team updates.
Zoom Workplace unifies internal communications with chat, meetings, and team spaces designed for employee collaboration and engagement.
Google Workspace supports internal communication through Google Chat and Curations for company updates and employee engagement.
Glint provides people insights that enable managers and leadership to run engagement and communication initiatives using structured feedback signals.
WalkMe delivers contextual in-app guidance that communicates process changes and operational updates to employees directly in their workflows.
Jostle provides a modern intranet experience with employee recognition, news, and announcements for structured internal communications.
Lattice supports internal engagement by powering performance, feedback, and recognition programs that reinforce communication practices.
OnsiteHQ coordinates frontline employee communication with shift-based updates, tasks, and deskless team messaging.
Microsoft Viva
enterprise suiteMicrosoft Viva delivers employee communications and engagement capabilities across Teams with news, knowledge, learning, and employee insights.
Viva Connections for branded, role-based employee home experiences within Microsoft 365
Microsoft Viva stands out because it brings employee communication into the Microsoft 365 experience with Viva Connections and Viva Topics. It supports targeted news, internal announcements, and organizational storytelling through page-based experiences and community features. Viva Topics adds discoverable knowledge surfaces that connect people, documents, and expertise so communications stay searchable. With role-based personalization and integration with Teams and SharePoint, Viva helps distributed teams amplify messages and reduce missed updates.
Pros
- Tight Microsoft 365 integration for news, resources, and communications in Teams and SharePoint
- Viva Connections builds branded landing experiences with role-based navigation
- Viva Topics improves message discoverability by surfacing related people and content
Cons
- Value depends on Microsoft 365 adoption and data hygiene across SharePoint and Teams
- Some communication workflows require SharePoint and governance setup for consistent publishing
- Advanced personalization can require configuration effort and admin oversight
Best For
Enterprises running Microsoft 365 that want integrated, searchable employee communications
Workvivo
employee experienceWorkvivo provides an employee experience platform with social communication, company updates, communities, and employee engagement workflows.
Workvivo Recognition for peer-to-peer kudos tied to employee profiles and feeds
Workvivo stands out for turning employee communications into a searchable, community-driven hub with social recognition and structured engagement. It supports company-wide announcements, multi-channel campaigns, and employee profiles that connect people to teams and updates. The platform also includes events, polls, and lightweight workflow-style content visibility so managers can push targeted information without building custom intranets. Strong admin controls help structure governance across departments while keeping day-to-day interactions easy for staff.
Pros
- Employee profiles and community feeds make updates discoverable
- Targeted campaigns and announcements support role and location relevance
- Built-in recognition tools help reinforce culture and performance
- Searchable content library reduces repeat questions
- Admin controls support department governance and structured rollout
Cons
- Setup and information architecture work takes planning
- Advanced intranet customization is limited versus custom intranet builds
- Automation and workflow depth lag behind specialized process tools
- Mobile experience can feel less polished than desktop for heavy browsing
Best For
Mid-size enterprises building an employee social intranet and engagement hub
Slack
team messagingSlack centralizes employee communication with channels, announcements, direct messaging, and integrations for structured team updates.
Channel-based threaded messaging
Slack stands out with channel-first team communication plus deep third-party app integration. You get searchable messaging, threaded discussions, and shared files to keep conversations tied to work. Enterprise-grade controls include SSO, granular admin permissions, and retention policies for compliance. Slack also offers voice and video calls inside channels to reduce tool switching during coordination.
Pros
- Threaded conversations keep fast chats organized and easy to follow
- Powerful search spans messages, files, and shared knowledge across channels
- Hundreds of app integrations connect workflows like Jira, Google Drive, and GitHub
- Voice and video calling inside channels supports real-time collaboration
Cons
- High plan tiers can be required for stronger retention and governance needs
- Large org channel sprawl makes finding the right updates harder over time
- Admin setup for permissions and data policies takes effort in complex enterprises
Best For
Organizations needing fast, searchable team communication with heavy workflow integrations
Zoom Workplace
communications platformZoom Workplace unifies internal communications with chat, meetings, and team spaces designed for employee collaboration and engagement.
Zoom webinars with recording and engagement controls for large-scale internal communications
Zoom Workplace combines Zoom Meetings, team chat, and webinars into one employee communication workflow. It supports live and on-demand video sessions with recording, captions, and webinar-style engagement tools. Team chat enables real-time messaging and file sharing to reduce reliance on email for internal updates. Admin controls and analytics help manage communication reach across departments.
Pros
- Unified meetings, chat, and webinars reduce switching between tools
- Cloud recording and searchable on-demand playback support reuse of announcements
- Robust meeting controls and webinars improve moderated communication
Cons
- Employee communications features feel less complete than specialized intranet platforms
- Advanced governance and reporting depend on higher-tier admin capabilities
- Extra collaboration value may require multiple Zoom modules and add-ons
Best For
Organizations standardizing on Zoom for video-first internal announcements and team chat
Google Workspace (Google Chat and Google Currents)
collaboration suiteGoogle Workspace supports internal communication through Google Chat and Curations for company updates and employee engagement.
Google Currents social-style feed for companywide announcements and team engagement
Google Chat combines real-time workplace messaging with file sharing and Google Workspace identity controls. Google Currents provides a social-style communications feed for announcements, updates, and engagement across departments. Chat supports threaded conversations, searchable history, and admin-managed retention policies. Currents adds richer community posts with reactions, comments, and organization-level discoverability.
Pros
- Chat threads, mentions, and search make day-to-day coordination easy
- Currents enables broadcast-style posts with reactions and comments
- Deep Google Drive and Gmail integration reduces tool switching
- Admin controls support retention, eDiscovery, and access management
Cons
- Currents engagement features feel lighter than dedicated intranet platforms
- Complex admin setup can slow early deployment for non-technical teams
- Advanced employee comm workflows require additional Google tools
Best For
Companies using Google Workspace that want Chat messaging plus lightweight social updates
Glint
employee insightsGlint provides people insights that enable managers and leadership to run engagement and communication initiatives using structured feedback signals.
Action Planning for managers ties survey results to coached follow-through items
Glint is distinct for turning employee feedback into ongoing manager actions, not one-time surveys. It combines engagement surveys, pulse check questions, and action planning so leaders can drive measurable improvements. Communication features tie results to day-to-day leadership behaviors through structured coaching and follow-through workflows. Integrations with popular HR systems support faster rollouts and cleaner employee demographic reporting.
Pros
- Action planning workflow connects survey insights to specific manager follow-ups
- Pulse surveys support frequent engagement checks without lengthy campaigns
- Strong analytics for trends across teams and employee segments
Cons
- Admin setup and feedback program design require more planning effort
- Communication use cases feel secondary to engagement and feedback tooling
- Cost can be high for mid-market teams compared with simpler platforms
Best For
Enterprises running continuous engagement programs and structured manager action planning
WalkMe
in-app communicationsWalkMe delivers contextual in-app guidance that communicates process changes and operational updates to employees directly in their workflows.
Journey analytics that tracks drop-off and task completion inside each guided flow
WalkMe stands out for turning everyday employee journeys inside web and desktop apps into guided experiences without requiring custom app development. It delivers on-demand digital adoption through interactive walkthroughs, in-app checklists, and contextual prompts that appear where employees need help. Core capabilities include journey analytics, content targeting, and multi-step flows that support recurring training and process standardization across teams. It also supports external and internal communication elements like announcement banners and engagement campaigns alongside guidance content.
Pros
- Contextual in-app walkthroughs reduce training friction for common workflows
- Journey analytics show where employees get stuck and which prompts drive completion
- No-code authoring speeds up rollout of guides, checklists, and step-by-step flows
Cons
- Setup and targeting across complex apps can take significant time
- Advanced guidance design can feel limiting versus fully custom training tools
- Costs can rise quickly with large employee populations and multiple content sets
Best For
Enterprises standardizing complex software-driven workflows with guidance and measurement
Jostle
intranet and newsJostle provides a modern intranet experience with employee recognition, news, and announcements for structured internal communications.
Employee communities that turn announcements into ongoing discussions and engagement.
Jostle stands out with a structured employee intranet and a strong focus on internal communication workflows. It combines news, announcements, and content publishing with employee communities and engagement tools. The platform also supports employee directory search and task-style engagement loops to keep updates discoverable across teams. Collaboration centers on guided communication rather than heavy document management or project tracking.
Pros
- Role-based employee intranet that centralizes company news and updates
- Community and discussion spaces support ongoing two-way communication
- Employee directory and search make finding colleagues faster
- Workflow-style engagement helps keep announcements visible
Cons
- Limited depth for project management and complex task tracking
- Advanced integrations and customization can feel gated by admin effort
- Content governance relies on consistent ownership from internal teams
Best For
Mid-size companies needing an intranet-led communication hub
Lattice
engagement platformLattice supports internal engagement by powering performance, feedback, and recognition programs that reinforce communication practices.
Pulse surveys with real-time engagement analytics and trend reporting
Lattice stands out for combining employee communications with people insights tied to performance and engagement programs. Teams can run structured surveys, manage internal goals, and use analytics to track participation, sentiment, and progress. The platform supports employee recognition and manager-led check-ins, which helps communication turn into measurable action. Lattice also emphasizes workflow and reporting for HR and leaders managing distributed organizations.
Pros
- Connects engagement surveys to actionable people insights for communication follow-through
- Recognition workflows reinforce announcements with peer-to-peer credit
- Manager check-ins align day-to-day communication with goals and feedback
- Strong reporting on participation, trends, and engagement drivers
Cons
- Employee communication features feel secondary to engagement and performance modules
- Admin setup and permissions take time for multi-team rollout
- Some workflows require HR ownership to keep communications consistent
- Advanced analytics can be harder to interpret without HR context
Best For
HR-led organizations needing engagement-driven employee communication with structured feedback loops
OnsiteHQ
frontline communicationOnsiteHQ coordinates frontline employee communication with shift-based updates, tasks, and deskless team messaging.
Location and shift-based targeting for announcements, polls, and tasks
OnsiteHQ stands out with shift-based employee communication built around locations and scheduled activities. It supports frontline updates via mobile-friendly announcements, polls, and task-like requests tied to specific sites. The platform adds operational controls so messages can be targeted by role, team, or location instead of pushing everything company-wide. Admins can track engagement and follow up with recurring communications for ongoing processes.
Pros
- Shift and location targeting keeps messages relevant for frontline teams
- Mobile-friendly announcements help employees check updates during work shifts
- Recurring communication workflows reduce manual effort for repeat schedules
- Engagement tracking supports auditing who saw key updates
Cons
- Setup for multi-location rollouts can feel heavy for small teams
- Workflow depth can lag behind broader employee experience platforms
- Limited customization options compared with enterprise communications suites
- Reporting is useful but not as granular as dedicated analytics tools
Best For
Multi-location frontline teams needing shift-aware updates and targeted announcements
Conclusion
After evaluating 10 hr in industry, Microsoft Viva stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Employee Communication Software
This buyer’s guide helps you choose the right employee communication software from Microsoft Viva, Workvivo, Slack, Zoom Workplace, Google Workspace, Glint, WalkMe, Jostle, Lattice, and OnsiteHQ. It focuses on how each platform communicates with employees through different surfaces like Microsoft 365 home experiences, social intranets, channel-based messaging, and shift-aware frontline updates. You will get concrete selection criteria, common implementation mistakes, and tool-specific recommendations for your organization’s communication style.
What Is Employee Communication Software?
Employee communication software centralizes internal announcements, ongoing updates, and two-way engagement so employees can find what matters and act on it. These tools reduce missed updates by surfacing communications in the places employees already work, such as Microsoft Teams with Microsoft Viva or chat threads inside Slack and Google Chat. They also support structured community and feedback loops, like Jostle employee communities or Lattice pulse surveys connected to engagement insights.
Key Features to Look For
The fastest path to better employee communications comes from matching your communication workflow to the feature set your organization will actually use every day.
Branded employee home and role-based navigation inside your collaboration suite
Microsoft Viva delivers Viva Connections, which builds branded landing experiences with role-based navigation in Microsoft 365. Viva Connections reduces the chance that employees miss messages by placing communication surfaces inside the Microsoft home experience where work happens, especially with Teams and SharePoint integration.
Searchable communication hubs tied to profiles, communities, and recognition
Workvivo turns employee updates into a searchable, community-driven hub with employee profiles that connect people to updates. Workvivo Recognition enables peer-to-peer kudos tied to employee profiles and feeds, which helps communications stick through social reinforcement.
Threaded channel communication with deep search across messages and files
Slack centers communication in channels with threaded messaging so fast updates stay organized. Slack also provides powerful search across messages, files, and shared knowledge so employees can retrieve earlier context instead of asking the same questions again.
Video-first internal communication with webinars, recording, and engagement controls
Zoom Workplace unifies internal chat with Zoom meetings and webinars to support large-scale announcements. Zoom Workplace webinar capabilities include recording and engagement controls, which helps leadership deliver updates that employees can revisit and rewatch.
Social-style broadcast feeds with comments, reactions, and community discovery
Google Workspace combines Google Chat messaging with Google Currents, which provides a social-style communications feed for companywide announcements and engagement. Google Currents supports reactions and comments, which makes updates feel participatory and keeps community posts more discoverable.
Contextual communication inside real workflows with guidance and measured completion
WalkMe delivers contextual in-app guidance through interactive walkthroughs, in-app checklists, and contextual prompts that appear where employees need help. WalkMe journey analytics tracks drop-off and task completion inside each guided flow, which is how operational communications become measurable rather than just broadcast.
How to Choose the Right Employee Communication Software
Pick the tool that matches your communication surface, your employee audience, and your workflow goals for announcements and follow-through.
Start with the communication surface employees already use
If your organization lives in Microsoft 365, Microsoft Viva is a strong fit because it delivers Viva Connections inside Teams and SharePoint with branded, role-based navigation. If your organization uses a chat-first culture, Slack is a strong fit because threaded channel messaging and deep search keep updates connected to work.
Decide how you want employees to discover communications
For discoverability through knowledge and related expertise, Microsoft Viva Topics surfaces connected people and content so communications remain searchable. For discoverability through social browsing, Workvivo provides searchable feeds, employee profiles, and community-driven updates that reduce repeat questions.
Choose the level of engagement and two-way interaction you need
If you want ongoing discussion around announcements, Jostle supports employee communities that turn announcements into ongoing discussions and engagement. If you want recognition as an engagement mechanism, Workvivo Recognition delivers peer-to-peer kudos tied directly to employee profiles and feeds.
Match communication delivery to your content format and scale
For video-first leadership updates at scale, Zoom Workplace supports webinars with recording and engagement controls so employees can watch live or revisit on demand. For organizations using Google Workspace, Google Currents provides social-style feeds for broadcast announcements with reactions and comments.
Plan how you will measure follow-through and operational impact
If you want communication tied to employee feedback and manager action planning, Glint connects surveys to action planning with manager follow-ups. If you need operational communications inside software workflows, WalkMe uses journey analytics to show completion and drop-off for each guided flow.
Who Needs Employee Communication Software?
Employee communication software fits organizations that must keep employees aligned across teams, locations, or day-to-day workflow changes.
Enterprises standardized on Microsoft 365 and Microsoft Teams
Microsoft Viva is built for this scenario because Viva Connections creates branded, role-based employee home experiences and Viva Topics supports discoverable knowledge surfaces connected to people and content. Viva also integrates communication into Teams and SharePoint so employee updates show up where employees already work.
Mid-size enterprises that want a social intranet with communities and recognition
Workvivo is built for mid-size organizations that want an employee experience platform with company updates, communities, and employee profiles that make information searchable. Workvivo Recognition adds peer-to-peer kudos tied to profiles and feeds, which turns announcements into visible social engagement.
Organizations that run fast operations on chat and need searchable threaded coordination
Slack fits teams that want channel-first communication with threaded messaging and searchable history across messages and files. Slack also includes voice and video calling inside channels to reduce tool switching during real-time coordination.
Multi-location frontline teams that require shift-aware updates and localized messaging
OnsiteHQ is designed for shift-based employee communication with announcements, polls, and task-like requests tied to sites. Its location and shift-based targeting keeps messages relevant for frontline teams instead of pushing one company-wide feed.
Common Mistakes to Avoid
The most frequent failures come from choosing tools that do not match your communication mechanics or from underestimating implementation governance.
Launching role-based content without maintaining SharePoint and Teams data hygiene
Microsoft Viva depends on Microsoft 365 adoption and data quality across SharePoint and Teams for consistent publishing and discoverability. Teams that cannot maintain governance for publishing workflows will see avoidable friction with Viva content setup.
Treating a social intranet like a static document repository
Workvivo and Jostle both emphasize community feeds and ongoing discussion, and they lose impact when updates are posted as one-time announcements only. Workvivo Setup and information architecture require planning, and Jostle content governance relies on consistent ownership from internal teams.
Overloading channel sprawl without a plan for where announcements live
Slack can become harder to navigate as channel sprawl grows over time, which makes finding the right updates harder. Admin setup for permissions and data policies also takes effort in complex enterprises.
Using engagement platforms without a follow-through mechanism
Glint and Lattice connect engagement signals to action planning and reporting, but standalone surveys without manager follow-up reduce communication impact. WalkMe provides measured completion through journey analytics, and messaging that is not tied to guided flows will not produce reliable operational outcomes.
How We Selected and Ranked These Tools
We evaluated Microsoft Viva, Workvivo, Slack, Zoom Workplace, Google Workspace, Glint, WalkMe, Jostle, Lattice, and OnsiteHQ across overall fit, feature depth, ease of use, and value for employee communication outcomes. We separated top performers by how directly their standout capabilities support real internal communication workflows, not just conversation tools. Microsoft Viva led with Viva Connections for branded, role-based employee home experiences and Viva Topics for discoverable knowledge surfaces connected to people and content inside Teams and SharePoint. Lower-ranked options like OnsiteHQ focused on shift-aware frontline targeting and mobile-friendly announcements, which excels for deskless environments but does not cover broader internal communication needs in the same all-hands way.
Frequently Asked Questions About Employee Communication Software
How do Microsoft Viva and Workvivo differ when you want searchable employee communication?
Microsoft Viva uses Viva Topics to create discoverable knowledge surfaces that connect people, documents, and expertise across Microsoft 365. Workvivo builds a searchable, community-driven hub with announcements, employee profiles, and feeds that tie updates to individuals and teams.
Which option is best if you need channel-first communication with strong retention controls?
Slack is designed around channel-first workflows with threaded discussions and searchable message history. Its enterprise controls include SSO, granular admin permissions, and retention policies for compliance.
What should you choose if your internal announcements rely heavily on video and recorded sessions?
Zoom Workplace combines team chat with Zoom Meetings and webinars so internal updates can happen via live sessions and on-demand recordings. It adds captions and webinar engagement controls, which helps large internal audiences participate without switching tools.
How do Google Chat with Currents and Microsoft Viva handle announcement discovery across teams?
Google Chat provides threaded workplace messaging with searchable history and Workspace identity controls. Google Currents adds a social-style feed for announcements and engagement, while Microsoft Viva delivers role-based employee home experiences through Viva Connections within Microsoft 365.
Which tools turn feedback into planned manager actions instead of one-time surveys?
Glint ties engagement surveys and pulse checks to action planning so managers get structured follow-through items tied to communication outcomes. Lattice supports pulse surveys and engagement reporting plus recognition and manager-led check-ins that connect communication activity to measurable progress.
When should you use WalkMe instead of an intranet-style communication hub?
WalkMe is built for contextual guidance inside web and desktop applications using interactive walkthroughs, in-app checklists, and multi-step flows. Jostle and Workvivo focus more on intranet-style communities and feeds, so WalkMe fits teams that need employees to complete tasks correctly, not just read updates.
What makes OnsiteHQ a better fit for frontline work than tools designed for desk-based teams?
OnsiteHQ targets communications by location and shift, using mobile-friendly announcements, polls, and task-like requests tied to sites. Slack or Viva can support targeted channels or pages, but OnsiteHQ is designed around shift-aware operational messaging for frontline schedules.
How can leaders coordinate structured internal communication workflows across departments?
Jostle supports internal communication workflows with structured news, announcements, publishing, employee communities, and employee directory search. Workvivo also provides admin-governed structures plus events and polls, which helps managers run targeted campaigns without building custom intranets.
Which tool is most useful if you need measurement that links communication engagement to outcomes?
Zoom Workplace includes analytics for communication reach across departments and combines chat with webinar-style engagement. WalkMe provides journey analytics that tracks drop-off and task completion inside each guided flow, while Glint and Lattice connect survey participation and sentiment trends to planned actions and reporting.
Tools reviewed
Referenced in the comparison table and product reviews above.
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