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Utilities PowerTop 10 Best Asset Management Hardware Software of 2026
Ranked top 10 asset management hardware software tools for 2026, comparing Samanage, SAP, IBM Maximo, plus Snipe-IT and BMC Helix ITAM for IT teams.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Snipe-IT is the best fit for teams that want a governed IT asset register for hardware and software with API-driven onboarding, while BMC Helix ITAM is the better alternative when you’re already deep in BMC Helix ITSM and need ongoing CMDB-aligned reconciliation.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Snipe-IT
REST API covers asset CRUD operations and related entities, enabling automation that stays inside Snipe-IT’s workflow rules.
Built for fits when IT teams need an IT asset register with API-driven onboarding and governed asset workflows..
ManageEngine AssetExplorer
Editor pickConfigurable asset lifecycle workflows record field-level change history tied to assignment and disposal stages.
Built for fits when IT teams run hardware inventory to asset register with CMDB reconciliation and audit trails..
BMC Helix ITAM
Editor pickBMC Helix ITAM’s CMDB reconciliation workflow ties discovered signals to configuration item relationships and license entitlement records.
Built for fits when BMC Helix users need CMDB-aligned hardware and software lifecycle automation with ongoing reconciliation..
Comparison Table
Snipe-IT
SMBOpen source IT asset management system for tracking hardware, software licenses, and accessories.
REST API covers asset CRUD operations and related entities, enabling automation that stays inside Snipe-IT’s workflow rules.
Snipe-IT tracks assets with identifiers, locations, assignees, and user-defined fields, then supports transfer and maintenance workflows to keep the register current. Hardware and software entries can be connected through associations so teams can see what software runs on which managed devices. Administrators can control access via role-based permissions and audit-like activity history tied to changes in asset records.
A tradeoff is that Snipe-IT does not act as a full discovery engine by itself, so automated onboarding depends on integration points or manual import plus field hygiene. It fits teams that already have endpoint inventory or ticketing data elsewhere and need a controlled IT asset register with repeatable provisioning and governance over asset attributes.
- +REST API supports automation for bulk asset provisioning and updates
- +Custom fields and statuses model real asset workflows
- +Role-based permissions support controlled asset visibility and editing
- +Import tooling helps migrate existing inventory into consistent records
- –Discovery is limited, so auto-population relies on external sources or imports
- –Complex governance workflows require careful configuration and process discipline
IT asset managers
Track transfers and maintenance requests
Fewer inventory mismatches
IT ops automation engineers
Provision assets from external systems
Faster onboarding cycles
Show 1 more scenario
Helpdesk and IT coordinators
Manage checkouts and returns
Clearer custody trail
Route asset movement workflows through controlled actions tied to user accounts and locations.
Best for: Fits when IT teams need an IT asset register with API-driven onboarding and governed asset workflows.
ManageEngine AssetExplorer
SMBIT asset management software for hardware and software lifecycle tracking integrated with ITSM workflows.
Configurable asset lifecycle workflows record field-level change history tied to assignment and disposal stages.
ManageEngine AssetExplorer manages hardware assets with attributes for purchase details, assignment, location, and lifecycle state, then routes updates through configurable processes for receiving, deployment, and disposal. Inventory can be populated from endpoint data feeds, and AssetExplorer can reconcile items against a configuration database to reduce duplicates. Automation is driven by workflow rules and configurable import schedules rather than custom code, which helps standardize hardware ownership and status across teams.
A key tradeoff is that hardware-centric modeling leaves less room for software metering depth compared with tools built specifically for software asset management and license entitlement workflows. AssetExplorer fits best when teams need consistent endpoint inventory-to-asset-register updates and require audit trails for asset changes, but do not want to implement deep software recognition and license true-up logic as the primary workflow.
- +Hardware lifecycle workflows with configurable states and assignment history
- +CMDB reconciliation helps reduce duplicate asset records
- +Import scheduling supports repeatable endpoint inventory refresh
- +Audit trails record asset field changes for governance
- –Software metering and license entitlement coverage is not the primary strength
- –Reconciliation accuracy depends on consistent naming and key fields
- –Role design and workflow rules require planning across asset teams
- –Advanced automation needs scripting support outside default workflows
IT asset management teams
Track hardware from receipt to disposal
Faster audits and clearer accountability
IT service management teams
Reconcile endpoint inventory into CMDB
Cleaner asset register
Show 2 more scenarios
Security and compliance stakeholders
Prove ownership and state changes
Stronger audit readiness
Change history supports governance reviews of who modified asset attributes and when.
Regional IT operations
Standardize asset data across sites
Lower data variation across sites
Configurable fields and workflows enforce consistent categorization and lifecycle handling.
Best for: Fits when IT teams run hardware inventory to asset register with CMDB reconciliation and audit trails.
BMC Helix ITAM
enterpriseEnterprise IT asset management solution integrating with BMC Helix ITSM and discovery tools.
BMC Helix ITAM’s CMDB reconciliation workflow ties discovered signals to configuration item relationships and license entitlement records.
BMC Helix ITAM is designed around ITSM-grade governance, with asset and software records that link to configuration items and service context. The system supports reconciliation loops that align discovered endpoints and installed software with CMDB inventory and license data. Automation is available for tasks like provisioning updates and lifecycle events so asset states change in line with operational workflows.
A tradeoff is that meaningful accuracy depends on disciplined discovery coverage and consistent reconciliation rules across environments. It fits best when an IT organization already uses BMC Helix for service management and needs continuous CMDB alignment instead of a one-time inventory snapshot.
- +CMDB-linked asset and software records support lifecycle traceability
- +Automation workflows keep asset state changes aligned with ITSM processes
- +Reconciliation strengthens inventory accuracy against discovered endpoint signals
- +Extensibility via APIs supports integration with external discovery and tooling
- –High data quality requires disciplined discovery coverage and rule maintenance
- –Complex environments may need more administrator time for governance controls
Service management teams
Track asset state in CMDB context
Fewer CMDB mismatches
IT asset inventory teams
Reconcile endpoint inventory to records
More accurate inventory
Show 2 more scenarios
Software license compliance teams
Maintain license entitlement and audit evidence
Improved compliance reporting
License entitlement records connect to usage signals and reconciliation outcomes for audit readiness.
Integration engineers
Sync asset data with external tools
Lower manual reconciliation
API-driven integrations support provisioning and data synchronization between Helix and discovery or endpoint tooling.
Best for: Fits when BMC Helix users need CMDB-aligned hardware and software lifecycle automation with ongoing reconciliation.
Certero
enterpriseCertero provides hardware asset management, software asset management, discovery, and license compliance tools.
Configurable lifecycle workflows that apply automation rules to asset record updates across intake, status changes, and disposal.
Certero is an asset management hardware software solution aimed at IT asset lifecycle tracking across endpoints and infrastructure. Certero’s core strength is its combination of inventory capture workflows and ongoing record maintenance that supports reconciliation with other systems.
The product also emphasizes automation through configurable rules and a developer-facing integration surface for connecting asset data to operational tooling. Governance features focus on role-based permissions, change visibility, and audit trails for asset records and related activities.
- +Automation rules reduce manual asset record upkeep during lifecycle changes.
- +Integration options support syncing asset data with external IT systems.
- +RBAC and audit logging provide visibility into who changed asset records.
- +Configurable workflows cover common intake, updates, and disposition stages.
- –Discovery coverage depends on how endpoints and sources are connected.
- –Advanced automation requires careful configuration to avoid reconciliation drift.
- –Reporting depth can lag specialized ITAM dashboards that focus on license and contract workflows.
- –Some integrations demand more build effort to match custom CMDB field models.
Best for: Fits when IT teams need automated asset record lifecycle management with integrations to existing systems.
USU Software Asset Management
enterpriseUSU Software Asset Management supports license management, software recognition, compliance, and optimization.
Configurable license-to-asset relationship management enables compliance views built directly from reconciled asset records.
USU Software Asset Management records and governs IT asset data across software and hardware lifecycles using a centralized IT asset register. Its core capability focuses on software license administration workflows tied to asset records, including entitlement tracking and compliance-oriented reporting for audit readiness.
Automation is driven through configurable import and reconciliation processes that align inventory data with the asset repository and downstream license views. Governance is supported through role-based access controls and audit logging for changes to asset and license records.
- +Configurable reconciliation workflows align inventory inputs with asset records
- +Software license administration supports entitlement and compliance reporting
- +Role-based access controls limit write access to asset and license data
- +Audit logs track changes across key asset and license objects
- –CMDB integration requires careful mapping of identifiers and relationships
- –Automation coverage depends on import and reconciliation configuration quality
- –Advanced license true-up workflows can be time-consuming to tune
- –Reporting depth needs training to produce consistent audit-oriented outputs
Best for: Fits when mid-size IT teams need governance-focused software license administration tied to a shared asset register.
Oomnitza
enterpriseOomnitza manages hardware inventories, software records, workflows, and IT asset lifecycle data.
Workflow automation for asset lifecycle actions tied to reconciled inventory events, with integration-driven updates.
Oomnitza targets IT teams that need hardware and software asset visibility with workflow automation, rather than a passive inventory dump. It uses agent and agentless discovery to collect endpoint and infrastructure facts, then reconciles those into an asset register for downstream ITAM tasks.
The product supports CMDB-style integrations and API-driven synchronization, which helps teams keep asset records aligned with other operational systems. Automation rules and permission controls support change management for asset data across environments.
- +Agent and agentless discovery options cover endpoints and network reach limits
- +Asset reconciliation reduces duplicate records during inventory refresh cycles
- +API and integration hooks support CMDB and helpdesk data synchronization
- +Automation workflows reduce manual tagging and entitlement follow-ups
- –Tuning discovery filters takes time to avoid noisy asset churn
- –Inventory depth depends on endpoint telemetry coverage and identity accuracy
- –Advanced mappings require careful governance across business units
- –Some lifecycle steps rely on connected systems being consistently populated
Best for: Fits when IT teams need automated hardware inventory reconciliation with API-linked workflows across multiple systems.
InvGate Assets
enterpriseInvGate Assets tracks hardware, software, contracts, relationships, and asset lifecycle events.
Asset lifecycle workflows that include tagging and receiving steps tied to controlled state transitions across RBAC-scoped roles.
InvGate Assets connects IT asset inventory, workflows, and reporting into one workspace built around hardware lifecycle control rather than ticket-only asset tracking. Core capabilities include automated discovery support, barcode-centric receiving and tagging workflows, and CMDB-style reconciliation that keeps asset records aligned with the environment.
Governance features cover RBAC scoping and audit trails for changes to asset and assignment states. Operational reporting focuses on asset status, utilization, and lifecycle events used for audit readiness and depreciation support.
- +Inventory workflows tie tagging, receiving, and assignment to asset records
- +RBAC scopes access by module and limits who can edit sensitive asset fields
- +Change history supports audit workflows tied to lifecycle updates
- +Discovery-to-reconciliation reduces manual updates for existing assets
- –Integrations require disciplined mapping to avoid duplicate configuration items
- –Complex custom fields and rules take time to standardize across teams
- –Some hardware-specific workflows need configuration for each asset category
- –Automation coverage depends on how endpoints and networks are instrumented
Best for: Fits when IT teams need hardware lifecycle workflows with governance and reconciliation against an IT asset register.
GLPI
open-sourceGLPI is an open-source ITSM platform with inventory, asset lifecycle, ticketing, and CMDB capabilities.
Native CMDB-style item linking and dependency modeling to keep hardware, logical entities, and service mappings connected.
GLPI is an IT asset management system built around a configurable inventory and service desk data model. Hardware asset registration is supported through item tracking, relationships between devices, and field customization that keeps an IT asset repository usable across teams.
It also supports CMDB reconciliation workflows by aligning discovered configuration items with existing records, plus import and synchronization options for keeping inventory current. Automation and extensibility are delivered through plugins and an integration-friendly API surface, which helps organizations connect asset records to other operational systems.
- +Configurable inventory fields keep device records consistent across departments
- +Strong CMDB-style relationships between configuration items and locations
- +Plugin architecture extends workflows without forking core modules
- +API enables programmatic asset creation, updates, and linkage
- –Role and permission governance needs careful setup to prevent overexposure
- –Discovery is not a built-in agent suite, so integration work is common
- –Higher customization can increase maintenance overhead for administrators
- –Reporting often requires tuning to match audit-ready views
Best for: Fits when IT teams need a configurable asset register with CMDB-style relationships and plugin-driven automation.
Open-AudIT
API-firstOpen-AudIT inventories network-connected hardware and software through automated discovery and reporting.
Normalization plus repeated discovery reconciliation that keeps asset identity stable across scans in the IT asset repository.
Open-AudIT performs automated asset inventory and hardware detail collection across endpoints and infrastructure by using agents and probes to build a continuously refreshed view. It concentrates on network and endpoint discovery, normalization of asset identities, and reconciliation into an IT asset repository for hardware and installed components.
The tool also supports importing and aligning discovered results with external CMDB data so IT teams can reduce duplicate records and drift. Open-AudIT then provides admin workflows for organizing sources, managing scan scopes, and auditing changes across the collected inventory.
- +Agent and probe driven discovery for broad endpoint and network visibility
- +Normalization reduces duplicate device records during repeated scans
- +Import and reconciliation workflows help align inventory with CMDB data
- +Source scoping and change history support ongoing audit readiness
- –Tuning discovery coverage can require iterative configuration work
- –Software recognition depth depends on installed component reporting quality
- –Complex environments may need careful RBAC and workflow separation
- –Automation via API still needs additional integration effort for downstream ITSM
Best for: Fits when IT teams need recurring hardware inventory with CMDB reconciliation and audit traceability.
Cheqroom
vertical specialistCheqroom manages equipment reservations, checkouts, users, locations, maintenance, and asset history.
Operational workflows for asset lifecycle events tied to responsible users and locations, focused on hardware movements rather than CMDB data ingestion.
Cheqroom is an asset management hardware software option aimed at IT and operations teams that need physical asset tracking plus operational workflows. It focuses on managing asset records through lifecycle events and linking assets to locations and activities, not just cataloging inventory.
Cheqroom also supports hardware-focused data capture such as identifiers and movement between owners or sites. Integration and automation depend on how teams connect Cheqroom to their existing systems and how they operationalize repeatable workflows for ongoing asset control.
- +Asset records support lifecycle steps and status changes
- +Hardware-centric tracking with identifiers and location context
- +Workflow-oriented operations for day-to-day asset handling
- +Admin controls support role separation across asset work
- –Limited coverage for software license entitlement and SAM workflows
- –Discovery and CMDB reconciliation are not the core strengths
- –Automation depth depends on external integration rather than native APIs
- –Reporting depth for audit trails can require manual process design
Best for: Fits when teams need hands-on workflow for hardware asset movement and lifecycle tracking without deep SAM requirements.
Conclusion
After evaluating 10 utilities power, Snipe-IT stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right asset management hardware software
This buyer's guide covers asset management hardware software used by IT teams to maintain an IT asset register, automate hardware lifecycle actions, and reconcile inventory into controlled records. The coverage includes Snipe-IT for API-driven asset onboarding, ManageEngine AssetExplorer for lifecycle workflow history and CMDB reconciliation, BMC Helix ITAM for CMDB-aligned reconciliation tied to license entitlement records, and Oomnitza for API-linked reconciliation workflows.
The guide also examines Certero for rule-based lifecycle automation with external system syncing, InvGate Assets for tagging and receiving steps under RBAC-scoped workflows, GLPI for CMDB-style dependency modeling with plugin automation, and Open-AudIT for normalization plus repeated discovery reconciliation. Cheqroom and USU Software Asset Management round out the set with hardware movement workflows and governance-focused license-to-asset relationship management tied to reconciled asset records.
Asset management hardware software for IT asset registers, discovery reconciliation, and governed lifecycle workflows
Asset management hardware software records device identities, locations, assignments, and lifecycle states while keeping updates consistent across discovery, imports, and integrations. Snipe-IT uses a REST API that exposes asset CRUD operations and related entities so automation can provision and update assets inside its workflow rules.
BMC Helix ITAM focuses on tying discovered signals to configuration item relationships and license entitlement records through CMDB reconciliation workflows that keep asset and software lifecycle traceability aligned with ITSM processes. Across the other tools, lifecycle automation ranges from Certero and Oomnitza rule-based updates driven by reconciled inventory events to ManageEngine AssetExplorer’s configurable lifecycle workflows that store field-level change history across assignment and disposal stages.
Evaluation criteria for asset management hardware software
Asset management hardware software succeeds when it can keep an IT asset register consistent across onboarding, discovery, imports, and lifecycle changes. The selection below scores tools on integration depth, automation control, and governance surfaces that prevent duplicate records and unauthorized edits.
API and automation that stays inside asset workflows
Snipe-IT provides a REST API that covers asset CRUD operations and related entities, so automation can provision and update assets without bypassing workflow rules. Certero also uses automation rules, but its automation focus centers on applying lifecycle rules to asset record updates rather than broad API-driven CRUD coverage.
CMDB reconciliation tied to hardware and software records
BMC Helix ITAM runs CMDB reconciliation workflows that tie discovered signals to configuration item relationships and license entitlement records. ManageEngine AssetExplorer supports CMDB reconciliation to reduce duplicate hardware records, but it is weaker when software metering and license entitlement are the primary target.
Lifecycle workflow history for controlled state changes
ManageEngine AssetExplorer records configurable asset lifecycle workflows with field-level change history tied to assignment and disposal stages. Oomnitza focuses on workflow automation tied to reconciled inventory events, so lifecycle actions follow reconciliation refresh cycles rather than manual state edits.
Discovery coverage and reconciliation stability
Oomnitza supports both agent and agentless discovery and then reconciles inventory to reduce duplicate records during refresh cycles. Open-AudIT uses normalization plus repeated discovery reconciliation to keep asset identity stable across scans, but software recognition depends on component reporting quality.
Governance controls that limit who can change sensitive asset data
InvGate Assets ties tagging, receiving, and assignment into lifecycle workflows with RBAC-scoped roles that limit edits to sensitive asset fields. GLPI requires careful role and permission governance setup because CMDB-style relationships and plugin automation can overexpose data when permissions are not tightened.
Decision framework for selecting asset management hardware software
First choose the integration philosophy because IT asset registers break when reconciliation inputs do not map cleanly to owned records. Next choose the automation model because some products apply rules after reconciliation while others expose CRUD and workflow constraints for external orchestration.
Select the orchestration layer: API-driven provisioning or workflow-driven automation
Choose Snipe-IT when external systems must use REST API calls to create and update assets while still respecting Snipe-IT workflow rules. Choose Certero when the primary need is rule-based lifecycle automation that applies to asset record updates across intake, status changes, and disposal.
Align reconciliation outcomes to your configuration item and license linkage needs
Choose BMC Helix ITAM when hardware and software lifecycle traceability must stay aligned through CMDB reconciliation workflows that connect to license entitlement records. Choose ManageEngine AssetExplorer when CMDB reconciliation and lifecycle workflow history matter more than deep software metering and entitlement as the main strength.
Stress-test discovery quality controls before scaling reconciliation
Choose Oomnitza when agent and agentless discovery needs to cover endpoints and network reach limits and then reconcile inventory across multiple systems. Choose Open-AudIT when repeated discovery reconciliation and normalization must keep device identity stable across scans, with awareness that software recognition depends on installed component reporting quality.
Confirm governance is enforced where lifecycle changes happen
Choose InvGate Assets when lifecycle actions like receiving, tagging, and assignment must run under RBAC-scoped roles that limit who can change sensitive asset fields. Choose GLPI when CMDB-style dependency modeling is required, with governance discipline because role and permission configuration prevents overexposure.
Validate identifier mapping and relationship maintenance effort
Choose USU Software Asset Management when governance-focused software license administration requires configurable license-to-asset relationships built from reconciled asset records. Choose ManageEngine AssetExplorer or GLPI when hardware lifecycle history and CMDB-style relationships are prioritized, and accept that reconciliation accuracy depends on consistent naming and key fields or careful plugin and integration setup.
Who should buy asset management hardware software
Asset management hardware software fits teams that need a governed IT asset register with repeatable reconciliation and traceable lifecycle actions. The best fit depends on whether the team expects API-based provisioning, CMDB-aligned reconciliation, or lifecycle workflow automation with history and auditability.
IT teams standardizing an IT asset register with API-driven onboarding
Snipe-IT is a strong fit when asset onboarding must be automated via REST API calls and kept inside the product’s workflow rules. The same teams benefit from custom fields and statuses that model real asset workflows during provisioning and updates.
ITSM-centric organizations requiring CMDB reconciliation tied to license linkage
BMC Helix ITAM matches teams that need CMDB-aligned hardware and software lifecycle automation with ongoing reconciliation. The workflow ties discovered signals to configuration item relationships and license entitlement records.
Mid-size teams prioritizing license-to-asset governance from shared inventory records
USU Software Asset Management fits when license administration needs to rely on configurable license-to-asset relationships derived from reconciled asset records. The governance view builds from reconciliation alignment rather than manual spreadsheet mapping.
Organizations running repeated hardware inventory refresh cycles across multiple systems
Oomnitza supports agent and agentless discovery and then reconciles inventory refreshes to reduce duplicate records. The automation then ties lifecycle actions to reconciled inventory events.
Groups that need CMDB-style dependency modeling and plugin-driven extensions
GLPI fits teams that require configurable asset register relationships modeled like a CMDB and extended through plugins. The governance layer needs careful role and permission setup so relationship data stays scoped.
Common mistakes when buying asset management hardware software
Asset management hardware software implementations fail when discovery quality is not controlled or when lifecycle workflows are configured without a governance model. The mistakes below map to the operational failure modes shown by limited discovery, reconciliation drift, and weak permission discipline.
Assuming discovery will populate the register reliably without external inputs or imports
Snipe-IT limits discovery so auto-population relies on external sources or imports, which increases the need for upstream identity and inventory feeds.
Treating reconciliation accuracy as automatic rather than tied to naming and key field consistency
ManageEngine AssetExplorer reconciliation accuracy depends on consistent naming and key fields, so inconsistent identifiers create duplicates and failed merges.
Configuring automation rules without a plan to prevent reconciliation drift
Certero can apply automation rules across intake, status changes, and disposal, but advanced automation requires careful configuration to avoid reconciliation drift.
Overlooking governance discipline for CMDB relationships and permission scope
GLPI requires careful role and permission governance setup because CMDB-style dependency modeling and plugin automation can expose more data than intended.
Overestimating software recognition depth when inventory depends on component reporting quality
Open-AudIT discovery and normalization keep device identity stable, but software recognition depth depends on installed component reporting quality.
How We Selected and Ranked These Tools
We evaluated asset register automation, reconciliation workflows, and governance controls across the ten tools. Features accounted for 40% of the score, and ease of setup and ongoing operations each contributed 15% for a combined 30% weight.
Value measured how well each tool connects automation and reconciliation into governed lifecycle workflows without requiring heavy manual reconciliation cleanup. Snipe-IT separated itself by providing a REST API that covers asset CRUD operations and related entities, which enables external automation to follow Snipe-IT workflow rules instead of creating out-of-band asset records.
Frequently Asked Questions About asset management hardware software
How does Snipe-IT automate asset onboarding and updates through its API?
Which tools in this list support CMDB-style reconciliation for hardware and software records?
When should hardware and software inventory be managed together instead of separately?
What breaks if license entitlement data does not reconcile to asset records in a SAM workflow?
How do Certero and GLPI differ in how lifecycle automation is configured for asset record updates?
How does Open-AudIT keep asset identity stable across repeated discovery scans?
Where does RFID or barcode-focused receiving fit into asset management workflows?
How do RBAC and audit logs typically affect admin controls in tools like InvGate Assets and USU Software Asset Management?
What tradeoff appears when software metering and software recognition are tightly coupled to a service management ecosystem like BMC Helix?
How does Cheqroom handle asset lifecycle events compared with a CMDB reconciliation-first model?
Tools reviewed
Primary sources checked during evaluation.
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