GITNUXSOFTWARE ADVICE
Entertainment EventsTop 10 Best Delegate Registration Software of 2026
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
RegFox
Event-branded registration pages paired with integrated check-in workflow tools
Built for conference and association teams running paid delegate registration with check-in.
Bizzabo
Bizzabo Event Marketing Cloud-style registration linked to integrated marketing, CRM, and on-site engagement
Built for event organizers running complex conferences that need registration plus attendee engagement automation.
Eventbrite
QR code attendee check-in from the Eventbrite organizer app
Built for event organizers needing ticketed delegate registration and QR check-in.
Comparison Table
This comparison table benchmarks delegate registration platforms used for event check-in, ticketing, and attendee management across vendors such as RegFox, 6connex, Cvent, Bizzabo, and Attendify. You will see side-by-side differences in core registration workflows, integrations, customization options, and reporting so you can narrow choices for your event size and operational requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | RegFox Hosts branded event registration with delegate tickets, check-in tools, and optional question flows for conference programs. | event registration | 9.0/10 | 8.9/10 | 8.3/10 | 8.2/10 |
| 2 | 6connex Delivers delegate registration, badge printing, onsite check-in, and agenda integration for conference and association events. | conference platform | 7.7/10 | 8.1/10 | 7.3/10 | 7.6/10 |
| 3 | Cvent Provides enterprise delegate registration, attendee management, and onsite check-in workflows for complex conferences. | enterprise events | 8.1/10 | 9.2/10 | 7.2/10 | 7.5/10 |
| 4 | Bizzabo Supports delegate registration with configurable forms, capacity controls, and onsite check-in for event teams. | event management | 8.4/10 | 9.1/10 | 7.9/10 | 7.8/10 |
| 5 | Attendify Enables delegate registration tied to event apps, with onsite check-in and attendee data for organizer workflows. | event app stack | 7.2/10 | 7.6/10 | 8.0/10 | 6.8/10 |
| 6 | Eventbrite Runs self-serve registration for delegate tickets and tracks attendees with check-in tools for public and private events. | ticketing platform | 7.4/10 | 7.8/10 | 8.3/10 | 6.9/10 |
| 7 | Whova Combines delegate registration with agenda features and attendee profiles inside a unified event platform. | all-in-one event | 7.6/10 | 8.1/10 | 7.2/10 | 7.4/10 |
| 8 | Hubilo Manages delegate registration and onsite check-in with meeting and networking features for enterprise events. | lead and event ops | 7.9/10 | 8.4/10 | 7.4/10 | 7.3/10 |
| 9 | Ticket Tailor Offers delegate registration with ticketing pages, attendee lists, and check-in for smaller conferences and workshops. | small events | 7.6/10 | 7.8/10 | 8.2/10 | 7.1/10 |
| 10 | ti.to Provides simple delegate registration for ticketed events with self-service pages and basic attendee management. | simple ticketing | 7.0/10 | 7.2/10 | 8.3/10 | 6.8/10 |
Hosts branded event registration with delegate tickets, check-in tools, and optional question flows for conference programs.
Delivers delegate registration, badge printing, onsite check-in, and agenda integration for conference and association events.
Provides enterprise delegate registration, attendee management, and onsite check-in workflows for complex conferences.
Supports delegate registration with configurable forms, capacity controls, and onsite check-in for event teams.
Enables delegate registration tied to event apps, with onsite check-in and attendee data for organizer workflows.
Runs self-serve registration for delegate tickets and tracks attendees with check-in tools for public and private events.
Combines delegate registration with agenda features and attendee profiles inside a unified event platform.
Manages delegate registration and onsite check-in with meeting and networking features for enterprise events.
Offers delegate registration with ticketing pages, attendee lists, and check-in for smaller conferences and workshops.
Provides simple delegate registration for ticketed events with self-service pages and basic attendee management.
RegFox
event registrationHosts branded event registration with delegate tickets, check-in tools, and optional question flows for conference programs.
Event-branded registration pages paired with integrated check-in workflow tools
RegFox stands out with event-branded registration pages that support delegate check-in workflows and configurable forms. It supports ticketing, custom fields, and member management use cases that fit conference-style delegate registration. The platform emphasizes automated payments and order tracking so organizers can manage volumes of registrants without spreadsheet reconciliation. Built-in reporting helps teams monitor registration status, attendee data, and revenue outcomes.
Pros
- Event-branded registration pages reduce setup time for delegate onboarding
- Configurable registration forms and custom fields capture delegate-specific details
- Built-in reporting supports tracking registrations, status, and revenue
- Payments and order tracking reduce manual reconciliation work
- Check-in workflows support fast onsite delegate processing
Cons
- Workflow depth for complex multi-stage delegate approvals can be limited
- Advanced customization may require platform expertise to implement cleanly
- Bulk operations across many events can feel slower than purpose-built tools
Best For
Conference and association teams running paid delegate registration with check-in
6connex
conference platformDelivers delegate registration, badge printing, onsite check-in, and agenda integration for conference and association events.
Delegate eligibility and document collection workflows tied to registration status
6connex focuses on delegate registration workflows for events with strong attendee data handling and role-based processing for onsite operations. It supports configuration of registration forms, eligibility rules, and document collection tied to delegate status. The system is built to move data into downstream tasks like approvals and check-in use cases for event teams. Reporting and audit visibility help coordinators track submissions and identify exceptions during peak registration windows.
Pros
- Designed specifically for delegate registration and onsite operations
- Configurable registration flows support eligibility and document handling
- Workflow visibility helps teams track submissions and approvals
Cons
- Setup complexity increases for multi-track events
- Admin UI can feel dense during high-volume configuration changes
- Limited marketing-style registration customization versus broader event platforms
Best For
Event teams needing delegate eligibility, document capture, and approval workflows
Cvent
enterprise eventsProvides enterprise delegate registration, attendee management, and onsite check-in workflows for complex conferences.
Event management suite integration that unifies registration data with agenda, marketing, and analytics
Cvent stands out for enterprise-grade event and registration workflows that connect delegate data across marketing, venue logistics, and onsite operations. Its delegate registration capabilities include configurable form logic, attendee data management, and support for role-based approvals for complex event processes. Cvent also offers lead tracking, agenda management, and integrated reporting that helps event teams measure conversion and attendance outcomes. For high-volume conferences and multi-event programs, Cvent’s automation and data model usually outweigh the overhead of setup.
Pros
- Deep event data model links registration, attendees, and onsite reporting
- Configurable registration workflows support complex approvals and custom logic
- Strong integration options for agenda, marketing tracking, and lead management
Cons
- Setup complexity increases implementation time for smaller events
- Customization can require experienced administrators for best results
- Costs rise quickly as events and user roles expand
Best For
Large events needing configurable registrations, reporting, and integrated event operations
Bizzabo
event managementSupports delegate registration with configurable forms, capacity controls, and onsite check-in for event teams.
Bizzabo Event Marketing Cloud-style registration linked to integrated marketing, CRM, and on-site engagement
Bizzabo stands out with end-to-end event experience tooling that ties registration, attendee data, and on-site engagement into one workflow. It supports custom registration pages, robust event branding controls, and integrations that push attendee details to marketing and CRM systems. Its delegate management includes attendee check-in options and operational reporting that help teams run multi-session conferences without manual spreadsheets.
Pros
- Registration and engagement capabilities stay connected across the event lifecycle
- Strong attendee data flows into marketing and CRM through integrations
- On-site check-in and reporting help reduce delegate administration work
Cons
- Setup for advanced workflows takes more configuration than simpler systems
- Costs climb quickly for teams that need multiple event instances or add-ons
- Some feature depth can slow down training for smaller operations
Best For
Event organizers running complex conferences that need registration plus attendee engagement automation
Attendify
event app stackEnables delegate registration tied to event apps, with onsite check-in and attendee data for organizer workflows.
On-site check-in and badge flow built for delegate throughput
Attendify focuses on delegate-facing event experiences with fast check-in, personalized schedules, and on-site engagement tools. It combines registration workflows with attendee management and badges designed for event teams running high-volume conferences. The platform also supports attendee profiles and agenda access to reduce manual coordination during multi-day sessions. Stronger value shows up when you want both registration operations and an attendee app-style experience.
Pros
- Delegate-first experience with agenda access and engagement features
- Check-in tools reduce manual desk scanning during busy sessions
- Attendee profiles and badge workflows streamline event-day operations
Cons
- Advanced registration workflows can require setup beyond basic forms
- Pricing can feel high for smaller events with limited staffing
- Deep customization is harder than generic registration-only platforms
Best For
Conference organizers needing delegate app features plus registration and check-in
Eventbrite
ticketing platformRuns self-serve registration for delegate tickets and tracks attendees with check-in tools for public and private events.
QR code attendee check-in from the Eventbrite organizer app
Eventbrite stands out for quickly turning an event listing into a delegate registration flow with built-in ticketing and attendee management. It supports paid and free registrations, assigns tickets to attendees, and provides check-in tools for on-site or mobile scanning. Eventbrite also includes attendee messaging options and basic reporting so organizers can track registrations and ticket status without building custom software. Its delegate workflow is strongest for standard ticketed events and weaker for highly custom approval or assignment processes.
Pros
- Fast event setup with ticket types, capacity controls, and registration pages
- Mobile check-in tools with QR scanning for day-of delegate validation
- Attendee exports and reporting for ticket counts and registration status
- Built-in communication features for messaging confirmed registrants
- Scales well for multi-session ticketed events without custom development
Cons
- Advanced delegation rules and manual approvals require workarounds
- Workflow customization is limited compared with dedicated delegate management systems
- Transaction and platform fees can reduce margin for low-ticket events
- Multi-event coordination across shared delegate identities is not fully centralized
Best For
Event organizers needing ticketed delegate registration and QR check-in
Whova
all-in-one eventCombines delegate registration with agenda features and attendee profiles inside a unified event platform.
Onsite check-in and badge management connected to the attendee registration workflow
Whova stands out by combining delegate registration with an event app experience for onsite check-in and engagement. It supports registration workflows, badge and check-in processes, and attendee profiles that connect to the rest of the event operations. Organizers also get integrated attendee communication tools that reduce manual outreach during conferences. The overall strength is coordination across registration, attendance, and engagement rather than standalone registration alone.
Pros
- Event app style attendee experience tied directly to registration data
- Built-in check-in and badge workflows reduce manual onsite operations
- Attendee profiles support targeted messaging during multi-day events
Cons
- Setup can feel complex when customizing registration and communications
- Reporting depth can be harder to fine-tune for advanced delegate metrics
- Costs can rise quickly for large attendee counts and add-on needs
Best For
Conference organizers needing registration plus attendee app and onsite check-in
Hubilo
lead and event opsManages delegate registration and onsite check-in with meeting and networking features for enterprise events.
Delegate onboarding plus networking and matchmaking inside the event experience flow
Hubilo differentiates with end-to-end event engagement and delegate management aimed at conferences and summits. It supports onsite and virtual event operations with delegate onboarding, agenda access, and personalized matchmaking flows. The platform focuses on attendee experience layers like networking and scheduling alongside registration administration. Delegate workflows tend to be strongest when the event team wants a guided, engagement-led process rather than a bare registration form.
Pros
- End-to-end event engagement features beyond basic delegate registration
- Delegate onboarding and scheduling designed for complex multi-session events
- Networking and matching support helps delegates find relevant contacts
Cons
- Setup complexity is higher than form-only delegate registration tools
- Value drops for small events that only need registrations
- Delegate reporting and customization can feel limited without deeper configuration
Best For
Conference teams running networking-heavy onsite and virtual delegate experiences
Ticket Tailor
small eventsOffers delegate registration with ticketing pages, attendee lists, and check-in for smaller conferences and workshops.
On-site check-in tools that scan attendee tickets to update attendance in real time
Ticket Tailor specializes in selling event tickets and managing event check-ins, which makes it a strong fit for delegate registration workflows. It supports customizable registration pages, ticket tiers, capacity controls, and automated attendee communications for day-of operations. Built-in export tools and reporting help event organizers reconcile attendance lists and payments without separate data tooling. Delegates are handled as attendees tied to tickets, so multi-program conferences work best when everything can be modeled as ticket types.
Pros
- End-to-end ticketed registration with configurable ticket tiers and capacities
- Fast attendee check-in flow for staff on event day
- Automated attendee emails for confirmations and updates
- Built-in reports and exports for reconciling registrations
Cons
- Delegate add-ons like meals or badges require workaround ticketing setup
- Advanced conference scheduling and sessions management is not the core focus
- Custom workflows may need manual coordination with exports
Best For
Event teams registering delegates through ticket tiers and on-site check-in
ti.to
simple ticketingProvides simple delegate registration for ticketed events with self-service pages and basic attendee management.
Waitlist handling with automatic capacity-based ticketing behavior
ti.to centers delegate registration around event pages that automatically generate tickets, attendee records, and check-in style access. It supports capacity tracking, waitlists, and discount codes tied to ticket types. The platform also includes basic attendee management and exportable lists for post-event follow up. Compared with more customizable registration suites, it optimizes for fast setup and reliable ticketing workflows over deep bespoke form logic.
Pros
- Event page ticketing works out of the box with minimal configuration
- Capacity limits and waitlists reduce overbooking risk
- Built-in attendee lists and exports support downstream reporting
- Discount codes map cleanly to specific ticket tiers
- Fast setup for recurring events with similar registration flows
Cons
- Limited control for complex delegate data collection and custom fields
- Advanced automation and workflow options are less extensive than enterprise tools
- Custom branding and layout changes are constrained compared with specialized platforms
- Pricing can feel high for small events with low registration volume
Best For
Teams running ticketed delegate events needing quick setup and dependable capacity control
Conclusion
After evaluating 10 entertainment events, RegFox stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Delegate Registration Software
This buyer's guide explains how to choose delegate registration software for conference and association programs, including tools like RegFox, Cvent, Bizzabo, and 6connex. It also covers attendee check-in options, eligibility and document workflows, event app integrations, and ticket-tier approaches from platforms such as Eventbrite, Whova, Hubilo, Ticket Tailor, Attendify, and ti.to. Use this guide to map your registration workflow needs to specific capabilities in the top tools before you commit.
What Is Delegate Registration Software?
Delegate registration software lets event teams collect delegate details, manage eligibility rules, sell delegate tickets, and run onsite check-in with badges or attendee records. It solves operational problems like overbooking prevention, manual reconciliation between registrations and onsite lists, and slow check-in desk workflows. Many teams also need reporting that shows registration status and attendance readiness across multiple sessions. In practice, RegFox provides event-branded registration pages tied to check-in workflows, while Cvent ties registration to attendee management and complex approvals across an enterprise event program.
Key Features to Look For
The right delegate registration tool reduces onsite friction by connecting registration inputs to eligibility decisions, ticketing status, and day-of check-in outcomes.
Event-branded registration pages with integrated check-in
Look for branded registration experiences that feed directly into onsite processing so delegates do not get bounced between systems. RegFox pairs event-branded registration pages with integrated check-in workflow tools, and Attendify ties delegate registration to on-site check-in and badge workflows built for high throughput.
Eligibility rules, document collection, and approval workflow visibility
If you must capture delegate eligibility data and supporting documents, prioritize platforms designed to link submissions to review steps. 6connex supports delegate eligibility and document collection workflows tied to registration status, and Cvent supports configurable registration workflows with role-based approvals for complex event processes.
Configurable registration forms and custom logic
Complex delegate requirements need form logic that goes beyond basic fields. Cvent provides a deep event data model and configurable registration workflows, and RegFox offers configurable registration forms and custom fields to capture delegate-specific details.
Onsite check-in via badge or ticket scanning
Fast onsite validation prevents long lines and missed attendance capture. Eventbrite provides QR-code attendee check-in from the organizer app, Ticket Tailor scans attendee tickets to update attendance in real time, and Whova delivers onsite badge and check-in management connected to registration.
End-to-end attendee and engagement workflows
Some delegate programs need more than registration because the team runs a multi-day attendee experience. Bizzabo connects registration, attendee data flows, and onsite check-in with integrations for marketing and CRM, and Hubilo blends delegate onboarding with networking and matchmaking inside the event experience flow.
Reporting that tracks registration status, outcomes, and operational exceptions
Operational reporting must show what happened at registration time and what is ready for onsite processing. RegFox includes built-in reporting for registration status, attendee data, and revenue outcomes, and 6connex provides reporting and audit visibility so coordinators can identify exceptions during peak registration windows.
How to Choose the Right Delegate Registration Software
Pick the tool that matches your delegate workflow shape, from eligibility-heavy approvals to ticket-tier check-in to app-style engagement layers.
Map your delegate workflow to the right operating model
If your program is paid and conference-style with onsite check-in, RegFox is a strong fit because it delivers event-branded registration pages plus integrated check-in workflow tools. If you need eligibility screening and document handling tied to registration status, 6connex aligns with delegate eligibility and document collection workflows that support approvals and onsite operations.
Decide how complex your registration logic must be
If delegate logic requires role-based approvals and deep configuration, Cvent is designed for complex registrations that connect across attendees and onsite reporting. If you need configurable forms and custom fields without building an enterprise approvals model, RegFox emphasizes configurable registration forms that capture delegate-specific details and still support check-in.
Match onsite check-in method to your staffing and validation needs
For QR scanning workflows used by onsite staff, Eventbrite offers QR-code attendee check-in from the organizer app. For ticket-based delegate attendance updates, Ticket Tailor scans attendee tickets to update attendance in real time, while Whova connects onsite badge and check-in management to the attendee registration workflow.
Choose an engagement layer only if your event requires it
If your event experience includes networking, matchmaking, and guided onboarding, Hubilo delivers those capabilities alongside delegate onboarding and agenda access. If you want registration tied to attendee engagement automation and marketing or CRM flows, Bizzabo links registration and attendee data to integrated marketing, CRM, and on-site engagement.
Stress-test reporting and operational reconciliation
Confirm that your tool can show registration status and support onsite readiness without manual spreadsheet reconciliation. RegFox includes built-in reporting for registration status and revenue outcomes, and Ticket Tailor provides built-in reports and exports to reconcile attendance lists and payments.
Who Needs Delegate Registration Software?
Delegate registration software benefits teams that must coordinate registration inputs, eligibility decisions, ticketing status, and onsite check-in at scale.
Conference and association teams running paid delegate registration with check-in
RegFox fits this audience because it focuses on conference-style delegate registration with event-branded pages, configurable forms, and integrated check-in workflows. Attendify also fits teams that want delegate app-style experiences tied to fast onsite check-in and badge workflows.
Event teams needing eligibility screening, document capture, and approval workflows
6connex is built for delegate eligibility and document collection workflows tied to registration status so teams can manage exceptions during peak windows. Cvent fits when approvals and configurable registration workflows must connect to attendee data and onsite operations for complex event processes.
Large conferences that require deep registration configuration plus integrated event operations
Cvent fits this audience because it unifies registration data with agenda, marketing tracking, and analytics across enterprise-grade event workflows. Bizzabo also fits when teams want registration plus attendee engagement automation with integrated marketing and CRM connections.
Teams that want event app coordination with onsite badge and check-in
Whova fits because it combines registration with an event app experience and keeps onsite check-in and badge management connected to the attendee registration workflow. Hubilo fits teams focused on onboarding with networking and matchmaking where registration feeds into a guided delegate experience.
Common Mistakes to Avoid
Many teams choose the wrong model by underestimating how eligibility, workflow depth, and onsite validation methods interact with registration setup effort.
Choosing a basic ticket registration flow for eligibility-heavy delegate programs
If you need delegate eligibility and document workflows tied to approval steps, Eventbrite and ti.to can require workarounds because advanced delegation rules and custom approvals are not their core strengths. Prefer 6connex for eligibility and document capture workflows or Cvent for configurable registrations with role-based approvals.
Expecting seamless enterprise workflow depth from event experience platforms
Tools like Hubilo and Whova focus on onboarding and attendee experience layers, so deep multi-stage delegate approval workflow depth can feel limited compared with dedicated delegate workflow suites. For complex approval logic, use Cvent or 6connex instead of optimizing around an engagement-first platform.
Under-scoping onsite scanning and attendance reconciliation requirements
If onsite staff need rapid scanning and real-time attendance updates, Ticket Tailor provides ticket scanning that updates attendance in real time and Eventbrite provides QR-code check-in via the organizer app. For programs that only plan to export and manually reconcile lists, Ticket Tailor and RegFox reporting will fit better than tools that emphasize generic registration pages.
Over-customizing registrations without planning for administrator expertise
Complex setups in Cvent and Bizzabo can require experienced administrators to implement advanced workflows cleanly, which increases implementation time. If you want simpler configuration with custom fields and check-in, RegFox emphasizes configurable forms without pushing teams into a heavy enterprise configuration model.
How We Selected and Ranked These Tools
We evaluated RegFox, 6connex, Cvent, Bizzabo, Attendify, Eventbrite, Whova, Hubilo, Ticket Tailor, and ti.to by comparing overall capability, feature depth, ease of use, and value for delegate registration outcomes. We prioritized tools that connect registration to onsite workflows like check-in, badge printing, and ticket scanning so teams avoid manual reconciliation. RegFox separated itself for conference and association teams by pairing event-branded registration pages with integrated check-in workflow tools and built-in reporting for registration status and revenue outcomes. Cvent ranked higher for complex conferences because it unifies registration with attendees, agenda, marketing tracking, and onsite reporting through a configurable event data model.
Frequently Asked Questions About Delegate Registration Software
Which delegate registration platform best supports configurable form logic and role-based approvals for complex events?
Cvent supports configurable registration form logic plus role-based approvals for complex delegate processes. 6connex also supports eligibility rules and document collection tied to delegate status, but it centers more on workflow routing for onsite exceptions.
What tool handles event-branded registration pages and connects directly to delegate check-in workflows?
RegFox focuses on event-branded registration pages tied to configurable forms and delegate check-in workflows. Whova also connects registration to onsite badge and check-in processes, with the extra emphasis on delegate-facing event app experience.
Which solution is strongest for eligibility checking and collecting documents before delegates can be processed onsite?
6connex is built around delegate eligibility and document collection workflows tied to registration status. It adds audit visibility and exception tracking so coordinators can resolve missing or noncompliant submissions during peak windows.
Which platform is best when registration data must flow into marketing, CRM, and on-site engagement systems?
Bizzabo connects registration with attendee data and pushes attendee details into marketing and CRM systems through integrations. Cvent also unifies delegate data across event operations and reporting, but it is more oriented around enterprise event workflow coordination.
For multi-day conferences, which tool reduces spreadsheet work by combining registration, check-in, and operational reporting?
Bizzabo includes attendee check-in options and operational reporting designed for multi-session operations. Attendify complements registration with attendee app features like personalized schedules and on-site badge flow to reduce manual coordination.
Which option is most efficient if your delegates are represented as tickets with QR check-in?
Eventbrite provides ticketed delegate registration with organizer app QR scanning for check-in. Ticket Tailor also models delegates as attendees tied to ticket tiers and supports on-site scan-based attendance updates.
What platform is best when you want fast setup with capacity tracking and waitlists tied to ticket types?
ti.to optimizes for quick setup with automated ticket generation, capacity tracking, and waitlists tied to ticket types. Eventbrite and Ticket Tailor also support check-in and capacity controls, but ti.to focuses on simplifying the ticket-to-attendee-to-access workflow.
Which tool is best for networking-heavy events that combine onboarding, matchmaking, and registration-led delegate flows?
Hubilo combines delegate onboarding and personalized matchmaking with agenda access and registration administration. Whova also blends registration with attendee profiles and onsite check-in, but Hubilo is more engagement-led with networking and scheduling emphasis.
What common problem do these tools address best: reconciling registrant lists with attendance updates during onsite operations?
Ticket Tailor exports reconcile-ready attendance lists and updates attendance in real time via ticket scans. RegFox and Cvent also provide reporting for registration status and attendee data, which helps teams track what was completed versus what still needs onsite resolution.
Tools reviewed
Referenced in the comparison table and product reviews above.
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