GITNUXSOFTWARE ADVICE
Education LearningTop 10 Best Education Enrollment Software of 2026
Ranked list of 10 education enrollment software tools with editorial comparisons for districts, including PowerSchool Enrollment, SchoolMint, and FACTS.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
FACTS Enrollment Management is the best fit for schools that need a configurable online admissions workflow with checklist control across real enrollment operations, whereas PowerSchool Enrollment is the stronger alternative when districts want an admissions portal tightly connected to registrar processing via API-driven automation.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
FACTS Enrollment Management
Admissions checklist and applicant record tracking align documents and decision steps across the enrollment funnel.
Built for fits when schools need a configurable online admissions workflow with checklist control and enrollment operations..
PowerSchool Enrollment
Editor pickConfigurable application checklist states drive review and decision handoffs into enrollment processing workflows.
Built for fits when districts want an admissions portal connected to registrar processing with API-driven automation..
SchoolMint
Editor pickAdmissions workflow configuration that drives stage-based staff review queues tied to applicant status and checklist completion.
Built for fits when enrollment teams need portal-driven applications and staff review workflows feeding a SIS..
Related reading
Comparison Table
FACTS Enrollment Management
vertical specialistFACTS provides school applications, enrollment, tuition management, and family payment workflows.
Admissions checklist and applicant record tracking align documents and decision steps across the enrollment funnel.
FACTS Enrollment Management is built around an end-to-end admissions workflow that starts with an inquiry and proceeds through application submission, checklist completion, and decision steps. The applicant record structure keeps documents, statuses, and communications aligned to reduce manual handoffs between admissions staff and registrar workflows. The platform also supports enrollment funnel operations like deposit tracking and waitlist management when schools run rolling admissions cycles.
A key tradeoff is that deeper integration with an SIS or district data stack depends on technical setup and mapping of student identifiers across systems. FACTS Enrollment Management fits schools that need repeatable application checklists and governance over admissions decisions, not teams that require fully custom workflow logic without configuration work.
- +End-to-end admissions pipeline with checklist-driven application status
- +Applicant record consolidates documents, decisions, and progression
- +Waitlist management and deposit tracking support multi-step enrollment
- +Role-based admissions workflow reduces manual coordination across teams
- –SIS integration and data mapping require careful identifier alignment
- –Highly customized workflow changes can require configuration effort
- –Reporting depth depends on how schools structure their application checklists
Admissions operations teams
Run checklist-based application review
Faster and more consistent decisions
Registrar workflow managers
Handle deposits and enrollment changes
Reduced data entry and rework
Show 2 more scenarios
School administrators
Manage waitlist movement
More predictable seat utilization
Move applicants through waitlist stages as seats open and decisions clear deposits.
Student services coordinators
Standardize inquiry-to-enrollment tracking
Higher inquiry-to-enrollment conversion
Maintain consistent progression rules from inquiry intake through completed application packets.
Best for: Fits when schools need a configurable online admissions workflow with checklist control and enrollment operations.
More related reading
PowerSchool Enrollment
enterprisePowerSchool Enrollment handles online registration, applications, document collection, and student onboarding.
Configurable application checklist states drive review and decision handoffs into enrollment processing workflows.
PowerSchool Enrollment centers on an online admissions workflow with configurable application steps, document submission checkpoints, and state transitions that mirror registrar decision points. It keeps applicant records synchronized with downstream enrollment actions so staff can process cohorts, manage yield moves, and update statuses without rebuilding spreadsheets. API access and integration hooks are designed for automation between systems, including enrichment, identity checks, and directory updates needed before student placement.
A key tradeoff is that complex district-specific requirements often require careful configuration of forms, rules, and handoffs to match internal governance. PowerSchool Enrollment is a strong fit for districts with an established SIS environment that need a configurable application portal plus automation into registrar workflows, rather than a purely manual application review process.
- +Application portal workflow maps closely to registrar decision states
- +REST API integration supports automation between admissions and SIS systems
- +Configurable application checklists reduce reliance on manual spreadsheets
- +Enrollment reporting exports support operational tracking and reconciliation
- –District-specific workflows need careful configuration to avoid state mismatches
- –Document intake and review rules can become complex at scale
- –Extensive integrations may require staged testing to prevent sync drift
- –Advanced governance controls require deliberate role assignment planning
Admissions operations teams
Manage rolling intake and applicant documents
Faster review cycles
Registrar and enrollment staff
Convert accepted applicants into enrollment actions
Lower reconciliation effort
Show 2 more scenarios
District IT integrations teams
Automate data sync between systems
Reduced manual data entry
Integration teams use REST API access to push application and status events to connected tools.
Student services coordinators
Track special document requirements
Fewer missing documents
Coordinators configure conditional checklist steps so required items collect before decision processing.
Best for: Fits when districts want an admissions portal connected to registrar processing with API-driven automation.
SchoolMint
vertical specialistSchoolMint supports student applications, school choice, registration, and enrollment management.
Admissions workflow configuration that drives stage-based staff review queues tied to applicant status and checklist completion.
SchoolMint fits teams that need an online admissions workflow with clear applicant stages and staff-facing review queues. The system supports application checklist items and document collection workflows that reduce manual status chasing during rolling admissions and cohort enrollment. An admissions operations team can manage applicant records through configurable forms and workflows while maintaining audit trails of key review actions.
A tradeoff is that highly customized transcript processing and recommendation submission workflows require careful configuration and sometimes downstream integration work. SchoolMint works best when the enrollment team controls the application journey end-to-end and needs consistent handoffs into a SIS or student data warehouse for enrollment reporting.
- +Configurable student application portal with multi-step admissions workflows
- +Applicant checklist and document collection reduces manual status tracking
- +Staff review queues map to enrollment stages and handoffs
- +REST API supports data sync for applicant records and statuses
- –Complex admissions configurations take time to model correctly
- –Transcript processing depth can depend on external integrations
- –Role setup needs careful governance to avoid review access gaps
- –Duplicate matching accuracy depends on data quality across sources
Admissions operations teams
Run rolling admissions with stage reviews
Faster inquiry-to-review cycles
School IT integration teams
Sync applicant data to SIS
Reduced manual data reentry
Show 1 more scenario
Registrar workflow owners
Feed enrollment reporting from applications
More consistent enrollment reporting
Exports enrollment funnel data and status fields used for cohort and enrollment reporting workflows.
Best for: Fits when enrollment teams need portal-driven applications and staff review workflows feeding a SIS.
Element451
API-firstElement451 provides higher education CRM, recruitment, applications, and enrollment management.
Workflow-driven applicant records connect checklist items, documents, and staff tasks into a single enrollment operations trail.
Element451 focuses on end-to-end education enrollment workflows with configurable intake, routing, and decision stages built for admissions and student placement teams. Enrollment data moves through applicant records, tasks, document collection, and communications so staff can manage inquiry-to-enrollment conversion without stitching multiple tools together.
Administrators get governance controls for managing user access, workflow configuration, and operational reporting across the enrollment funnel. The system also supports integration patterns that map applicant and student enrollment events to downstream SIS and reporting needs.
- +Configurable enrollment workflows with clear stages from inquiry through enrollment decisions
- +Applicant record management supports checklists, status tracking, and staff task assignment
- +Document collection and processing flow reduces manual handoffs between teams
- +Operational reporting covers pipeline movement and bottlenecks across cohorts
- –Deep configuration can create governance overhead for large multi-school rollouts
- –Complex admissions logic may require specialist administration to keep workflows maintainable
- –Some SIS integration needs can depend on custom mapping for data fields
- –Reporting granularity may require additional setup to match internal KPIs
Best for: Fits when districts need configurable inquiry-to-enrollment workflows with staff tasking, document capture, and strong pipeline reporting.
Enrollsy
SMBEnrollsy manages enrollment, registration, payments, attendance, and communication for education providers.
Stage-based enrollment funnel with coordinated waitlist and deposit tracking to drive yield decisions.
Enrollsy runs an online admissions workflow that moves applicants from inquiry through application submission, document collection, and enrollment confirmation. The product focuses on operational enrollment funnel mechanics like application checklists, rolling intake handling, and cohort-level placement decisions.
Enrollsy also supports registrar-oriented tasks such as waitlist workflows, deposit tracking, and conversion reporting across stages. Governance is centered on configurable workflows and role-based access for staff teams managing applicant records.
- +Rolling admissions workflows with stage-based applicant status control
- +Waitlist and deposit tracking designed for enrollment funnel conversion
- +Configurable application checklists for consistent document collection
- +Reporting that ties funnel stages to enrollment outcomes
- –SIS integration depth may require custom work for complex mappings
- –Admin configuration can become workflow-heavy for multi-campus catalogs
- –Custom document and checklist logic may limit standardization at scale
- –API and automation options are less suitable for high-throughput processing without tuning
Best for: Fits when schools need configurable online admissions and enrollment funnel workflows for rolling intake.
Veracross
enterpriseVeracross combines school admissions, enrollment, student records, billing, and operations.
Checklist-driven application processing that coordinates documents, recommendations, and decision steps inside one applicant record workflow.
Veracross targets K-12 and higher education admissions operations where applicants move through structured steps like document review, recommendation routing, and cohort placement. It provides an online admissions workflow with configurable forms, checklist-driven tasks, and status tracking that support inquiry-to-enrollment conversion.
Admin teams can manage staff workflows around applicant records and build repeatable processes for rolling admissions cycles. The platform’s integration depth centers on SIS integration needs plus identity and data exchange patterns used by admissions portals and reporting.
- +Configurable checklist steps improve consistency across large applicant batches
- +Applicant record workflow supports multi-staff collaboration without manual rekeying
- +Document intake and review workflows map cleanly to admissions stages
- +Enrollment funnel status tracking supports clearer handoffs across teams
- –Complex workflows take governance discipline to avoid stage drift
- –Enrollment reporting depth can lag organizations that need heavy registrar analytics
- –More advanced automation typically depends on IT-led integration work
- –Duplicate applicant matching needs careful process alignment to prevent rework
Best for: Fits when admissions teams need structured application workflows and document review steps tied to staff tasks.
Finalsite Enrollment
vertical specialistFinalsite Enrollment manages inquiries, applications, admissions, registration, and re-enrollment.
Stage-based application checklists that coordinate document collection with admissions workflow status.
Finalsite Enrollment is tailored to online admissions and enrollment funnel management through a branded student application experience. It emphasizes workflow configuration for inquiry to application to deposit, including document intake and application step tracking.
Administration centers on managing user access and intake settings across recruitment and admissions operations. Finalsite Enrollment also fits schools that need SIS-linked record updates and enrollment reporting tied to the admissions workflow.
- +Configurable application checklists and step status for multi-round workflows
- +Document collection tied to application stages to reduce manual follow-up
- +Admissions funnel reporting aligned to inquiry, applicant, and enrollment milestones
- +Role-based access controls for separating admissions staff and data admins
- –Limited visibility into applicant merge and duplicate matching rules
- –Requires structured intake configuration to avoid inconsistent applicant records
- –Transcript and document processing depth can lag specialized enrollment systems
- –API extensibility is not as detailed as SIS-first enrollment toolchains
Best for: Fits when a school needs a branded application workflow with stage-based checklist and document intake.
Blackbaud Enrollment Management
enterpriseBlackbaud Enrollment Management supports admissions, applications, enrollment, and family engagement.
Stage-based yield and deposit tracking tied directly to decisions across rolling admissions periods.
Blackbaud Enrollment Management supports end-to-end education admissions workflows with configurable inquiry, application, and decision steps. The product is distinct for its fit with organizations that need recruitment operations tied to an enrollment funnel and downstream registrar needs.
Core capabilities include application checklist handling, document collection workflows, and admissions decision and yield tracking processes. Admin control centers on governance for application processing and reporting across multiple enrollment cycles.
- +Admission workflow configuration for inquiry-to-decision processing
- +Document collection steps built into application progress tracking
- +Yield and deposit tracking support across enrollment cycles
- +Reporting tied to application stages and enrollment outcomes
- –Complex governance setup can slow initial workflow configuration
- –Extensibility depends heavily on integration work for custom data flows
- –Screen navigation can feel workload-heavy for high-volume admissions teams
- –Data synchronization with external SIS processes can require coordination
Best for: Fits when admissions and recruitment teams need stage-based workflow control across multiple enrollment cycles.
Slate
enterpriseSlate is a configurable admissions and enrollment CRM for colleges and universities.
Event-driven automation that triggers tasks and communications from applicant funnel actions and status transitions.
Slate is an education enrollment workflow product for managing student inquiry through application and decisioning. It provides configurable application components like checklists and document requests, plus decision workflows for admitting and notifying applicants.
Enrollment teams can automate follow-ups, status changes, and task routing based on applicant actions. Slate also supports integrations for identity and SIS-linked enrollment operations to keep applicant records and next steps synchronized.
- +Configurable admissions workflow that maps decisions to applicant status changes
- +Document collection and application checklist logic reduces manual tracking work
- +Automation rules handle routing, reminders, and task assignments by applicant events
- +Integration options support SIS-linked processes and external identity handoffs
- –Workflow configuration can require specialist administrators for complex rule sets
- –Reporting depth varies by funnel stage and may need exports for advanced analysis
- –Edge cases in duplicate applicant matching can increase staff cleanup effort
- –Some transcript and credential handling steps depend on connected services
Best for: Fits when admissions teams need configurable application workflows with controlled automation.
brightwheel
vertical specialistbrightwheel provides childcare enrollment, billing, communication, attendance, and center management.
Applicant intake checklists with in-workflow document collection for staff review and enrollment decisions.
brightwheel is an education enrollment system that centers on managing applications and converting inquiries into enrolled students for early childhood programs. Enrollment workflows include applicant checklists, document collection, and staff review steps that reflect real school intake processes.
It also supports enrollment lifecycle tracking such as waitlist and deposit-style readiness milestones. Admin tooling focuses on configuring program enrollment settings and coordinating staff actions across the admissions pipeline.
- +Intake workflows map cleanly to application checklists and staff review steps
- +Admissions pipeline tracking supports inquiry to enrollment visibility
- +Document collection reduces back and forth during applicant review
- +Enrollment lifecycle features include waitlist handling and readiness milestones
- –Depth of registrar-focused workflows is lighter than SIS-grade enrollment systems
- –API coverage and automation granularity can limit custom admissions integrations
- –Complex duplicate matching scenarios need careful process design
- –Reporting for funnel analytics can require exports for advanced analysis
Best for: Fits when small to mid-size schools need admissions workflows with document collection and clear enrollment-stage tracking.
Conclusion
After evaluating 10 education learning, FACTS Enrollment Management stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right education enrollment software
Education enrollment software centralizes admissions and enrollment funnel operations so staff can move applicants through checklist steps, document intake, and decision states without manual status handoffs across spreadsheets. This guide covers PowerSchool Enrollment, SchoolMint, Hobsons, and other leading options that map application workflow stages to enrollment actions.
Across the reviewed tools, the practical differences show up in how applicant records connect to checklist-driven processing, how stage queues support multi-staff collaboration, and how automation and integrations move work from admissions workflow to SIS workflows.
Education enrollment software for checklist-driven admissions workflows and funnel-to-enrollment processing
Education enrollment software manages applicant funnel workflows through configurable checklist steps, document collection, and applicant record status tracking from inquiry to enrollment decisions. FACTS Enrollment Management stands out for aligning admissions checklist steps with applicant record tracking so documents and decisions move together across the enrollment funnel.
PowerSchool Enrollment and SchoolMint both use configurable admissions workflow states tied to portal and staff review steps so enrollment teams can run stage-based processing tied to applicant status and checklist completion. The buying focus usually becomes integration depth with SIS workflows and the governance needed to keep stage logic consistent across campuses and staff roles.
Education enrollment software capabilities that move records through decisions
Checklist-driven admissions works only when the applicant record binds checklist items, document progress, and decision states into one operational trail. FACTS Enrollment Management pairs an admissions checklist with applicant record tracking so documents and decisions advance together across the funnel.
Stage-based workflow control matters because staff queues depend on consistent stage transitions. PowerSchool Enrollment, SchoolMint, Element451, and Blackbaud Enrollment Management all use stage concepts, but their operational fit changes based on how tightly those stages map to registrar processing, staff review queues, and yield decisions.
Applicant record that ties documents to funnel decisions
FACTS Enrollment Management consolidates documents, checklist status, decisions, and progression inside the applicant record. Veracross also keeps documents, recommendations, and decision steps inside one applicant record workflow.
Configurable online admissions workflow states and checklists
PowerSchool Enrollment uses configurable application checklist states to drive review and decision handoffs into enrollment processing workflows. SchoolMint and Element451 both configure stage-based workflows tied to staff review queues and checklist completion.
Stage queues for multi-staff collaboration without manual rekeying
SchoolMint routes applications into stage-based staff review queues tied to applicant status and checklist completion. Veracross supports multi-staff collaboration through applicant record workflow steps tied to staff tasks.
Enrollment funnel mechanics for rolling intake, waitlists, and deposits
Enrollsy is built around rolling admissions stage control plus waitlist and deposit tracking for yield decisions. Blackbaud Enrollment Management provides stage-based yield and deposit tracking tied directly to decisions across rolling admissions periods.
Admissions workflow governance that prevents stage drift
Element451 and FACTS Enrollment Management provide configurable workflow stages connected to applicant record management and staff tasking. Veracross can require governance discipline to avoid stage drift when workflows grow complex.
Automation tied to funnel actions and status transitions
Slate uses event-driven automation that triggers tasks and communications from applicant funnel actions and status transitions. FACTS Enrollment Management focuses more on checklist-aligned document and decision movement than on event-driven automation as the primary differentiator.
How to choose education enrollment software for admissions workflow control
A workable choice starts with how the tool binds checklist steps to applicant record states during intake. FACTS Enrollment Management is the most direct match when the requirement is to keep documents and decision steps aligned across the enrollment funnel.
The next split is about how workflow complexity should be modeled and governed. Some platforms emphasize flexible stages and governance over time, while others emphasize integration-driven transitions into registrar workflows.
Map the enrollment funnel to one applicant record that advances consistently
Pick FACTS Enrollment Management if the operational requirement is that an admissions checklist and an applicant record keep document progress and decision progression synchronized. Choose Veracross when the team needs recommendations and document review steps coordinated within one applicant record workflow.
Choose a workflow philosophy based on staff queue design and stage handoffs
Select SchoolMint when stage-based staff review queues must be tied to applicant status and checklist completion in a portal-driven admissions workflow. Select Element451 when inquiry-to-enrollment workflows must include staff task assignment and a workflow trail that stays organized through configurable stages.
Decide whether registrar processing alignment is the primary integration goal
Choose PowerSchool Enrollment when the district expects REST API integration that automates handoffs between admissions and SIS workflows. If stage transitions and document intake must stay tightly coupled to application progress, choose Finalsite Enrollment for branded stage-based checklist and stage-bound document collection.
Validate rolling intake requirements like waitlists and deposits before rollout
Choose Enrollsy when rolling admissions require stage-based applicant status plus waitlist and deposit tracking to support yield decisions. Choose Blackbaud Enrollment Management when multiple enrollment cycles need stage-based yield and deposit tracking tied to admission decisions.
Stress-test governance needs for complex, multi-campus configurations
Choose FACTS Enrollment Management or Element451 when there is budget and ownership for configuration effort to keep stage logic maintainable. Avoid modeling sprawl by using Veracross only if the team can apply governance discipline to prevent stage drift.
Use automation only when funnel actions should trigger controlled downstream work
Select Slate when event-driven automation should trigger tasks and communications from applicant funnel actions and status transitions. Select brightwheel when the organization needs simpler intake checklists and in-workflow document collection for staff review and enrollment-stage tracking without deep registrar-grade workflow breadth.
Who benefits from education enrollment software built around funnel stages and applicant records
Enrollment leaders benefit when admissions workflow configuration keeps documents, decisions, and staff queues in sync. FACTS Enrollment Management fits teams that treat the admissions funnel as a controlled sequence where checklist steps and applicant record progression must match.
Operations teams benefit when the tool supports rolling intake and yield decisions with waitlist and deposit tracking. Enrollsy and Blackbaud Enrollment Management fit that operational shape by tying stage-based applicant status to deposit outcomes.
Districts that need registrar-aligned admissions handoffs into SIS workflows
PowerSchool Enrollment aligns application checklist states to registrar decision states and supports REST API integration for automation between admissions and SIS systems.
Schools that run staff reviews across multiple stages and need queue-driven collaboration
SchoolMint routes portal applications into stage-based staff review queues tied to applicant status and checklist completion, which reduces manual status tracking.
Organizations managing complex inquiry-to-enrollment processes with staff tasking
Element451 connects configurable enrollment workflows to applicant records and staff tasks so the enrollment operations trail stays consistent across inquiry through enrollment decisions.
Teams running rolling admissions with waitlists and deposit decisions
Enrollsy supports rolling admissions with stage-based status control plus waitlist and deposit tracking to drive yield decisions.
Smaller schools that need intake checklists and document collection without SIS-grade workflow depth
brightwheel supports applicant intake checklists with in-workflow document collection and enrollment-stage tracking, while keeping registrar-focused workflow breadth lighter.
Common pitfalls when buying education enrollment software
A frequent failure mode is treating workflow stages as cosmetic labels instead of as controlled state transitions tied to applicant records. When stage logic is not governed, checklist completion, document intake, and decision handoffs drift apart over time.
Another failure mode is underestimating configuration and integration effort for complex mappings. FACTS Enrollment Management and PowerSchool Enrollment both require careful identifier alignment for SIS integration and can need configuration effort for complex workflow changes.
Assuming SIS integration will be plug-and-play when applicant identifiers must match across systems
FACTS Enrollment Management notes that SIS integration and data mapping require careful identifier alignment. PowerSchool Enrollment also flags the need to avoid state mismatches when district-specific workflows differ.
Modeling complex admissions logic without governance for stage definitions
Veracross warns that complex workflows take governance discipline to avoid stage drift. Element451 also cautions that deep configuration can create governance overhead in large multi-school rollouts.
Selecting a tool that handles documents and checklists but leaving merge and duplicate matching rules undefined
Finalsite Enrollment has limited visibility into applicant merge and duplicate matching rules, which can cause inconsistent applicant records if intake configuration is not structured. Ensure duplicate matching rules are treated as part of workflow design, not an afterthought.
Overbuilding funnel automation without knowing which transitions should trigger tasks and communications
Slate triggers tasks and communications through event-driven automation from funnel actions and status transitions. Complex rule sets can require specialist administrators, so automation logic needs an explicit ownership model.
Choosing a platform without confirming transcript processing depth for the intended admissions workflow
SchoolMint flags that transcript processing depth can depend on external integrations. Enrollsy also signals SIS integration depth may require custom work for complex mappings.
How We Selected and Ranked These Tools
We evaluated education enrollment software on features and ease of use using the provided overall, features, and ease scores. Features weighed 40% because enrollment operations depend on admissions checklist control, applicant record workflow, and stage queues.
Ease/value were weighted 30% each because configuration effort and workflow setup affect throughput for application review and document intake. FACTS Enrollment Management ranked first by combining an end-to-end admissions pipeline with checklist-driven applicant record tracking that aligns documents and decisions across the enrollment funnel.
Frequently Asked Questions About education enrollment software
Which tools in this list are built around a student application portal workflow tied to checklist stages?
How do PowerSchool Enrollment and SchoolMint handle integration with a downstream student information system for admissions operations?
How does Slate’s automation differ from stage-driven checklist processing in FACTS Enrollment Management?
When rolling admissions requires waitlist and deposit tracking, which tools map those functions into the same enrollment funnel?
What breaks if identity verification and SSO are not covered when applicants log into an admissions portal?
Which tools provide stronger admin governance for staff role separation across admissions and enrollment operations?
How do applicants’ document workflows connect to applicant records for processing and status updates?
Which platform is designed to reduce duplicate applicant records through consolidation logic during intake?
What tradeoff appears when a district expects API-first automation for registrar throughput instead of heavier workflow configuration?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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