GITNUXSOFTWARE ADVICE
Religion CultureTop 10 Best Church Record Keeping Software of 2026
Discover the top 10 church record keeping software to manage donations, members, and events efficiently. Find the best tools—explore now.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Planning Center
Check-In connects real-time attendance to people records for immediate follow-up
Built for churches needing connected attendance, people management, and volunteer workflows.
Church Community Builder (CCB)
Instant directory generation from shared church records
Built for churches needing member records plus a public directory and group tracking.
ChurchTrac
Integrated attendance and check-in tied to member records for quick follow-up
Built for church teams managing membership, attendance, and giving with structured groups.
Comparison Table
This comparison table surveys church record keeping software used to track members, manage events, and centralize giving workflows across platforms such as Planning Center, Church Community Builder, ChurchTrac, ACS Technologies Church Management, and Subsplash Give. Each row summarizes core capabilities and practical fit so teams can compare church database, communications, volunteer or check-in features, and donation management side by side.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Planning Center Planning Center manages church members, groups, giving, and check-in workflows with recordkeeping and event coordination in one system. | church all-in-one | 8.8/10 | 9.0/10 | 8.7/10 | 8.8/10 |
| 2 | Church Community Builder (CCB) Church Community Builder provides member directory, forms, attendance, events, groups, and donation tracking for churches. | directory and giving | 7.9/10 | 8.2/10 | 7.3/10 | 8.0/10 |
| 3 | ChurchTrac ChurchTrac offers membership management, event check-in, and donation tools built for churches and faith communities. | membership and check-in | 7.7/10 | 8.2/10 | 7.3/10 | 7.4/10 |
| 4 | ACS Technologies Church Management ACS Technologies delivers church management software for member records, attendance, events, and financial tracking. | church management suite | 7.3/10 | 7.6/10 | 7.1/10 | 7.1/10 |
| 5 | Subsplash Give Subsplash supports church recordkeeping adjacent workflows by handling giving administration alongside church app engagement tools. | giving platform | 8.0/10 | 8.4/10 | 7.6/10 | 7.9/10 |
| 6 | DigiVent DigiVent manages church and organization event registration with member and contact data workflows for event operations. | event registration | 8.0/10 | 8.2/10 | 7.6/10 | 8.2/10 |
| 7 | Pushpay Pushpay processes recurring giving and one-time donations and can connect to church management workflows for donor records. | donations platform | 7.5/10 | 7.6/10 | 7.9/10 | 6.9/10 |
| 8 | Servant Keeper Servant Keeper provides membership records, group organization, attendance, and reporting for churches. | membership records | 7.6/10 | 7.8/10 | 7.2/10 | 7.7/10 |
| 9 | Elvanto Elvanto tracks church members, groups, events, and check-in activities with administrative tools for church staff. | church records | 8.2/10 | 8.6/10 | 7.9/10 | 7.8/10 |
| 10 | Tithely Tithely automates donation collection and donor management features that churches use for giving records. | giving and donor records | 7.4/10 | 7.2/10 | 8.0/10 | 7.2/10 |
Planning Center manages church members, groups, giving, and check-in workflows with recordkeeping and event coordination in one system.
Church Community Builder provides member directory, forms, attendance, events, groups, and donation tracking for churches.
ChurchTrac offers membership management, event check-in, and donation tools built for churches and faith communities.
ACS Technologies delivers church management software for member records, attendance, events, and financial tracking.
Subsplash supports church recordkeeping adjacent workflows by handling giving administration alongside church app engagement tools.
DigiVent manages church and organization event registration with member and contact data workflows for event operations.
Pushpay processes recurring giving and one-time donations and can connect to church management workflows for donor records.
Servant Keeper provides membership records, group organization, attendance, and reporting for churches.
Elvanto tracks church members, groups, events, and check-in activities with administrative tools for church staff.
Tithely automates donation collection and donor management features that churches use for giving records.
Planning Center
church all-in-onePlanning Center manages church members, groups, giving, and check-in workflows with recordkeeping and event coordination in one system.
Check-In connects real-time attendance to people records for immediate follow-up
Planning Center stands out with tightly integrated modules that connect people, attendance, group participation, giving, and check-ins into one church-wide data flow. The platform provides centralized contact records, roles, and event participation so teams can manage volunteers and ministry assignments without duplicating spreadsheets. Built-in workflow tools support scheduling, follow-up, and reporting across ministries, with strong emphasis on accurate, reusable person data. The records layer ties directly to operational use cases like attendance tracking and group management for consistent stewardship and care processes.
Pros
- Unified person records link groups, attendance, and scheduling in one system
- Volunteer roles and assignments reduce duplicate spreadsheets across ministries
- Built-in attendance and check-in workflows support consistent follow-up
- Reporting pulls directly from ministry activity data for actionable insights
- Permissioned access supports safe data sharing across teams
Cons
- Module-by-module navigation can feel heavy for new administrators
- Deep reporting can require setup work to match specific ministry definitions
- Advanced customization options are limited compared with fully custom systems
Best For
Churches needing connected attendance, people management, and volunteer workflows
Church Community Builder (CCB)
directory and givingChurch Community Builder provides member directory, forms, attendance, events, groups, and donation tracking for churches.
Instant directory generation from shared church records
Church Community Builder stands out for combining church member records with a built-in directory experience and ongoing member communications in one place. Core capabilities include contact and family record management, tag-based organization, group and attendance tracking, and searchable directory publishing. It also supports event handling and communication workflows that keep volunteer coordination tied to the same records. Directory output and member-facing pages can be used to reduce spreadsheet-based tracking across teams.
Pros
- Family-based records and directory publishing stay aligned
- Event management and group tracking reduce duplicate tools
- Strong search and tagging helps segment members quickly
- Activity and attendance tracking supports routine reporting
Cons
- Setup and permissions tuning can be time-consuming
- Some workflows feel more form-heavy than streamlined
- Advanced reporting depends on how data is structured
Best For
Churches needing member records plus a public directory and group tracking
ChurchTrac
membership and check-inChurchTrac offers membership management, event check-in, and donation tools built for churches and faith communities.
Integrated attendance and check-in tied to member records for quick follow-up
ChurchTrac stands out for centering church operations around member records, attendance, and giving workflows in one database. Core modules support searchable member profiles, event and attendance tracking, and donation management tied to individuals. The system also includes communication tools for groups, leaders, and follow-up activity based on stored contact data. Reporting focuses on operational visibility for membership trends, attendance outcomes, and giving activity.
Pros
- Comprehensive member profiles combine contact, involvement, and history
- Attendance and check-in workflows support day-of operational tracking
- Donation records connect giving activity to individual and household data
- Group and event management supports recurring ministry structures
- Reporting covers key operational metrics for membership and giving
Cons
- Navigation and setup require more configuration than simpler CRMs
- Advanced reporting customization can feel limited for complex needs
- Data entry workflows can become tedious with frequent updates
- User roles and permissions need careful planning for larger teams
Best For
Church teams managing membership, attendance, and giving with structured groups
ACS Technologies Church Management
church management suiteACS Technologies delivers church management software for member records, attendance, events, and financial tracking.
Attendance and membership tracking tied to searchable member profiles
ACS Technologies Church Management stands out for serving church record keeping with built-in administrative modules for people, attendance, and membership tracking. Core capabilities focus on maintaining member profiles, logging attendance activity, and supporting church communications workflows tied to those records. The system also supports reporting for membership and engagement so staff can monitor changes across time. Usability centers on data entry and retrieval for staff routines rather than on complex custom automation.
Pros
- Strong member and attendance record keeping for day-to-day ministry administration
- Reporting supports monitoring membership and engagement trends over time
- Church communication workflows can leverage stored profiles and event context
Cons
- Customization depth for unique church processes appears limited compared to top-tier platforms
- Some workflows can feel form-heavy for users managing large congregations
- Advanced automation and integrations are not positioned as the primary strength
Best For
Churches needing dependable membership and attendance records with standard reporting
Subsplash Give
giving platformSubsplash supports church recordkeeping adjacent workflows by handling giving administration alongside church app engagement tools.
Giving-to-household reporting that ties transactions to person and household records
Subsplash Give stands out with giving-first church tooling that connects securely to church attendance and member records workflows. It supports online giving experiences plus deeper integration paths into church record keeping processes, including importing or syncing member and household data. The platform focuses on operational visibility for giving activity while extending church management via connected ecosystems and configurable data handling. Record keeping depends heavily on how the church record system and Subsplash modules are set up to exchange the right identities and fields.
Pros
- Giving workflows connect to church data so households and members stay aligned
- Configurable fields support identity matching across connected church systems
- Strong reporting centers on giving activity tied to person and household records
- Operational tooling helps reduce manual re-entry of donor details
Cons
- Church record keeping setup relies on correct system mappings and data quality
- Advanced workflows can require more configuration than record-only tools
- Limited standalone record keeping depth beyond giving and related contacts
Best For
Churches needing giving-linked record synchronization with household and donor visibility
DigiVent
event registrationDigiVent manages church and organization event registration with member and contact data workflows for event operations.
Member and contact record organization designed for church directory maintenance
DigiVent focuses on church-specific record keeping with tools for managing members, contacts, and congregational data in one place. Core capabilities center on directory-style organization, ongoing record updates, and workflows that track people through church life. The system also supports communications and documentation needs that typically follow member engagement and service participation. Overall, it is positioned for churches that want structured data handling rather than general CRM complexity.
Pros
- Church-focused records reduce custom setup compared with generic CRM systems.
- Structured member and contact management supports consistent directory data.
- Built-in workflows help track engagement-related details in one record.
Cons
- Navigation and setup can feel dense for first-time administrators.
- Advanced reporting options appear limited compared with enterprise church suites.
- Data import and cleanup require careful planning to avoid duplicates.
Best For
Small to mid-size churches managing members, directories, and engagement records
Pushpay
donations platformPushpay processes recurring giving and one-time donations and can connect to church management workflows for donor records.
Donor Journeys that trigger communications from donations and engagement events
Pushpay stands out for combining church giving management with built-in engagement tools like donor journeys and communication flows. It supports centralized donor and giving records, payment tracking, and automated follow-ups tied to specific giving and contact events. For church record keeping, it offers data capture, searchable profiles, and event-driven updates that reduce manual maintenance. Record keeping effectiveness is strongest when giving activity and communications are the main operational focus.
Pros
- Event-driven contact updates from giving activity
- Donor journeys automate segmentation and follow-up messaging
- Searchable profiles keep donation history connected to people
Cons
- Record keeping workflows are strongest for giving and engagement
- Less specialized for attendance, membership classes, and check-in
- Limited native support for complex custom records
Best For
Churches needing giving-centered CRM records and automated engagement
Servant Keeper
membership recordsServant Keeper provides membership records, group organization, attendance, and reporting for churches.
Serving assignments and service history tracking tied to individual members
Servant Keeper focuses on church record keeping with a member-centric approach that organizes people, roles, and service history in one place. The system supports tracking serving assignments and managing internal church information such as groups and participation details. It also provides reporting views that help staff monitor attendance and involvement trends across ministry areas. The product is designed to replace scattered spreadsheets and email threads with a centralized workflow for church administration.
Pros
- Member and serving history tracking keeps church records centralized
- Role and ministry assignment records support operational continuity
- Reporting views help staff spot participation and involvement patterns
Cons
- Setup requires careful data structuring to avoid messy records later
- Some ministry workflows depend on manual updates between services
- Limited customization options can constrain complex church processes
Best For
Church teams needing structured member and serving records without custom development
Elvanto
church recordsElvanto tracks church members, groups, events, and check-in activities with administrative tools for church staff.
Relationship Management built around people, groups, and activities in one connected system
Elvanto centers church data around relationships by connecting people, groups, and activities in one record system. It provides member profiles, attendance capture, and event management with workflows designed to support volunteers and follow-up. Built-in automation routes tasks like check-ins and communications, reducing manual spreadsheet work. Reports and dashboards consolidate engagement signals for leaders without requiring exports for basic insights.
Pros
- Unified member, group, and event records reduce data duplication
- Attendance and follow-up workflows support consistent ministry follow-through
- Task assignment and automation cut manual coordination work
- Reporting surfaces engagement trends for leaders
Cons
- Setup of workflows and custom fields can take time
- Permissions and process configuration can feel rigid for complex teams
- Some advanced reporting needs extra steps beyond standard views
- Data migration from legacy tools can be a project
Best For
Churches needing relationship-focused workflows for volunteers, groups, and attendance
Tithely
giving and donor recordsTithely automates donation collection and donor management features that churches use for giving records.
Automated member communication based on donation and engagement activity
Tithely stands out with church-centric giving and member communication that ties records to donations and engagement. Core church record keeping includes member profiles, contribution history, and automated email and text follow-ups. It also supports event tracking so attendance and participation can be linked to people records. The system emphasizes operational workflows around stewardship and engagement more than advanced CRM analytics.
Pros
- Member profiles connect giving history and engagement in one view
- Automated email and text communications reduce manual follow-up work
- Event tracking links participation to individual church records
- Quick data entry for contributions and attendance supports fast operations
- Built-in donor reporting covers common stewardship needs
Cons
- Advanced record workflows are limited compared with full CRM systems
- Data import and cleanup tools are less robust for complex migrations
- Search and filtering can feel narrow for large, heavily tagged datasets
- Less emphasis on customizable fields and intricate relationship mapping
- Reporting depth for non-giving attributes is constrained
Best For
Churches needing streamlined member records tied to giving and communications
Conclusion
After evaluating 10 religion culture, Planning Center stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Church Record Keeping Software
This buyer’s guide explains how to select Church record keeping software for donations, members, groups, and attendance workflows. It covers Planning Center, Church Community Builder, ChurchTrac, ACS Technologies Church Management, Subsplash Give, DigiVent, Pushpay, Servant Keeper, Elvanto, and Tithely. Each section maps concrete capabilities and setup realities to real church operations.
What Is Church Record Keeping Software?
Church record keeping software stores people and household records so churches can track giving, attendance, group participation, and ministry engagement in one place. The core value is reducing duplicate spreadsheets by linking operational events to the same member profiles, roles, and participation history. Planning Center uses connected records to tie check-in and group participation to people data for consistent follow-up. Church Community Builder combines member records with directory publishing and group and attendance tracking for shared records across church teams.
Key Features to Look For
The strongest church record keeping tools connect records to daily workflows instead of treating attendance, groups, and giving as separate systems.
Real-time attendance and check-in tied to member records
Look for workflows that connect day-of attendance decisions to the correct person profile. Planning Center’s Check-In links real-time attendance to people records for immediate follow-up, and ChurchTrac provides integrated attendance and check-in tied to member records for quick follow-up.
Unified person and relationship management across groups and activities
Prioritize systems that keep member, group, and activity data in one connected record model. Planning Center links people with groups, attendance, scheduling, and volunteer roles in a single church-wide data flow, while Elvanto centers relationship management around people, groups, and activities in one system.
Giving and donation records mapped to households and individuals
Choose tools that tie transactions directly to the person and household records used by staff. Subsplash Give emphasizes giving-to-household reporting that ties transactions to person and household records, and Pushpay maintains searchable profiles with donation history connected to people.
Directory publishing and public member-facing views
Select platforms that produce directory output from the shared church records used by staff and small groups. Church Community Builder generates an instant directory from shared church records, and DigiVent organizes member and contact records for directory maintenance.
Serving roles and service history tied to individuals
For churches running volunteers and serving teams, the records must capture serving assignments as structured data. Servant Keeper tracks serving assignments and service history tied to individual members, and Planning Center supports volunteer roles and assignments to reduce duplicate spreadsheets across ministries.
Built-in communications and automated follow-up from record activity
Focus on tools that trigger communication workflows from giving and engagement events instead of relying on manual exports. Pushpay provides Donor Journeys that trigger communications from donations and engagement events, and Tithely supports automated email and text communications based on donation and engagement activity.
How to Choose the Right Church Record Keeping Software
Selection works best when the church defines the record-to-workflow links needed for attendance, giving, and follow-up and then matches those needs to a tool’s built-in modules.
Start with the record workflows that must run every week
If attendance and follow-up are weekly priorities, prioritize check-in that updates the correct person record instantly. Planning Center’s Check-In connects real-time attendance to people records for immediate follow-up, and ChurchTrac provides integrated attendance and check-in tied to member records for quick follow-up.
Choose a record model that fits how teams segment members
If teams rely on family-based records and want segmentation without restructuring, evaluate Church Community Builder’s family records and tagging approach plus directory publishing from those shared records. Elvanto also supports relationship-first records that connect people, groups, and activities, which helps prevent segmentation from breaking when data entry changes.
Decide how giving data must connect to people and households
If giving reporting must roll up at the household level while still mapping transactions to individuals, evaluate Subsplash Give because it focuses on giving-to-household reporting tied to person and household records. If the church centers giving operations and automated engagement flows, Pushpay and Tithely connect donor journeys or automated communications to donation and engagement activity.
Validate serving and volunteer tracking depth against actual serving practices
If the church needs structured serving history and assignment records that reduce manual updates between services, Servant Keeper is built around serving assignments and service history tied to individual members. Planning Center also reduces duplicate spreadsheets by using volunteer roles and assignments tied into the same people and scheduling records.
Plan for setup effort in permissions, workflows, and custom fields
If setup resources are limited, avoid tools that require heavy workflow and permission tuning before staff can operate day-to-day records. Church Community Builder and Elvanto can require time to set up workflows and permissions for complex teams, while ACS Technologies Church Management emphasizes dependable member and attendance records with standard reporting and fewer advanced customization expectations.
Who Needs Church Record Keeping Software?
Church record keeping software fits churches that need shared member data plus operational tracking for attendance, groups, serving, and giving rather than isolated tracking tools.
Churches needing connected attendance, people management, and volunteer workflows
Planning Center fits teams that want a unified person record layer linking groups, attendance, scheduling, and volunteer roles for consistent stewardship and care processes. Elvanto also fits relationship-focused operations that connect people, groups, activities, task assignment, and automation for follow-through.
Churches needing member records plus a public directory and group tracking
Church Community Builder is built for member records aligned with directory publishing plus searchable directory output generated from shared church records. DigiVent is also designed for member and contact record organization aimed at directory maintenance and structured engagement records.
Church teams managing membership, attendance, and giving with structured groups
ChurchTrac fits churches that run recurring ministry structures and need attendance and check-in tied to member records plus donation management tied to individuals. ACS Technologies Church Management fits churches that prioritize day-to-day membership and attendance record keeping with standard reporting built around searchable member profiles.
Churches needing giving-centered records and automated engagement flows
Pushpay fits churches that want Donor Journeys that trigger communications from donations and engagement events with searchable profiles tied to donation history. Subsplash Give fits churches that need giving administration with secure integration paths into church record keeping workflows and giving-to-household reporting tied to person and household records.
Small to mid-size churches managing members, directories, and engagement records
DigiVent is positioned for church-focused records that reduce custom setup compared with generic CRM complexity while supporting structured member and contact organization. Church Community Builder can also fit this segment when directory generation and tagging-driven search are central requirements.
Church teams needing structured member serving records without custom development
Servant Keeper is built around serving assignments and service history tracking tied to individual members plus reporting views for participation trends. Planning Center can also serve this use case when volunteer roles and assignments need to connect directly to attendance and scheduling workflows.
Common Mistakes to Avoid
The most common implementation failures come from choosing a tool that does not match the church’s primary record-to-workflow connections and then underestimating setup complexity for permissions and data structure.
Selecting a tool with giving-first features but no practical attendance and check-in workflow
Pushpay and Tithely are strongest when giving and engagement communications drive the operational workflow, and both are less specialized for attendance, membership classes, and check-in. Planning Center and ChurchTrac provide attendance and check-in tied to people or member records for day-of follow-up.
Underestimating the setup effort for permissions, workflows, and structured fields
Church Community Builder and Elvanto can require time for workflow and permissions configuration, and complex teams may find process configuration rigid. Planning Center supports permissioned access and built-in attendance and check-in workflows, which reduces the need to invent process scaffolding.
Building member records that cannot support serving assignments and service history
If serving records must show assignments and history across teams, generic contact tracking causes manual gaps. Servant Keeper and Planning Center keep serving or volunteer assignments tied to individual members or roles to maintain operational continuity.
Integrating giving tools without a clear identity-mapping plan for households and donors
Subsplash Give record keeping depends on correct system mappings and field alignment for identity matching, and data quality problems lead to mis-linked households. Pushpay and Tithely work best when donor and engagement updates remain the main operational workflows and staff follow the record creation paths those tools emphasize.
How We Selected and Ranked These Tools
We evaluated every tool on three sub-dimensions. Features carry a weight of 0.4, ease of use carries a weight of 0.3, and value carries a weight of 0.3. The overall rating equals 0.40 × features plus 0.30 × ease of use plus 0.30 × value. Planning Center separated itself with tightly integrated record workflows that connect people, attendance, groups, volunteer roles, and giving-adjacent operational coordination into one data flow, which improved the features score and supported daily ease of administration through its Check-In-to-people follow-up linkage.
Frequently Asked Questions About Church Record Keeping Software
Which church record keeping platforms keep attendance, people records, and follow-up linked without manual exporting?
Planning Center connects attendance, check-ins, people records, and follow-up through real-time identity mapping via Check-In. ChurchTrac ties attendance and check-in directly to member records so follow-up activity can pull from the same stored profiles.
How do Church Community Builder and Planning Center differ for directory publishing and public member visibility?
Church Community Builder generates an instant directory from shared church records and serves directory-style member pages backed by the same data. Planning Center focuses more on ministry participation and operational workflows across people, groups, and check-ins, with directory output driven by its connected modules.
Which tools are most giving-first for record keeping when donations drive member and household records?
Subsplash Give centers giving activity and connects it to household and donor visibility through secure identity sync and configurable data exchange. Pushpay records donor journeys and automated engagement triggers based on giving and contact events.
What system best supports serving history and roles when a church wants to replace spreadsheets with a structured workflow?
Servant Keeper organizes member roles and service history in one place and ties serving assignments to individuals for operational reporting. Planning Center also supports volunteer roles through connected people and participation records, but Servant Keeper is specifically built around serving assignment tracking.
Which platforms are designed around relationship data between people and groups rather than only attendance logs?
Elvanto builds relationship-focused workflows by connecting people, groups, and activities inside one record system. Church Community Builder also centers member records and tag-based organization, with groups and attendance tracking built on the same contact and family records.
Which church management option is more suited for standard membership and attendance tracking without heavy custom automation?
ACS Technologies Church Management prioritizes dependable people, attendance, and membership tracking with staff-oriented data entry and standard reporting views. ChurchTrac offers similar operational record centering, but it adds more emphasis on integrated donation management tied to individuals.
How do ChurchTrac and DigiVent handle contact organization and record-driven directory-style needs?
ChurchTrac centers on searchable member profiles and ties attendance and donation workflows to those profiles for consistent operational visibility. DigiVent organizes members and contacts for directory-style record maintenance and supports ongoing updates tied to member engagement and service participation.
Which tools reduce manual communication work by triggering messages from stored records and events?
Elvanto routes tasks and communications from check-ins and other engagement signals stored in connected people and activity records. Tithely automates email and text follow-ups based on donation history and engagement activity linked to member profiles.
What common setup issue causes record keeping to break, and how can churches avoid it during identity mapping?
Subsplash Give can require careful configuration of how member and household identities and fields sync with the church record system, because giving-to-household reporting depends on correct mapping. Planning Center and ChurchTrac reduce this risk by tying operational events like attendance and check-in directly to people records instead of relying on exports.
Which platform offers the strongest end-to-end workflow for volunteer coordination across teams without duplicating contact data?
Planning Center is built for church-wide data flow where centralized contact records, roles, and event participation power check-ins and follow-up across ministries. Elvanto similarly supports volunteer workflows by connecting people, groups, and activities with automation that keeps tasks and communications aligned to the same relationship records.
Tools reviewed
Referenced in the comparison table and product reviews above.
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