
GITNUXSOFTWARE ADVICE
Communication MediaTop 10 Best Call Schedule Software of 2026
Ranking review of call schedule software tools with criteria and tradeoffs for teams. Covers Rootly, incident.io, and FireHydrant.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Rootly is the best call schedule software if you want escalation-aware duty rosters with consistent incident context across shift handoffs, while OnPage fits teams that focus more on alerting-led rotations with structured handoff notes.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Rootly
Shift handoff with handover notes connects rotation changes to incident readiness.
Built for fits when teams need escalation-aware duty rosters with shift handoffs and consistent incident context..
incident.io
Editor pickHandoff notes embedded in shift transitions, carried into the incident workflow to preserve continuity.
Built for fits when incident response runs on-call scheduling plus incident context, with automation and API-driven governance..
FireHydrant
Editor pickIncident workflow integration that carries on-call context from notification through handoff and follow-up actions.
Built for fits when incident response teams need schedules tightly coupled to escalation and follow-up workflows..
Related reading
Comparison Table
Call schedule software controls who gets paged, when rotations change, and how escalations route during incidents or staffing coverage gaps. This ranked list is built for analysts and operators evaluating automation and auditability, comparing platforms by schedule data modeling, integration and API support, RBAC, and operational throughput.
Rootly
SMBIncident management includes on-call schedules, rotations, escalations, and responder coordination.
Shift handoff with handover notes connects rotation changes to incident readiness.
Rootly builds schedules around roles and time windows, then applies escalation path rules to route notifications across primary and backup responders. It adds shift handoff workflows with structured handover notes, which is useful for teams that require consistent context every rotation. It also supports calendar-style synchronization so availability edits propagate without rebuilding rosters from scratch.
A key tradeoff is that automation depends on how consistently teams maintain availability and rotation metadata, because gaps surface in the escalation schedule. Rootly fits best when on-call is already defined by role and cadence, and when incident tooling must stay aligned with who is currently eligible to respond.
- +Shift handoff includes structured handover notes for continuity
- +Escalation timing routes notifications across primary and backup responders
- +Schedule overrides and swaps reduce admin work during coverage gaps
- +Incident and messaging integrations keep paging aligned with roster changes
- –Calendar syncing requires disciplined edits to avoid stale availability
- –Complex rotation rules take time to model correctly
- –Extending workflows beyond built-in actions needs API or custom automation
- –Teams with many time zones must validate coverage boundaries carefully
SRE teams
Primary and backup escalation coverage
Faster correct ownership
Operations teams
Shift swaps during coverage gaps
Fewer manual schedule edits
Show 2 more scenarios
Incident managers
Handover context on rotation
Lower context loss
Captures structured handover notes tied to schedule handoffs for each rotation.
Platform engineering
Multi-time-zone after-hours rotation
Time-zone coverage accuracy
Maintains calendar synchronization so availability changes propagate across time zones.
Best for: Fits when teams need escalation-aware duty rosters with shift handoffs and consistent incident context.
More related reading
incident.io
SMBIncident response tooling includes on-call schedules, handoffs, and escalation management.
Handoff notes embedded in shift transitions, carried into the incident workflow to preserve continuity.
incident.io provides on-call scheduling that pairs call rotations with escalation steps, so primary and secondary responders move through a defined escalation policy. Shift handoff includes handoff notes, which helps the next responder continue investigations without losing context. Availability management covers time-off coverage and schedule overrides so coverage remains correct during planned absences and operational exceptions.
The main tradeoff is that teams typically need to align incident lifecycle events, paging behavior, and schedule configuration to avoid mismatched handoffs. incident.io works best when the incident management integration is already a core workflow for alert routing and response tracking, rather than when scheduling is the only operational system in use.
- +Escalation policy ties rotation turns to concrete responder steps
- +Handoff notes reduce context loss during shift transitions
- +Time-off coverage and schedule overrides keep duty rosters accurate
- +API support enables integration with existing operational automation
- –Operations teams must synchronize incident workflow and schedule configuration
- –Advanced routing rules can require careful governance to prevent conflicts
- –Complex escalation trees add configuration overhead for multi-team coverage
SRE teams
Primary and secondary escalation coverage
Fewer missed escalations
DevOps managers
Time-off coverage with overrides
Correct responder assignment
Show 2 more scenarios
Incident response leads
Shift handoff continuity
Faster incident re-engagement
Leads capture handoff notes during transitions to preserve investigation state.
Platform integration teams
API automation for schedule changes
Lower manual scheduling work
Integrations update rotations and routing behavior from internal operational events.
Best for: Fits when incident response runs on-call scheduling plus incident context, with automation and API-driven governance.
FireHydrant
SMBIncident management provides on-call schedules, responder assignments, and operational runbooks.
Incident workflow integration that carries on-call context from notification through handoff and follow-up actions.
FireHydrant manages on-call schedules and escalation policies with role-based assignment across time windows, and it ties routing behavior to incident events. The automation surface includes an API for creating and updating incident context and receiving or triggering workflow actions around notifications. Governance is supported through auditable operational activity that records schedule and incident-related changes. Integration depth is strongest when incident management and alert handling need to share the same operational timeline.
A key tradeoff is that FireHydrant emphasizes incident workflow ownership, so teams that only want a calendar-first rotation tool may find setup heavier than a pure scheduling product. A strong usage situation is a team running frequent incidents who want consistent handoff notes, escalation timing, and post-incident follow-ups driven by the same system of record.
- +Incident-driven escalation ties rotation events to operational context
- +API supports automation around alerts, incidents, and workflow actions
- +Audit trails connect schedule and incident changes for reviews
- +Clear separation of escalation policy from notification destinations
- –Rotation-only teams may treat incident workflow as extra complexity
- –Complex routing requires careful policy configuration to avoid misfires
- –Advanced workflow customization depends on API and operational discipline
SRE incident commanders
Run escalations with incident-linked handoff notes
Faster, less ambiguous handoffs
DevOps alert routing owners
Route alerts by policy and time window
Lower misrouted alerts
Show 2 more scenarios
Platform operations teams
Automate schedule and workflow updates
Reduced manual schedule work
External tools can sync incident context and trigger workflow actions via the API.
Operations governance teams
Review schedule changes tied to incidents
Better incident retrospectives
Auditable operational records connect schedule modifications with incident outcomes.
Best for: Fits when incident response teams need schedules tightly coupled to escalation and follow-up workflows.
OnPage
vertical specialistCritical alerting software provides on-call scheduling, escalation paths, and secure notifications.
Shift handoff notes attach to coverage transitions so incident responders inherit context automatically.
OnPage is call schedule software built around repeatable on-call rotations and escalation workflows. It focuses on day-to-day roster management with shift handoff notes and controlled availability tracking for primary and backup responders.
Scheduling changes can be driven by automation rules, which reduces manual edits when coverage windows change. Integration support targets the handoff chain by connecting schedules to incident tooling and alert routing.
- +Repeatable rotation cadence with clear primary and backup assignment handling
- +Escalation policy supports multi-step notification timing to match incident urgency
- +Shift handoff notes attach context directly to each coverage change
- +Automation rules reduce manual schedule edits during coverage transitions
- –Time-zone coverage setup can require careful review for follow-the-sun teams
- –Swap requests workflow needs governance discipline to avoid coverage conflicts
- –Admin reporting is less granular than teams that require role-by-role audit detail
- –Paging integration depth depends on the incident stack used by the organization
Best for: Fits when teams need on-call rotations with escalation workflows and structured handoff notes.
AlertOps
enterpriseAlert management includes on-call scheduling, routing rules, escalations, and incident collaboration.
Escalation policies execute against the active duty roster with acknowledgment and escalation timeouts built into the routing logic.
AlertOps schedules and coordinates on-call by turning escalation routes into a time-bound call rotation. It integrates with incident management and paging workflows so alerts follow the current roster and trigger escalation when acknowledgments time out.
AlertOps also supports schedule overrides like shift changes and handoffs so coverage stays accurate during exceptions. Audit-ready reporting helps teams verify who was notified and when during an escalation run.
- +Escalation timing tied to live roster state for predictable coverage behavior.
- +Automation hooks route notifications based on current duty assignments and time windows.
- +Schedule overrides support shift changes without rewriting the base rotation.
- +Escalation history provides traceability across notification and timeout events.
- –Multi-time-zone roster setup can require careful planning to avoid coverage gaps.
- –Advanced scheduling patterns need more configuration work than simple round-robin rotations.
- –Deep incident-workflow integration depends on specific downstream systems and mapping.
- –Governance controls for large teams can feel limited compared with enterprise schedulers.
Best for: Fits when teams need schedule-driven escalation that stays consistent through overrides and handoffs.
Lightning Bolt
vertical specialistHealthcare scheduling software handles physician call assignments, rotations, and compliance constraints.
Assignment-linked handoff notes capture shift start context tied to the active on-call rotation.
Lightning Bolt targets on-call scheduling with a focus on call rotation management and operational handoffs. Core functions include creating duty rosters, defining escalation schedules, and tracking on-call coverage with calendar-style views.
The workflow emphasizes shift swapping and schedule overrides, so teams can respond to time-off coverage and availability changes without breaking the rotation cadence. Lightning Bolt also supports handoff notes tied to active assignments to standardize what responders need at shift start.
- +Shift swapping workflow reduces downtime during time-off coverage
- +Escalation schedule editing supports multi-step escalation paths
- +Handoff notes attach to assignments for consistent shift starts
- +Calendar-style visibility helps track rotation cadence and coverage
- –Advanced governance requires careful role and policy setup discipline
- –Integration surface for paging and incident events is limited versus category leaders
- –Automation options for bulk schedule edits are narrower than expected
- –Large multi-team rotations can feel slow to navigate in high-load views
Best for: Fits when teams need duty rosters with practical swaps, overrides, and handoff notes.
Deputy
SMBWorkforce scheduling software manages shifts, availability, coverage, and employee notifications.
Deputy’s shift workflow drives scheduling changes through approvals, then propagates updates via calendar sync for on-call visibility.
Deputy pairs call schedule management with workforce operations like shift creation, time-off rules, and approvals in one workflow. The tool generates duty rosters with configurable roles, shift patterns, and coverage logic that reduce manual escalation changes.
Deputy includes integrations for calendar synchronization and incident workflows so escalations and updates can propagate to downstream systems. Admin controls support governance across locations and teams through permissions and audit visibility.
- +Shift-based duty roster workflows tie scheduling to approvals and changes
- +Calendar synchronization helps keep on-call calendar views current
- +Permissions support team and location scoping for scheduling governance
- +Integrations reduce manual re-entry for escalation and incident workflows
- –Call-rotation edge cases can require custom process discipline
- –Complex follow-the-sun coverage needs careful configuration across time zones
- –Advanced escalation-path modeling is less granular than incident-focused tooling
- –Change history is not as actionable as workflow-level audit exports
Best for: Fits when on-call scheduling must connect with shift operations and approvals across teams.
When I Work
SMBEmployee scheduling software supports shifts, availability, open coverage, and team messaging.
Swap requests and coverage updates run inside the scheduling workflow rather than as separate approvals.
When I Work centers call schedule operations on shift creation, assignment, and coverage monitoring for teams that need recurring duty handling.
Scheduling changes flow through swap requests and schedule overrides, which keeps day-to-day updates tied to the same operational workspace.
Admin governance includes role-based permissions and organization settings for editing and request approvals.
Schedule export and calendar synchronization reduce manual rework when updates land.
- +Shift and assignment workflows stay consistent from recurring duty to exceptions
- +Swap requests and schedule overrides cover common coverage change patterns
- +Schedule export and calendar synchronization reduce missed updates
- +Role-based controls limit who can edit schedules and approve requests
- –Complex escalation policy needs may not map cleanly to role-based notifications
- –After-hours duty requires careful configuration to avoid notification mismatches
- –Finer-grained audit trail detail is limited compared with incident tooling
- –Integration depth for paging and alert routing depends on external tooling
Best for: Fits when teams need recurring call rotations, swap handling, and calendar updates without heavy orchestration.
Sling
SMBEmployee scheduling software organizes shifts, availability, time-off requests, and coverage changes.
Shift-scoped handoff notes that travel with rotation assignments during swaps and overrides.
Sling manages call schedules by assigning people to shifts, rotating responsibilities, and tracking coverage over time. It provides assignment rules and shift-level controls that support on-call calendars and escalation timing.
The workflow centers on handling schedule changes like swaps and overrides while keeping handoff notes with the shift. Sling also offers an automation and API surface that supports syncing roster state to external incident and notification tooling.
- +Shift rotation rules make call rotation cadence easier to manage
- +Swap and schedule override workflow supports coverage changes without full rebuild
- +Handoff notes stay attached to specific shifts for clearer context
- +API enables roster sync into paging and incident systems
- –Complex escalation policies need careful configuration for multi-level coverage
- –Advanced governance controls like granular RBAC are limited for larger teams
- –Calendar synchronization depth varies by target calendar format
- –Time zone coverage across many regions needs manual validation
Best for: Fits when teams need on-call rotations with shift overrides and handoff notes plus API sync.
Shiftboard
enterpriseWorkforce scheduling software manages complex shifts, qualifications, compliance, and staffing coverage.
Shift handoff captures structured notes tied to the assigned shift for consistent transfer of operational context.
Shiftboard is call schedule software that focuses on duty rosters and shift management for teams that need clear coverage across roles and locations. The system supports recurring rotations, availability and time-off handling, and schedule overrides for day-to-day operational changes.
Shiftboard also includes shift handoff workflows with structured notes so the next responder has consistent context. Integrations and exports help connect schedules to downstream incident operations and internal calendars.
- +Structured shift handoff notes reduce context loss between rotations
- +Recurring rotation templates cover common duty roster cadences
- +Schedule overrides support last-minute coverage changes
- +Calendar-oriented schedule exports support planning and visibility
- –Swap and approval workflows can require setup to match local governance
- –Escalation policy configuration is less granular than incident-focused tools
- –Admin workflows for multi-role teams can feel heavy at scale
- –Advanced automation needs more work to integrate with external systems
Best for: Fits when operations teams need duty roster scheduling with repeatable rotations and handoff context.
Conclusion
After evaluating 10 communication media, Rootly stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right call schedule software
This buyer's guide covers Rootly, incident.io, FireHydrant, OnPage, AlertOps, Lightning Bolt, Deputy, When I Work, Sling, and Shiftboard as call schedule software tools. It explains what each product really changes in scheduling, escalation, handoffs, and operational context across rotations.
Call schedule software for duty rosters that drive escalation, handoff context, and coverage updates
Call schedule software builds and maintains on-call rotations, duty rosters, and escalation schedules so the right people get assigned during each coverage window. It also handles shift handoff notes and schedule overrides so changes during time-off or exceptions do not break continuity.
Tools like Rootly and incident.io go beyond calendars by tying rotation turns to escalation timing and carrying handoff context into incident workflows. Most teams use these tools for primary, secondary, and backup on-call coverage, for swap requests and rotation cadence management, and for schedule export or calendar synchronization so operational calendars match active duty.
Evaluation checklist for call schedule software that stays accurate under rotation changes
Teams fail when schedule updates do not propagate cleanly or when escalation logic does not match the active roster. The right feature set determines whether coverage behavior stays predictable during overrides, swaps, and time-off coverage. Rootly, incident.io, and FireHydrant each show how escalation and handoffs work best when they attach directly to shift transitions and operational records.
Shift handoff notes that travel with rotation changes
Rootly, incident.io, and OnPage attach handoff notes to shift transitions so responders inherit context when rotations change. FireHydrant extends this idea by carrying on-call context from notification through handoff and follow-up actions.
Escalation logic that executes against the active duty roster
AlertOps is built so escalation policies execute against the active duty roster with acknowledgment and escalation timeouts baked into routing. Rootly and incident.io also route primary and backup notifications based on escalation timing aligned to roster state.
Schedule overrides and swap workflows that reduce admin work
Rootly supports schedule overrides and swaps to handle coverage gaps without rewriting the base rotation. Lightning Bolt, OnPage, and When I Work similarly focus on swap requests and overrides so teams can manage time-off coverage without breaking rotation cadence.
API and automation hooks for roster synchronization and workflow governance
incident.io and FireHydrant include API support so schedule control can connect to existing operational automation and incident workflows. Sling also offers an API surface designed for roster sync into paging and incident systems.
Audit trail and traceability for schedule and escalation events
FireHydrant includes audit trails that connect schedule and incident changes so reviews can trace what changed and when. AlertOps provides escalation history that ties notification and timeout events to an escalation run.
Calendar synchronization and export controls that prevent stale availability
Deputy emphasizes calendar synchronization so shift changes propagate for on-call visibility across teams and locations. Rootly supports calendar syncing but requires disciplined edits to avoid stale availability, which is a concrete risk during exception-heavy schedules.
Decision framework for selecting call schedule software by escalation coupling and integration depth
Selection starts with how tightly escalation and incident workflow must stay coupled to the roster. Then it moves to how much governance and automation the team needs for swaps, overrides, and configuration changes. The right path diverges based on whether scheduling must carry operational context into incident records or whether teams only need roster-driven escalation.
Choose the coupling model: incident workflow-first versus roster-first
If scheduling must carry on-call context into the incident timeline and follow-up workflow, prioritize FireHydrant or incident.io since both embed handoff context into the incident workflow. If the primary requirement is escalation-aware duty rosters with incident-aligned handoffs, Rootly and OnPage keep shift transitions tied to escalation timing and responder readiness.
Validate escalation timing behavior against active assignments
For teams that need escalation steps to follow acknowledgment timeouts and escalation timeout windows while the roster changes, AlertOps fits because escalation policies execute against the active duty roster. For teams that need escalation routing across primary and backup responders aligned to roster state, Rootly and incident.io both route notifications based on escalation timing across assignment turns.
Pick a handoff-note workflow that matches incident readiness needs
If handoff notes must persist as responders transition and must show up during incident handling, choose incident.io or FireHydrant because handoff notes are embedded in shift transitions and carried into incident workflows. If handoff notes mainly need to attach to each coverage change so responders start with the right context, Rootly, OnPage, Lightning Bolt, and Shiftboard provide shift handoff notes tied to the active assignment.
Decide how schedule changes will be governed: approvals and workflow versus operator-friendly swaps
Deputy supports shift workflows with approvals that drive scheduling changes and then propagate updates via calendar sync, which suits teams with structured governance across locations. When governance is lighter and day-to-day coverage changes dominate, When I Work and Lightning Bolt place swap requests and schedule overrides inside the scheduling workflow to avoid heavy orchestration.
Confirm integration surface for paging, incident tooling, and downstream notifications
If roster control must integrate into incident and paging ecosystems through API-based automation, incident.io, FireHydrant, and Sling provide API surfaces designed for external schedule and tooling integrations. If the environment relies on calendar sync for day-to-day alignment, Deputy and When I Work focus on schedule export and calendar synchronization, while Rootly also supports calendar syncing but expects disciplined edits to avoid stale availability.
Stress-test multi-time-zone coverage and escalation policy complexity before rollout
For follow-the-sun teams, OnPage and Rootly both require careful setup so time-zone coverage boundaries do not create gaps. For multi-level escalation trees, incident.io and FireHydrant can require governance to prevent conflicts, and AlertOps advanced scheduling patterns need more configuration work than simple round-robin rotations.
Which teams should use call schedule software for on-call coverage and incident continuity
Call schedule software fits teams that run rotating primary and backup coverage and need reliable shift transitions under swaps and time-off coverage. It also fits teams that must keep escalation timing and notification routing aligned with whatever the roster says is currently active. The best fit depends on whether incident workflows must preserve handoff context across notification and follow-up steps.
Incident response teams that need on-call context inside incident workflows
incident.io and FireHydrant align scheduling with incident handling because they embed handoff notes in shift transitions and carry on-call context through notification and follow-up actions. Rootly is also a strong choice when duty rosters must stay escalation-aware and handoffs must include incident readiness context.
Operations teams that require schedule-driven escalation with timeouts and acknowledgment behavior
AlertOps is designed for escalation policies that execute against the active duty roster with acknowledgment and escalation timeouts built into routing. Rootly and incident.io also tie escalation timing across primary and backup responders to active roster state during overrides and handoffs.
Teams with heavy exceptions that need swap and override workflows to stay correct
Lightning Bolt and When I Work emphasize swap requests and coverage updates inside the scheduling workflow so time-off coverage does not break rotation cadence. OnPage and Rootly also reduce admin work by supporting schedule overrides and swaps during coverage gaps.
Organizations that need approvals and governance tied to shift operations and propagation
Deputy connects scheduling changes to shift operations through approvals and permissions and then propagates updates via calendar synchronization. This helps teams manage governance across locations and teams without manual re-entry into downstream calendars and workflows.
Distributed teams that require day-to-day roster visibility and calendar alignment
When I Work and Deputy focus on schedule export and calendar synchronization so managers and staff stay aligned when schedules change. Rootly adds incident and messaging integrations so roster changes align with paging behavior, but calendar syncing requires disciplined edits to avoid stale availability.
Common failure modes when implementing call schedule software for real on-call operations
The biggest implementation failures come from schedule changes that drift away from incident or paging routing logic. Another common failure is handoff context that exists in a calendar but not in the workflow responders actually use. The pitfalls below map to specific behaviors seen across Rootly, incident.io, FireHydrant, OnPage, AlertOps, Lightning Bolt, Deputy, When I Work, Sling, and Shiftboard.
Letting calendar edits drift from roster state
Rootly supports calendar syncing, but stale availability can happen when calendar edits are not disciplined. Tighten operational change control with roster-driven overrides in Rootly or incident workflow coupling in incident.io to keep active duty assignments aligned.
Configuring escalation trees without governance for conflict prevention
incident.io can require careful governance when advanced routing rules form complex escalation trees for multi-team coverage. FireHydrant and AlertOps also need careful policy configuration so notification destinations and multi-step escalation timing do not misfire.
Treating handoff notes as optional instead of a responder readiness artifact
Teams that rely on handoff notes only in shift calendars lose continuity during transitions. incident.io, Rootly, OnPage, and FireHydrant tie handoff notes to shift transitions and, in FireHydrant’s case, carry that context into notification through follow-up actions.
Overestimating swap and override workflows without planning for governance discipline
Lightning Bolt, OnPage, and When I Work reduce manual updates by supporting swaps and coverage overrides. When Swap requests and approval workflows lack governance discipline, OnPage and Shiftboard can create coverage conflicts that require process control.
Ignoring the integration depth needed for incident and paging ecosystems
Sling and Deputy provide API support and calendar synchronization, but paging and incident integration depth varies by the target downstream systems. FireHydrant and incident.io tend to align scheduling with incident lifecycle workflows, which reduces gaps when paging routes must map to the current roster.
How We Selected and Ranked These Tools
We evaluated Rootly, incident.io, FireHydrant, OnPage, AlertOps, Lightning Bolt, Deputy, When I Work, Sling, and Shiftboard on features, ease of use, and value. Features carried the most weight at 40 percent because call schedule software lives or dies on how reliably it handles handoffs, escalation timing, overrides, and roster synchronization.
Ease of use and value each accounted for 30 percent based on how directly the tool supports day-to-day scheduling behavior without pushing complex changes into manual work. Rootly stood apart because its shift handoff with handover notes directly connects rotation changes to incident readiness, and its escalation timing routes notifications across primary and backup responders while schedule overrides and swaps reduce admin work during coverage gaps.
Frequently Asked Questions About call schedule software
How do call schedule tools generate duty rosters and keep primary and backup coverage consistent?
Which tool keeps shift handoff notes attached to the active assignee during rotation changes?
What breaks if a team treats schedule updates as calendar edits only, without escalation timing logic?
When should teams choose API-first integrations for schedule control instead of relying on manual exports?
How do teams handle schedule overrides when coverage windows change mid-shift?
Which tools connect schedule state to incident timelines so responders act on the same operational record?
How do swap requests differ across tools that manage approvals and change propagation?
What security and admin controls matter most for distributed teams managing multiple locations and teams?
Where does extensibility show up beyond basic calendar synchronization?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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