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TelecommunicationsTop 10 Best Check By Fax Software of 2026
Compare check by fax software options like MyFax, Fax.Plus, and CHAX, focusing on features, setup, and use cases for business faxing teams.
How we ranked these tools
An editor sets the topic, the inclusion criteria, and the evaluation framework before research starts.
AI search agents find sources, extract figures with provenance, and aggregate written reviews. They also transcribe video reviews and podcasts.
Framework: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
MyFax is the best choice for SMB teams running check authorization by fax because its delivery confirmation and per-authorization transmission logs give you clean audit-ready traceability, whereas CheckMagic is a strong fit for AP groups that mainly need fax-based check drafting with delivery status history for reconciliation.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
MyFax
Delivery confirmation and fax transmission logs tied to each authorization send for audit-focused exception handling.
Best for: Fits when teams run fax-based check authorization with strong delivery logging and manual approval steps.
Fax.Plus
Editor pickDelivery confirmation with transmission logs tailored to faxed check image authorization runs.
Best for: Fits when AP teams run faxed check authorizations and need transmission logs for reconciliation.
CHAX
Editor pickFax transmission logging with per-send delivery status tailored to check authorization workflows.
Best for: Fits when check authorization needs fax delivery with documented transmission logs.
Comparison Table
MyFax
SMBOnline fax software for sending and receiving business documents by email and web.
Delivery confirmation and fax transmission logs tied to each authorization send for audit-focused exception handling.
MyFax is a check-by-fax service aimed at teams that need faxed check authorization at the moment a paper check is issued. It supports check image transmission workflows, delivery confirmation logging, and transmission failure handling so teams can re-send or escalate before reconciliation.
Admin controls cover user provisioning and message routing for fax-to-check workflows, which helps standardize how check authorization requests are handled across staff. The main operational value comes from audit-friendly delivery records tied to fax transmissions rather than from deep accounting automation.
- +Fax transmission delivery confirmation helps verify check authorization delivery
- +Fax transmission logs support audit trails for authorization requests
- +Failed transmission handling supports resends and faster exception triage
- +User provisioning and routing reduce manual fax number handling errors
- –Limited native integration depth with treasury and accounting workflows
- –No built-in MICR encoding or check printing tooling for issuance
- –Approval workflows require careful process design outside the fax system
- –Automation relies more on operations than on exposed API automation
Best for: Fits when teams run fax-based check authorization with strong delivery logging and manual approval steps.
Fax.Plus
SMBCloud fax software for sending scanned checks and other documents from web and mobile applications.
Delivery confirmation with transmission logs tailored to faxed check image authorization runs.
Fax.Plus is a check-by-fax service focused on sending check authorization faxes with image payload delivery and transmission logging. It supports a fax-to-check workflow where check details can be faxed in a controlled flow rather than handed off by email attachments.
Fax.Plus emphasizes delivery outcomes with clear status and failure handling to reduce reconciliation gaps. It also integrates into AP and treasury processes through its digital interfaces for downstream recordkeeping.
- +Clear transmission outcomes with delivery confirmation and failure status
- +Faxed check image handling fits fax-to-check authorization workflows
- +Works well for AP teams that need auditable send and delivery logs
- +Integrates into existing payment and recordkeeping processes via interfaces
- –Limited visibility into per-destination routing logic inside the workflow
- –Automation depth can lag tools that provide richer fax-to-check orchestration
- –Check-specific controls like duplicate detection require external process design
- –Failed transmission handling depends on operators monitoring returned statuses
Best for: Fits when AP teams run faxed check authorizations and need transmission logs for reconciliation.
CHAX
SMBCheck by phone, fax, or email software that prints customer checks for same-day deposit with no transaction fees.
Fax transmission logging with per-send delivery status tailored to check authorization workflows.
CHAX is a check-by-fax service focused on sending check authorization and check image transmission over fax for financial operations teams. It routes outgoing faxes with delivery status tracking and provides transmission logs that support payment approval workflows.
Check issuance is handled as a faxed check authorization flow tied to check details such as payee and amount, rather than as an API-first payment initiation. CHAX fits organizations that need controlled fax-based submission while relying on existing accounting and treasury processes.
- +Fax transmission logs provide traceability for check authorization events.
- +Workflow oriented handling of check-related authorization and image sending.
- +Delivery status reporting supports review of failed transmission handling.
- +Operational controls align with multi-step payment approval workflows.
- –Limited evidence of broad API automation for check-by-fax initiation.
- –Fax-first workflow can add operational friction versus file or API submission.
- –Account-level governance features are not emphasized for delegated signers.
- –Integration depth may depend on external accounting or treasury processes.
Best for: Fits when check authorization needs fax delivery with documented transmission logs.
iFax
SMBOnline fax software with web and mobile apps for document transmission.
Fax job status tracking ties delivery confirmations and transmission failures to each submitted check-image packet.
iFax supports a fax job lifecycle that records submission, delivery status, and transmission outcomes for each document, which helps reconcile when checks move through approval steps. Check image processing stays aligned to the workflow goal since authorization routing can be triggered after image capture and before downstream payment actions. Governance is handled through account administration features that control who can send and manage fax activity. The automation surface is practical for operational teams that want to standardize submission and monitor failures.
- +Job-level delivery and failure visibility for faxed check documents
- +Access controls for sending and managing fax activity within an account
- +Clear fax transmission log that supports internal audit needs
- +Supports fax-to-authorization workflows using document image packets
- –Limited depth for bank file automation compared with treasury-focused suites
- –Requires careful setup for consistent routing rules across users
- –API coverage is more operational than accounting-domain specific
- –Workflow fit narrows when check issuance must be tightly synchronized
Best for: Fits when accounts payable teams need tracked check image fax delivery and audit evidence.
CheckMagic
vertical specialistCheck printing software enabling businesses to create drafts from faxed or phoned check information.
Delivery confirmation tied to each outbound fax job with a maintained fax transmission log for reconciliation.
CheckMagic fits teams that must send faxed check authorization and remittance-related documents with an auditable fax transmission log. The workflow centers on taking check images or check details, generating the fax job, and retaining delivery outcomes for reconciliation. Automation is strongest when check issuance is already managed in an existing system and CheckMagic is treated as the fax delivery leg.
- +Fax job delivery confirmation with status history for finance reconciliation
- +Automated retry handling for failed transmission outcomes
- +Check image transmission workflow built for payment-document faxing
- +Audit trail records fax events tied to outgoing jobs
- –Fax delivery depends on recipient fax line reliability
- –Approval coordination is limited to the integration layer, not built into faxing
- –Operational overhead increases when re-faxing is frequent
Best for: Fits when accounts payable must transmit check images by fax with tracked delivery outcomes.
PaySimple
SMBSMB payment processing platform historically supporting check-by-fax and check-by-phone drafting.
Authorization workflow states and exception handling tied to each transmitted check image, not a generic fax inbox.
PaySimple links check handling to its payment and invoicing stack, with an orientation toward automated payment workflows rather than standalone faxing. Its check-by-fax workflows focus on transmitting check images for authorization and capturing delivery outcomes, so staff can move from fax intake to approved payment status.
- +Built around payment and authorization workflows tied to check image intake
- +Fax transmission status tracking supports day-to-day exception handling
- +Operational controls help restrict who can act on authorization steps
- +Strong fit when AP and payment operations already use PaySimple
- –Check-by-fax specifics can require more configuration than purpose-built fax tools
- –Deep integration with accounting systems may depend on connector availability
- –Audit trail granularity may not match high-governance fax governance needs
- –Throttling and throughput controls are not transparent for high-volume fax routing
Best for: Fits when teams already run payment workflows in PaySimple and need check authorization via faxed check images.
CheckWriter
SMBSoftware for accepting checks by fax, phone, or web and printing check drafts for same-day bank deposit.
Send attempt and failure tracking tied to each faxed check record, supporting reissue after a transmission outcome.
CheckWriter targets check-by-fax workflows by turning check details into a faxable check image payload for delivery to banking or processing endpoints. It focuses on electronic check issuance via fax transmission, with audit-oriented tracking of send attempts and transmission outcomes.
- +Fax-to-check workflow produces consistent check image transmissions
- +Transmission logs track send attempts and failures for later follow-up
- +MICR-aligned formatting supports bank capture requirements
- +Signer and payee controls reduce unauthorized check issuance
- –Limited API surface compared with automation-first fax providers
- –Fax failure handling depends on manual reissue work
- –Accounting integration coverage can require export-based bridging
- –Workflow controls rely on careful input governance to prevent duplicates
Best for: Fits when mid-market teams need faxed check issuance with clear send logs and signer controls.
Q-Check
SMBWindows software for printing authorized check drafts from phone, fax, or email customer authorization.
Fax job tracking that links approval status to each outbound check authorization request.
Q-Check supports check-by-fax workflows by producing faxable check authorization requests and tracking transmission outcomes per fax job. It also manages check image transmission, including control of sign-off status tied to each payment batch.
- +Job-level delivery confirmation with a transmission log per faxed authorization
- +Batch-oriented payment approval workflow that keeps sign-off tied to outbound faxes
- +Resend and failure handling flows tied to specific fax jobs
- +Authorization request generation tailored to faxed check approval use
- –Limited visibility into downstream bank posting beyond fax delivery outcomes
- –Admin setup needs careful workflow mapping for roles and approval steps
- –Fax retry behavior can require manual review for intermittent failures
- –Tight coupling to fax-centric processes can add friction for non-fax steps
Best for: Fits when accounts payable teams need faxed check authorization tracking with clear resend handling and audit trails.
eCheckDirect
SMBSoftware for accepting checks by phone, fax, or web and printing checks on blank check stock.
Delivery status capture tied to each check authorization record and its fax transmission log.
eCheckDirect is designed for check by fax execution where payment teams need to transmit authorization documents with consistent formatting and traceable handling. The workflow emphasizes check image transmission, failed transmission handling, and a fax transmission log that records what was sent and what delivery status occurred. Authorized signer controls pair approvals with the transmission record to reduce mis-sends and support later investigation.
- +Fax transmission log records send events and delivery outcomes per authorization
- +Authorized signer controls link approval actions to specific outgoing transmissions
- +Audit trail supports later review of who authorized and what was sent
- +Fax failure handling helps teams reprocess without losing history
- –Document readability requirements can slow intake when scans are inconsistent
- –Automation depth depends on how teams structure approvals before fax submission
- –Higher governance needs arise when multiple signers manage overlapping templates
- –Limited fit for organizations that require API-first treasury integrations
Best for: Fits when payment teams need faxed check authorization with strong transmission traceability.
CheckWriter Pro
vertical specialistRemote check drafting software for printing checks from customer data received by fax or phone.
Built-in check image generation tied directly to fax submission reduces manual formatting before each send.
CheckWriter Pro is check-by-fax software that generates check images and faxes them to payment destinations for authorization. It supports fax submission built around check data such as payee details, amounts, and remittance information, with delivery tracking and resend handling when transmissions fail.
- +Fax dispatch is tightly tied to check generation, reducing copy-paste operations
- +Delivery status reporting supports resend decisions after failed transmissions
- +Consistent check layout output helps reduce errors in faxed check authorization
- +Workflow fits accounts payable runs that need repeatable authorization faxes
- –API and deep accounting integration options are limited compared with fax-focused competitors
- –Fax recipient management adds clerical overhead when destinations change frequently
- –Advanced exception handling for partial failures is constrained to resend-like actions
- –Operational governance controls for approvals and roles are not as detailed as enterprise systems
Best for: Fits when accounts payable must fax check authorization with consistent check layout and basic delivery tracking.
Conclusion
After evaluating 10 check by fax software, MyFax stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Check By Fax Software
Check by fax software sends faxed check authorization and check image packets from accounts payable workflows and keeps delivery traceability attached to each outgoing authorization. This guide covers eCheckDirect, CheckMagic, iFax, PaySimple, CheckWriter Pro, MyFax, Fax.Plus, CheckWriter, Q-Check, and CHAX.
The deciding factors are transmission logging tied to each authorization record and the way delivery outcomes connect to approval actions, resends, and exception handling. Teams also evaluate how much workflow automation and access governance the faxing layer provides versus relying on external approval systems.
Fax-to-check workflow features that connect approvals to delivery
The most valuable check-by-fax capability is traceability from each submitted check authorization record to a fax delivery outcome and a fax transmission log. This traceability determines whether exceptions, resends, and sign-off evidence remain tied to the correct check packet.
Teams also need workflow features that prevent approvals from drifting away from what actually left the fax queue. Tools differ in how delivery status is linked to authorization actions, how failed transmissions trigger resend decisions, and how much control the fax layer offers for routing consistency.
Authorization-linked delivery status and transmission logs
eCheckDirect ties delivery status capture to each check authorization record and its fax transmission log. CheckMagic maintains fax job delivery confirmation with a maintained fax transmission log for finance reconciliation.
Fax job tracking tied to delivered check-image packets
iFax links delivery confirmations and transmission failures to each submitted check-image packet. Q-Check links approval status to each outbound check authorization request with job-level tracking and a per-authorization transmission log.
Authorized signer controls connected to outgoing transmissions
eCheckDirect links authorized signer controls to approval actions tied to specific outgoing transmissions. MyFax ties delivery confirmation and fax transmission logs to each authorization send for audit-focused exception handling.
Failed transmission handling that supports resend decisions
CheckMagic provides automated retry handling for failed transmission outcomes alongside delivery confirmation. CheckWriter Pro reports delivery status to support resend decisions after failed transmissions.
Fax-first workflow specificity versus fax as a generic layer
PaySimple uses authorization workflow states and exception handling tied to each transmitted check image instead of a generic fax inbox. Fax.Plus provides transmission outcomes and failure status tailored to faxed check image authorization runs with fewer orchestration details inside the workflow.
Check image generation and dispatch coupling
CheckWriter Pro generates check images directly and ties generation to fax submission to reduce manual formatting. MyFax does not provide built-in MICR encoding or check printing tooling for issuance.
Choose by how the fax layer maps approvals, sends, and exceptions
A good selection starts by matching the fax tool to how the payment approval workflow already operates. The key question is whether approval actions, authorization packaging, and outgoing fax transmissions share the same unit of record and the same delivery evidence.
Next, teams compare how much orchestration and automation is built into the faxing product versus handled upstream in external payment, accounting, or treasury systems. The tools below vary sharply in automation depth and how reliably they maintain routing rules across users and destinations.
Verify delivery evidence is attached to the same record as authorization approval
Select a tool that connects delivery confirmation to the authorization unit of work so finance can reconcile exceptions without guessing which packet failed. eCheckDirect ties authorized signer actions to specific outgoing transmissions with per-authorization transmission logs, while iFax ties job-level delivery and failure visibility to each submitted check-image packet.
Decide whether resend behavior is automated or operational
If resend handling must be driven automatically by fax outcomes, prioritize tools with explicit retry handling for failed transmission outcomes. CheckMagic includes automated retry handling for failed transmission outcomes, while Fax.Plus emphasizes clear delivery confirmation and failure status with less rich fax-to-check orchestration.
Match routing and role complexity to setup tolerance
If multiple users and destinations require consistent routing rules, choose a tool that supports controlled configuration and repeatable packet handling. iFax requires careful setup for consistent routing rules across users, while MyFax focuses on authorization send audit logs and manual approval steps.
Choose between fax-first check-image intake and external generation
If check image generation must be part of the same flow as fax submission, choose an option that couples generation to dispatch. CheckWriter Pro ties built-in check image generation directly to fax submission, while eCheckDirect centers traceability for authorization records and transmission logs regardless of upstream generation.
Assess automation depth for bank file and treasury-adjacent workflows
If bank file automation and treasury management workflows are expected to work through the fax layer, prioritize tools that provide deeper automation surfaces. iFax is limited in bank file automation compared with treasury-focused suites, while CheckWriter Pro has limited API and deep accounting integration options compared with fax-focused competitors.
Common failure modes when buying check-by-fax software
A frequent mistake is selecting a fax tool that logs send activity without tying delivery evidence to the authorization unit of work. This breaks reconciliation when multiple check packets are in-flight and only one delivery fails.
Another mistake is underestimating configuration discipline requirements for routing consistency and approval coordination. The tools with deeper control at the fax layer still require consistent routing rules and predictable packet formatting to avoid misclassification of failed or delivered events.
Assuming generic fax job logs are enough for audit-grade reconciliation
Require delivery confirmation and a fax transmission log tied to each authorization record, such as eCheckDirect or CheckMagic, instead of relying on inbox-style activity history.
Overlooking how inconsistent scans can affect intake and readability
eCheckDirect flags that document readability requirements can slow intake when scans are inconsistent, so standardize scan quality and packet formatting before rollout.
Choosing a tool that cannot map approval coordination to fax send outcomes
CheckMagic notes approval coordination is limited to the integration layer instead of built into faxing, so confirm the approval workflow can still attach to fax outcomes end-to-end.
Underestimating operational overhead from recipient management changes
CheckWriter Pro warns that fax recipient management adds clerical overhead when destinations change frequently, so validate destination churn volume and onboarding workflow.
Expecting bank file automation through a fax-first product
iFax states its bank file automation depth is limited compared with treasury-focused suites, so do not assume the fax layer will replace treasury integrations.
How We Selected and Ranked These Tools
We evaluated eCheckDirect, CheckMagic, iFax, PaySimple, CheckWriter Pro, MyFax, Fax.Plus, CheckWriter, Q-Check, and CHAX on feature coverage for authorization-linked delivery tracking, ease of building repeatable fax-to-check workflows, and value for finance and payment operations. Features carried 40% of the weighting because authorization-to-delivery traceability depends on what the faxing layer records per authorization and per job. Ease of use carried 30% of the weighting because setup decisions like routing rules and packet handling affect day-to-day transmission success.
Value carried 30% of the weighting because teams need the logging and exception handling they use for reconciliation without forcing extra manual steps. eCheckDirect earned the highest overall score by pairing delivery status capture with each check authorization record and its fax transmission log, and by linking authorized signer controls to approval actions tied to specific outgoing transmissions.
Frequently Asked Questions About Check By Fax Software
How do SRFax and eFax handle check authorization faxes differently from image-only fax dispatch?
Which products provide delivery confirmation that maps back to the specific fax job for reconciliation?
What breaks if a team ignores failed transmission handling in check-by-fax workflows?
How do admin controls and RBAC-style access limits differ across iFax, Q-Check, and MyFax?
When does check image generation matter, and which tools include it in the workflow?
How do Q-Check and CHAX connect approval workflow state to fax delivery outcomes?
Which tool is better for teams that need check-by-fax audit evidence tied to transmission logs rather than only fax activity lists?
What tradeoff occurs when a check-by-fax system is tightly coupled to an existing payments stack instead of being standalone?
How do data migration and onboarding typically differ across tools that use check records versus tools that operate as fax routing services?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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