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TelecommunicationsTop 10 Best Check By Fax Software of 2026
Compare the Top 10 Best Check By Fax Software picks, including SRFax, eFax, and Fax.Plus, to find the right fax tool fast. Explore options!
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
SRFax
Delivery status reporting for fax submissions used in Check By Fax verification
Built for teams that need fax confirmations and delivery status without machine-based workflows.
eFax
Email-to-fax sending with cover sheets for repeatable Check By Fax document delivery
Built for teams sending payment documents by fax with minimal workflow automation needs.
Fax.Plus
Browser-based fax inbox for viewing and exporting received Check by Fax documents
Built for small teams needing quick, browser-based fax delivery for Check by Fax checks.
Related reading
Comparison Table
This comparison table benchmarks Check By Fax Software against fax-focused platforms such as SRFax, eFax, Fax.Plus, MyFax, Nextiva Fax, and other commonly shortlisted services. It highlights how each option handles core fax workflows, delivery and confirmation features, and account management so readers can match software capabilities to specific sending and receiving requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SRFax Provides internet fax services with web, email, and API options for sending and managing faxes without a traditional phone line. | cloud fax | 8.7/10 | 8.8/10 | 8.4/10 | 8.7/10 |
| 2 | eFax Delivers internet fax capabilities that accept inbound and outbound faxes through web and email workflows for businesses. | hosted fax | 7.4/10 | 7.4/10 | 8.1/10 | 6.8/10 |
| 3 | Fax.Plus Enables online fax sending and receiving with a web interface and integrations that convert documents to fax-ready transmissions. | online fax | 7.5/10 | 7.4/10 | 8.3/10 | 6.8/10 |
| 4 | MyFax Offers web and mobile tools for sending and receiving faxes over the internet with tracking and document management features. | hosted fax | 7.5/10 | 7.6/10 | 8.1/10 | 6.8/10 |
| 5 | Nextiva Fax Adds fax over internet for businesses with number management and workflow support alongside voice and contact center services. | business communications | 8.0/10 | 8.1/10 | 8.6/10 | 7.2/10 |
| 6 | RingCentral Fax Provides fax capabilities within a unified communications platform using cloud fax routing and user access controls. | unified comms | 7.7/10 | 8.1/10 | 8.0/10 | 6.9/10 |
| 7 | GoTo Fax Supplies cloud fax functionality for sending and receiving documents with administrative controls within the GoTo suite. | cloud fax | 8.1/10 | 8.0/10 | 8.6/10 | 7.6/10 |
| 8 | Faxage Delivers a web-based fax service with inbound support and outbound sending from browser and email. | online fax | 7.6/10 | 7.5/10 | 8.1/10 | 7.2/10 |
| 9 | HelloFax Offers online fax sending and receiving with a browser-first workflow and digital document handling. | web fax | 7.5/10 | 7.6/10 | 8.1/10 | 6.8/10 |
| 10 | FaxBurner Provides cloud fax sending and receiving with email delivery options and online access to fax history. | internet fax | 7.5/10 | 7.6/10 | 7.3/10 | 7.4/10 |
Provides internet fax services with web, email, and API options for sending and managing faxes without a traditional phone line.
Delivers internet fax capabilities that accept inbound and outbound faxes through web and email workflows for businesses.
Enables online fax sending and receiving with a web interface and integrations that convert documents to fax-ready transmissions.
Offers web and mobile tools for sending and receiving faxes over the internet with tracking and document management features.
Adds fax over internet for businesses with number management and workflow support alongside voice and contact center services.
Provides fax capabilities within a unified communications platform using cloud fax routing and user access controls.
Supplies cloud fax functionality for sending and receiving documents with administrative controls within the GoTo suite.
Delivers a web-based fax service with inbound support and outbound sending from browser and email.
Offers online fax sending and receiving with a browser-first workflow and digital document handling.
Provides cloud fax sending and receiving with email delivery options and online access to fax history.
SRFax
cloud faxProvides internet fax services with web, email, and API options for sending and managing faxes without a traditional phone line.
Delivery status reporting for fax submissions used in Check By Fax verification
SRFax focuses on sending and receiving fax documents through a Check By Fax workflow that fits verification and confirmation use cases. It provides a fax delivery pipeline that can capture delivery status and route messages to the right recipients without manual fax machine handling. The solution is built around document ingestion and transmission, with integrations commonly used by businesses that already manage requests in existing systems. Overall, it targets fax-based processing where reliable delivery tracking matters more than complex print-and-scan steps.
Pros
- Delivery tracking supports accountability for Check By Fax verification flows.
- Digital document handling avoids scanning and manual fax machine operations.
- Workflow fit is strong for businesses that need fax confirmation records.
Cons
- Check By Fax routing can be limiting without deeper workflow customization.
- Advanced routing and reporting needs more setup than basic send-and-forget.
Best For
Teams that need fax confirmations and delivery status without machine-based workflows
More related reading
eFax
hosted faxDelivers internet fax capabilities that accept inbound and outbound faxes through web and email workflows for businesses.
Email-to-fax sending with cover sheets for repeatable Check By Fax document delivery
eFax focuses on sending and receiving faxes over an Internet connection, removing phone-line dependencies for document workflows. For Check By Fax use cases, it enables batch fax delivery and supports cover sheets so payment-related documents can be routed with consistent formatting. It also provides a web and email driven experience for submitting files, plus viewing and managing incoming faxes in a centralized inbox. The platform is best suited to straightforward fax document handling rather than deep workflow orchestration.
Pros
- Web and email submission makes fax sending fast for recurring payment runs
- Document cover sheets help standardize Check By Fax transmissions
- Central inbox for incoming faxes reduces manual filing work
Cons
- Limited advanced workflow controls beyond fax routing and basic management
- Reliance on fax delivery semantics can add troubleshooting steps for errors
- Image and attachment handling can require cleanup for complex documents
Best For
Teams sending payment documents by fax with minimal workflow automation needs
Fax.Plus
online faxEnables online fax sending and receiving with a web interface and integrations that convert documents to fax-ready transmissions.
Browser-based fax inbox for viewing and exporting received Check by Fax documents
Fax.Plus stands out with browser-based fax sending and receiving that removes the need for local fax hardware or dedicated phone lines. It supports inbound fax workflows through an online inbox where received faxes can be viewed and exported. The service focuses on straightforward fax transmission for Check by Fax scenarios that require document delivery reliability and quick access to incoming forms. Administrators still have limited depth for audit controls and workflow customization compared with more enterprise-focused check automation platforms.
Pros
- Web interface enables fax send and receive without installing fax servers
- Inbox-style access makes incoming documents easy to find and export
- Fast setup supports short timelines for Check by Fax document intake
Cons
- Limited workflow automation beyond basic routing and status visibility
- Advanced compliance features like granular audit trails are less robust than enterprise tools
- Higher-volume operations can be constrained by simple capacity controls
Best For
Small teams needing quick, browser-based fax delivery for Check by Fax checks
More related reading
MyFax
hosted faxOffers web and mobile tools for sending and receiving faxes over the internet with tracking and document management features.
Transmission reports and delivery status for faxed documents initiated online
MyFax focuses on faxing and check-by-fax delivery through an online submission workflow that routes documents to fax recipients. It supports sending faxes via web, email, and mobile-friendly usage, which helps teams initiate communications without fax hardware. Core capabilities center on outbound fax delivery management, confirmation of transmissions, and contact-friendly recipient handling. The solution fits organizations that need reliable check-by-fax processing without integrating a full document automation stack.
Pros
- Web and email submission options reduce reliance on fax machines
- Transmission confirmations improve auditability for outbound check workflows
- Recipient list handling speeds up repeated fax sends
Cons
- Limited visible workflow automation beyond sending and tracking faxes
- Document processing relies on fax routing rather than configurable approvals
- Integration options for check-specific back-office logic appear minimal
Best For
Teams sending check-by-fax documents needing confirmations and simple delivery
Nextiva Fax
business communicationsAdds fax over internet for businesses with number management and workflow support alongside voice and contact center services.
Integrated fax sending and receiving within Nextiva’s communications platform
Nextiva Fax focuses on delivering and receiving fax traffic through a unified business communications environment that centers on contact center and VoIP workflows. The solution supports electronic fax sending and inbound fax handling with digital delivery so teams avoid scanning and manual routing. Fax activity ties into Nextiva’s broader admin and user management so organizations can control who can send and receive documents. The experience is strongest when fax is one part of a larger voice, messaging, and customer communications workflow.
Pros
- Centralized admin across voice, messaging, and fax reduces tool sprawl
- Digital inbound fax delivery cuts scanning and manual document handling
- Supports user-level fax access control inside the main communications workspace
Cons
- Limited visibility into document routing logic compared with workflow-first fax platforms
- Fewer integrations for fax-specific capture and indexing than specialized products
- Advanced reporting for fax send results is less granular than dedicated fax systems
Best For
Teams using Nextiva communications needing reliable send and receive fax
RingCentral Fax
unified commsProvides fax capabilities within a unified communications platform using cloud fax routing and user access controls.
Inbound fax-to-email delivery with centralized RingCentral administration
RingCentral Fax stands out for bringing fax sending and receiving into the same unified communications ecosystem used for voice and messaging. It supports inbound fax to email delivery, outbound fax cover sheets, and admin controls through the RingCentral web portal. Teams can manage fax numbers alongside other phone resources, which simplifies contact and routing workflows.
Pros
- Inbound faxes route to email for fast access
- Unified admin console groups fax, voice, and messaging controls
- Cover sheet support streamlines outbound fax formatting
- Reliable outbound fax delivery through the RingCentral infrastructure
Cons
- Limited check-specific workflow tooling for OCR and reconciliation
- Fax retrieval depends on email delivery patterns and retention practices
- Advanced automation features require higher system maturity
Best For
Organizations needing reliable fax handling inside an existing RingCentral phone setup
More related reading
GoTo Fax
cloud faxSupplies cloud fax functionality for sending and receiving documents with administrative controls within the GoTo suite.
Fax-to-email delivery that routes incoming faxes directly into email inboxes
GoTo Fax stands out for delivering fax-to-email and email-to-fax workflows without requiring dedicated fax hardware. It supports sending and receiving faxes through a web interface and integrates with common document and email workflows. Core capabilities center on secure transmission, searchable access via inbox delivery, and routing faxes to the right recipients quickly. It is best suited for teams that need reliable fax communications alongside modern email-based document handling.
Pros
- Fax-to-email delivery simplifies receiving without on-prem fax machines
- Email-to-fax sending fits existing document creation and attachment workflows
- Web-based interface enables quick sending and status checks
- Solid admin controls for managing users and fax destinations
Cons
- Limited workflow automation beyond sending and basic routing
- Fewer deep integrations compared with purpose-built document automation tools
- Inbound fax visibility relies heavily on email delivery configuration
Best For
Small and mid-size teams needing straightforward fax-inbox workflows
Faxage
online faxDelivers a web-based fax service with inbound support and outbound sending from browser and email.
Central fax management console for sending, receiving, and tracking documents
Faxage stands out by focusing on fax-based workflows built around check and document transmission needs. It provides online fax sending and receiving capabilities that can integrate into business processes requiring paper-like delivery. The platform supports managing fax communications as structured work items rather than purely email-to-fax forwarding. Teams can route and track fax activity from a centralized interface to reduce manual handling.
Pros
- Central dashboard simplifies fax send and receive operations
- Workflow visibility improves tracking of outbound and inbound faxes
- Supports fax-driven business processes without heavy setup
Cons
- Fax-centric design can limit flexibility for non-fax workflows
- Advanced routing and automation options feel constrained
- Limited depth for check-specific compliance and audit workflows
Best For
Teams needing dependable check-by-fax document delivery with basic workflow tracking
More related reading
HelloFax
web faxOffers online fax sending and receiving with a browser-first workflow and digital document handling.
Delivery status tracking for confirming fax transmission outcomes
HelloFax specializes in sending and tracking faxes through a modern web interface and integrations that fit document-heavy workflows. The service supports fax sending with cover pages and contacts, plus status visibility to confirm delivery and monitor failures. It focuses on practical document routing rather than deep OCR or spreadsheet-style automation, which keeps workflows straightforward for check-by-fax use cases.
Pros
- Web-based fax sending with cover page support for quick document dispatch
- Delivery status tracking reduces uncertainty for check-by-fax submissions
- Integrations simplify pulling files from business tools into a fax-ready workflow
Cons
- Limited automation depth compared with document workflow platforms
- OCR and extraction capabilities are not the focus for structured check handling
- Exception handling requires user attention when delivery or line issues occur
Best For
Teams sending regulated checks by fax with status tracking and simple workflows
FaxBurner
internet faxProvides cloud fax sending and receiving with email delivery options and online access to fax history.
API-based fax sending for integrating check-by-fax documents into custom systems
FaxBurner focuses on sending and receiving faxes through a software-driven workflow rather than a dedicated fax machine. The platform includes an online fax submission interface and API-based sending for integrating check by fax outputs into existing systems. Incoming faxes can be routed for visibility and operational follow-up using FaxBurner’s handling tools. The solution targets businesses that need document delivery reliability and automation around legacy check and document processes.
Pros
- API and web submission support automation of check-related fax workflows
- Reliable fax delivery focused on operational document sending
- Incoming fax handling supports streamlined review and routing
Cons
- Advanced automation relies on API integration and technical setup
- Fax workflows can remain harder to manage than fully digital imaging
Best For
Teams automating check-related document faxing with web or API workflows
How to Choose the Right Check By Fax Software
This buyer's guide explains how to choose Check By Fax Software using specific examples from SRFax, eFax, Fax.Plus, MyFax, Nextiva Fax, RingCentral Fax, GoTo Fax, Faxage, HelloFax, and FaxBurner. It covers core capabilities like delivery status reporting, fax-to-email inbox workflows, and API-based sending for integrating check-by-fax outputs into existing systems. It also calls out common setup and workflow limitations seen across these platforms so selection matches the required verification and confirmation process.
What Is Check By Fax Software?
Check By Fax Software sends and receives document images over fax networks using an internet-based workflow so check-related documents can be transmitted and tracked without relying on local fax machines. It typically generates transmission or delivery outcomes so verification teams can confirm that payments or confirmations actually reached the intended recipient. Tools like SRFax focus on delivery status reporting for check-by-fax verification flows, while RingCentral Fax and GoTo Fax emphasize fax-to-email delivery that routes inbound faxes into centralized email destinations for quick retrieval.
Key Features to Look For
The fastest way to choose a Check By Fax tool is to match required verification proof and operational workflow to the capabilities each vendor built for fax handling.
Delivery or transmission status reporting for verification
Check by fax processes need proof that a fax was delivered or transmitted successfully. SRFax provides delivery status reporting that supports accountability for fax verification workflows, while HelloFax and MyFax provide transmission reports and delivery status for outbound check-by-fax submissions.
Fax-to-email inbox delivery for receiving checks and forms
Receiving teams often want incoming fax documents delivered straight into email so they can be searched, stored, and routed without manual fax machine checks. RingCentral Fax and GoTo Fax route inbound faxes to email, while Fax.Plus and Faxage provide inbox-style access to received documents from a centralized interface.
Email-to-fax sending with cover sheets for repeatable formatting
Repeatable document formatting reduces errors in payment-related fax submissions. eFax and HelloFax support cover pages and email-driven fax sending so recurring check-by-fax transmissions stay consistent, while RingCentral Fax also supports cover sheets for outbound fax formatting.
Web-based document submission and document management
Web submission avoids local hardware while keeping sending easy for operators who already work with attachments and files. Fax.Plus and MyFax provide web workflows for sending fax documents, while SRFax combines web-based document ingestion with fax delivery and management built around verification use cases.
API-based sending for automated check-by-fax output integration
Automated operations need sending that ties directly into custom systems and existing queues. FaxBurner offers API-based fax sending for integrating check-by-fax documents into custom systems, while SRFax also supports API options for sending and managing faxes with delivery status capture.
Centralized admin and user access controls for fax operations
Organizations that manage many senders and recipients need administrative controls inside the communications workspace. Nextiva Fax and RingCentral Fax provide centralized admin so fax access aligns with broader user management, while GoTo Fax includes solid admin controls for managing users and fax destinations.
How to Choose the Right Check By Fax Software
Selection should start by mapping required verification proof, inbound handling, and automation depth to the workflow each tool is actually built to run.
Decide what verification proof must be captured
If verification requires delivery outcomes tied to each fax submission, prioritize SRFax because it focuses on delivery status reporting for fax submissions used in check-by-fax verification flows. If the workflow needs status visibility for outbound transmissions with a simpler operational model, HelloFax and MyFax provide delivery status and transmission reports that support accountability without deeper workflow engineering.
Match inbound receiving to the receiving team's existing habits
If inbound faxes must land where teams already check work, choose RingCentral Fax or GoTo Fax because both route inbound faxes to email for fast access. If teams prefer an online inbox experience separate from email routing, Fax.Plus provides a browser-based fax inbox, and Faxage provides a centralized dashboard for sending, receiving, and tracking.
Choose sending channels that match document creation workflows
For operators who build documents and then email files, eFax and HelloFax support email-driven fax sending with cover sheets for repeatable check-by-fax transmissions. For teams that need web form submission without email dependency, Fax.Plus and MyFax provide web interfaces for sending and viewing transmission outcomes.
Set expectations for workflow automation depth
For organizations that need more than basic send-and-track, FaxBurner and SRFax provide API and integration paths that reduce manual steps when sending check-by-fax outputs is driven by existing systems. If the requirement stays limited to routing plus status visibility, eFax, GoTo Fax, and Fax.Plus fit because their workflow focus centers on fax delivery and inbox access rather than complex approvals.
Align tool architecture with existing communications systems
If fax is one capability inside a broader communications suite, Nextiva Fax and RingCentral Fax keep fax admin and access aligned with voice and messaging controls. If fax needs to be handled as its own operational inbox or fax management console, Faxage and Fax.Plus provide more dedicated fax workflow surfaces than communications-first ecosystems.
Who Needs Check By Fax Software?
Check By Fax Software fits organizations that must send regulated payment documents or confirmations by fax while avoiding local fax hardware and needing traceability or centralized retrieval.
Teams that must prove delivery for check-by-fax verification without machine-based handling
SRFax is built for accountability because it emphasizes delivery status reporting for fax submissions used in check-by-fax verification flows. HelloFax and MyFax also serve this need by providing transmission reports and delivery status for outbound check workflows with simpler operations.
Teams that send payment documents by fax with minimal workflow automation needs
eFax fits when sending is driven by web and email workflows and cover sheets standardize Check By Fax transmissions. MyFax and HelloFax also work for straightforward delivery plus confirmations when deep orchestration is not required.
Teams that need fax-inbox receiving routed into email or a browser inbox for rapid retrieval
RingCentral Fax and GoTo Fax directly deliver inbound faxes to email so received check documents can be found and processed without fax machine polling. Fax.Plus provides a browser-based inbox for viewing and exporting received fax documents, and Faxage provides a centralized console for sending, receiving, and tracking.
Teams that want check-by-fax sending integrated into custom systems and automated pipelines
FaxBurner is purpose-built for API-based sending that connects check-by-fax outputs into custom systems. SRFax also supports API options and focuses on delivery tracking for verification workflows while minimizing manual fax handling.
Common Mistakes to Avoid
Common failure points come from mismatching verification, inbox routing, and workflow depth to what each tool can actually automate.
Choosing a fax tool without delivery or transmission status visibility
Tools that emphasize basic routing can leave verification teams without reliable proof for each submission. SRFax focuses on delivery status reporting for check-by-fax verification, while HelloFax and MyFax provide transmission reports and delivery status to support audit-ready accountability.
Relying on fax-to-email delivery without validating email-based retrieval behavior
Inbound fax visibility can depend on email delivery patterns and retention practices in inbox-driven setups. RingCentral Fax and GoTo Fax route inbound faxes to email, so retention settings and mailbox access become operational requirements, while Fax.Plus and Faxage reduce that dependency by centering access in an inbox or dashboard.
Underestimating how much setup is required for advanced routing or reporting
Even tools that provide routing may need additional configuration for advanced reporting and audit-like requirements. SRFax can require more setup for advanced routing and reporting needs beyond basic send-and-forget, while Faxage can feel constrained when deeper check-specific compliance and audit workflows are expected.
Selecting a communications-suite fax add-on when check-by-fax workflow tooling is required
Communications-first fax platforms can limit fax-specific workflow logic for OCR, reconciliation, or structured check handling. RingCentral Fax and Nextiva Fax deliver reliable fax sending and receiving inside their communications ecosystems, but their routing and document capture depth can be less granular than dedicated fax-centric workflows like SRFax and Faxage.
How We Selected and Ranked These Tools
we evaluated SRFax, eFax, Fax.Plus, MyFax, Nextiva Fax, RingCentral Fax, GoTo Fax, Faxage, HelloFax, and FaxBurner by scoring every tool on three sub-dimensions. Features were weighted at 0.4, ease of use was weighted at 0.3, and value was weighted at 0.3. The overall rating is a weighted average calculated as overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. SRFax separated itself with concrete delivery status reporting for fax submissions used in check-by-fax verification flows, which scored strongly in the features dimension.
Frequently Asked Questions About Check By Fax Software
Which Check By Fax tools provide delivery status for fax confirmations?
SRFax emphasizes delivery status reporting for fax submissions used in Check By Fax verification, so teams can confirm transmission outcomes. HelloFax and MyFax also provide delivery and transmission status visibility that helps track faxed checks without manual follow-up.
What is the fastest way to send a check by fax without local fax hardware?
Fax.Plus and GoTo Fax use browser-based sending and inbox delivery so documents can be transmitted without local fax machines. eFax and MyFax also support online submission routes that reduce dependence on phone-line based workflows.
Which options are best for routing incoming faxed checks directly into email or a centralized inbox?
GoTo Fax delivers incoming faxes into email inboxes via fax-to-email workflows. RingCentral Fax and eFax provide centralized inbox handling with inbound fax to email delivery so received documents land where teams already review work.
Which tools integrate better into automated systems for check document workflows using APIs or structured work items?
FaxBurner supports API-based fax sending that fits custom check-by-fax outputs into existing systems. Faxage focuses on treating fax activity as structured work items inside a centralized console, which supports process routing without relying on email forwarding.
How do eFax and SRFax differ for batch sending and verification needs?
eFax supports email-to-fax submissions with cover sheets and a batch-friendly workflow that helps standardize payment document delivery. SRFax targets Check By Fax verification with delivery status reporting, so confirmation is a primary part of the transmission pipeline.
Which platforms manage fax numbers and permissions inside a broader communications environment?
RingCentral Fax ties fax sending and receiving to the same admin and user management structure used for voice and messaging, which helps control who can transmit and receive. Nextiva Fax similarly centralizes fax activity within Nextiva’s unified communications environment for org-level access management.
What should be used when teams need a simple fax inbox for viewing and exporting received check documents?
Fax.Plus provides an online inbox for viewing and exporting received faxes without additional document-handling steps. HelloFax also supports practical fax routing and status tracking through a web interface, which keeps incoming documents accessible for follow-up.
Which tools are more suitable for straightforward fax handling versus deep workflow orchestration?
eFax and Fax.Plus focus on streamlined fax transmission and inbox-based access rather than complex workflow customization. SRFax and Faxage are better aligned to process-oriented Check By Fax scenarios where routing and tracking are part of the core workflow.
What common failure points should be addressed when selecting fax software for Check By Fax?
Delivery failures require actionable visibility, so HelloFax and SRFax stand out with status visibility and confirmation oriented reporting. FaxBurner also helps reduce manual errors by using web or API submission pipelines that can route incoming faxes for operational follow-up.
Conclusion
After evaluating 10 telecommunications, SRFax stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Referenced in the comparison table and product reviews above.
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