GITNUXSOFTWARE ADVICE
General KnowledgeTop 10 Best Deployment Plan Software of 2026
Top 10 Deployment Plan Software ranked for rollout tracking, timelines, and collaboration. Compare picks like Microsoft Planner and Jira.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Microsoft Planner
Task checklists for breaking deployments into repeatable step-by-step execution
Built for teams using Microsoft 365 to track deployment plans visually.
monday.com Work Management
Automation rules and dependency-aware timeline views for deployment status and scheduling
Built for organizations managing multi-team deployments with visual workflows and automation.
Atlassian Jira Software
Advanced Roadmaps for release planning and dependency-aware delivery views
Built for teams planning software releases with issue-driven workflows and delivery metrics.
Related reading
Comparison Table
This comparison table evaluates deployment plan software tools used to organize tasks, track progress, and coordinate teams across planning, execution, and delivery. It contrasts Microsoft Planner, monday.com Work Management, Atlassian Jira Software, Atlassian Confluence, Notion, and additional options on workflow structure, collaboration features, and how teams manage work items from kickoff to completion.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Microsoft Planner Create task plans with shared ownership, due dates, and board-style tracking for deployment workflows tied to Microsoft 365 groups. | collaboration | 8.6/10 | 9.0/10 | 8.8/10 | 7.9/10 |
| 2 | monday.com Work Management Build customizable deployment plans with dashboards, automation, and permissioned workflows across teams. | work management | 8.1/10 | 8.6/10 | 8.2/10 | 7.5/10 |
| 3 | Atlassian Jira Software Plan and track deployment work using issue types, epics, sprints, release workflows, and integrations with CI and source control. | issue planning | 8.2/10 | 8.8/10 | 7.9/10 | 7.7/10 |
| 4 | Atlassian Confluence Maintain deployment runbooks, approvals, and checklists with structured pages, templates, and permissions. | runbooks | 8.2/10 | 8.6/10 | 8.1/10 | 7.9/10 |
| 5 | Notion Create deployment plan databases, schedules, and documentation with linked pages, templates, and role-based access. | documentation | 8.2/10 | 8.6/10 | 8.7/10 | 7.2/10 |
| 6 | Smartsheet Manage deployment plans with spreadsheet-style controls, automated workflows, and reporting for cross-team execution. | spreadsheet ops | 8.0/10 | 8.5/10 | 8.0/10 | 7.4/10 |
| 7 | Wrike Coordinate deployment tasks using project templates, workload management, approval workflows, and real-time status reporting. | project management | 8.1/10 | 8.6/10 | 7.8/10 | 7.8/10 |
| 8 | ClickUp Run deployment planning in a configurable workspace using tasks, dependencies, custom fields, and dashboards. | execution tracking | 8.2/10 | 8.6/10 | 8.0/10 | 7.7/10 |
| 9 | Trello Track deployment activities with boards, checklists, and automation for lightweight release coordination. | kanban | 7.7/10 | 7.6/10 | 8.6/10 | 7.0/10 |
| 10 | Slack Coordinate deployment communications with channels, reminders, and workflow integrations that surface plan updates in real time. | team coordination | 7.4/10 | 7.0/10 | 8.6/10 | 6.9/10 |
Create task plans with shared ownership, due dates, and board-style tracking for deployment workflows tied to Microsoft 365 groups.
Build customizable deployment plans with dashboards, automation, and permissioned workflows across teams.
Plan and track deployment work using issue types, epics, sprints, release workflows, and integrations with CI and source control.
Maintain deployment runbooks, approvals, and checklists with structured pages, templates, and permissions.
Create deployment plan databases, schedules, and documentation with linked pages, templates, and role-based access.
Manage deployment plans with spreadsheet-style controls, automated workflows, and reporting for cross-team execution.
Coordinate deployment tasks using project templates, workload management, approval workflows, and real-time status reporting.
Run deployment planning in a configurable workspace using tasks, dependencies, custom fields, and dashboards.
Track deployment activities with boards, checklists, and automation for lightweight release coordination.
Coordinate deployment communications with channels, reminders, and workflow integrations that surface plan updates in real time.
Microsoft Planner
collaborationCreate task plans with shared ownership, due dates, and board-style tracking for deployment workflows tied to Microsoft 365 groups.
Task checklists for breaking deployments into repeatable step-by-step execution
Microsoft Planner stands out for turning deployment planning into board-based work tracking inside Microsoft 365. Teams can organize tasks by buckets, assign owners, set due dates, and add checklists to drive repeatable rollout steps. Progress stays visible through task statuses and board views, and Microsoft 365 integration supports collaboration alongside documents and communication channels.
Pros
- Board and bucket structure maps cleanly to deployment phases and workstreams
- Assignments, due dates, and statuses keep rollout tasks actionable
- Checklist items support detailed execution steps per deployment task
- Microsoft 365 collaboration links planning work with team documents
- Charts and activity views improve progress visibility for stakeholders
Cons
- Dependency mapping is limited compared with full project planning tools
- Reporting depth is narrower for complex governance and rollup needs
- Change control workflows require external process tools
- Automation options are simpler than dedicated deployment orchestration systems
Best For
Teams using Microsoft 365 to track deployment plans visually
More related reading
monday.com Work Management
work managementBuild customizable deployment plans with dashboards, automation, and permissioned workflows across teams.
Automation rules and dependency-aware timeline views for deployment status and scheduling
monday.com Work Management stands out with highly customizable visual boards for tracking deployment plans across phases, owners, and dates. It supports task dependencies, status-driven workflows, and automation that can route updates when risks or blockers appear. Built-in dashboards and reporting let teams monitor schedule health, progress, and workload distribution without exporting data. The platform also provides permissions and activity history that help coordinate multi-team deployments across environments and stakeholders.
Pros
- Flexible board templates for deployment phases, workstreams, and deliverables
- Automation rules trigger status, assignment, and notifications from board data
- Dependency tracking and timeline views support schedule planning and sequencing
Cons
- Complex automations can become hard to govern across many boards
- Advanced reporting requires careful data modeling to avoid misleading metrics
- Fine-grained governance for large rollouts can take setup time
Best For
Organizations managing multi-team deployments with visual workflows and automation
Atlassian Jira Software
issue planningPlan and track deployment work using issue types, epics, sprints, release workflows, and integrations with CI and source control.
Advanced Roadmaps for release planning and dependency-aware delivery views
Atlassian Jira Software stands out for turning software delivery and deployment work into traceable issue workflows across teams. It supports deployment planning via issue fields, version and release tracking, and status gates that map work from planning to execution. Its integrations with Jira and development tools enable automated linking from commits and pull requests to deployment-related issues. Strong reporting helps teams track cycle time, delivery throughput, and plan progress without relying on spreadsheets.
Pros
- Custom workflows map release approvals to exact deployment steps
- Release versions and issue statuses provide end-to-end deployment traceability
- Automation links deployables to issues using development activity signals
Cons
- Release and environment modeling can become complex for multi-product programs
- Workflow customization often requires ongoing admin maintenance
- Deployment plans are strongest when teams discipline field usage
Best For
Teams planning software releases with issue-driven workflows and delivery metrics
More related reading
Atlassian Confluence
runbooksMaintain deployment runbooks, approvals, and checklists with structured pages, templates, and permissions.
Confluence page templates combined with Jira issue links for structured deployment runbooks
Confluence stands out with space-based documentation that supports living deployment plans across teams. It provides structured pages with templates, task lists, and versioned collaboration so deployment steps stay auditable. Atlassian integrations connect deployment plans to Jira issues, build and release status, and service ownership context. Strong permissioning and review workflows help control who can draft, approve, and publish plan content.
Pros
- Space templates make repeatable deployment plan documentation
- Jira linking ties deployment steps to tracked incidents and work items
- Page version history supports audit trails for plan changes
- Fine-grained permissions restrict editing and publishing by team
- Inline comments and mentions streamline review cycles
Cons
- Deployment runbooks need discipline to stay synchronized across teams
- Complex approvals require coordinating add-ons and workflow conventions
- Live execution tracking is limited compared with dedicated release tools
- Large documentation libraries can become hard to navigate without governance
Best For
Teams managing deployment runbooks and change documentation in Jira workflows
Notion
documentationCreate deployment plan databases, schedules, and documentation with linked pages, templates, and role-based access.
Relational databases for environments, tasks, and runbooks with linked deployment context
Notion stands out by turning deployment work into a single, editable knowledge space that blends plans, checklists, and documentation. Deployment teams can build repeatable templates with databases for environments, tasks, owners, and change records. Real-time collaboration, permissioned workspaces, and versioned pages support coordination across planning, execution, and post-release reviews. The platform’s flexible structure works well for documentation-driven deployment processes.
Pros
- Database-backed templates keep deployment tasks and artifacts consistent
- Relational links connect environments, releases, runbooks, and change logs
- Permissions and page history support controlled collaboration and audits
Cons
- No native deployment execution or orchestration for releases
- Complex workflows require careful page and database modeling
- Limited automation depth compared with dedicated workflow platforms
Best For
Teams documenting and tracking deployments with flexible workflows
Smartsheet
spreadsheet opsManage deployment plans with spreadsheet-style controls, automated workflows, and reporting for cross-team execution.
Automation rules that trigger actions from sheet changes and task status updates
Smartsheet stands out with spreadsheet-like interfaces paired with deployment planning workflows. It supports Gantt timelines, task dependencies, automated approvals, and conditional logic through forms, reports, and automation rules. Teams can centralize plan data in sheets while using dashboards to track readiness, risks, and milestones across departments.
Pros
- Spreadsheet-first design makes deployment plans easy to adapt and maintain
- Automation rules handle approvals, routing, and status updates across workflows
- Gantt views with dependencies support realistic sequencing for rollouts
- Dashboards and cross-sheet reporting improve portfolio-level visibility
Cons
- Complex automation logic can be harder to debug across many sheets
- Permission and access configuration can become cumbersome at large scale
Best For
Teams building deployment plans with low-code workflows and reporting
More related reading
Wrike
project managementCoordinate deployment tasks using project templates, workload management, approval workflows, and real-time status reporting.
Wrike Workflows with automated request intake and approvals tied to deployment tasks
Wrike stands out for connecting deployment planning to real delivery work using configurable workflows and request intake. It supports task-based plan building with dependencies, timelines, and multi-level views that link activities to owners and status. Reporting and dashboards track execution against planned milestones while automation reduces repetitive coordination across teams and projects. Collaboration features keep approvals, comments, and work artifacts attached to specific tasks and milestones to maintain traceability.
Pros
- Configurable workflows tie deployment steps to tasks, owners, and approvals
- Strong dependencies and schedule visibility for milestone-driven execution
- Automation and dashboards reduce manual status collection across teams
Cons
- Advanced configuration can require process design time and governance
- Timeline views can become cluttered on large multi-team deployments
- Reporting flexibility may take effort to model consistent metrics
Best For
Enterprises coordinating multi-team deployments with milestone tracking and workflow automation
ClickUp
execution trackingRun deployment planning in a configurable workspace using tasks, dependencies, custom fields, and dashboards.
Custom fields with automation rules for release approvals and conditional task transitions
ClickUp stands out with a highly configurable work hub that combines tasks, docs, and dashboards into one deployment workspace. It supports deployment planning via custom statuses, templates, dependencies, and workload views that help teams track rollout phases end to end. Automation rules and role-based permissions support repeatable release workflows across multiple teams and environments. Reporting and integrations connect deployment tasks to ticketing, communication, and source-control activity.
Pros
- Custom statuses and templates model complex rollout phases and approvals
- Dependencies and automation rules reduce manual coordination across tasks
- Dashboards and reports show deployment progress across teams and owners
Cons
- Extensive configuration can slow initial setup for deployment workflows
- Large workspaces may require ongoing governance to keep views consistent
- Some advanced reporting needs additional setup to match leadership formats
Best For
Teams running repeatable software deployments with configurable workflows and dashboards
More related reading
Trello
kanbanTrack deployment activities with boards, checklists, and automation for lightweight release coordination.
Card checklists with due dates for tracking deployment readiness steps
Trello stands out with a Kanban board interface that maps tasks into columns for deployment phases like planning, rollout, and validation. It supports checklists, due dates, file attachments, comments, and assignments on cards, which helps teams document and execute deployment steps. Power-Ups add optional automation and integrations for calendars, documentation links, and workflow utilities. It also supports shared boards and rule-based permissions for coordination across internal stakeholders.
Pros
- Kanban boards visualize deployment stages with simple column workflows
- Card checklists track release tasks and operational readiness items
- Assignments, comments, and due dates keep cross-team ownership clear
- Attachments centralize runbooks, diagrams, and release artifacts
- Power-Ups enable automation and tool integrations without custom code
Cons
- Deployment dependencies and critical path logic require manual conventions
- Advanced reporting and portfolio analytics are limited versus dedicated PM tools
- Scale can feel rigid when dozens of teams and complex approvals appear
- Workflow governance relies on process discipline rather than built-in guardrails
Best For
Teams managing repeatable deployment checklists using visual boards
Slack
team coordinationCoordinate deployment communications with channels, reminders, and workflow integrations that surface plan updates in real time.
Slack workflows with Workflow Builder and app-triggered messages for release and incident checklists
Slack stands out by centralizing deployment communication in channel-based workflows tied to integrations and bots. It supports automated incident and release updates through webhooks, app integrations, and structured message formats that keep deployment plans visible. Teams can coordinate approvals and handoffs using channels, threads, and shared templates, but it does not replace dedicated deployment planning or orchestration systems. Its strength is operational clarity during rollouts, not full end-to-end deployment plan execution.
Pros
- Channels and threads keep deployment discussions organized by service and environment
- Workflow automation via bots, webhooks, and app integrations reduces manual rollout updates
- Rich message formatting makes release notes and checklists easy to scan
- Search and audit visibility improve traceability of deployment-related decisions
- @mentions and approvals workflows accelerate coordination across teams
Cons
- No native deployment plan execution engine like orchestrators provide
- Deployment planning logic often requires external tools and custom integration work
- Message-driven processes can degrade when channels are poorly standardized
- Complex multi-step approvals are harder to enforce than in dedicated workflow tools
Best For
Teams coordinating deployments through chat-based plans, approvals, and release updates
How to Choose the Right Deployment Plan Software
This buyer's guide explains how to choose Deployment Plan Software for rollout planning, approvals, and cross-team coordination. It covers Microsoft Planner, monday.com Work Management, Atlassian Jira Software, Atlassian Confluence, Notion, Smartsheet, Wrike, ClickUp, Trello, and Slack. Each section ties selection criteria to concrete capabilities like dependency-aware timelines, structured runbooks, and checklist-driven execution.
What Is Deployment Plan Software?
Deployment Plan Software is a work management system used to structure rollout tasks, owners, due dates, and approval steps into repeatable deployment workflows. It solves planning visibility problems by turning deployment phases and readiness checks into trackable items with audit trails and status views. It also reduces coordination friction by linking deployment steps to related work items and documents. Examples include Microsoft Planner for board-style task tracking inside Microsoft 365 and Atlassian Confluence for template-driven deployment runbooks linked to Jira issues.
Key Features to Look For
Deployment plan tools must connect plan content to execution status so stakeholders see progress and risks without spreadsheet copying.
Board-style deployment phases with checklists
Microsoft Planner excels at bucket-based board tracking with checklists on each deployment task so rollout steps become repeatable. Trello also delivers card checklists with due dates that track readiness items per deployment stage.
Dependency-aware scheduling and timeline views
monday.com Work Management provides dependency tracking and timeline views that support sequencing across deployment phases. Smartsheet adds Gantt timelines with dependencies so task order and milestone readiness stay visible in one place.
Automation rules that route approvals and status changes
monday.com Work Management supports automation rules that trigger status, assignment updates, and notifications from board data. Smartsheet uses automation rules that react to sheet changes and task status updates to run approvals and routing.
Issue-driven release workflows with traceability
Atlassian Jira Software maps deployment work to issue workflows using versions and release tracking, which creates end-to-end traceability from planning to execution. Jira automation can link deployables to issues using development activity signals, which reduces manual lookup during rollouts.
Runbook governance with structured templates and audit history
Atlassian Confluence supports space templates for deployment runbooks and relies on page version history for auditable plan changes. Confluence permissions restrict editing and publishing so deployment documentation stays controlled.
Workspace-level configuration with custom fields and conditional transitions
ClickUp combines tasks, dependencies, custom statuses, dashboards, and role-based permissions so release approval steps can move through conditional transitions. Wrike connects deployment steps to tasks, owners, and approvals while providing workflow-based request intake so teams can standardize intake-to-execution flow.
How to Choose the Right Deployment Plan Software
A correct fit depends on whether deployment planning needs board execution, issue traceability, documentation governance, or chat-based operational coordination.
Choose the system that matches the deployment workflow type
For Microsoft 365-first teams, Microsoft Planner fits because it uses board and bucket structure to track deployment tasks with checklists and statuses tied to Microsoft 365 collaboration. For multi-team deployments that require visual workflows and automation routing, monday.com Work Management is a better match because it provides dependency-aware timeline views and automation rules that react to board changes.
Decide how dependencies and sequencing must be represented
If deployment sequencing needs Gantt-style dependency visualization, Smartsheet provides Gantt views with dependencies and dashboards for milestone readiness. If sequencing must be tracked across delivery workstreams with dependency-aware timeline views, monday.com Work Management supports that planning model without exporting data.
Map the planning-to-execution traceability requirement
When deployment work must connect to engineering delivery with release versions and approval gates, Atlassian Jira Software supports release and environment modeling plus workflow status gates. When deployment plans must stay auditable as documents that tie to work items, Atlassian Confluence provides templates, permissioned publishing, and Jira linking for runbooks and approvals.
Standardize runbooks and checklists so execution stays repeatable
Teams that need structured, reusable runbook pages should use Atlassian Confluence space templates plus Jira issue links for each runbook step. Teams that need execution steps embedded in operational work items can use Microsoft Planner checklists or Trello card checklists with due dates.
Integrate communication and approvals into the workflow without replacing orchestration
For deployment communications and real-time release updates, Slack excels at channel-based workflows with app-triggered messages, threads, and @mentions that surface plan changes. For teams that need an all-in-one execution workspace with conditional transitions and dashboards, ClickUp and Wrike provide configurable task workflows plus automation tied to tasks and approvals.
Who Needs Deployment Plan Software?
Deployment Plan Software benefits teams that coordinate multi-step rollouts across environments, owners, and approval gates.
Microsoft 365 teams tracking rollout tasks with clear ownership and due dates
Microsoft Planner fits teams that need board-based deployment workflows inside Microsoft 365 using buckets, assignments, due dates, statuses, and checklist-driven execution steps. Microsoft Planner also supports collaboration by linking planning work with team documents and communication channels.
Organizations coordinating multi-team deployments with automation and dependency sequencing
monday.com Work Management suits teams that want customizable deployment boards, automation rules, and dependency-aware timeline views across phases and workstreams. Wrike is also strong for enterprises because Wrike Workflows connects deployment tasks to owners, milestones, approvals, and automated request intake.
Software delivery teams that require issue-based traceability from planning to release execution
Atlassian Jira Software is built for teams that plan releases using issue fields, epics, sprints, release workflows, and version tracking tied to deployment steps. Jira also supports dependency-aware delivery views through integrations that link development activity to deployment-related issues.
Teams that manage deployment runbooks and change documentation with structured governance
Atlassian Confluence is ideal when deployment plans must be documented through templates, version history, and fine-grained permissions tied to Jira issue links. Notion also works for documentation-driven deployments because it uses relational databases for environments, tasks, owners, and runbooks in one knowledge space.
Common Mistakes to Avoid
Common deployment planning failures come from choosing a tool that cannot represent dependencies, governance, or execution steps in the same workflow space as approvals and status tracking.
Using a checklist tool without dependency-aware scheduling
Trello can track deployment readiness with card checklists and due dates, but it does not provide built-in critical path logic, so dependency management becomes manual. Smartsheet and monday.com Work Management help prevent this failure by offering Gantt timelines with dependencies and dependency-aware timeline views.
Separating approvals and execution status into disconnected systems
Slack is strong for channel-based coordination and automated reminders, but it lacks a native deployment plan execution engine that enforces multi-step governance. Wrike, ClickUp, and monday.com Work Management better keep approvals attached to tasks so status and routing stay consistent.
Documenting runbooks without enforced audit controls
If runbooks are edited freely, plan changes can drift across teams, which is why Atlassian Confluence uses page templates, permissioned publishing, and version history. Confluence also ties runbook content to Jira issue links so approvals and artifacts remain connected to tracked work.
Overbuilding automation without a governance plan
monday.com Work Management and Smartsheet support automation rules that route status and approvals, but complex automation across many boards or sheets can become harder to govern. Wrike and ClickUp reduce this risk by anchoring automation to configurable workflows and task transitions that keep execution logic close to the deployment tasks.
How We Selected and Ranked These Tools
We evaluated every tool on three sub-dimensions using weighted scoring where features have weight 0.4, ease of use has weight 0.3, and value has weight 0.3. The overall rating is the weighted average, calculated as overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. Microsoft Planner separated itself by combining board execution with deployment-ready task checklists and Microsoft 365 collaboration so features and ease of use reinforced one another for rollout work tracking.
Frequently Asked Questions About Deployment Plan Software
How does Microsoft Planner handle deployment planning when tasks must be broken into repeatable steps?
Microsoft Planner organizes deployment plans into board buckets with task owners and due dates. It also supports task checklists so each rollout step stays consistent across releases.
Which tool provides dependency-aware scheduling views for multi-team deployment phases?
monday.com Work Management builds visual boards for phases and owners while supporting task dependencies. Its automation rules can route updates when blockers or risks appear, and dashboards track schedule health without exporting data.
What is the best fit for teams that need traceability from planning to deployment execution through issue workflows?
Atlassian Jira Software ties deployment planning to issue workflows with release tracking and status gates. Integrations link commits and pull requests to deployment-related issues, and reporting tracks cycle time and delivery throughput.
How can deployment runbooks stay auditable across approvals and publish steps?
Atlassian Confluence supports living deployment plans through space-based documentation and templates. Permissioning and review workflows control who drafts, approves, and publishes content, while Jira links connect runbooks to tracked work.
Which platform works well for storing deployment plans as structured data for environments, owners, and change records?
Notion models deployment planning as a relational knowledge space using databases for environments, tasks, and change records. Real-time collaboration and versioned pages help coordination span planning, execution, and post-release reviews.
How do teams manage readiness milestones and automated approvals using spreadsheet-style workflows?
Smartsheet provides Gantt timelines plus dependency-aware task planning in a spreadsheet-like interface. Forms, reports, and automation rules can trigger approvals and actions when sheet data changes or task status updates.
What tool connects deployment planning directly to execution milestones with automated request intake and approvals?
Wrike supports configurable workflows that link request intake to deployment tasks. Its dashboards track execution against planned milestones, and collaboration features attach approvals, comments, and artifacts to specific tasks for traceability.
Which option creates an end-to-end deployment workspace that combines tasks, docs, dashboards, and conditional approval transitions?
ClickUp serves as a deployment workspace by combining tasks, docs, and dashboards in one area. It supports custom statuses, dependencies, templates, and automation rules that drive conditional transitions for release approvals across teams.
How does Slack fit into a deployment process without replacing the planning system of record?
Slack centralizes deployment communication through channel-based workflows tied to integrations and bots. It can push structured release and incident updates via webhooks and app integrations, but it functions best as an operational layer that coordinates approvals and handoffs.
What is the quickest way to standardize deployment checklists and phase tracking for repeatable rollouts?
Trello uses Kanban boards to map tasks into deployment phases like planning, rollout, and validation. Card checklists, due dates, assignments, and attachments document readiness steps, while Power-Ups add optional automations and calendar or documentation links.
Conclusion
After evaluating 10 general knowledge, Microsoft Planner stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Referenced in the comparison table and product reviews above.
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