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Facilities Property ServicesTop 10 Best Apartment Inspection Software of 2026
Top 10 best Apartment Inspection Software ranked for faster checklists and reports. Compare Yardi Breeze, Buildium, and AppFolio picks.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Yardi Breeze
Mobile inspections with photo evidence stored per checklist item
Built for property management teams standardizing mobile inspections across many communities.
Buildium
Inspection findings can generate maintenance requests within the same property management workflow
Built for property management teams needing inspections that feed maintenance and compliance records.
AppFolio Property Manager
Inspection checklists with photo evidence attached to units and inspections
Built for property managers needing inspection documentation integrated with maintenance workflows.
Related reading
Comparison Table
This comparison table evaluates apartment inspection software used by property managers, including Yardi Breeze, Buildium, AppFolio Property Manager, Entrata, and ResMan. Readers can compare inspection workflows, task and maintenance tracking, resident communication, and reporting across multiple platforms to find the best fit for their portfolio size and operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Yardi Breeze Property management workflows in an apartment-focused suite support inspection scheduling, maintenance tracking, and resident communication. | property suite | 8.6/10 | 8.8/10 | 8.4/10 | 8.5/10 |
| 2 | Buildium Property management software provides work order intake, inspection-related documentation, and maintenance coordination for multifamily communities. | multifamily property | 8.1/10 | 8.3/10 | 7.9/10 | 8.0/10 |
| 3 | AppFolio Property Manager Apartment property management includes maintenance requests, task workflows, and resident-facing processes used alongside inspection checklists. | property suite | 8.1/10 | 8.3/10 | 8.0/10 | 7.9/10 |
| 4 | Entrata Multifamily resident and property operations software supports inspection-adjacent workflows such as maintenance requests and community task handling. | multifamily operations | 8.1/10 | 8.4/10 | 7.8/10 | 7.9/10 |
| 5 | ResMan Multifamily property management software supports maintenance workflows and operational tracking used for move-in and move-out inspections. | multifamily property | 7.4/10 | 8.0/10 | 6.9/10 | 7.2/10 |
| 6 | VTS Commercial property intelligence platform supports data workflows for inspection-related operational tracking in portfolio operations. | portfolio analytics | 8.1/10 | 8.6/10 | 7.9/10 | 7.5/10 |
| 7 | MRI Software Real estate software supports property operations and maintenance workflows used to support inspection outcomes and remediation. | real estate platform | 7.6/10 | 7.8/10 | 7.2/10 | 7.7/10 |
| 8 | Propertyware Property management tools provide maintenance workflows and documentation flows that can be used for apartment inspection reporting. | property management | 8.0/10 | 8.3/10 | 7.6/10 | 8.1/10 |
| 9 | DoorLoop Property management software supports maintenance requests and operational task workflows used to coordinate inspection repairs. | property management | 8.0/10 | 8.3/10 | 7.9/10 | 7.7/10 |
| 10 | TenantCloud Residential property management includes maintenance request workflows and communication tools that complement inspection processes. | resident operations | 7.2/10 | 7.4/10 | 7.0/10 | 7.0/10 |
Property management workflows in an apartment-focused suite support inspection scheduling, maintenance tracking, and resident communication.
Property management software provides work order intake, inspection-related documentation, and maintenance coordination for multifamily communities.
Apartment property management includes maintenance requests, task workflows, and resident-facing processes used alongside inspection checklists.
Multifamily resident and property operations software supports inspection-adjacent workflows such as maintenance requests and community task handling.
Multifamily property management software supports maintenance workflows and operational tracking used for move-in and move-out inspections.
Commercial property intelligence platform supports data workflows for inspection-related operational tracking in portfolio operations.
Real estate software supports property operations and maintenance workflows used to support inspection outcomes and remediation.
Property management tools provide maintenance workflows and documentation flows that can be used for apartment inspection reporting.
Property management software supports maintenance requests and operational task workflows used to coordinate inspection repairs.
Residential property management includes maintenance request workflows and communication tools that complement inspection processes.
Yardi Breeze
property suiteProperty management workflows in an apartment-focused suite support inspection scheduling, maintenance tracking, and resident communication.
Mobile inspections with photo evidence stored per checklist item
Yardi Breeze stands out with inspection workflows tightly integrated with Yardi’s property management and leasing data, so inspections connect to the rest of the resident lifecycle. Core capabilities include mobile-friendly checklists, photo capture tied to each inspection item, and structured reporting for condition documentation. It supports recurring inspections and workflows that help standardize how teams record findings and follow up on repairs. Teams also gain role-based control over who can initiate, complete, and review inspection outcomes.
Pros
- Inspection checklists map cleanly to actionable work items and reporting
- Mobile capture with photos ties evidence directly to specific inspection findings
- Workflow structure supports consistent inspections across properties and teams
Cons
- Setup of custom inspection templates can be slow for complex property rules
- Deep customization may require admin oversight to keep inspection standards consistent
- Some advanced reporting needs configuration to match specific internal processes
Best For
Property management teams standardizing mobile inspections across many communities
More related reading
Buildium
multifamily propertyProperty management software provides work order intake, inspection-related documentation, and maintenance coordination for multifamily communities.
Inspection findings can generate maintenance requests within the same property management workflow
Buildium stands out by tying apartment inspection workflows to its broader property management system instead of keeping inspections isolated. The platform supports property and unit records, digital inspection checklists, and maintenance request creation from inspection findings. Inspection documentation is structured around assets, rooms, and issue tracking so problems can flow directly into work orders. Reporting centers on inspections and follow-ups, which helps management review recurring issues across properties.
Pros
- Inspections connect to maintenance requests and work order workflows
- Structured unit and asset data supports consistent checklist completion
- Centralized records make it easier to audit inspection history
Cons
- Inspection setup can feel complex for teams with many custom needs
- Reporting depth for inspections lags specialized inspection-first tools
- Photo-heavy workflows can require extra attention to organize evidence
Best For
Property management teams needing inspections that feed maintenance and compliance records
AppFolio Property Manager
property suiteApartment property management includes maintenance requests, task workflows, and resident-facing processes used alongside inspection checklists.
Inspection checklists with photo evidence attached to units and inspections
AppFolio Property Manager stands out with inspection tools embedded inside a broader property management workflow for leasing, maintenance, and resident communication. The platform supports inspection scheduling, standardized checklists, and documented condition findings tied to specific units. Inspections can produce photos and notes for audit-ready records and smoother follow-up with maintenance work orders. The experience is strongest for teams that already run tasks in AppFolio and want inspection data to stay connected to property operations.
Pros
- Inspection templates keep move-in, move-out, and periodic checks consistent
- Photo and note capture ties condition evidence directly to unit records
- Inspection results flow into maintenance follow-ups within the same system
Cons
- Inspection-specific customization has limits compared with dedicated inspection platforms
- Complex portfolios can make setup and permissions harder to keep tidy
- Workflow flexibility for atypical inspection types is less expansive than specialists
Best For
Property managers needing inspection documentation integrated with maintenance workflows
More related reading
Entrata
multifamily operationsMultifamily resident and property operations software supports inspection-adjacent workflows such as maintenance requests and community task handling.
Mobile inspection checklists with structured condition documentation tied to unit records
Entrata stands out by combining property management and inspection workflows, so inspections can connect directly to broader resident and unit activity. The platform supports mobile-friendly inspection checklists, condition documentation, and structured reporting for lease move-in, move-out, and periodic inspections. Built-in workflows help route tasks to staff and produce audit-ready outputs that can be referenced during disputes. Strong configuration options support property-specific standards and repeatable inspection templates.
Pros
- Inspection tasks stay connected to unit records and resident workflows
- Mobile checklist capture supports consistent documentation across inspectors
- Template-based inspections reduce variance and improve repeatability
Cons
- Initial setup of templates and workflows takes focused admin effort
- Reporting can feel dense when consolidating many properties
- Some inspection views rely on platform navigation instead of single-purpose screens
Best For
Property management teams needing inspections tightly tied to unit operations
ResMan
multifamily propertyMultifamily property management software supports maintenance workflows and operational tracking used for move-in and move-out inspections.
Inspection workflow with configurable checklists and evidence attached to findings
ResMan stands out for turning property inspection work into a structured, repeatable workflow inside a real-estate operations system. It supports configurable inspection checklists, report generation, and evidence capture tied to specific properties and units. The solution emphasizes collaboration for scheduling, assignments, and follow-ups so findings can move from inspection to remediation rather than staying as static PDFs. Core inspection management capabilities also include document control and audit-ready recordkeeping for recurring site reviews.
Pros
- Configurable inspection checklists that standardize reporting across properties
- Evidence capture and attachments tied to inspection findings
- Workflow supports assignment and follow-up from inspection to remediation
Cons
- Setup and checklist configuration require more admin time than simpler tools
- Daily usability can feel slower when managing many concurrent inspections
- Reporting flexibility depends on how workflows and fields are configured
Best For
Property management teams running frequent inspections across many units
VTS
portfolio analyticsCommercial property intelligence platform supports data workflows for inspection-related operational tracking in portfolio operations.
Photo-based inspection documentation with standardized checklists and unit-level tracking
VTS stands out by combining listing management and leasing operations with inspection workflows tied to apartment viewings and move-ins. The system supports property teams with standardized inspection checklists, photo capture, and audit-ready records that connect inspection findings to specific units and dates. Reporting and task history help operators track issues from inspection through follow-up, not just document them. Visual evidence and structured data make it easier to spot repeat problems across properties and teams.
Pros
- Inspection media ties directly to units and time-stamped events
- Structured checklists make findings consistent across teams
- Built-in reporting supports audit-ready inspection trails
- Workflow history helps track issues through resolution
Cons
- Inspection depth can feel secondary to broader VTS workflows
- Setup requires property and workflow configuration discipline
- Advanced customization depends on administrative effort
- Teams needing only inspections may find the scope oversized
Best For
Property management teams needing inspection documentation tied to leasing workflows
More related reading
MRI Software
real estate platformReal estate software supports property operations and maintenance workflows used to support inspection outcomes and remediation.
Inspection results integrated into maintenance and work order execution workflows
MRI Software stands out with deep property management DNA that links inspections to broader portfolio workflows. The platform supports structured inspection processes, defect tracking, and audit trails for residential and commercial assets. It also aligns inspection outcomes with maintenance and work order execution so teams can move from findings to resolution. The solution is strongest for organizations that already use MRI Software for property, operations, and compliance workflows.
Pros
- Inspection findings can feed maintenance and work order workflows
- Structured defect tracking supports consistent reporting and follow-up
- Audit trail capabilities improve accountability across inspection cycles
- Works well for teams already using MRI Software for property operations
Cons
- Setup and configuration can be heavy for small inspection programs
- User experience can feel complex when managing large inspection libraries
- Best results depend on integration quality across operational modules
Best For
Property management teams needing inspections integrated with maintenance operations
Propertyware
property managementProperty management tools provide maintenance workflows and documentation flows that can be used for apartment inspection reporting.
Inspection workflows with photo-based deficiency capture tied to maintenance follow-up
Propertyware stands out for pairing inspection workflows with property and maintenance management built for multifamily operations. It supports unit and common-area inspections, report creation, photo capture, and issue tracking that can flow into follow-up work orders. The system also ties inspection outcomes to leasing and resident record context, which reduces duplicate data entry during turnovers and scheduled visits. Reporting and compliance artifacts are generated from structured inspection inputs rather than manual note keeping.
Pros
- Inspection reports can include photos and structured deficiency details
- Inspection findings integrate with maintenance workflows for follow-up tasks
- Multifamily-specific record context reduces repetitive data entry
Cons
- Inspection setup and templates can feel complex for smaller teams
- Workflow configuration often requires admin tuning before scaling
Best For
Multifamily property teams needing inspections linked to maintenance follow-through
More related reading
DoorLoop
property managementProperty management software supports maintenance requests and operational task workflows used to coordinate inspection repairs.
Move-in and move-out inspection checklist workflows with photo evidence per unit
DoorLoop distinguishes itself with property-focused inspection workflows embedded in a broader leasing and property management setup. It supports apartment inspection checklists that staff can complete and document with photos and notes during move-in and move-out processes. The system organizes findings by unit and inspection type so teams can track issues through to resolution. DoorLoop also connects inspection outcomes to operational follow-up so maintenance and leasing workflows stay aligned.
Pros
- Inspection checklists support repeatable move-in and move-out documentation
- Photo and note capture ties evidence directly to inspection findings
- Findings are organized by unit and inspection type for fast review
- Workflow linking helps move inspection results into maintenance follow-up
Cons
- Inspection depth depends on how teams configure checklist templates
- Some inspection reporting feels limited compared with specialized inspection suites
- Advanced workflows can require more training for consistent use
Best For
Property managers running move-in and move-out inspections inside an all-in-one workflow
TenantCloud
resident operationsResidential property management includes maintenance request workflows and communication tools that complement inspection processes.
Photo-based condition documentation inside move-in and move-out inspection workflows
TenantCloud stands out with an integrated tenant and property management foundation that connects inspection workflows to leasing activity. Its apartment inspection tools support digital checklists, photo capture, and condition documentation tied to a specific unit and move phase. The system also supports tenant-facing communication around inspection outcomes, reducing handoffs between leasing, maintenance, and tenants. For inspection-focused teams, the value comes from keeping evidence organized inside the broader tenancy record rather than exporting it to separate systems.
Pros
- Digital inspection checklists with photo evidence tied to unit records
- Inspection activity connects to tenant and property management workflows
- Tenant communication helps document findings without spreadsheet handoffs
Cons
- Inspection customization can feel limited for highly specific property standards
- Evidence review requires navigating multiple modules for complex cases
- Workflow design can be less efficient for multi-step internal approvals
Best For
Property managers using integrated tenant workflows for move-in and move-out inspections
How to Choose the Right Apartment Inspection Software
This buyer’s guide explains how to select apartment inspection software that captures evidence, standardizes checklists, and routes findings to maintenance and resident workflows. It covers Yardi Breeze, Buildium, AppFolio Property Manager, Entrata, ResMan, VTS, MRI Software, Propertyware, DoorLoop, and TenantCloud. The guide also maps common team needs to specific tools and highlights setup and reporting pitfalls seen across the top options.
What Is Apartment Inspection Software?
Apartment inspection software digitizes move-in, move-out, and periodic inspections using structured checklists, photo capture, notes, and unit-based condition reporting. It solves the operational gap between inspection documentation and real follow-through by connecting findings to work orders, assignments, and audit-ready records. Tools like Yardi Breeze and Entrata keep inspection tasks tied to unit records and broader resident activity so evidence does not get separated from the lifecycle context.
Key Features to Look For
Evaluation should prioritize capabilities that keep inspection evidence usable for repairs, compliance, and dispute resolution across many properties.
Mobile inspection checklists tied to unit records
Mobile-friendly checklists reduce turnaround time during move-in, move-out, and periodic visits. Yardi Breeze and Entrata excel with mobile checklist capture tied to unit records, while DoorLoop centers move-in and move-out checklist workflows around per-unit execution.
Photo and evidence capture attached to each checklist item
Per-item photo evidence makes it easier to validate specific deficiencies and speeds up repair review. Yardi Breeze stores photos per checklist item, and AppFolio Property Manager and DoorLoop attach photo evidence directly to units and inspection findings for clearer audit trails.
Inspection outcomes that generate maintenance or remediation work
Findings should flow into maintenance workflows instead of staying as static documentation. Buildium can generate maintenance requests within the same property management workflow, and Propertyware routes photo-based deficiency capture into follow-up work orders.
Recurring and repeatable inspection templates with role-based control
Recurring inspections and reusable templates standardize condition reporting across teams and communities. Yardi Breeze supports recurring inspection workflows and role-based control over who can initiate, complete, and review inspection outcomes, while ResMan emphasizes configurable checklists that standardize reporting across properties.
Audit-ready condition documentation and structured reporting
Inspection records need to withstand internal review and external disputes through structured outputs and traceable evidence. VTS provides audit-ready inspection trails with time-linked unit tracking, while MRI Software emphasizes defect tracking with audit trails aligned to operational workflows.
Tight integration with resident and leasing operations context
Inspection data should remain connected to leasing and resident activity to reduce handoffs. Entrata and TenantCloud connect inspection workflows to broader resident workflows so condition documentation stays inside the tenancy record, while AppFolio Property Manager embeds inspection tools inside its property operations and resident-facing processes.
How to Choose the Right Apartment Inspection Software
The selection process should start with where inspection findings must land after the site visit and then verify that evidence capture and reporting support that path.
Map inspection findings to the exact downstream workflow
If inspection findings must become work orders, prioritize tools like Buildium, Propertyware, and MRI Software because findings feed maintenance and work order execution workflows. Buildium supports inspection findings that generate maintenance requests inside the same property management workflow, and Propertyware ties deficiency capture to maintenance follow-up tasks.
Verify evidence quality at the checklist-item level
For teams that depend on dispute-ready documentation, require photo capture stored per checklist item. Yardi Breeze is built around mobile inspections with photo evidence stored per checklist item, and AppFolio Property Manager also attaches photo evidence to units and inspections to preserve item-level context.
Choose a template strategy that matches how many exceptions exist
Operations with complex property rules need a template approach that can scale without heavy admin tuning. Yardi Breeze delivers structured workflow standards but complex template setup can be slow, and ResMan and Entrata both require focused admin effort when templates and workflows must be configured precisely.
Confirm reporting depth for multi-property rollups
If reporting must consolidate recurring issues across properties, test reporting navigation before rollout. ResMan’s reporting flexibility depends on configured fields and workflows, and Entrata can feel dense when consolidating many properties, while Yardi Breeze supports structured reporting tied to actionable work items.
Match the product scope to the inspection role inside the organization
Teams that want inspections as part of broader leasing and operations should prioritize suite-based tools like AppFolio Property Manager, Entrata, and VTS. If inspection depth is the sole priority for specialized programs, platforms that emphasize inspection workflows and evidence attachment like ResMan and Yardi Breeze fit better than tools where inspection depth can feel secondary to broader workflows like VTS.
Who Needs Apartment Inspection Software?
Apartment inspection software fits property operations teams that must standardize condition documentation and drive findings into follow-up work.
Multifamily property management teams standardizing mobile inspections across many communities
Yardi Breeze is a strong fit because mobile inspections include photo evidence stored per checklist item and inspection workflows support recurring standardization across teams and communities. DoorLoop also supports move-in and move-out checklist workflows with photo evidence per unit, which fits high-volume turnover programs.
Teams that need inspection findings to generate maintenance and compliance follow-through
Buildium is designed to connect inspections to maintenance requests within the same property management workflow so findings become actionable work. Propertyware and MRI Software also integrate inspection outcomes with maintenance workflows so deficiency capture leads to remediation rather than manual follow-up.
Property managers who already run a broad suite workflow and want inspections embedded inside it
AppFolio Property Manager embeds inspection scheduling, standardized checklists, and photo and note capture tied to unit records so inspections stay connected to maintenance follow-ups. Entrata and TenantCloud similarly connect inspections to unit and resident workflows to reduce handoffs between leasing, maintenance, and residents.
Operators who must tie inspection documentation to leasing events and time-stamped unit tracking
VTS supports photo-based inspection documentation with standardized checklists and unit-level tracking tied to time-stamped events. This makes VTS useful for property teams that need inspection records aligned to leasing operations rather than standalone inspection document storage.
Common Mistakes to Avoid
Common failures come from choosing tools that cannot preserve checklist-level evidence or that require more configuration effort than the team can sustain.
Treating inspection photos as attachments instead of checklist-item evidence
Tools that store evidence without checklist-item context create extra work during repair validation and dispute review. Yardi Breeze and DoorLoop preserve photo evidence per unit checklist item or finding, while AppFolio Property Manager attaches photo evidence directly to units and inspections.
Buying inspection software without a reliable path into maintenance workflows
Inspection documentation that does not generate work orders forces teams to re-enter issues into maintenance systems. Buildium generates maintenance requests from inspection findings, and Propertyware supports deficiency capture that flows into follow-up work orders.
Over-customizing inspection templates before confirming change-management capacity
Complex inspection rules can slow template creation and require admin oversight to keep standards consistent. Yardi Breeze and ResMan both involve setup and checklist configuration effort, and Entrata requires focused admin work to set up templates and workflows.
Ignoring how reporting scales across multiple properties
Teams can end up with inspection records that are difficult to consolidate when portfolios grow. Entrata can feel dense when consolidating many properties, while Buildium and Yardi Breeze provide inspection follow-up reporting that supports recurring issue review across properties.
How We Selected and Ranked These Tools
we evaluated every apartment inspection software on features (weight 0.4), ease of use (weight 0.3), and value (weight 0.3), and the overall rating is the weighted average of those three dimensions. Yardi Breeze separated itself by pairing mobile inspections with photo evidence stored per checklist item and by supporting workflow structure that helps standardize inspections across properties. The strongest mix of evidence handling, operational workflow integration, and usability contributed to Yardi Breeze’s highest overall position compared with tools like ResMan and TenantCloud that also support inspections but emphasize different workflow scopes and configuration requirements.
Frequently Asked Questions About Apartment Inspection Software
How do Yardi Breeze and Buildium differ in how inspection findings flow into maintenance?
Yardi Breeze stores photo evidence per inspection checklist item and uses role-based controls to standardize who can complete and review outcomes. Buildium structures inspection findings around assets, rooms, and issue tracking so problems can generate maintenance requests inside the same property management workflow.
Which tools are strongest for move-in and move-out inspections with audit-ready documentation?
Entrata supports mobile inspection checklists and structured condition documentation for lease move-in, move-out, and periodic visits. DoorLoop organizes findings by unit and inspection type for move-in and move-out, including photo evidence per unit tied to follow-up.
What solution best connects inspections to unit-level work orders without manual handoffs?
AppFolio Property Manager embeds inspections into leasing and maintenance operations so photos and notes attach directly to units and inspections. Propertyware pairs unit and common-area inspections with issue tracking that can flow into follow-up work orders.
How do ResMan and VTS handle recurring inspections across many units?
ResMan emphasizes configurable checklists, report generation, and collaboration for scheduling, assignments, and follow-ups so recurring site reviews stay operational. VTS combines standardized inspection checklists with photo capture and unit-level tracking so teams can track issues from inspection through resolution.
Which platforms provide evidence capture that is tied to specific checklist items or findings?
Yardi Breeze ties photo capture to each inspection item, which makes condition documentation more granular. ResMan attaches evidence to findings in a structured workflow so teams can audit and remediate repeat issues.
What tool is most suitable for property teams that already run work inside AppFolio or MRI Software?
AppFolio Property Manager is strongest for teams that want inspection data to stay connected to leasing, maintenance, and resident communication within AppFolio’s operational workflow. MRI Software is strongest for organizations already using MRI Software for property operations and compliance because inspection outcomes integrate with maintenance and work order execution.
Which inspection workflow best supports dispute-ready outputs for unit condition documentation?
Entrata produces structured, audit-ready inspection outputs with built-in routing that helps route tasks to staff and preserve referenceable documentation. VTS supports audit-ready records with structured data and photo evidence connected to specific units and dates.
How do teams reduce duplicate data entry during turns and scheduled visits?
Propertyware ties inspection outcomes to leasing and resident record context so inspection data does not need to be re-entered across systems. TenantCloud keeps inspection evidence organized inside the broader tenancy record for move-in and move-out phases so handoffs between leasing, maintenance, and tenants are reduced.
What common problem do these systems solve when inspections stay as static PDFs?
ResMan turns inspection work into a repeatable workflow with report generation and evidence capture tied to properties and units. Propertyware and Buildium both emphasize structured issue tracking that moves findings into follow-up work orders rather than leaving documentation disconnected from remediation.
Conclusion
After evaluating 10 facilities property services, Yardi Breeze stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Referenced in the comparison table and product reviews above.
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