Quick Overview
- 1#1: Harvest - Harvest tracks time, manages expenses, and generates invoices from billable hours for freelancers and teams.
- 2#2: Toggl Track - Toggl Track offers simple one-click time tracking with detailed reports for accurate billable hours management.
- 3#3: Clockify - Clockify provides unlimited free time tracking for teams to log and bill hours across projects.
- 4#4: FreshBooks - FreshBooks combines time tracking with invoicing and accounting to simplify billable hours for small businesses.
- 5#5: QuickBooks Time - QuickBooks Time enables GPS-enabled mobile tracking and seamless integration for billable hours in QuickBooks.
- 6#6: Everhour - Everhour integrates time tracking with project management tools to automate billable hours and budgeting.
- 7#7: TimeCamp - TimeCamp uses keyword tracking and timesheets to monitor and bill productive hours accurately.
- 8#8: Hubstaff - Hubstaff tracks time with screenshots, activity levels, and invoicing for remote team billable hours.
- 9#9: Timely - Timely automatically tracks time using AI to log billable hours without manual timers.
- 10#10: BigTime - BigTime provides professional services automation with robust time tracking for billable hours and profitability.
We selected and ranked these tools based on key metrics: feature depth (time tracking, invoicing, integrations), user-friendliness (intuitive design, low learning curves), reliability, and value, ensuring they cater to diverse needs—from basic tracking to advanced project profitability management.
Comparison Table
Finding the right billable hours tracking software? This comparison table features top tools like Harvest, Toggl Track, Clockify, FreshBooks, QuickBooks Time, and more, highlighting their key traits. Readers will discover insights to match their needs with features, pricing, and usability tailored to different workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Harvest Harvest tracks time, manages expenses, and generates invoices from billable hours for freelancers and teams. | specialized | 9.5/10 | 9.7/10 | 9.8/10 | 9.2/10 |
| 2 | Toggl Track Toggl Track offers simple one-click time tracking with detailed reports for accurate billable hours management. | specialized | 9.3/10 | 9.2/10 | 9.6/10 | 9.1/10 |
| 3 | Clockify Clockify provides unlimited free time tracking for teams to log and bill hours across projects. | specialized | 9.1/10 | 9.0/10 | 9.5/10 | 9.8/10 |
| 4 | FreshBooks FreshBooks combines time tracking with invoicing and accounting to simplify billable hours for small businesses. | specialized | 8.4/10 | 8.2/10 | 9.3/10 | 7.9/10 |
| 5 | QuickBooks Time QuickBooks Time enables GPS-enabled mobile tracking and seamless integration for billable hours in QuickBooks. | enterprise | 8.6/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 6 | Everhour Everhour integrates time tracking with project management tools to automate billable hours and budgeting. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 7 | TimeCamp TimeCamp uses keyword tracking and timesheets to monitor and bill productive hours accurately. | specialized | 8.4/10 | 9.0/10 | 8.0/10 | 8.5/10 |
| 8 | Hubstaff Hubstaff tracks time with screenshots, activity levels, and invoicing for remote team billable hours. | enterprise | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 9 | Timely Timely automatically tracks time using AI to log billable hours without manual timers. | specialized | 8.3/10 | 8.7/10 | 9.1/10 | 7.9/10 |
| 10 | BigTime BigTime provides professional services automation with robust time tracking for billable hours and profitability. | enterprise | 8.2/10 | 8.8/10 | 7.6/10 | 7.9/10 |
Harvest tracks time, manages expenses, and generates invoices from billable hours for freelancers and teams.
Toggl Track offers simple one-click time tracking with detailed reports for accurate billable hours management.
Clockify provides unlimited free time tracking for teams to log and bill hours across projects.
FreshBooks combines time tracking with invoicing and accounting to simplify billable hours for small businesses.
QuickBooks Time enables GPS-enabled mobile tracking and seamless integration for billable hours in QuickBooks.
Everhour integrates time tracking with project management tools to automate billable hours and budgeting.
TimeCamp uses keyword tracking and timesheets to monitor and bill productive hours accurately.
Hubstaff tracks time with screenshots, activity levels, and invoicing for remote team billable hours.
Timely automatically tracks time using AI to log billable hours without manual timers.
BigTime provides professional services automation with robust time tracking for billable hours and profitability.
Harvest
specializedHarvest tracks time, manages expenses, and generates invoices from billable hours for freelancers and teams.
Project budgets and role-based rates that automatically calculate profitability from tracked hours
Harvest is a leading time tracking and invoicing platform designed specifically for freelancers, agencies, and teams to monitor billable hours accurately. Users can start one-click timers, log time manually against projects and tasks, track expenses, and generate professional invoices directly from time entries. It offers detailed reporting, team management tools, and extensive integrations with tools like QuickBooks, Asana, Trello, and Slack, making it ideal for service-based businesses focused on profitability.
Pros
- Intuitive interface with one-click timers and visual timeline for effortless time entry
- Seamless invoicing and expense tracking integrated directly with billable hours
- Extensive integrations and customizable reports for project profitability insights
Cons
- Per-user pricing can become expensive for large teams
- Free plan is limited to 2 users and 2 projects
- Advanced reporting requires paid plans and lacks some enterprise-level customization
Best For
Freelancers, small agencies, and creative teams needing simple, accurate billable hours tracking with built-in invoicing.
Pricing
Free for up to 2 users/2 projects; Pro at $12/user/month (annual) or $15 monthly; Business plan for larger teams with advanced features.
Toggl Track
specializedToggl Track offers simple one-click time tracking with detailed reports for accurate billable hours management.
Visual Timeline that automatically captures and categorizes your entire workday for effortless retrospective billable hour reconstruction.
Toggl Track is a user-friendly time tracking software that enables precise logging of billable hours through a simple one-click timer, manual entries, and automated tracking features. It supports setting custom billable rates per project, client, or task, with robust reporting tools to generate invoices and profitability insights. Designed for freelancers, teams, and agencies, it integrates seamlessly with tools like QuickBooks, FreshBooks, and Asana for streamlined billing workflows.
Pros
- Intuitive one-click timer and idle detection for accurate tracking
- Comprehensive billable reports with profitability analysis
- Extensive integrations with invoicing and project management tools
Cons
- Built-in invoicing is limited, requiring third-party integrations
- Advanced reporting and team features locked behind Premium plan
- Timeline view can consume significant storage over time
Best For
Freelancers, consultants, and small to medium teams who need simple yet powerful billable hours tracking with strong reporting.
Pricing
Free plan for up to 5 users; Starter $9/user/month (billed annually); Premium $18/user/month; Enterprise custom.
Clockify
specializedClockify provides unlimited free time tracking for teams to log and bill hours across projects.
Unlimited free time tracking for teams with no user or project limits
Clockify is a user-friendly time tracking software designed for tracking billable hours across projects, clients, and tasks with simple timers and manual entries. It generates detailed reports, calculates billable amounts based on hourly rates, and supports invoicing directly from tracked time. The tool integrates with calendars, project management apps, and accounting software, making it suitable for freelancers and teams managing time-based billing.
Pros
- Unlimited users, projects, and tracking on the free plan
- Intuitive one-click timer and quick manual entry
- Robust reporting, invoicing, and rate-based billing tools
Cons
- Advanced reporting and automation require paid upgrades
- Limited team management features in free tier
- Occasional sync issues across devices reported by users
Best For
Freelancers, small agencies, and remote teams seeking a free, straightforward tool for accurate billable hours tracking and invoicing.
Pricing
Free plan with unlimited basics; Pro plan at $9.99/user/month (billed annually) for advanced features.
FreshBooks
specializedFreshBooks combines time tracking with invoicing and accounting to simplify billable hours for small businesses.
Automatic invoice generation directly from tracked billable hours with customizable rates
FreshBooks is a cloud-based accounting platform designed for freelancers and small businesses, featuring built-in time tracking for billable hours against clients and projects. Users can log time via mobile app, desktop tracker, or manual entry, mark it as billable, and automatically generate invoices from those entries. It provides profitability reports and integrates time data with expenses and payments for comprehensive financial oversight.
Pros
- Intuitive mobile and desktop time tracking with project/client assignment
- One-click invoice creation from billable hours
- Profitability reporting combining time, expenses, and revenue
Cons
- Lacks advanced features like GPS location tracking or offline mode
- Unlimited clients and advanced reporting require higher-tier plans
- Reporting customization is less flexible than dedicated time trackers
Best For
Freelancers and small service-based teams needing integrated time tracking with invoicing and basic accounting.
Pricing
Starts at $19/month (Lite, 5 clients) up to $60/month (Select, unlimited); 30-day free trial, billed annually for discounts.
QuickBooks Time
enterpriseQuickBooks Time enables GPS-enabled mobile tracking and seamless integration for billable hours in QuickBooks.
Automatic QuickBooks integration that converts tracked billable hours directly into invoices
QuickBooks Time is a mobile-first time tracking software tailored for businesses needing precise billable hours tracking, project time allocation, and employee scheduling. It offers clock-in/out via app or kiosk, GPS location verification, and timesheet approvals to ensure accuracy. Seamlessly integrates with QuickBooks Online and Desktop for automatic invoicing and payroll processing from tracked hours. Comprehensive reporting helps analyze profitability by client or project.
Pros
- Deep integration with QuickBooks for seamless billing and payroll
- GPS and photo verification for accurate time tracking
- Robust mobile app with offline support and scheduling tools
Cons
- Base fee plus per-user pricing can get expensive for larger teams
- Reporting customization is somewhat limited without add-ons
- Occasional mobile app glitches reported by users
Best For
Service-based SMBs using QuickBooks that require reliable billable hours tracking with GPS verification and invoicing automation.
Pricing
Premium: $20 base + $8/user/mo; Elite: $40 base + $10/user/mo (annual billing; monthly higher; min 1 user)
Everhour
specializedEverhour integrates time tracking with project management tools to automate billable hours and budgeting.
Direct time tracking from within native project management tools like Jira and Asana, eliminating app-switching
Everhour is a robust time tracking software that integrates deeply with project management tools like Asana, Trello, Jira, and Monday.com, enabling users to log billable hours directly from tasks. It provides features such as visual timers, offline tracking, automatic reminders, budgeting, invoicing, and detailed profitability reports. This makes it particularly effective for agencies and teams focused on accurate billing and resource management.
Pros
- Seamless integrations with major PM tools for effortless time logging
- Comprehensive reporting including profitability and budgeting insights
- Offline tracking and visual timeline for accurate hour reconstruction
Cons
- Higher cost per user for larger teams without volume discounts
- Less intuitive for users not relying on integrated PM software
- Advanced invoicing requires setup and may feel limited standalone
Best For
Agencies and remote teams using Asana, Jira, or Trello who need precise billable hours tracking integrated into their workflows.
Pricing
Free for up to 5 users; paid plans start at $8.50/user/month (billed annually) for Developer plan, up to $10.50/user/month for Business plan.
TimeCamp
specializedTimeCamp uses keyword tracking and timesheets to monitor and bill productive hours accurately.
Keyword-based automatic time tracking that intelligently categorizes activities from computer usage without starting manual timers
TimeCamp is a versatile time tracking software designed for automatic and manual time logging, particularly strong for billable hours management with features like project-based tracking, client invoicing, and profitability reports. It captures time via desktop apps, web usage, and keywords, allowing users to set hourly rates and generate invoices directly from tracked data. The tool integrates with accounting software like QuickBooks and offers timesheets, attendance tracking, and productivity analytics to streamline billing workflows.
Pros
- Automatic time tracking with keyword detection and app usage monitoring
- Built-in invoicing and billable rate assignment per project/client
- Comprehensive reports for billable vs. non-billable hours and profitability
Cons
- Advanced features can have a learning curve for beginners
- Mobile app lacks full desktop functionality
- Pricing scales per user, which may be costly for large teams
Best For
Freelancers, consultants, and small agencies needing automated, accurate billable hours tracking without constant manual input.
Pricing
Free plan for basic use; paid plans start at $7/user/month (billed annually) for Personal, $10/user/month for Team, with Enterprise custom pricing.
Hubstaff
enterpriseHubstaff tracks time with screenshots, activity levels, and invoicing for remote team billable hours.
Automated screenshots and activity level tracking that serve as proof-of-work for justifying billable hours to clients
Hubstaff is a robust time tracking platform designed for tracking billable hours across desktop, mobile, and web applications, with features like timers, activity monitoring, and GPS tracking. It enables categorization of billable vs. non-billable time, generates detailed reports, and supports direct invoicing and payroll integrations for accurate client billing. The software also provides proof-of-work through screenshots and keyboard/mouse activity levels, making it ideal for remote teams needing verifiable time logs.
Pros
- Precise time tracking with automatic timers and multi-platform support
- Built-in invoicing, payroll integrations, and client dashboards for easy billing
- Screenshots and activity reports provide verifiable proof for billable hours
Cons
- Monitoring features like screenshots can feel invasive for some users
- Advanced billing and reporting locked behind higher-tier plans
- Steeper learning curve for customizing reports and integrations
Best For
Remote teams, freelancers, and agencies requiring detailed, verifiable billable hour tracking with client-proof features.
Pricing
Free for 1 user; team plans start at $7/user/month (billed annually) for Basic, up to $20/user/month for Enterprise.
Timely
specializedTimely automatically tracks time using AI to log billable hours without manual timers.
Memory Timeline, which uses AI to reconstruct and categorize your past activities for accurate retroactive time entry.
Timely is an AI-powered automatic time tracking software that captures billable hours without manual timers by monitoring app usage and categorizing activities. It offers Memory Timeline for effortless recall of past work, profitability reports distinguishing billable from non-billable time, and seamless integrations with tools like Asana, Jira, and QuickBooks. Designed for agencies and teams, it simplifies accurate billing and project budgeting.
Pros
- Automatic time tracking eliminates manual entry
- Powerful profitability and billable hours reporting
- Extensive integrations with PM and accounting tools
Cons
- No native invoicing or billing functionality
- Pricing scales quickly for larger teams
- Limited customization in time categorization
Best For
Agencies and creative teams seeking effortless, automatic billable hours tracking integrated with project management workflows.
Pricing
Starts at $10/user/month (Starter plan, annual billing) up to $28/user/month (Unlimited), with a 14-day free trial; no free plan.
BigTime
enterpriseBigTime provides professional services automation with robust time tracking for billable hours and profitability.
Integrated profitability tracking that automatically calculates margins from billable hours across projects and resources
BigTime is a professional services automation (PSA) platform tailored for firms in accounting, architecture, engineering, and consulting, with strong billable hours tracking at its core. Users can log time via intuitive timers, mobile apps, or customizable timesheets, complete with multi-level approval workflows and integration with billing systems like QuickBooks. It also provides detailed reporting on utilization, profitability, and project margins derived from tracked billable hours.
Pros
- Seamless integration of time tracking with invoicing and profitability analytics
- Mobile-first app for real-time billable hour capture on the go
- Advanced reporting for utilization rates and project forecasting
Cons
- Steep learning curve for non-PSA users focused only on basic tracking
- Higher pricing tiers required for full feature access
- Interface feels somewhat dated compared to modern alternatives
Best For
Mid-sized professional services firms needing integrated billable hours tracking with project management and resource planning.
Pricing
Starts at $10/user/month for basic time tracking (billed annually), with Pro ($25/user/month) and Elite ($45/user/month) plans unlocking advanced PSA features; custom enterprise pricing available.
Conclusion
After evaluating the top 10 billable hours tracking tools, the top three stand out as reliable solutions, with each addressing unique needs. Harvest leads as the top choice, offering a comprehensive blend of time tracking, expense management, and invoicing for freelancers and teams. Toggl Track and Clockify serve as strong alternatives—Toggl for its simple one-click tracking and detailed reports, and Clockify for unlimited free access, making them great fits for different workflows.
Elevate your billable hours management by starting with the top-ranked tool, Harvest, and discover how streamlined tracking and invoicing can simplify your process.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.