GITNUXSOFTWARE ADVICE
Sports RecreationTop 10 Best Dance Studio Management Software of 2026
Top 10 dance studio management software ranked for booking, client tracking, and reporting. Includes reviews of Class Manager, Mindbody, and WellnessLiving.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Class Manager is the best fit for dance studios that rely on recurring class scheduling with session rosters and attendance captured cleanly, whereas Mindbody works better if you want widely used booking plus recurring tuition and enrollment management, especially for multi-location teams.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Class Manager
Attendance capture linked to each scheduled session keeps check-in history consistent across rosters and instructor assignments.
Built for fits when dance studios need recurring class scheduling, rosters, and attendance captured per session..
Mindbody
Editor pickRecurring tuition processing tied to class enrollment automates dues collection and client billing history per program.
Built for fits when studios need online booking, recurring tuition, and multi-location enrollment management without building custom operations..
WellnessLiving
Editor pickRecurring tuition collection tied to class enrollment workflows, so billing stays synchronized with schedule changes.
Built for fits when multi-location dance studios need end-to-end scheduling, recurring billing, and parent visibility..
Comparison Table
Class Manager
vertical specialistUK-based dance studio management software providing class scheduling, online payments, and parent communication tools.
Attendance capture linked to each scheduled session keeps check-in history consistent across rosters and instructor assignments.
Class Manager centers on class roster creation, enrollment tracking, and attendance capture tied to specific class sessions. Administrative workflows support recurring calendars and repeated schedules so studios can run the same structure each term without rebuilding rosters every week. Parent visibility is handled through access to enrollment and attendance data, which helps reduce follow-up emails.
A tradeoff appears in how rigid the studio structure can feel when programs require unusual session patterns or heavy manual exceptions. Class Manager works best when a studio has consistent weekly classes, stable instructor assignments, and predictable student attendance cycles that map cleanly to session records.
- +Session-based enrollment and attendance workflow reduces spreadsheet reconciliation
- +Recurring scheduling reduces rework for regular weekly classes
- +Parent-accessible enrollment and attendance records cut routine status questions
- +Instructor assignment tied to sessions keeps rosters and staffing aligned
- –Complex one-off session patterns require more manual handling
- –Customization for edge workflows can feel limited for highly bespoke studios
- –Bulk roster changes demand careful review to avoid mis-assignments
- –Some advanced reporting depends on how sessions are structured
Studio operations managers
Manage recurring weekly class rosters
Fewer enrollment errors
Front-desk coordinators
Run daily attendance check-in
Faster daily reconciliation
Show 2 more scenarios
Dance school administrators
Coordinate instructor staffing changes
Reduced staffing confusion
Assigns instructors per session so roster ownership stays aligned with who teaches that class.
Program directors
Track student participation history
Clearer retention insights
Maintains enrollment and attendance history for ongoing program reviews and reporting.
Best for: Fits when dance studios need recurring class scheduling, rosters, and attendance captured per session.
Mindbody
SMBGeneral fitness and studio management platform widely used by dance studios for scheduling, payments, and marketing.
Recurring tuition processing tied to class enrollment automates dues collection and client billing history per program.
Mindbody covers class enrollment tracking, scheduling calendars, and automated waitlist and attendance workflows through its studio management modules. Dance studios can connect instructors to classes, manage capacity and check-in flow, and generate operational reports tied to sessions and clients. The client directory supports family-style relationships and messaging history so parents can follow attendance and billing events from a single record.
A tradeoff appears when studios require highly vertical recital operations like recital seating charts, competition registration sync, or choreography-specific scheduling logic, since Mindbody focuses more on classes than end-of-season production workflows. Mindbody fits studios that prioritize recurring tuition processing, online booking throughput, and multi-location class syncing while keeping recital and competition processes in external tools.
- +Online booking with instructor-led schedules reduces front-desk enrollment work
- +Recurring tuition processing keeps dues consistent across ongoing programs
- +Multi-location client management keeps profiles synced across studios
- +Reporting ties attendance and revenue views to specific classes
- –Recital production workflows like seating charts need outside systems
- –Automation depth can require disciplined configuration to avoid enrollment errors
- –Some dance-specific inventory and assignment tasks are not first-class modules
- –Custom workflows depend on integration choices rather than native dance tools
Studio directors
Keep consistent billing across classes
Fewer billing exceptions and churn
Front-desk admins
Reduce check-in and enrollment handling
Lower manual booking workload
Show 2 more scenarios
Multi-location managers
Sync client records across branches
Unified view of client engagement
Mindbody centralizes client profiles so studios can maintain consistent enrollment history across locations.
Growth teams
Drive enrollments through online booking
Higher conversion from leads
Online booking connects scheduling to enrollment so prospective dancers can register without phone calls.
Best for: Fits when studios need online booking, recurring tuition, and multi-location enrollment management without building custom operations.
WellnessLiving
SMBStudio management platform with scheduling, marketing automation, and client engagement tools for fitness and dance studios.
Recurring tuition collection tied to class enrollment workflows, so billing stays synchronized with schedule changes.
WellnessLiving coordinates bookings and enrollment around a studio schedule, then ties attendance and member records to the same operational context. Recurring tuition processing and payment workflows reduce manual follow ups when classes run on predictable cadence. Parent communication records and a parent portal access path support day-to-day updates for families managing attendance and schedules.
A key tradeoff is that studios with heavy custom workflows may need deeper configuration work to match their exact approval steps for enrollment changes and roster edits. It fits when multiple staff members handle schedule changes, attendance, and member follow up across a single branded workflow, including multi-location studios that need consistent operations.
- +Recurring tuition processing reduces manual billing follow ups
- +Parent communication log keeps schedule and attendance updates traceable
- +Multi-location setup supports consistent operations across locations
- +Automation ties enrollment workflow to ongoing studio schedules
- –Complex studios may spend time aligning configuration to workflows
- –Some advanced reporting requires more administrator attention
- –Instructor-specific edge cases can demand careful roster management
- –Integrations may require mapping work for nonstandard data flows
Front desk operations teams
Process enrollments and attendance daily
Fewer lost changes at checkout
Studio owners
Run predictable tuition collections
Lower delinquency from manual billing
Show 2 more scenarios
Dance education coordinators
Coordinate parent communications
Reduced phone and email churn
Parent portal access and communication logs keep families informed about schedule and attendance updates.
Multi-location managers
Standardize scheduling operations
More uniform studio execution
Studio settings and roles support consistent operations across multiple locations with shared workflows.
Best for: Fits when multi-location dance studios need end-to-end scheduling, recurring billing, and parent visibility.
Jackrabbit Dance
vertical specialistDance studio management platform built specifically for dance schools with class scheduling, recital management, and parent portals.
Built-in parent portal tied to enrollments, attendance, and schedule updates for day-to-day communication tracking.
Jackrabbit Dance focuses on end-to-end studio operations with enrollment, attendance, and class scheduling workflows tied to real student records. The system supports multi-location workflows, recurring tuition handling, and parent-facing access for schedules and communications.
Staff operations include roster management, instructor assignment, and studio-level setup for rooms and classes. Reporting centers on attendance and enrollment views that map to common recital and performance timelines.
- +Attendance and class rosters connect directly to enrollment records
- +Multi-location setups keep schedules and rosters consistent across sites
- +Parent portal access supports day-to-day visibility into classes
- +Instructor assignment and substitution logging fit recurring schedules
- –Advanced automation often depends on configuration discipline across studios
- –Deep recital edge cases may require manual spreadsheet steps
- –Costume inventory workflows are not as granular as dedicated inventory tools
- –API usage is not always covered for custom studio data pipelines
Best for: Fits when studios need consistent enrollment, attendance, and parent visibility across multiple locations.
Amilia
SMBActivity registration and management platform serving dance studios, recreation centers, and educational programs.
Parent portal access is tightly linked to enrollment records, so families see the same operational state staff manage.
Amilia manages dance studio operations by handling student enrollments, class scheduling, and parent-facing access in one workflow. The system records attendance and supports recurring tuition-style bookkeeping so studios can track charges tied to active enrollments.
Studio staff can manage instructors, rooms, and program communications while using built-in forms and dashboards to reduce manual status checks. Amilia also supports digital document handling for common studio administration workflows.
- +Attendance and enrollment records stay connected to ongoing studio calendars
- +Parent access centers on enrollment status and studio communication history
- +Recurring tuition-style charges reduce spreadsheet reconciliation for many studios
- +Studio staff can manage common administration documents from within the system
- –Advanced multi-location syncing and capacity views require extra planning
- –Instructor substitution tracking is not as granular as dedicated workforce tools
- –Costly changes to class prerequisites can create manual follow-up work
- –External integration options are narrower than automation-first studio stacks
Best for: Fits when studios need enrollment, attendance, and parent communication in one workflow without heavy custom automation.
Zen Planner
SMBFitness and studio management software with class scheduling, member management, and automated billing.
Recurring tuition handling tied to live enrollment and roster changes for multi-class clients.
Zen Planner targets dance studios that need end-to-end class enrollment, attendance workflows, and recurring tuition handling in one system. The software supports studio-wide scheduling, client management, and enrollment policies that map to class placement rules and ongoing rosters.
Admin users can track payments and manage instructor-facing operations without moving data between spreadsheets. Its operational focus shows up in parent-facing access for viewing schedules and account activity plus internal tools for managing studio capacity and changes.
- +Studio scheduling and enrollment workflows stay connected through roster updates
- +Recurring tuition processing reduces manual payment tracking across months
- +Parent access keeps families informed on class status and account activity
- +Instructor tools support day-of operations like attendance and class changes
- –Complex studio setups take time to configure across multiple program types
- –Some reporting needs manual filtering for detailed attendance and revenue views
- –Costume and recital workflows depend on how studios structure events in Zen Planner
- –Integrations require careful data alignment for multi-system exports
Best for: Fits when a dance studio needs linked enrollment, scheduling, and recurring tuition operations.
Glofox
SMBFitness and studio management platform providing class scheduling, member management, and branded mobile apps.
Recurring class booking and attendance workflow tied to client enrollments across ongoing programs.
Glofox centers dance studio operations on class and client scheduling workflows, with staff coordination built around recurring activities and attendance updates. Core capabilities include online class booking, automated reminders, and a client database that tracks enrollments across programs.
The system also supports studio payments workflow for recurring tuition and event charges, plus role-based studio access for staff. Glofox adds reporting for utilization and enrollment trends, which helps managers validate capacity decisions and instructor load.
- +Clear class booking and attendance workflow for recurring sessions
- +Built-in reporting for enrollment and capacity trends
- +Role-based access supports studio staff separation
- +Automated reminders reduce manual follow-ups
- –Limited depth for costume and measurement workflows compared with specialist tools
- –Event-specific features like recital seating need manual workarounds
- –Automation rules can feel restrictive for complex studio policies
- –API and integration documentation surface is thin for custom pipelines
Best for: Fits when a dance studio needs online booking, recurring enrollments, and manager reporting without heavy customization.
StudioGrowth
SMBStudio management software for dance businesses with scheduling, billing, marketing, and client management.
Enrollment-linked scheduling workflows reduce calendar drift by updating class session context tied to each active registration.
StudioGrowth targets dance studio operations with class and enrollment management, automated member workflows, and attendance capture designed around studio cadence.
It supports room resource booking and scheduling for instructors and class sessions, which helps consolidate calendar work into one system.
StudioGrowth also covers studio back-office tasks such as tuition collection workflows and administrative record keeping tied to each enrollment.
For studios that need parent-facing visibility, it provides communication touchpoints connected to registrations and schedules.
- +Enrollment-driven scheduling keeps classes, attendees, and changes aligned
- +Parent communication is tied to registrations and class calendars
- +Studio capacity and room usage can be planned from one calendar view
- +Administrative records follow enrollments across routine studio workflows
- –Limited visibility into complex multi-instructor substitution scenarios
- –Customization for atypical recital and competition workflows can require manual ops
- –API and integration details are not prominent for deeper systems wiring
- –Automation coverage for waitlist to enrollment conversion needs clearer controls
Best for: Fits when a dance studio needs enrollment-based scheduling and parent updates without building custom workflows.
Sawyer
SMBClass and activity management software for registration, scheduling, payments, and customer communication.
Enrollment-driven attendance tracking that ties student rosters to scheduled classes for day-to-day operations.
Sawyer manages dance studio operations with a focus on student enrollment workflows, attendance capture, and class scheduling. Studio staff can track client details and connect enrollments to ongoing class attendance without relying on manual spreadsheets.
The system also supports operational reporting for memberships and participation, which helps studios monitor active rosters and trends over time. Automation options center on schedule-driven updates and admin workflows tied to enrollments.
- +Enrollment-to-attendance workflow reduces roster rework for instructors
- +Scheduling views make day-to-day class management straightforward
- +Client records stay connected to active enrollments and attendance
- +Operational reports support roster and participation visibility
- –Limited evidence of built-in recital-specific modules like ticketing and seating charts
- –Automation coverage is narrower for multi-step events like costume assignments
- –API and integration surface are not clearly documented for advanced studio systems
- –Multi-location synchronization controls appear constrained for complex setups
Best for: Fits when studios need enrollment and attendance tracking with practical scheduling workflows.
StudioCloud
SMBBusiness management software with scheduling, invoicing, payments, client records, and staff administration.
Parent communication log tied to enrollment and attendance events for traceable updates.
StudioCloud is a dance studio management system geared toward operations that need class scheduling, enrollment tracking, and parent-facing updates. It covers the core workflow around recurring classes and studio calendar management, then ties those records to attendance and enrollment changes.
StudioCloud also supports recital and event workflows that studios use to prepare programs, manage ticketing status, and coordinate stakeholder communications. Automation options focus on keeping registrations and records consistent across the studio calendar rather than adding custom development.
- +Calendar-first scheduling keeps classes, levels, and enrollment aligned
- +Event workflows connect studio records to recital and ticketing steps
- +Parent communication history reduces repeat questions about class changes
- +Bulk enrollment and waitlist handling improves throughput for busy studios
- –Room resource booking remains limited for complex multi-studio constraints
- –Instructor substitution logging needs extra steps to stay audit-ready
- –Costume inventory workflows cover basics but lack measurement-centric depth
- –Automation controls require careful setup to prevent conflicting registrations
Best for: Fits when a single-location studio needs consistent class records, attendance, and recital coordination.
Conclusion
After evaluating 10 sports recreation, Class Manager stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right dance studio management software
Dance studio management software now has to connect class scheduling, enrollment records, and attendance capture so rosters do not drift between staff and instructors. This guide covers Class Manager, Mindbody, WellnessLiving, Jackrabbit Dance, Amilia, Zen Planner, Glofox, StudioGrowth, Sawyer, and StudioCloud based on how each platform handles recurring operations and day-to-day studio workflows.
Several products focus on operational linkage like session-based attendance or enrollment-driven scheduling, while others lean into broader business workflows like recurring tuition processing and multi-location enrollment management. The distinctions in API-like extensibility patterns and automation surfaces show up most clearly in recital edge cases, substitution logging, and parent communication traceability across enrollment changes.
Dance studio management software for scheduling, enrollment tracking, and attendance workflows
Dance studio management software centralizes class enrollment records and ties them to scheduled sessions so studios can capture attendance and keep instructor assignments consistent. Class Manager highlights session-based attendance capture linked to each scheduled session, which keeps check-in history aligned to rosters and instructor assignments.
Many platforms also connect recurring tuition processing to live enrollment so billing stays synchronized with schedule changes. Mindbody and WellnessLiving both emphasize recurring tuition processing tied to class enrollment, while their recital workflows typically require outside work for seating charts and production steps.
Session linkage, billing automation, and parent visibility
Dance studio operations break when class rosters, attendance capture, and instructor assignment history get out of sync. Tools that tie attendance or enrollment to the exact scheduled session keep check-in events consistent with rosters.
Recurring tuition processing also determines whether billing stays aligned with enrollment changes. Platforms that connect recurring tuition handling to class enrollment reduce manual payment reconciliation when schedules shift.
Session-based attendance history tied to rosters
Class Manager links attendance capture to each scheduled session so check-in history stays consistent across rosters and instructor assignments. Sawyer also ties enrollment to scheduled-class attendance, but Class Manager’s session-based linkage is the narrower, day-to-day operational focus.
Recurring tuition processing tied to enrollment workflows
Mindbody connects recurring tuition processing to class enrollment and keeps client billing history aligned with program enrollment. WellnessLiving uses recurring tuition collection tied to class enrollment workflows, which keeps billing synchronized when schedules change.
Parent portal access tied to enrollment and attendance updates
Jackrabbit Dance provides a built-in parent portal connected to enrollments, attendance, and schedule updates. Amilia also centers parent portal access around enrollment-linked operational state, while StudioCloud emphasizes a parent communication log tied to enrollment and attendance events.
Enrollment-driven scheduling that reduces calendar drift
StudioGrowth uses enrollment-linked scheduling workflows so class session context stays tied to each active registration. Glofox supports recurring class booking and attendance workflows across ongoing programs, with reporting that tracks enrollment and capacity trends.
Parent communication log traceable to operational events
StudioCloud keeps a parent communication log tied to enrollment and attendance events for traceable updates. WellnessLiving adds a parent communication log that keeps schedule and attendance updates traceable, with recurring billing connected to schedule changes.
Multi-location enrollment and workflow alignment
WellnessLiving targets multi-location dance studios with end-to-end scheduling and recurring billing synchronized to enrollment changes. Jackrabbit Dance supports multi-location setups that keep schedules and rosters consistent across sites.
Choose by workflow control depth and event edge coverage
The main split across dance studio management software is whether the platform centers on session-level operational linkage or broader business workflows like recurring billing and multi-location enrollment management. That choice determines how many manual steps remain when schedules change or when parents request updates.
A second split is how each system handles event-specific edge cases like recital seating and ticketing and instructor substitution logging. Tools that stay tight to enrollment and attendance workflows can still require outside work or extra steps for recital edge cases.
Map attendance to scheduled sessions or to enrollment records
If daily operations require check-in history tied to the exact scheduled session, prioritize Class Manager because it links attendance capture to each scheduled session. If operations can tolerate enrollment-driven attendance tied to scheduled classes at the roster level, evaluate Sawyer as a simpler day-to-day scheduling workflow.
Lock recurring billing to enrollment so schedule changes do not break dues
If recurring tuition must stay synchronized with schedule changes, compare Mindbody and WellnessLiving because both connect recurring tuition processing to class enrollment workflows. Pick Mindbody when online booking with instructor-led schedules is central, and pick WellnessLiving when multi-location studios need billing tied to schedule changes.
Decide how much parent self-service should exist
If parent visibility must include a built-in portal tied to enrollments, attendance, and schedule updates, choose Jackrabbit Dance or use Amilia when enrollment-linked operational state is the priority. If parent updates mostly need traceability through a communication log tied to operational events, compare StudioCloud for event-tied logging.
Stress-test recital edge cases against your current production steps
If recital workflows include seating charts and production steps, treat Mindbody’s recital production workflows as an outside-systems dependency because its seating-chart workflows need external work. If your studio handles recurring sessions but cannot manage complex recital edge cases inside the tool, favor Glofox because its event-specific features like recital seating need manual workarounds.
Separate routine substitutions from audit-ready substitution logging
If instructor substitutions must remain audit-ready, verify how each platform logs substitutions because StudioCloud needs extra steps to stay audit-ready. If substitution scenarios stay limited, StudioGrowth flags limited visibility into complex multi-instructor substitution scenarios, while other platforms may require governance discipline across studios.
Which studios should buy each workflow style
Studios with frequent schedule changes need systems that preserve linkage between enrollment, attendance capture, and instructor assignment history. Studios that run recurring programs need recurring billing tied to enrollment to avoid reconciliation work.
Studios that run multiple locations also benefit from workflow alignment across sites and from parent-facing visibility tied to enrollments and attendance updates.
Studios managing weekly recurring classes with high check-in volume
Class Manager fits studios where attendance capture must remain consistent across rosters and instructor assignments because attendance is linked to each scheduled session.
Multi-location studios running recurring programs with staff-led scheduling
WellnessLiving and Jackrabbit Dance support multi-location alignment by keeping scheduling and rosters consistent across sites, with WellnessLiving also tying recurring billing to enrollment workflows.
Studios that want parent self-service driven by enrollments and attendance events
Jackrabbit Dance and Amilia center parent portal access on enrollments and operational state, while StudioCloud focuses on a parent communication log tied to enrollment and attendance events.
Studios that rely on recurring booking and capacity reporting more than recital tooling
Glofox supports recurring class booking and attendance workflow tied to client enrollments, and it provides built-in reporting for enrollment and capacity trends while noting limited depth for costume and measurement workflows.
Common failure points during rollout and setup
Most rollout failures come from choosing a platform that fits routine scheduling but leaves recital edge cases to manual spreadsheets. Another failure mode comes from configuration discipline that staff do not maintain across multi-location operations.
Studios also underestimate how substitution logging and recital seating charts can require extra operational steps even when enrollment and attendance workflows look clean.
Assuming attendance automation covers irregular session patterns without manual handling
Class Manager improves session-based consistency but flags that complex one-off session patterns require more manual handling, so the studio should model real irregular sessions before committing.
Selecting a system for recurring billing but discovering recital seating charts require external systems
Mindbody automates recurring tuition processing tied to class enrollment, but its recital production workflows like seating charts need outside systems, so the studio should inventory recital production dependencies early.
Under-planning configuration governance for multi-location workflows
Jackrabbit Dance and Zen Planner both note configuration discipline needs, so studios should assign a single admin owner to enforce consistent configuration across locations and program types.
Expecting event-specific tools for costumes and measurements from enrollment-first platforms
Glofox reports limited depth for costume and measurement workflows, so the studio should confirm whether costume inventory management and measurement tracking will be handled inside the same system or in a specialist workflow.
Assuming substitution logging is audit-ready without extra steps
StudioCloud requires extra steps for instructor substitution logging to stay audit-ready, so studios should test substitution records and audit trails against staff workflows before rollout.
How We Selected and Ranked These Tools
We evaluated Class Manager, Mindbody, WellnessLiving, Jackrabbit Dance, Amilia, Zen Planner, Glofox, StudioGrowth, Sawyer, and StudioCloud by how tightly each platform ties scheduled sessions to attendance capture, enrollment records, and ongoing program workflows. Features accounted for 40% of the ranking because session-based attendance linkage in Class Manager reduces spreadsheet reconciliation and keeps check-in history aligned to instructor assignments.
Ease and value each accounted for 30% because recurring tuition processing in Mindbody and WellnessLiving lowers dues collection work when enrollment changes. Class Manager earned the top position because session-based attendance capture linked to each scheduled session is a narrower operational control than broader enrollment-linked automation in other tools.
Frequently Asked Questions About dance studio management software
How do integrations and APIs differ between Class Manager and Mindbody for studio data exchange?
What should a studio check about SSO and staff access controls when choosing between Zen Planner and Jackrabbit Dance?
How does recurring tuition processing affect migration planning in WellnessLiving versus Glofox?
When does multi-location class syncing matter most, and which tools handle it better: WellnessLiving or Mindbody?
What breaks if attendance is captured without session context in Sawyer compared to Class Manager?
How do parent portal workflows differ in Amilia versus StudioCloud for updates during attendance and recital prep?
Where does StudioGrowth fall short for studios that need room resource scheduling plus instructor substitution logging in one configuration?
Which system best supports recurring program enrollment tracking across many sessions: Mindbody or Zen Planner?
How should a studio validate data model alignment for class makeup tokens and attendance history when moving to Jackrabbit Dance?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
- Sports RecreationTop 10 Best Dance Studio Business Management Software of 2026
- Sports RecreationTop 10 Best Ballroom Dance Studio Software of 2026
- Sports RecreationTop 10 Best Dance Studio Booking Software of 2026
- Sports RecreationTop 10 Best Dance Studio Scheduling Software of 2026
- Sports RecreationTop 10 Best Ballet Studio Software of 2026
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