GITNUXSOFTWARE ADVICE
Sports RecreationTop 10 Best Climbing Gym Management Software of 2026
Top 10 climbing gym management software ranked by features and pricing, with comparisons for gym operators and tools like Pike13, Gymdesk, Gymvio.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Pike13 is the best pick when you want one mid-size climbing-gym system for consistent staff check-in, waivers, and certification-aware operations, whereas Rock Gym Pro suits teams that prioritize integrated waivers, route coordination, and point-of-sale without heavy customization.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Pike13
Certification recordkeeping that ties belay and lead training outcomes to each participant’s history.
Built for fits when mid-size gyms need one system for check-in, waivers, and certifications with consistent staff workflows..
Gymdesk
Editor pickRole-based front-desk check-in that ties admission, waivers, and scheduled participation into one staff flow.
Built for fits when a climbing gym needs strong front-desk automation with manageable governance..
Gymvio
Editor pickClimbing certification tracking workflow links participant qualifications to staffing and participation readiness.
Built for fits when a climbing gym needs certification-aware ops plus check-in and scheduling in one workflow..
Related reading
Comparison Table
Climbing gym operators need a management system that ties memberships, waivers, class bookings, and payments into a single data model with audit-ready records. This ranked list targets evidence-minded buyers comparing automation depth, integration options like API access, and operational throughput using concrete feature tests across the category.
Pike13
SMBClass and appointment management software with registration, payments, attendance, and client communication.
Certification recordkeeping that ties belay and lead training outcomes to each participant’s history.
Pike13’s core workflows cover participant intake, waiver status management, and ongoing membership changes without pushing those steps into separate tools. Front-desk check-in supports punch-style access and day passes, while member records retain training history for belay and lead certification. Scheduling ties classes and events to capacity so staff can avoid overbooking during busy periods. Reporting connects attendance and compliance signals to specific participants and sessions for day-to-day operations.
A tradeoff is that deeper automation and custom integrations depend on how each gym models its staff roles and service rules inside Pike13. Pike13 fits best when a gym wants one operational system for check-in, waivers, and certification records, then uses reporting to standardize processes across locations. It also fits situations where a front-desk team needs consistent data capture every visit, because missing inputs break downstream attendance and certification history.
- +Certification tracking keeps training history linked to member records
- +Front-desk check-in workflows cover day passes and recurring access
- +Scheduling supports capacity planning for classes and events
- +Waiver status stays tied to participant records
- –Complex membership rules require careful configuration discipline
- –Advanced customization relies on governance of staff inputs
- –Some workflows feel staff-role dependent in daily use
- –Integration depth varies by external system ownership
Front-desk operations teams
High-volume check-in with day passes
Fewer manual lookups
Coaching and training managers
Belay and lead certification tracking
Cleaner compliance handoffs
Show 2 more scenarios
Facilities and program directors
Class scheduling with occupancy control
Reduced overbooking risk
Sessions run against capacity so staffing and wall time stay aligned during peak demand.
Multi-location membership teams
Recurring memberships with holds
Less exceptions processing
Membership changes propagate through access rules so staff see current status during check-in.
Best for: Fits when mid-size gyms need one system for check-in, waivers, and certifications with consistent staff workflows.
More related reading
Gymdesk
SMBGym management software for memberships, billing, attendance, scheduling, and customer records.
Role-based front-desk check-in that ties admission, waivers, and scheduled participation into one staff flow.
Gymdesk fits teams that run recurring memberships alongside mixed daily traffic through one check-in experience. Waivers and participant records connect to each admission so staff can confirm entry requirements during front-desk check-in. The scheduling side supports classes and instructor assignments so staff rosters stay aligned with what members book.
Gymdesk can be a tradeoff when gym policies vary heavily across locations or staff groups because governance is less granular than fully enterprise RBAC designs. It also fits best when the gym wants tight operational control over the front desk workflow rather than deep engineering-grade customization of every process step.
- +Front-desk workflow reduces manual waiver and membership verification steps
- +Schedules and instructor rosters link directly to attendee entry
- +Reporting supports staffing and attendance trend review
- +Clean operational flow for day and guest admissions
- –Complex multi-location rules may need process workarounds
- –Customization depth for edge workflows is limited without admin discipline
- –Integrations can depend on specific partner availability and mappings
- –Some advanced automation requires consistent data hygiene
Front-desk managers
Handle peak check-ins with waiver gates
Fewer missed requirements
Membership operations teams
Manage recurring renewals and freezes
More consistent access
Show 2 more scenarios
Class and program directors
Run instructor-led sessions
Lower scheduling churn
Scheduling keeps instructor assignments aligned with who is checked in for classes and events.
Operations analysts
Track attendance and membership signals
Better capacity planning
Operational reporting supports trend views that inform staffing and occupancy decisions.
Best for: Fits when a climbing gym needs strong front-desk automation with manageable governance.
Gymvio
SMBGym management software with member management and billing for fitness facilities.
Climbing certification tracking workflow links participant qualifications to staffing and participation readiness.
Gymvio fits climbing gyms that need a single system for member lifecycle tasks like recurring membership changes and holds, plus front-desk check-in processes for members, guests, and day passes. Scheduling and capacity controls connect staff and attendance planning to operational throughput, and the certification tracking workflow keeps belay and lead qualification records tied to participants. Reporting emphasizes operational visibility over custom dashboards, with exports built around common attendance and revenue-impacting activities.
A key tradeoff is that advanced customization and deep third-party automation depend on the available integration and API surface, which can limit teams that require highly bespoke data flows. Gymvio works best when operations can align to its certification and scheduling workflows rather than expecting full control over every data field and process step.
- +Certification tracking ties qualification history to participants
- +Front-desk check-in workflows reduce manual member lookup
- +Scheduling includes capacity constraints for classes and events
- +Role-based access supports separating staff duties
- –Deeper automation depends on integration and API availability
- –Reporting customization is limited for highly specific KPIs
- –Operational processes map best to Gymvio workflows, not custom steps
Front-desk operations teams
Fast member and guest check-in
Reduced queue time
Program and coaching managers
Belay and lead qualification workflows
Lower eligibility errors
Show 1 more scenario
Operations and scheduling leads
Capacity-managed class and event planning
Fewer overbooked sessions
Scheduling and capacity controls align instructors and attendance limits to floor throughput.
Best for: Fits when a climbing gym needs certification-aware ops plus check-in and scheduling in one workflow.
Rock Gym Pro
vertical specialistClimbing gym software for memberships, waivers, check-in, point of sale, and route management.
Route-setting management ties wall changes to operational scheduling so staff updates match training and class calendars.
Rock Gym Pro targets climbing gym operations with membership workflows, waiver handling, and front-desk style check-in in one system. Route-setting and training management features support staff scheduling and recurring activity operations across sites.
The software emphasizes automation around recurring memberships and day pass style guest flows, with reporting for attendance and program throughput. Admin tooling focuses on controlled access for staff roles and day-to-day configuration changes.
- +Recurring membership workflows reduce manual status changes for staff
- +Waiver handling supports digital capture for participant onboarding
- +Route-setting management keeps changes tied to staff schedules
- +Reporting covers attendance and class throughput for operational review
- –API surface and integration depth are limited compared to top-ranked competitors
- –Configuration for staff roles can require more governance than smaller gyms expect
- –POS and accounting integrations may require additional setup work to match local processes
- –Advanced custom fields for edge-case intake workflows feel constrained
Best for: Fits when mid-size climbing gyms need integrated waivers, check-in, and route-setting coordination without heavy customization.
PerfectGym
SMBCloud-based gym management platform serving fitness and climbing facilities.
Membership lifecycle workflows that coordinate recurring renewals and lobby-facing check-in outcomes to reduce status mismatch at entry.
PerfectGym runs day-to-day climbing gym operations by tying membership records to front-desk workflows and member attendance. It manages recurring memberships and check-in, including guest registration and day pass handling, so the lobby can process entries without bouncing between systems.
Admin tools support staff access and reporting for operational visibility. Automation around recurring renewals, holds, and membership status changes reduces manual reconciliation across multiple open shifts.
- +Recurring membership management with status handling for holds and freezes
- +Front-desk check-in workflows support guest registration and day pass usage
- +Operational reporting covers attendance patterns and member activity
- +Staff access controls support separation between roles
- –Deep accounting and POS integration coverage is limited in typical deployments
- –Route-setting and wall inventory features are not the main focus
- –API and automation surface for external integrations appear constrained
- –Governance for advanced workflows may require careful staff process design
Best for: Fits when a climbing gym needs reliable membership status and front-desk check-in workflows with solid internal reporting.
GymMaster
vertical specialistGym management software covering memberships, access control, payments, bookings, and customer communication.
Built-in membership and waiver state linkage that enforces eligibility during front-desk participant check-in.
GymMaster targets climbing gym operations that need member workflows connected across check-in, waivers, and scheduling. It supports recurring membership administration, waiver management, and participant check-in at the front desk with configurable attendance states.
The system adds class and event scheduling with instructor assignment and capacity handling to reduce manual spreadsheets. Reporting focuses on utilization and membership activity so managers can track throughput across locations and programs.
- +Front-desk check-in flow that ties attendees to memberships and waiver status
- +Class and event scheduling with instructor assignment and capacity controls
- +Recurring membership administration with membership freezes and holds
- +Reporting that surfaces utilization and membership activity trends
- –Limited native route-setting and route rotation tooling compared with specialized systems
- –Automation coverage around guest registration and admissions is more manual than expected
- –Integrations and API capabilities are not documented with enough depth for complex workflows
- –Permissions and governance require careful role design for multi-staff teams
Best for: Fits when mid-size climbing gyms need connected membership, waivers, and scheduling workflows with practical reporting.
Wodify
SMBPerformance tracking and gym management platform for fitness businesses.
Staff-facing check-in and reservation workflows that map directly to class attendance and waiver completion.
Wodify combines climbing gym operations with membership and class workflows built around day-to-day front-desk activity. It manages recurring memberships and digital waiver collection while supporting participant check-in for bookings and drop-in traffic.
Group scheduling and instructor management connect to attendance tracking so staff can run classes without manual rollups. Reporting focuses on engagement and utilization signals tied to visits and reservations.
- +Front-desk check-in flows handle both reservations and walk-in style visits
- +Digital waiver workflow ties consent collection to member and guest onboarding
- +Class and event scheduling supports capacity driven attendance tracking
- +Reporting shows utilization patterns across classes, sessions, and visits
- –Advanced automation requires stronger technical configuration than basic admins expect
- –Membership holds and freezes need careful operational alignment with staff check-in
- –External integrations rely on implementation choices for accounting and POS connectivity
- –Fine-grained access controls take governance discipline across multiple staff roles
Best for: Fits when climbing gyms need front-desk check-in plus scheduling and waiver workflows in one system.
Virtuagym
SMBAll-in-one fitness software for club management, coaching, and nutrition.
Digital waiver workflows that connect to front-desk check-in operations for fewer paper and less staff rework.
Virtuagym combines gym management workflows with a member-facing app experience, which is a distinct fit for climbing gyms that need tight front-desk and ongoing member engagement. Core capabilities include membership management, scheduling for classes and events, digital waiver workflows, and participant check-in.
Admin tooling supports multiple locations and day-to-day operations such as attendance tracking and staff-managed reservations. Reporting covers operational metrics across memberships, attendance, and utilization so managers can spot demand changes by site.
- +Digital waiver workflows tied into check-in routines
- +Class and event scheduling supports multi-site operations
- +Built-in member app flows reduce manual follow-ups
- +Reporting groups attendance and membership activity by location
- –Route-setting and wall inventory workflows are not a native climbing-first model
- –Advanced automation needs careful configuration of business rules
- –Certification tracking for belay and lead skills requires external processes
- –Granular access rules for staff roles can be coarse in practice
Best for: Fits when climbing gyms need membership operations, waivers, and check-in in one workflow, not climbing-specific inventory.
Zen Planner
SMBMember management and scheduling software for fitness businesses.
Location-level staff check-in workflow that ties member status, waiver readiness, and attendance logging together for daily operations.
Zen Planner manages gym operations through membership administration, staff check-in workflows, and facility-wide scheduling in one system. It also centralizes waiver handling, guest registration, and ongoing attendance tracking so front-desk staff can run daily operations without separate spreadsheets.
Automations handle common lifecycle actions like membership status changes and renewals based on member activity and dates. Reporting pulls membership, attendance, and operational signals into configurable views for managers and owners.
- +Built-in member and attendance workflows for front-desk throughput
- +Automations reduce manual work for membership lifecycle tasks
- +Waiver and guest processes are stored in the same operating record
- +Reporting connects attendance trends to operational staffing decisions
- –Some climbing-specific workflows require configuration and process discipline
- –Integrations depend on external setup and data mapping effort
- –Advanced customization can be limited without support from Zen Planner
- –RBAC granularity may not satisfy multi-location governance needs
Best for: Fits when climbing gyms need day-to-day check-in, waivers, and membership operations in one workflow.
Aspirity
vertical specialistSoftware designed specifically for climbing and bouldering gyms.
Operational record linkage between participant check-in and waiver status across staff workflows reduces mismatches at the desk.
Aspirity is climbing gym management software focused on end-to-end gym operations, with workflows designed around day-to-day front-desk tasks and ongoing member handling. It supports membership and waiver workflows paired with participant check-in and operational reporting, so staff can run sessions and track attendance without stitching together separate tools.
Automation and configuration options target recurring patterns like ongoing memberships, holds, and capacity-related operational visibility. Administration features concentrate on managing users, permissions, and operational records across locations.
- +Covers front-desk check-in and day pass style flows in one workspace
- +Automates recurring membership administration tasks and status changes
- +Operational reporting helps track participation and utilization patterns
- +Waiver handling stays connected to participant records for fewer handoffs
- –API and integration depth are not documented in a way that supports heavy customization
- –Automation covers common workflows, but advanced exception handling is limited
- –Multi-location governance needs tighter role design to prevent operator drift
- –Reporting granularity is constrained for deep analytics and custom KPIs
Best for: Fits when a climbing gym needs connected check-in, waiver, and membership workflows with limited integration work.
Conclusion
After evaluating 10 sports recreation, Pike13 stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right climbing gym management software
This buyer's guide covers climbing gym management software tools and how they handle front-desk check-in, membership lifecycle, waivers, and certification or route workflows. It references Pike13, Gymdesk, Gymvio, Rock Gym Pro, PerfectGym, GymMaster, Wodify, Virtuagym, Zen Planner, and Aspirity.
The guide translates each tool's concrete workflow design into selection criteria for multi-staff governance, automation fit, and day-to-day operational throughput. It also calls out integration and API limitations that show up in real deployments across the listed tools.
Climbing-specific gym operating software for check-in, waivers, memberships, and programs
Climbing gym management software centralizes member records, waiver capture, and front-desk check-in so staff can admit members and guests without manual cross-checking. It also schedules classes and events with capacity controls and ties attendance logging back to eligibility workflows.
Some tools extend beyond lobby operations into climbing-specific operations like certification recordkeeping in Pike13 and route-setting management in Rock Gym Pro. Other tools focus on day-to-day member operations and check-in automation like Gymdesk and PerfectGym.
Evaluation signals for climbing gym management tools that actually change desk throughput
The most useful criteria are the ones that reduce staff handoffs and decision points during check-in. Each tool in this set ties different workflow pieces together, so the evaluation needs to map to how a gym runs the lobby.
These feature areas also reveal where governance and integration effort concentrates, because complex rules like membership holds and staff permissions create operational risk if the system does not enforce eligibility.
Front-desk check-in that enforces eligibility across waivers and scheduled participation
Gymdesk combines admission, waiver handling, and scheduled participation into a role-based front-desk flow that reduces manual verification steps. GymMaster enforces membership and waiver state linkage during participant check-in so eligibility mistakes do not reach the desk.
Climbing certification workflow tied to participants and operational readiness
Pike13 ties belay and lead training outcomes into each participant’s certification record so training history stays linked to the member. Gymvio runs certification-aware operations so staff readiness and participation decisions can be driven by qualifications.
Route-setting management tied to wall changes and operational scheduling
Rock Gym Pro connects route-setting changes to operational scheduling so wall updates align with training and class calendars. This helps teams avoid route and program drift that appears when wall changes live outside the scheduling workflow.
Recurring membership lifecycle automation with holds, freezes, and desk outcomes
PerfectGym coordinates recurring renewals, holds, and lobby-facing check-in outcomes to reduce status mismatch at entry. Pike13 supports recurring membership rules with holds and freezes and also covers day-pass and guest registration flows in the same operational workspace.
Scheduling with capacity planning that links instructors and attendees to sessions
Pike13 schedules classes and events with capacity planning so staffing and participant coordination can match wall time. Wodify maps staff-facing check-in and reservation workflows directly to class attendance so capacity constraints propagate into operational reporting.
Multi-site reporting and operational auditability for staff actions
Virtuagym groups attendance and membership activity reporting by location so managers can spot site-level demand changes. Gymvio centers role-based access and operational auditability for day-to-day staff actions around its operational governance model.
Decision framework for selecting the climbing gym tool that matches the desk workflow
Selection starts with the workflow that staff touch most often. Front-desk check-in should be treated as the system of record for eligibility, because tools like Gymdesk and GymMaster tie waivers and membership state directly into the check-in flow.
Next, match the tool’s “second system of record” to the gym’s climbing operations. Pike13 and Gymvio tie training outcomes to participants while Rock Gym Pro ties route-setting to scheduling so wall work does not drift from programs.
Map the lobby workflow to the system that enforces eligibility
Write down the exact desk decisions staff make at admission, including waiver readiness and whether a participant is tied to a scheduled session. If the workflow is role-based at the desk, Gymdesk is built around role-based front-desk check-in that ties admission, waivers, and scheduled participation. If eligibility state must be enforced rather than reviewed, GymMaster’s membership and waiver state linkage during participant check-in supports that enforcement model.
Choose the operational record that must stay in sync with check-in
Decide what must never diverge from attendance and eligibility, such as certification status or membership lifecycle outcomes. Pike13 keeps certification recordkeeping tied to each participant and also covers waivers and front-desk check-in, which keeps training history aligned with desk eligibility decisions. PerfectGym focuses on membership lifecycle coordination so recurring renewals, holds, freezes, and lobby check-in outcomes stay consistent in one workflow.
If wall work is central, require route-setting tied to scheduling
If route-setting planning drives class scheduling, select Rock Gym Pro because it ties wall changes to operational scheduling so staff updates match training and class calendars. If route-setting is not a core operational responsibility, prioritize tools that keep check-in and scheduling tight, like Wodify for reservation-to-attendance mapping.
Validate automation depth against the gym’s governance maturity
Complex membership rules and staff-role differences can require governance discipline in tools such as Pike13 where membership rules need careful configuration. Gymvio and Wodify can fit teams that separate staff duties through role-based access, but Wodify’s advanced automation depends on stronger configuration for edge exceptions.
Stress-test integration and API expectations before committing to custom workflows
Treat integration depth as a build-time requirement for any accounting, POS, or custom workflow that must cross system boundaries. Rock Gym Pro reports limited API and integration depth compared to top-ranked competitors, while GymMaster notes that integrations and API capabilities are not documented with enough depth for complex workflows. If the gym’s operational plan includes heavy customization, Aspirity flags thin API and integration documentation for heavy customization and advanced exception handling limits.
Which gyms benefit most from these climbing-focused workflow designs
Different gym sizes and operational priorities produce different “must-have” coupling points. Some gyms need certification-aware operations, while others need route-setting alignment or maximum desk throughput automation.
The best fit is the tool that keeps eligibility, attendance, and the gym’s second record type in sync without forcing staff to manage exceptions outside the system.
Mid-size gyms that need one system for check-in, waivers, and certification history
Pike13 is a fit because certification recordkeeping ties belay and lead outcomes to each participant and the tool also manages front-desk check-in and waiver status tied to participant records. Gymvio is a strong alternative for certification-aware ops where check-in and scheduling share capacity controls.
Climbing gyms that want role-based front-desk automation with fewer manual steps
Gymdesk is built around role-based front-desk check-in that ties admission, waivers, and scheduled participation into one staff flow. Zen Planner is another fit when location-level check-in must tie member status, waiver readiness, and attendance logging together for daily operations.
Gyms where route-setting changes must align with training and class schedules
Rock Gym Pro is the best match because route-setting management ties wall changes to operational scheduling so staff updates match training and class calendars. This audience usually values wall-to-program synchronization more than deep external customization.
Gyms that prioritize recurring membership status outcomes at the desk
PerfectGym fits gyms that need recurring membership automation that coordinates renewals plus holds and freezes into lobby-facing check-in outcomes. Wodify can also fit gyms that center front-desk activity by mapping reservation workflows to class attendance and waiver completion.
Multi-location gyms that need location-by-location visibility and staff governance
Virtuagym fits multi-site needs because reporting groups attendance and membership activity by location and the tool supports multi-site class and event scheduling. Gymvio also supports role-based access and operational auditability for day-to-day staff actions around its operational governance.
Common failure points when adopting climbing gym management software
Most rollout failures come from mismatched workflow ownership between the desk and other operational records. Tools that tie eligibility to check-in reduce desk errors, but they also raise the cost of sloppy configuration when membership rules or staff roles get complex.
Another recurring issue is overestimating integration and automation depth for custom edge workflows. Several tools in this set show limitations in API documentation depth or advanced exception handling, which can turn into project delays.
Separating check-in from eligibility rules instead of enforcing them in the desk flow
Avoid workflows where staff must manually cross-check waiver readiness and membership state outside the system. GymMaster and Gymdesk both tie membership or admission eligibility to the front-desk check-in flow so staff do not rely on external spreadsheets or mental checks.
Building complex membership rule scenarios without governance discipline
Avoid advanced membership rules that require constant staff interpretation when the tool needs careful configuration discipline. Pike13 and Gymdesk can support complex recurring membership operations, but both require process discipline when roles and edge workflows vary daily.
Expecting heavy customization from a tool with limited documented API or integration depth
Do not assume accounting, POS, or custom automation will be straightforward if integrations and API capabilities are thin. Rock Gym Pro and GymMaster report limited API or not enough documented integration depth for complex workflows, and Aspirity also flags limited API and integration documentation for heavy customization.
Treating certification or wall operations as external planning with manual reconciliation
Avoid keeping certification outcomes or route-setting changes outside the system of record and then trying to reconcile at check-in. Pike13 and Gymvio tie certification history to participants, and Rock Gym Pro ties route-setting to operational scheduling so reconciliation does not become a daily staff task.
How We Selected and Ranked These Tools
We evaluated Pike13, Gymdesk, Gymvio, Rock Gym Pro, PerfectGym, GymMaster, Wodify, Virtuagym, Zen Planner, and Aspirity using a criteria-based scoring rubric focused on features, ease of use, and value. Features carried the most weight at forty percent because climbing gym success depends on how well check-in, eligibility, waivers, and scheduling stay connected during daily operations. Ease of use and value each accounted for thirty percent because staff time and operational friction directly affect adoption.
The ranking gives Pike13 top placement because its certification recordkeeping ties belay and lead training outcomes to each participant’s history while also supporting front-desk check-in and waiver status tied to participant records. That combination lifted features and ease of use together since training history, eligibility, and desk workflows are designed to stay linked in one operational workflow rather than across separate systems.
Frequently Asked Questions About climbing gym management software
Which software keeps certification records tied to staff staffing readiness during front-desk check-in?
How do climbing gym operators reduce manual entry when members arrive for day passes and guest registrations?
When does capacity management matter most, and which systems expose wall-time constraints in scheduling?
What breaks if front-desk check-in is not linked to waiver state and eligibility rules?
Which tools provide role-based administration over day-to-day check-in and configuration changes?
How do gyms migrate membership and waiver data into a new system without breaking staff operations?
How do integrations and APIs affect front-desk throughput during check-in peaks?
Which platforms support extensibility around route-setting or certification workflows for staff role changes?
When should a climbing gym choose cross-location capability over single-location simplicity?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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